Unable to clear sub-ledger items on uploading electronic bank statement

Hi All,
The client is in Belgium & uses format BE for bank statements. in postprocessing of EBS (FEBA), there are a few items with a posting rule 0002 (for Eg) that need to be posted manually. The posting rule is as below:
0002 1 40 BE INTERIM 50 BE BANK ZR 1
0002 2 BE OUTGOING BE 50 BE INTERIM ZV 4
As you can see the posting type is 1 & 4. The user's contention is that this should knock off items in sub-ledger i.e., vendor & customer open items but the system is posting to the GL accounts that are assigned to the account symbols shown above.
My question is... Is it possible with such a posting rule to clear items in sub-ledger? If yes, is there any setting that needs to done to ensire that in FEBA, on manually trying to post the system should direct to the screen where you can enter the customer or vendor number & select open item?
Thanks,
Lakshmi

I found the answer in Customizing new G/L. thanks anyway.
Heiidi

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Format file problem uploading electronic bank statement files FF_5 RFEBKA00

hello
I am facing a problem when uploading electronic bank statement files with the file format. The situation is as follows:
1- Electronic bank statement files are sent by FTP from the bank to a certain directory in AL11
2- we have developed a "z" program that just picks electronic bank statement files from AL11 directory and process them using standard FF_5 (RFEBKA00) program.
3- When processing some files had an error, when debugging we have verified that errors are caused by some "special" characters non Unicode as "®" (=Hex'AE') with UTF-8, a '#' is displayed.
SAP answers a question as follows:
AL11 is designed to display os-files (log-files, trace-files etc.)
from within the SAP-system for supporting purposes in order not to
logon to the os itself.
It was not designed to display any file-content in the system created
with any code-page.
AL11 opens the file in textmode with encoding option default, which
means UTF-8 in a unicode system and NON-UNICODE in the other case.
You cannot change this setting.
If you have the need to specify these options, depending on your files,
you can make a copy of report RSWATCH0 and customize the OPEN-statement
to yor needs.
On a Unicode system, the files need to be in Unicode format (UTF-8).
Eg:When you interpret a non-Unicode "®" (=Hex'AE') with UTF-8, a '#' is
displayed.
Case 1:
Who is creating those files? Are these files
1) created by you
2) are they written by a SAP application?
==>There are the notes 752835 and 747615 for cases like these.
In case 2) it may be that the application responsible for the file
download (not AL11!) should be the problem, considering note 752835.
There is also the possibility for you to convert the file to the correct format using our tool RSCP_CONVERT_FILE (note 747615).
System administrator has told me to copy standard RFEBKA00 program and modify the OPEN-statement but I am not agree because I think that the problem is when generating the files in bank's system and/or sending the files to SAP by FTP.
Does any body face a problem like this before? Any ideas?
Thanks a lot

Hello,
The files that are available in AL11 are in Unicode.
Can you convert them to text by using the following method and then try:
You must have mapped this directory and having access.
Right click on file
Open with: Microsoft Office Word
Then the pop-up comes: File conversion - bacs
Select Other encoding radio button
Then select "Unicode" from list
and say OK
Now the file is being opened in readable format:
File SAVE as PLAIN TEXT
Save the file in the same folder that you are referring to in AL11
Now if you try with this .txt file, it should work in FF_5
Thanks,
Ravi

How to make the bank clearing entry in SAP without uploading the Bank statement

Hi All
I am working on a project where we use SAP FSCD for making payment out for Claims . Now when we make the claims payout we clear the open items in FSCD using the FPYI run ( Payment run) and produce an output file. Now the payment run creates the subledger entries. We will not receive any bank statment to FSCD for making the bank clearing entries in the GL accounts. Is there a way I can trigger this bank clearing entry without receiving the bank statement and uploading it...
Thanks and Regards
Varadarajan B

Hi,
You can do this in similar way like F-02 (transfer) & F-03 (clear). You can use BDC for this and schedule this as a background job.
Your question is more related to FI. Check this approach with your FI consultant and for any other impact in FI.
Better to post such queries in FI community as you might get better answers / solutions than out here.
Regarding your requirement: By not receiving bank statement for payouts... it seems that the bank is going to process all the payouts with 100% success rate which is an ideal case and somewhat unusual.
Thanks

Unable to clear vendor open item.

Hi experts,
Have posted vendor document under document type KZ directly, there is no open item invoice to clear the document.
posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
Vendor account entry
25 vendor account 10000
38 vendor account 8000
50 bank account 2000
document has been cleared only 8000 not 2000. Please advice me how to clear the KZ document.
Regards,
Anji Reddy.

