Write off process--BAPI/FM ?

Hi All,
I've a requirement to do write off goods using a program.
I've gone through this thread: [write-off the MM inventory stock;
However, I need a FM or BAPI to pass movement type 551 and cost center?
I understand to write off, that has to be 'borne' by a cost center..so, should I pass cost center also?
Also would appreciate what other implications/ considerations I've to make while carrying out the write off process?
sorry, if am re-posting and this has been answered already..I did some searching but couldn't find hence posting.
Regards,
Raghu.

thanks! I was in the wrong direction I was looking for an Inventory Adjustment process which is done using cycle count and differences posted using MI07 which uses movement type 701/702. So decided to use BAPI_MATPHYSINV_POSTDIFF with phy inventory document and fiscal yr etc..
Regards,
Raghu.

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Write off process in dispute management

Can some body throw more ligght on the write off process in dispute management . Including configuration steps(t-code), level of details / AR-table affected etc.
Thanks
Nik

In order to write-off dispute case appropriate confiuration needs to be done which includes assigning an "Escalation REason" to Write off a dispute case.
This means that you have an option of writing off all dispute cases with a specific Escalation Reason.
The impact of the write off would that the customer invoice is cleared and written off amount is debited to a GL account defined in the configuration. You also have the option of Cost Center to which this amount has to hit to analysis purpose.
Raj/

Write Off Process

Can anyone help me telling 'How Write off process with Tcode happens in FICA'. FP04 Tcode using for write off. What are the impact for this in CA, And how it displays in history.

Hi,
Please refer to the following documentation in help.sap.com-
http://help.sap.com/saphelp_utilities472/helpdata/en/14/08723521faee41e10000009b38f889/frameset.htm
There is no SAP standard process that triggers any change in the standard fields in the contract account level for a write-off.
However, from accounting point of view the following entries gets posted-
Bad debt A/c Dr
To Customer A/c.
Thanks
Amlan

Cash application & write off process

Hi, during write off process my client wants ability to suppress application of cash, based on adjustment in process.So if a write off is in process no money should be put into collection etc. advise me .
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Nik

Yes Write offs should not be put in collection accounts. It is only a way of application of collected fund and not the collection.
reward points if useful
sarma

Asset Write Off Process

Hi SAP Gurus,
I have one asset under construction created in 2008 which is not yet capitalised. Now requirement is to write off the same in current year.
Need the soultion to this step by step..
Thanks in Advance!!
Edited by: rmk123 on Sep 24, 2011 8:00 PM

transaction ABAVN?

Write Off FP04 & FP04M - Check Box missing in the screen

Hi SAP Experts,
I have noticed something was missing in FP04 and FP04M screens. Do you have any idea how I could activate the check box for "Release items for submission to Collection Agencies".
I would need this option to get the collection agency assigned for each written off items during in write off process.
Thank you in advance.
Regards,

Hi,
I believe you need the special authorization F_KK_SOND for this feature to be enabled.
Please contact your Security person and see if that works.
Regards,
Ivor Martin

711 PI write off question

Hi All
To speed up the PI process I have tested that you can move the 'lost stock' quantity from one storage type and bin to the 999 storage type using LT01 and then write off using LI21.
It creates the correct 711 movement type for stock write off.
What are the pitfalls in adopting this method?
Thanks in advance
Darren

Hi Jurgen
Strange but true!
I counted the actual clicks and key presses it takes to process an individual stock adjustment for one part number using LICC, LI11N, LI20 and LI21. It took less clicks and key presses using standard SAp PI than any other write off process I have tested. They included writing off to a cost centre and my previous test of moving the stock difference from its bin to a bin in storage type 999 that just needed LI21 to write off. (even when the processes I have tested have less T-codes!)
I was going to use the LT01 and LI21 process that I tested for just writing off stock adjustments as and when the warehouse staff find a discrepency.
I have a company reluctance to use SAP PI as it "has too many transactions and is too complicated".
Thanks for your suggestion Jurgen, I will enlighten the necessary people.....
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Darren

Process of Asset Write off.

Hi
Can any one tell me the process of Assest Write off. Is there any transction for writing off the assets.
Please advise.
Thank you.

Prasad,
You can use Transaction Code ABSO for Write off of the asset.
Then system increased the Value of asset as under
Accumulated depreciation ac...........Dr
Asset ac............................Cr
Let me know if you need any other information on this.
Regards,
Venkata Raju

AR Consolidated Billing Process - Receipt Write Off

Hi,
1. How are the begining ane ending balances are calculated in AR_CONS_INV table ?
2. Are Receipt Write Off transactions included in the Consolidated Billing process? If not what all AR transactions are included in the Consolidated process?
Thanks!

