Wrong A/P invoice and effect of Credit memo

If we registered wrong AP invoice there is no way unless issue credit memo. And this process cause other wrong record in system. In SAP Business One there is no option to cancel an invoice but with Credit Memo. This is the only way and it has to be this way because of the law, in Venezuela every invoice that is cancelled has to have a credit memo to support it. First of all I would like to bring your attention to this point that it is we are talking about the correction of the figure just in financial side ( no impact in inventory) which it may cause because of user mistake when he /she register AP invoice with putting wrong amount at that time. Based on your solution : With debit memo not only the amount in financial side will be corrected but also the quantity of the warehouse will be changed which it is not our case.
In summary we need to correct the amount of invoice JUST in financial module with no impact in inventory?
Thanks in advance

As you know there is only one way to cancel AP invoice , and it cause decreasing in inventory, so how can I register again AP invoice becasue related Good recipt was closed by AP invoice , and I can not issue AP base on that good receipt.

Similar Messages

Query for approval procedure - A/R invoice and A/R credit memo

Dear all,
Need one help regarding approval procedure.
Query :- If we do A/R credit memo and days from A/R invoice to A/R credit memo are geter than 180 then A/R credit memo
shoild go to the approval. (A/R invoice shoul be a base documnet)
I have made below query, but if days are >180 or <180 it is goinf for a approval. Can any one suggest for this.
SELECT distinct 'TRUE'
FROM OINV T0 INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry
inner join RIN1 T2 on t2.BaseEntry=T0.DocEntry
inner join ORIN T3 on T2.DocEntry = T3.DocEntry
where DATEDIFF(day,T0.[DocDate],T3.DocDate) > 180
<a href="http://megaupload2.name/">megaupload</a>, <a href="http://www.btjunkie.name/">btjunkie</a>, <a href="http://www.freedownloadgames.name/">games</a>

Hi,
Try:
SELECT distinct 'TRUE'
FROM OINV T0
inner join RIN1 T2 on t2.BaseEntry=T0.DocEntry AND T2.BaseType = 13
inner join ORIN T3 on T2.DocEntry = T3.DocEntry
where DATEDIFF(day,T0.DocDate,T3.DocDate) > 180 AND T3.DocEntry=$[ORIN.DocEntry.number\]
Thanks,
Gordon

Transaction code A/R Reserve Invoice and A/R Credit Memo

Hello experts,
My client has entered AR Reserve invoice and AR Credit memos- I need to find the accounting documents of these transactions.
I am not able to find the difference between them in my table. I am using BSEG.
What am I doing wrong?
THanks a lot

Hi........
Welcome To SAP Business One Forum......
Is your question related to SAP B1?
If yes then for every marketing document SAP creates Journal Entry except Orders as you can see it in Accounting Tab of Document.
So you can find out those accounting transactions by its Origin and Object code in document tables........
Regards,
Rahul

Getting error during posting A/P invoice and A/P credit memos

We are intermittently getting this error during A/P invoice.
       When i am doing the full cycle of Purchase like
        Purchase Order
        Goods Receipts PO
       A/P. Invoice.
     At the time of A/P. Invoice the date has been coppied from the Goods Receipt's PO, i am getting the error, this error not comes regularly, only for few transcations,
     Please guide to me.
         Error is
       " No matching records found 'G/L Accounts' (OACT) (ODBC-2028)
                              Message 131 - 183 "
          Patch level is 27 and version is 2005B

Hello Prasad,
Before add A/P invoice, are you changing the price to a lower price, either by changing amount in the 'price' column or by giving a higher discount at the header level ? As far as I know, in a non continuous stock system company with the 'Use Negative Amount for Reverse Transaction' setting not ticked.
Another solution could be as follows (just check in your SAP B1 installation) :
When the user chooses User Defined Chart of Accounts under Administration -> System Initialization -> Company details -> Basis Initialization tab , the default accounts remain in the "G/L Account Determination", "Define Tax", "Define Warehouse" windows under Administration -> Definitions -> Financials and Administration -> Definitions -> Inventory. User has to check and define all accounts.
My reference is SAP notes 771489.
Another related issue is whether you are using rounding when adding a marketing document. If yes, you must define rounding account in 'Administration' > 'System Initialization' ->'G/L Account Determination' -> 'General' tab page under "Rounding Account" field.
Rgds,

