7 hours absence hours

Hi All,
1. I have created 5.25 hours daily work schedule on wednesday and thursday and 8.75 daily work schedule on friday. Monday, tuesday, saturday and sunday are off.
2. When I create absence on thursday, system is showing 8.75 absence hours. but I want to show 7 hours in IT 2001.
Please anybody help me, where I need to do changes for getting 7 hours in IT 2001.
Regards
Siri

Hi,
As the working hrs on Thursday are 8.75 system will show 8.75 only. You can manually enter 7 in absence hours field.
And if you want those 7 hrs to come automatically put 80% (instead of 100%) in the hrs quota multiplier field in the counting rule.

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Issue with Unpaid Absence for Rotating Shift Employees with Averaging Hours

We run a biweekly payroll where full time employees are paid based on an 80 hr work shift per pay period.    We have a requirement where employees in production are on a rotating shift. They may work 80, 88 or 72 hrs per pay period because their work schedule rule is defined this way. However, regardless if they worked 80, 88 or 72 hrs, these employees should still be paid based on 80 hrs of work (overtime will be paid extra). Currently, our system handles it this way.
However, a problem comes up when the employee has an unpaid absence for the period. The WT /801 is calculating a factor that results in incorrect pay. For example, if an employee has an hourly rate of $10 (biweekly rate of $ 800), with a work shift of 88 hrs and 24 hrs unpaid absence for the period, the rule KPPF is calculating the factor (/801) to be: 64/88 = .7272, and therby paying 581.76 ($800 x .7272).   The calculation of /801 comes from the formula:
      total hrs worked (88) - unpaid hrs (24)
                total hrs worked (88)
Given our requirement, the correction calculation for the factor should be:
80 - 24    = .7
     80
and the correct pay should be $560 ($800 x .7)
I tried modifying rule KPPF, along with KPP0 and KPP1 and was able to make it work to fit our requirements. However, the modification I made only works when there is only 1 WPBP record. If there are multiple WPBP records , possibly caused by an personnel action , change of IT0007 or IT0008 in the middle of the pay period, it becomes way too complicated to modify the rule to handle each and every scenario.
If anyone has come across a similar requirement, I would really appreciate if you could assist on how this should be handled.
Thanks.
Malou Navera

Thanks Amosha, Here is the PCR for calculating the factor during an unpaid absence:
KPP1 Determine partial period factors (subrule)
      /801 Partial monthly factor 1
        RTE=TSSOLL Set
        RTE-TSAU** Subtraction
        RTE*KGENAU Multiplication
        RTE/TSDIVI Division
        ADDWT *    OT   Output table
Here are the table values for an employee who is on an 88 hr shift, with 52 hrs of unpaid absence:
Total period parameter
Individual divisors for total period
GSDIVI:          88.00
GADIVI:          11.00
GKDIVI:          14.00
Partial period parameter for WPBP period 01
Individual divisors for partial period in WPBP period 01
TSDIVI:          88.00
TADIVI:          11.00
TKDIVI:          14.00
Planned values for period from 01/25/2010 To 02/07/2010
DWS class: 3           Day type: 0             PHoliday cl: 0
TSSOLL:         88.00 GSSOLL:      88.00
TASOLL:         11.00 GASOLL:      11.00
TKSOLL:         14.00 GKSOLL:      14.00
Table PARTA
PParType No Valid from Valid to    KAU**   AAU**   SAU**   KAP**   AAP**   SAP**   KAX**   AAX**   SAX**
T         01 01/25/2010 02/07/2010    8.00    6.00       52.00     2.00     2.00      20.00    0.00       0.00      0.00
G         00 01/25/2010 02/07/2010    8.00    6.00      52.00     2.00     2.00      20.00    0.00       0.00      0.00
In this scenario, /801 was calculated at 40,909.09, it should be 35,000.
Hoping to hear from you soon.
Thanks.
Malou

Infotype 2001 (Absences) - storing absences in hours

Hi, how can i store absences in hours instead of days? the only unit of measurement avialable is days. We need to be able to have the user enter absences is hours and it can be more than 24 hours. Is this possible?
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Dear Experts,
Below is the screen. We configured 25% Quaterly Deduction Loss of Pay. it is showing Absence Hours : 17:00 The system is picking total number of working hours Suppose for example : If I input 25% Absence Type for 2 Days It should show in Absence Hours : 2 Hours but Payroll calculations are happening correctly
Formula: 8hrs divided by 4hr = 50%
4hrs divided by 2hrs = 25%
Absence Hours = 2hrs
Experts please throw some light on this
Is it possible to do with rounding rules or is there any another screen I need to activate If it is possible through rounding rule How do I ????

Hourly based unpaid absences

Hi, Expert
I am facing a tricky problem during implementation of Negative time management at clint site.
Here time for worker is recorded by time office in individual Cards. Later on this time is being forwarded to salary dept for salary processing.
*Time is not the in-time and Out time but its like*
*28.04.2008 emp no Hrs (8) or (7.5).Salary person count the total Hrs in end of month and pay the worker for those many Hours.now i am to mapp the short attendance of 1/2 Hr or 1 Hr and deduct the salary for that time.*I have already configured LOP for day and 1/2 day but what to do for these absences in Hours.
If any one has suggestions pl do forward to me at the earliest.
Pl suggest me the possible settings for it to get this issue solved
Thanks in advance and points are assured
Regds
Punit
Edited by: punit sharma on Apr 30, 2008 5:27 PM