HI Anji Reddy,
There is some Process to do Clearing function
first of all Open item should be there in Vendor account with the Invoice.
For that invoice there should be a payment which is full payment or else Partial Pament.
Then you can do clearing function to clear the Open items.
Through F-51 you can do both Payment and clearing which is Post with clearing
if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
Try to explain your senario more Clear so that your doubt can solve
Regards
Mahesh

BAI file clearing cheque outgoing sub account - Electronic Bank Statement

Hi,
I am facing problem with clearing the cheque when uploaded bank statement through FF_5 (electronic)
If I use the following file, there is no problem in clearing the cheque (this prepared by me for test purpose)
01,EBSTest,EBSTest,101005,0944,1,99,99,2,,,,,,,/
02,EBSTest,609242,1,101005,0944,GBP,,,,,,,,,/
03,0077503702,GBP,010,200000,,,015-100000,,,045-100000,,,/
16,475,100000,Z,,,Check #150000,,,,,,,,,/
49,100000,99,,,,,,,,,,,,,/
98,100000,1,99,,,,,,,,,,,,/
99,100000,1,99,,,,,,,,,,,,/
The following is the real file (where it is failing to recognise the cheque number)
16,475,52378,0,GB84197,0000000027827/
88,YOUR REF=027827,CHECK NO=00027827,REMARK=RPS BATCH 26390434 027827 SECTION 1
88, ITEMS 027827
I tested interpretation algorithms 11 and 13, but still not use.
Can you please tell how can I clear the items in sub account (cheque outgoing account) based on the cheque number when I upload the bank statement.
Any valid suggestions will be highly apprecicated.
Regards,
Ravi

Thank you very much for your answer.
I tested with leading exactly same as FCHN but still somehow it is not working. Changing the electronic bank statement manually may not be possible due to security concern. They the bank statement is week and it has high volume of entries.

Customer Clearing on Electronic Bank Statement

Hi,
I am facing a problem to clear the customer open items.
Let me explain the situation.
The is an invoice on the Customer Account. The entry is:
Customer A/c Dr. 100
Sales A/c Cr 100
Now, I have received a bank statement, when I posted the receipt. When I posted electronic bank statement, the entry the system is going to post is:
Bank Main Account Dr. 100
Bank Sub Account Cr. 100
There is still a debit lying in the Customer and there is a credit lying in the Bank Sub Account. How can I clear these two accounts with each other.
Any valid inputs will be highly appreciated.
Thanks in advance.
Regards,
Ravi

Why post to the clearing account? You can directly post to the customer account.
Debit Bank
Credit customer
For this you have to create a posting rule which will be linked to the external code (BAI code if you are getting the bank statement in BAI format) and the posting rule should have 'standard algorithm' assigned to it.
Then while uploading the bank statement you have to give the range of customer invoice numbers against BELNR or XBELNR. The system will automatically identify the customer based on the invoice number on Record type 16 appearing in Bank statement and clear the open item and generate the above accounting entry.
For a detailed description of how the EBS works, please see the thread titled EBS posted by Sheena Mehta and answered by me.

Automatic Clearing & Electronic Bank Statement

Hi,
During EBS processing, open items are automatically being cleared but only based on amounts. I've configure in OB74 that criteria for clearing should be amount & value date. It seems that EBS does not read the settings in OB74? Where is the correct path to set this up?
Does EBS really allows upload of bank statement even if ending and beginning balance are not equal? Is there a way to control this?
Thanks,
Chaikaru

Hi Chaikaru,
OB74 is not the path for EBP processing. OB74 is used for account clearing in F.13 or F13E.
You need to go to the path:-
SPRO > Financial Accounting (New) > Bank Accounting > Business Transactions > Payment Transactions > Electronic Bank Statement
You need to define interpretation algoritham. Please go through the below one:-
OSS Note 494777 - Customer enhancements in electronic bank statement
OSS Note 597428 - El.accnt statement: Customer-specific interpret.algorithms
OSS Note 549277 - FAQ: Electronic account statement
OSS Note 414233 - Accnt statement:customer-specific interpretation algorithms
Regards,
Gaurav

Electronic bank statement upload

Hi SAP GURUS,
I have some doubts in ELECTRONIC bank statement.
After uploading the statement in FF_5.
How the open items will get cleared? and on based on which parameters it will get clear?
Where do we maintain these parameters like based on the my Assignemnt field and reference fields , header text. like
the parameters where do we maintain for clearing the open items.
Regards
Sai

Hi
Just check this settings
Fin Accing>Bank Accing>Business transaction>Payment transaction>ELE Bank Stat>Making Global Settings for ele bank Stat.
Assign Bank Accounts to transaction types.
Hope this will be help full
Regards
Arun Mulgund