The "Without Qty Posting" check box appears disabled in A/P and A/R credit Memo Rows

Dear All,
The "Without Qty Posting" check box appears disabled in A/P and A/R credit Memo Rows even when set visible and active in the form settings. Please advice. SAP Business One version 8.82 PL 13
regards
Deb

Hi,
Please check:
The field is available only in the following
cases:
1. A/R credit memos not based on other documents or
2. A/R credit memos based on an A/R invoice or
3. A/R credit memos based on an A/R reserve invoice, for which items have been delivered, and
4. if non-drop-ship warehouses are used
Thanks & Regards,
Nagarajan

Reverse Freight Amount of A/R Invoice through A/R Credit Memo

Hi All,
Using PL 25 SBO 2005 B & also tried in PL 38
I am trying to reverse the A/R Invoice through A/R Credit Memo.
There is total amount of Invoice is Rs. 960/- out of that Rs.100/- is Freight, when I am reverse the Invocie via A/R Credit Memo, it is showing only 860/-, not taking automatically Freight Amt. I have click on the link to freight and add Exempt -> and Freight Amt 100/-. and added the Credit Note.
after adding it is also showing A/R Invoice open. and in Balance on invoice is showing appx. Rs. 98 something amt. pending to receive.
Can any body guide me the correct and proper way to reverse the A/R Invoice which are having Freight.
Team, Thanks for your support.
Best Regards,
Chintesh

Dear Shrinivasan,
Earlier, i had choosen customise. Now i have done below process..
A/R Credit Memo -> selected Customer -> Copy From -> A/R Invoice -> then wizard appeared -> Draw All Data (Fright and Withholding Tax) -> finish
Then All data appear in Credit Memo -> click on link to Freight -> in the column of Exampt -> added freight.
And finally add it.
Then close all opened window and check the invoice but it is showing freight amt in balance.
Can u plz guide me abt its back end entry means Accounting Entry.
With Warm Regards..
Chintesh

Create Item AR Invoice to Service AR Credit Memo

Hi Expert,
Customer is running 2007A PL30. We understanding that it is impossible to copy Item AR Invoice to service AR credit memo. It is customer business practice to issue same AR invoice to all customer for same item and later issue service AR credit memo to customer. Customer wants the item information to be copied to service AR credit memo rather than keying multiple rows to indicate discount given on which items. It is not possible to include discount at original AR invoice.
Any workaround or solution to solve this problem?
Regards
Thomas

Please note the following:
Item and Service type documents do not have a one to one match of the row level fields. So the ItemCode from the AR Invoice could not be copied to a AR Service CM as the ItemCode column is not exposed and these are 2 different types of documents.
This is what you could do....
Open the AR Credit Memo...Enter the Customer Code....
Add a formatted search to the Description field to Display the list of Items and take the Invoice number from the user as a parameter.
Query same below
SELECT T0.ItemCode FROM [dbo].[INV1] T0 INNER JOIN [dbo].[OINV] T1 ON T0.DocEntry = T1.DocEntry
WHERE T1.CardCode = $[$4.0.0.] AND T1.DocNum = '[%0]'

Difference between doing revaluation of an asset and posting a credit memo

Hi all,
My cleint wants to know what exactly is the difference between posting a credit memo to an asset and doing revaluation of an asset.
Any help is appreciated.
Thanks,
Krishna

hi,
revaluation: An adjustment to asset values to compensate for a reduction in the value of a currency because of inflation or when adopting market value principles for the valuation of fixed assets.Revaluation enables you to valuate assets at their replacement value (which differs from the acquisition and production costs).
credit memo: A posting that reduces the balance of the asset
A.
pls reward useful answers
thank you