Hi,
You can do it in Receivable Activities. Please read user guide for further info.
Regards,
Sridhar

Post Write-off from Disputes with Approval Process

Hi,
we want to post write-offs using the dispute escalation process. before the write-offs are posted they need to go for approval. is there any functionality within dispute mgmt which can be leveraged to post write-off from the dispute with approval

Hi,
When you set up the escalation proces with reason code write off you can do it in two ways. Set up a Workflow for the approval process. Escalations are specifically meant for that. This is possible with the standard workflow.
If you want to work w/o workflow. Then you can have the responsible person go into UDM_disputes query all specific escalation reason and e.g. change status or maybe create a different escalation reason. (E.g. Write off request/ Write off granted)
You can check if you can change the roles that certain functions can only set certain reasons.
Rgds,
Richard

Unable to process write off

I am trying to write off a final billing item using FP04. It is giving me the error "tax amount in item 0036 is larger that the tax base amount"
Any help is appreciated....
Thanks,
bhargavi

Hi Bhargavi,
The error message (msg class->0, msg no.-533) that you are getting is triggerred from a standard FM FKK_FKKOPK_COMPLETE_CHECK, which is called during the Write-off (FP04) via another standard FM-FKK_WRITEOFF.
The error is happeneing because either of the follwing conditions is getting fulfilled for the particular line item (DFKKOPK_OPUPK)
      IF   DFKKOPK-BETRW > DFKKOPK-SBASW AND DFKKOPK-SBASW > 0
      OR DFKKOPK-BETRW < DFKKOPK-SBASW AND DFKKOPK-SBASW < 0
      OR DFKKOPK-BETRH > DFKKOPK-SBASH AND DFKKOPK-SBASH > 0
      OR DFKKOPK-BETRH < DFKKOPK-SBASH AND DFKKOPK-SBASH < 0.
I think there is some discrepancy in the generation of the invoice. as because this error would have come during the generation of the invoice itself.Please check the SAP note no.599558 for reference.
Also check the SAP notes 1303245 and 914087 in relation to the error.
Hope it Helps.....
Thanks,
Amlan

RE: New process to write off balances between ($10.00) and $10.00 with reas

Hi All,
Is there anyone who knows if it is possible in SAP to automatically write off a small balance between ($10.00) and $10.00 with a reason code of ZP.
Thanks
SHK

Hi
See Note 1150062 - FS-PP: Customizing settings for Clearing of Trivial Amounts.
I hope this helps you
Regards
Eduardo

Mass Write Off

Our need is Mass Write Off. Transaction used for this is FP04M.
But the problem is that we are not able to find out any standard BAPI or Function Module for this.
Also we tried this using BDC approach but still we are not able to record complete process.
So is there any FM or BAPI which you know which will suite to solve this problem or can you suggest how to record exactly?
And also the other requirement is to write off from clarification work list.
For this, which transaction should we use? FPCUM or FPCPL?
Because in transaction FPCPL if we select item for clarification list then we can send them for write off. Here are the screen shots attached.

HI,
FP04M has the following user exits,
FKYA001X            Customer exit for format AT_DOM (header)
FKYA002X            Customer exit for format AT_DOM (payment record)
FKYA003X            Customer exit for format AT_DOM (trailer)
have you tried with them?
Regards,
Anirban

Write-off asset below or after certain Value of Asset.

Hi All,
I am try to write-off asset value from using ABZU - Write-Up But i am confused is it wright tcode or any other process please help me.
Regards,
juhi

Hi All,
Thanks
When I try to post write-off asset useing ABZU error will be coming You cannot post write-ups
We are using the Transaction Type - 700
Regards,
Juhi
Edited by: juhis022 on Aug 24, 2011 8:57 AM