Configuration / Uploading of Electronic Bank Statement Steps

Hi
I have confirgured the electronic bank statement functinality, I have used interpetaton alogrithm as 015, In Assign External Transaction type to posting rule, we have only two exteranal transaction 1001 for Credit and 1002 for debits in bank, we have assigned posting rule Z1 to external transction 1001 and Z2 to 1002.
I have received the following bank statement in multicash format.
Line Items File UMSATZ.TXT
Bank
Account
Statement Number
Value Date
Blank column
Text
Blank1 column
Blank2 column
External transaction code
Reference
Amount
Curr
Blank3 column
Statement Date
Header File AUSZUG.TXT
Bank
Account
Statement Number
Date
Curr
Opening Balance
Credit
Debits
Closing
Kindly advise the step to upload the above files and how the system will identify the reference column and external transaction from the statement to post based on above configuration.
Basically I want to ask that we are aware that bank statement have this column, but how SAP will identify the same and post.
Awaiting for early reply.
Best Regards
Mukesh Mokashi

Hi Srikanth
I have executed the test program, the system has posted three documents document pertaining to GL accounts as mentioned below:
1. G/L acct postings
Cash disbursement
00011 FB01 SA        001 40 215019      INR       30,000.00-
                                   002 50 215002      INR       30,000.00
         Document 25000037 was posted in company code 1000
Outgoing checks
00012 FB01 SA        001 40 215019      INR       31,000.00-
                                   002 50 215001      INR       31,000.00
         Document 25000038 was posted in company code 1000
Outgoing checks
00013 FB01 SA        001 40 215019      INR       32,000.00-
                                   002 50 215001      INR       32,000.00
         Document 25000039 was posted in company code 1000
Files created
LI file
          C:\Documents and Settings\10000058\Desktop\UMSATZ1.TXT
          Lines:                3
Stmt file
          C:\Documents and Settings\10000058\Desktop\AUSZUG1.TXT
          Lines:                1
2. For Customer Open Item it has show error as "(GLT2 001) Item category 04000 not allowed in accounting transaction 0200 /0001"
Point No.1
I am confused what system has performed and how the GL codes are picked for posintg for point no.1, further the message
shows files are generated, the file contents are blank.
Point No.2
Error for customer open item creation
Can you please explain the above points.
Best Regards
Mukesh Mokashi

Electronic bank statement customer payment and invoice(s) clearing

Hi there,
I am configuring electronic bank statements and wanting to "increase the hit rate" of automatic clearing. For this, I have configured postings, posting rules, etc. and I am testing on a bank statement we receive from the bank (this is ABN Amro in Germany) and all works fine. I see it with FEBA and the line items are posted to GL ok. I then configured the define search string for electronic statements to search in the note to payee our invoice numbers, which also are our document numbers, that the customers pay. I linked the search string use to algo 20 Document number search. I also changed the external transaction type assignment so that the appropriate posting rule refers to algo 20 too. When I use the simulation prog FEBSTS, it shows me all the documents found in the note to payee of all the items, and displays the document numbers found that match the note to payee for the few cases I have set-up for testing. All this look to me very good.
My question is as follows. Despite the above, when I get to FEBA to post/clear the posting area 2 of the matching cases, SAP links to FB05 and asks me to select line items first of all, expecting that I enter either the customer id, or the document numbers. I don't understand this, and I don't understand why it does not get automatically to the matched documents and clear them automatically. I very probably am missing something, but I don't know what and I am somwhat stuck.
I would very much appreciate some hints as to what to do to make this work.
I thank you in advance.
Jean
PS. We are running SAPKH47025
Message was edited by:
Jean Weyrich

Thks Ramesh for the hint but this did not change, although I changed this table so that it looks for BELNR only for all account type D.
When I hit save on the FEBA_bank statement line item to clear (in Posting Area 2)SAP brings me to the FB05 screen asking for either customer id or document no (invoice). If I feed this then it would clear the invoices I have prepared. What I would like is that SAP finds out these invoices by itself using the search I have configured which seems to work ok from the simulation transaction FEBSTS. Well when I say it works ok, this is because I see the invoice numbers that have been mapped, have been found. I also see in the Cat column the field BELNR, I see however that the column Partner remains empty (should that be filled with the customer number ?), and lastly I see that the last column Partner Type is a D for customer which looks OK.
If by any chance you have another path to drive me that would be great. Many thks

Electronic bank statement and new General ledger

Hi all,
we want to implement electronic bank statement and new G/L is active. While uploading the file, we receive an error: No Profit Center could be found. For us it is clear, because in the uplaod file there is no Profit Center. But how can we solve this problem? Can we activate like a user exit with a " dummy PC" for EBS? if yes, where and how? Or is there any SAP solution already provided? We assume this problem is a general problem for all SAP system with new G/L activation.
Thanks in advance.
Heidi

I found the answer in Customizing new G/L. thanks anyway.
Heiidi

Error when uploading multiple bank statement in ff_5.