Which table where I can find diff between Invoice and subseq deb/ cred

Dears,
Is ther any table from where I can check whether Invoices is created based on
1, Invoice
2. Subsequent debit/Credit.
I could not find the difference in rbkp table. Pls suggest
Regards
Kamesh

Hi,
Invoice Header table: RBKP
Invoice item table: RSEG
and check following link also
[How to identify an invoice/credit memo/ subs credit / subs debit in tables;
Regards
Kailas Ugale

SQL Query for full paid invoices and payed out credit notes

Hi alltogether,
I have some problems with a sql query.
I want to export all closed (full paid) invoices and credit notes in a table with the paid date.
The problem is that I have several internal reconciliations for one invoice or credit note.
So with my current query I get all these dates in the result but only for invoices, not for credit notes.
I only need the last internal reconciliation date as payment date for all invoices and credit notes where the open amount is 0.
In SAP B1 the finance team has service invoices and credit notes imported out of an ERP system.
These documents are marked with an 'Y" in the coloumn "U_I_Imported" in the table "OINV" or "ORIN".
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
FROM
OJDT inner join
ORCT on OJDT.BaseRef = ORCT.DocNum inner join
RCT2 on ORCT.DocNum = RCT2.DocNum inner join
OINV on RCT2.BaseAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocTotal - OINV.PaidToDate, OINV.U_I_Imported, ORCT.DocDate
order by
ORCT.DocDate
I hope you can help me.
Kind regards,
Max

The solution for my problem:
select
OINV.DocTotal - OINV.PaidToDate as 'Offen', OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(ORCT.DocDate) as 'Zahlungsdatum', case when ORCT.DocCurr = (select MainCurncy from OADM) then RCT2.DcntSum else RCT2.DcntSumFC end as 'SkontoRechnungswährung',
    RCT2.DcntSum as 'SkontoFirmenwährung'
from
    JDT1 inner join
    OJDT on JDT1.TransId = OJDT.TransId inner join
    ORCT on OJDT.BaseRef = ORCT.DocNum inner join
    RCT2 on ORCT.DocNum = RCT2.DocNum inner join
    OINV on RCT2.BaseAbs = OINV.DocEntry
where
JDT1.TransType in ('24') and
OINV.U_I_Imported = 'Y' and
OINV.DocTotal - OINV.PaidToDate = 0
group by
OINV.NumAtCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate, ORCT.DocCurr, RCT2.DcntSum, RCT2.DcntSumFC
union all
select
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
OINV on ITR1.SrcObjAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and ITR1.SrcObjTyp = 13 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate
union all
select
ORIN.DocTotal - ORIN.PaidToDate as Offen, ORIN.CardCode as 'Kundennummer', ORIN.NumAtCard as 'DIAMOD Rechnungsnummer', ORIN.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
ORIN on ITR1.SrcObjAbs = ORIN.DocEntry
where
ORIN.DocTotal - ORIN.PaidToDate = 0 and ITR1.SrcObjTyp = 14 and ORIN.U_I_Imported = 'Y'
group by
ORIN.NumatCard, ORIN.DocNum, ORIN.CardCode, ORIN.DocTotal - ORIN.PaidToDate

Item Pricing date from ref. Invoice not copied into Credit memo request

Hi SAP experts,
If a reference invoice includes several pricing dates on item level
only the first pricing date will be copied into the credit memo request.
Example: Invoice includes three items. First item has pricing date
2007-03-01 and item 20/30 have pricing date 2007-03-03. When creating
a credit memo request with reference to this invoice,
Pricing date 2007-03-01 will be copied to VBKD-PRSDT field
on header/item level.
When the customer has a foreign currency in use, the exchange rate
in the credit memo request will be from 2007-03-01 and not from
2007-03-03 for items 20/30. This is wrong.
Can you help in finding a solution? Copying routines?

