Approval workflow in the rooms

Question

Hello to all,
i need to active the approval workflow for the room's documents.
One member create a new document, and only he and the leader should see the document, and when the leader approve the document the others members should see this document. And all the members can create and uploat documents at the room.
Can sombody helpme??

Answer 1

Hi Anna Maria ,
you are right... let's see if a user has read/write access to a folder he/she can see any document in any status.
if another user has read access permission over that folder he/she won't see any document until it is approved.
Of course you need all the user have read/write access.... so
I'm thinking about two options:
1.  once an user upload a file you remove the write permission over that file.. you need to develop your own upload app.
2.  this is the tricky one...
create a folder for every user in your room, give them read/write permission over their own folder
for example, user01 ---> read/write over the folder named user01 in this room
everyone else only read access
activate the approval process over every single folder.
This way, every time a user upload a document, only he/she and the people in the approval workflow can see it, not his/her partners.
Ok, but now maybe you don't wanna navigate for every folder to see the approved documents, so..
create an index over the root folder
create a query-base taxonomy with a public folder
for the public folder create a query something like
property
Folder IS your <rootfolder>
Finally, create an readonly iView to this folder taxonomy
for example
/taxonomies/<your index>/<your taxonomy>/public
In this iView all the people in the project will see only the approved documents.
You can read about the query based taxonomies here
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/bd1db090-0201-0010-eaab-82bcdf1c85ae
Regards
DV