Hi All,
I got below error when trying to upload multiple Electronic bank statement (BAI format) from presentation server on same day.
Acct 4126735166: Statement 00001 already exists; entry ignored.
I understood that there is already an entry in Table febko.
Note: I cannot change any data in the file before uploading.
Please let me know the way to resolve this issue.
Regads,
Dastagir

Hi Pravin,
I cannot delete any records as the uploaded EBS has correct data.
The following scenario will be helpful to understand the issue clearly.
Suppose I uploaded one BAI format EBS for account number 4126735166 on today morning.
On same day evening I received another EBS file from the same bank for the same account number.
So when I tried to upload the second file for the same date, I get the following error.
Acct 4126735166: Statement 00001 already exists; entry ignored.
I understand that SAP Allows to upload only one EBS for a same Account number & same date.
Is there any other option to upload more than one EBS.
Regards,
Dastagir

Electronic bank statement upload to SAP....?

HI experts,
plz can any body pass some inputs on electronic bank statement.
we have received the electronic statement from bank recently and want to upload it to SAP.
we try to use the TCODE: FF_5 to import the statement.
but in that tcode need to specify the statement file and line item files.
actually whatu2019s that files mean ..Where we have to generate those two files from the existed electronic bank statement wt we received fromt the bank.
and those file should be in which format...?
plz advise i have not worked on the electronic bank statement before....
i have done all the related configuration settings in the system... i have assigned the external transaction type MC ( multi cash format) to My bank Key in the config.
if u have any documentation and file formats please send i to me to sandhya.rani at issconsulting.net
thank you very much...
Sandhya Reddy.

Hi Sandhya,
For this you need to do a lot off customizing and testing, perhaps to imlement an user exit.
When you have activated EA-FIN you have more options.
The setup is different by country, bank, record format,.
Have a look in customing and click on help. There are some examples available.
SPRO: Financial Accounting /Bank Accounting/ Business Transactions /Payment Transactions /Manual Bank Statement
The first step is to look to your bank statements from the last year and write down all possible cases and how you post it. (Like customer invoice, bank transaction code XXX in the text you will found the invoice number, bank costs, interest, slaery payments,......)
Based on this you can set-up the rule's (customizing - User exit)

Electronic Bank Statement and Bank Accounts change...Statement Upload

Hi,
I have an issue with electronic bank processing.
Currently my client is using A100 company code and bank account 123456 gl code 45000 and they are updating bank statements through electronic bank statement.
Now they have activated A200 company code and they want to use same bank account 123456 and gl code 45000 in new company code and the entire electronic bank statements need to be updated into A200 and A100 company code will exist in sap but client dont want to use this.
What customizations need to be done in SAP and how system will come to know A200 company code need to be updated when they update electronic bank statement next time?
Is there any specific customization in sap that shifts company codes and gl codes for electronic bank statement uploads?
What will happen to historic data when the same gl codes are used with different company codes?
Once the F110 is executed there will be batch job which will run to upload file...do we need to change anything here....
Jaya.

Hello-
Are you saying going forward you are are not going to use A100 and start using A200? If so, from an EBS config standpoint, all you would have to do is use the same transaction type and remove the assignment of old company code & bank account + bank key to the transaction type and enter the new assignment to new company code.
Next, make sure to create all the bank accounts and clearing accounts in the new company code (assuming all the config related to bank is completed).
This is it. When you upload using FF.5, it will look at the bank account number from the upload file and look for the company code.
Hope this helps.
Shail

Electronic bank statement upload - SWIFT MT940 format...

Hi All,
i am first doing the electronic bank statement upload to SAP.
i already done the related config for this. i did check with my Client bank about the statement format and they able to provide the statement in SWIFT MT940 only not in multi cash format.
Is any body done this before i mean upload the MT940 format to SAP. If so please share your experience with me.
i need:
1) The format of SWIFT MT940 file.
2) Is any SAP notes related to this format?
one important thing is -> 1) is this SWIFT MT940 format got two files(statement file and line item file ) like mult icash format or only one file.
2) if this format got only one file in which field we have to use to upload this file in TCODE. FF_5. -> Line item field or statement filed.
Thank you very much.
Sandhya

Hi ,
Check SAPnote 13283. This has information on
Multicash
SWIFT MT940
DTAUS
BAZ
MAOBE
SAP.TXT and SAPKURZ.TXT
Also you can see the link http://www.swedbank.lv/lib/en/SWIFT_MT_940_formata_apraksts_ENG.doc
for the detailed description of SWIFT MT940 File.
Hope it helps
SJ

Unable to clear sub-ledger items on uploading electronic bank statement

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