Pre-processing job for Transactions

Question

Hi Archiving Forum,
In SAP help it is mentioned that pre-processing job is optional job. I am trying to run Write job for few of the transactions where the status is completed without pre-processing job.
But when i debugged the write program for - CRM_SERORD archiving object, the program internally checking the I1100 status for each Service ticket/ Order.
Here, all Service tickets were marked completed status on 24/03/2009.
Residency time for all transaction types is 1 day.
I am running the Write job for Service Ticket and Service order on 24/03/2009. - but job is not able to write the data into Archive files.
Should i wait for One day ( where it completes the Residency time) to run the Write job?
If i wait for one day, then the write program is internally checking the status I100 (Archival status). Is this status is updated by default in the CRM_JEST table after completing Residency period ?
Please need concrete answers.
Thanks in Advance,
Kishore

Answer 1

Hi Kishore,
Pre-processing job should be scheduled for archiving objects before runing write program because it will help in basic archivability check and makes the basement for write program.
Without executing pre-processing program write program will fails to archive data. For example: CO_ORDER, MM_EKKO, MM_EBAN and so on... in R/3 system.
Similarly in CRM system Pre-processing program will help
In check, the following database changes for CRM_SERORD:
1) The date of the archivability check is updated.
2) For the archivable data, the status is changed to 'Archivable'. Then the
data is no longer changeable.
3) For the archivable data, the system sends a deletion BDoc type with
message type 'A' (for archiving) via the CRM Middleware so that the other
components involved in mySAP CRM solutions are informed about an archiving
of the data in the CRM server. The system sends deletion BDoc types at this
time because the change to an unchangeable status is the status change
which is relevant from a business point of view.
In CRM 3.0 version
The check occurs in an archiving object-specific preprocessing program
entered for the archiving object in transaction AOBJ.
As of mySAP CRM5.0 it is controlled using transaction SARA check/delete
In your case:
Even after passing of 1 day of residence time service order or service ticket will not be archive since write program will not set the status for archive I1100. Preprocessing program calling functional module and setting the status as archivable (I1100) after all the pre-requisites are met and write program will archive those data.
The status in ST / SO will not be automatically changed after meeting residence time.
Please also read OSS note no 500551.
-Thanks,
Ajay
Edited by: Ajay Kumar on Mar 25, 2009 2:17 AM