Project Billing "write-off" options

I'm attempting to determine the best method of "writing off" transactions on direct projects that have been reported as billable, accrued revenue but will never be billed. Please consider the following narrative as an example:
A consultant (consultant x) charges April time and expense to project 10001 in a billable capacity (charged transactions to a billable task). The transactions are cost distributed, revenue distributed and an invoice is subsequently produced. All cost and revenue transactions are produced, interfaced and ultimately posted to the general ledger in April. The month of April is closed in PA and the invoices for the April billing cycle are produced. Project 10001's draft invoice includes those charges reported by consultant x and is distributed to the project manager for approval. The project manager reviews the invoice review and determines that consultant x's transactions will never be billed and instructs the accounting group to write off the transactions.
Challenge: we need a way to "write-off" (reduce revenue and change billing status) transactions that will allow for consistent reporting and measurement. Specifically, we need to be able to determine all write-off's (revenue/billing reductions) in a given period that relate to original transactions from an earlier or different period. In short, we want to establish a policy and procedure for consistently processing and reporting these types of conditions.
Proposed Options:
1) use the "special" non-billable adjustment option from either expenditure inquiry or invoice review to change the billing status from billable to non-billable.
Pros:
a) transactions will remain on the project in the capacity they were reported by the employee
b) an adjustment record will be created in the PA_Expend_Item_adj_Activities table which will include the adjustment activity code (i.e. Billable Reclass, Non-billable reclass, billing hold, billing hold release, etc.)
c) history of who created original transactions and adjustments is available (full audit trail)
d) a reversing revenue entry will be created in the PA_Cust_Rev_Dist_Lines_all table which will allow us to track the dates (gl period) of the revenue adjustment and compare it to the original transaction dates.
Cons:
a) to the average users the transaction on a billable task flagged as non-billable with no corresponding revenue may look unusual because there is no description explaining why the adjustment existed. the only way to determine that revenue existed and was subsequently reversed is to look at item details- revenue details.
b)The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
c) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
2) use the "special" transfer adjustment option to transfer the transaction from the originating billable task to a non-billable destination task on the project in question.
Pros:
a) the average user will easily see that the transaction in question has been reversed and b) the revenue subsequently written off by the negative revenue on the reversal transaction
c) an adjustment record will be created in the PA_Expend_Item_adj_activities table which will include the applicable adjustment activity code(s) (Transfer Back-out, Transfer Originating, Transfer Destination).
d) history of who created original and adjustments is available.
a reversing revenue entry will be made via e) the negative reversal entry created in the PA_Cust_Rev_Dist_Lines_All table.
Cons:
a) the original transaction is being altered (transferred) by accounting. the integrity of the transaction as it was submitted by the source employee may be compromised.
b) there is no easy way for the average end user to know where the transaction was transferred to. the information is available via ad hoc reporting from database tables but looking at expenditure inquiry for a given project you will not be able to determine where the transaction went if it was transferred to another task and many tasks exist or if it was transferred to another project entirely.
c) The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
d) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
e) As a common practice, each project will need at least one "non-billable" task to capture such write-off transfers.
3) use a write-off event (both revenue and billing) to reduce the project by the aggregate amount of all transactions in question.
Pros:
a) employee specific transactions and ultimately utilization results will not be impacted by the independent event transaction.
b) by modifying our autoaccounting rules we will be able to book the "write-off" to an account other than a revenue account. (I believe, more research necessary)
Cons:
a) No link back to actual transactions.
b) original transactions will remain untouched and will appear as though they were billed and will show up on the invoice and detail reports to the client along with an aggregated event for the total write-off amount.
Any thoughts or opinions you can provide about the best practice in Oracle will be greatly appreciated.
null

Diana,
Here's another response from a (very) senior Projects consultant. Her comments are in CAPS, so they can be dinstinguished from your comments:
"I recommend following the approach she outlines in Section 2, with the following additions:
SECTION 2) use the "special" transfer adjustment option to transfer the Transaction from the originating billable task to a non-billable Destination task on the project in question. CORRECT.
A) SET UP THE WBS TO HAVE A TOP LEVEL NON-BILLABLE TASK, ON EVERY PROJECT, WITH A TASK NUMBER OF :"WRITE-OFF".
B) WRITE AUTOACCOUNTING RULE , BASED ON TASK NUMBER, TO ENSURE THAT ANY TRANSACTIONS CHARGED (TRANSFERRED) TO "WRITE-OFF" TASK WILL BE POSTED TO A "WRITE-OFF/BAD DEBT" ACCT IN GENERAL LEDGER.
C) CREATE A DFF AT THE EXPENDITURE ITEM LEVEL WHICH CAN BE POPULATED AT THE TIME OF TRANSFER, TO INDICATE WHERE THE TRX IS BEING TRANSFERRED TO. IT IS TRUE THAT TRANSFER ACTIVITY REPORT WILL TELL YOU THIS AS WELL, BUT IF YOU
WANT TO SEE IT ONLINE DURING EXPEND. INQ, THEN DFF IS FINE.
D) AS TO CONCERNS ABOUT "THE INTEGRITY" OF THE TRANSACTION AS IT IS SUBMITTED BY THE EMPLOYEE BEING COMPROMISED, THIS IS CERTAINLY POSSIBLE, BUT IF THIS IS A SERIOUS BUSINESS CONCERN, THEN I WOULD CONSIDER CREATING AN ALERT TO THE EMPLOYEE WHO ENTERED THE ORIGINAL TRX, ADVISING THEM OF THE CHANGE AND REQUESTING THEIR REVIEW AND OR APPROVAL OF THE TRANSFERRED TRX. I CAN SEE THIS BECOMING QUITE CUMBERSOME THOUGH, AND, OVERALL, ACCOUNTING DEPARTMENTS MANIPULATE TRANSACTIONS FOR ACCOUNTING PURPOSES ALL THE TIME AS STANDARD PRACTICE, SO I'M NOT SURE WHY THIS IS AN ISSUE HERE.
E) AND LASTLY, IT IS TRUE THAT AS A COMMON PRACTICE, EACH PROJECT WILL NEED A
'WRITE-OFF" TASK AS A STANDARD PART OF IT'S WBS-- SO WHAT? IT'S JUST ONE MORE TASK IN YOUR WBS. BUILD IT INTO YOUR PROJECT TEMPLATES, AND MAKE IT NOT CHARGEABLE UNTIL WRITE OFFS BECOME NECESSARY. AS TO UTILIZATION, THERE IS NOT ENOUGH INFO IN THE CLIENT QUESTION TO ADDRESS THAT ISSUE PROPERLY.
THAT'S ABOUT IT. HOPE THIS HELPS.
BEST REGARDS, PAT"
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Write off process--BAPI/FM ?

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