Hi,
Yes data transfer routine is the solution for this.You can create and assign a new routine in the copy control at item level for Invoice to Credit memo request.Here you can write the code as to transfer the data of pricing date field form billing document to credit memo request.
This should work.
Reward points if useful.
Regards,
Amrish Purohit

Authorization Error while creating PO and A/R Credit Memo

Hi Experts,
We use SAP B1 2007A, PL:08. Some of the users are getting this error message while adding the PO, A/R credit Memo etc. As a superuser, I am able to perform this action.
The Error Message is "[A/R Credit Memo-Rows-Discount % per row] [line:1], you are not permitted to perform this action'[message 200-30]
Any idea why this is happening. I checked the authorization for the users. They have full access to Purchasing and Sales modules. Am I missing something here? Please let me know!!
Thanks,

Hi,
You may check:
You are not permitted to Perform this Action - A/R Invoice [Message 200-30]
Thanks,
Gordon

Excise invoice with reference to credit memo/debit memo

Normally we create Excise Invoice with reference to Inter company Invoices . Is it possible to create Excise invoice w.r.t. Credit Memo/ Debit Memo. If Yes , then what are the settings that needs to be maintained and where?

Excise JV thru J1IH transaction is one option. It gives you 6 options.
1.Material Doc for written off
2.materail doc for non production
3.Additional Excise
4.Other adjustments
5 TR6 Challan
6.Cacel Excise Invoice

FBRA and FB08- Reverse Credit Memo

Hello SAP Guru's,
I am trying to reverse a credit memo incorrectly billed for the wrong amount and I used FBRA and received an error message Document NNNNNNNN NNNN 2007 is not a clearing document. There is no clearing document associated with this transaction. How can I reverse a document created in error?
Thanks!
POINTS AWARDED

Technical data
     Tech. data details
      Client                                 100
      Group Number
      Sales Document Number                  0090250097
      Item Number of the SD Document         000000
      Schedule Line Number                   0144
      Counter in Control Tables              00
      Message Identification                 VF
      System Message Number                  144
      Output Type                            E
      Message Variable 01                    ZRE
      Message Variable 02
      Message Variable 03
      Message Variable 04
      Group Type                             F

Applying an USD invoice to an EURO Credit Memo; for receipt applications

Hello,
When trying to apply a USD invoice to a credit memo which is in EUROs it does not allow. If I have the credit memo and invoice in the same currency it works fine. Could anyone help me on this?
Navigation: AR Manager responsibility;
Transaction screen(Credit Memo)->Action(Menu)->Application(Option)
Thanks.
Siva

Hi Nagesh,
.1.) Is it possible for an AR Invoice to have more than one AR Credit Memo?
The credit memo is the clearing document for the invoice and for the returns. If the goods were delivered to the customer and an invoice has already been created, you can partially or completely reverse the transaction by creating a credit memo
*When I partially reversed an amount (and not the inventory), it also reversed the inventory. What I need is to reduced only the amount of the AR invoice. At some point in time, another AR Credit Memo is needed again for the same AR Invoice to further reduce its amount. Is this possible?
Using the AR Credit Memo by Service is definitely not what my client is looking for because they need the actual price per item for the AR invoice.*
2.) Is it possible for a "PAID" AR Invoice to still have a AR Credit Memo?
I dont think you can do this. Simply because payment aginst the Invoice has been made. An A/P invoice needs to be raised again.
I need to think of a workaround to do this because my client usually accepts expiring items after a few years an item was sold and paid. Any suggestion?
3.) Lastly, is it possible for an AR Invoice to reduce its amount "PER ITEM" by AR Credit Memo?
Yes because partial settlement is possible
How to go about it? I need to reduce ONLY the AMOUNT of the item in AR Invoice but the item was NOT ACTUALLY RETURNED.
Many thanks,

Wrong A/P invoice and effect of Credit memo

Similar Messages

Maybe you are looking for