You need to configure Absence Valuation (Absence --> Absence valuation --> Form counting classes for absence valuation) and generate a new wagetype for hours for the Valuation Rule you're using (time unit AH or RH).
Then probably you'll need to modify rule for factoring to use the counting class that uses hours.
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ESS Create Leave Reqeust Ui5 Absence Hours NaN

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We are implementing ESS UI5. The create leave request screen defaulting Absence Hours as NaN, even after the Daily workschedule is showing planned hours.
We are at SP 007.
Screen shot here.
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Hi All,
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We have updated to SAP already.
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Limit Absence Hours increments of 4 or 8 ESS/IT2001

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I only want my employees to be able to take vacation hours in increments of 4 or 8 in ESS and record onto Infotype 2001 as well. I have gone to ESS-Specify Processing Processes for Types of Leave but I am unsure if this is where the change should be made in configuration. Please advise.
Thanks,

Hi,
You can write a validation to allow employee to request the absences only in increments of 1/2 day or full day based on the WSR.
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Absence hours

Hi,
Currently our system is calculating half day / full day loss of pay for any no. of days entered in the infotype 2001. Now we have a requirement to deduct the salary based on no. of hours in the infotype 2001. For example If we enter 2 hours for any day, system should deduct the salary only for 2 hours for a particular day.
Please let me know some steps to configure.
Regards,
Rajakumar.S

Rule XPP1 to me modified,
TSAU** to be used instead of TKAU**, but simply this will not solve your queries... you need to understand what exactly all these are, and how it is floated.
Press f1 and proceed.
Regards
...Sadhu

Leave of absence - request extra hours through ess

Hi,
my customer wants the following:
If an employee works extra, he must be able to request extra loa hours (time for time it's called) from the manager. If the manager approves, the accrual balance must be adjusted.
So basically, the employee has to be able to select the element type for the accrual en sent this to the manager using a workflow.
I think this must be possible using Programs and plans, but I don't seem to get it working. Please help!
Corné

Sorry folks. I figured it out.
I have the entries in there for the BOR but not the events. Just the default FMs. D'oh!
Example:
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Wow, I need a vacation! I know this stuff...
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Leave Req - workflow - leave days and absence hours

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For a leave request in workflow, how do i read the leave days (total number of leave) and absense hours from the workflow container? Which fields give that information?
Regards

Hi Partha Kar,
These Links are useful to You,
[Leave request example in workflow]
[Re: Employee Leave Request]
[Leave request auto approvals]
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Hi Gurus,
We have this strange requirement for the vacation hours. We need to write a report that shows the remaining vacation hours for the coming year. My functional guys told me that we will get this after we run the time evaluation for each employee. but our requirement is to get these hours before time eval and write them to a flat file.
They told me that we need to go through RPTIME00 program and get the logic where it calculates the vacation hours for the coming year. but the time schema is really big and to analyze this, it will take a long time (at least for me).
So, did anybody came across this kind of situation? Please help me.
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How to use the manually entered Hours/Days in the Duration field for BG_ABSENCE_DURATION

Hi All,
How to use the manually entered Hours/Days in the Duration field for BG_ABSENCE_DURATION fast formula?
Requirement is to restrict employees for applying for leave more than the accrued balance. In SSHR, apply leave functionality, the employee enters the start date, end date and duration manually. The entered duration must be used in the fast formula to check against available balance.
In the BG_ABSENCE_DURATION FF, I have a function to calculate the net accrual balance as on the calculation date.
I want to add the logic as - If to_number(Duration) /*[manually entered value]*/ > net accrual balance then
Duration = 'FAILED'
invalid_msg = 'Error'
return duration, invalid_msg
Thanks!

Hi,
We have a standard functionality to override the duration calculation and you don't need to add a validation for the same. Please set the value of profile option HR: Absence Duration Auto Overwrite to Yes
When you do this user will not have to enter the duration value manually. It will get auto calculated based on the duration calculation in BG_ABSENCE_DURATION when you click on the next button.
For not allowing negative leaves to be applied, If you are on R12 then, this is a standard functionality and you need to set profile option HR Allow Absence Negative Balance to No
If you are on 11i then refer Note: 268171.1: How Do You Stop Accrual Plans from Going Negative?
Try and let me know in case you need further help.
Thanks,
Sanjay

How to prevent user from entering zero hours in Timecard

We have a need to prevent user to enter/submit zero hours in timecard. The case right now is user will be able to enter:
Hours Type M T W T F
Vacation 0 8 0 0 0'
and when we run BEE transfer process it created absences with zero hour duration for Monday, Wednesday, Thursday and Friday.
We try to prevent absences to be created with zero hours or user to be able to enter zero hours in timecard.
Please help.
Thanks

Hi
you can refer following example
========= formula ===============
Initialise Variables which can be null
default for db_pre_period_start is ' '
default for db_pre_period_end is ' '
default for db_post_period_start is ' '
default for db_post_period_end is ' '
default for db_ref_period_start is ' '
default for db_ref_period_end is ' '
READ IN INPUT VARIABLES
INPUTS ARE resource_id (number)
, submission_date (text)
, period (number)
, period_maximum (number)
, reference_period (number)
, db_pre_period_start (text)
, db_pre_period_end (text)
, db_post_period_start (text)
, db_post_period_end (text)
, db_ref_period_start (text)
, db_ref_period_end (text)
, duration_in_days (number)
, timecard_hrs (number)
Processing
l_return = otl_24_hours_check()
IF l_return > 0 THEN
( rule_status = 'E'
message1 = 'DAILY_MAX_LIMIT' )
RETURN VARIABLE
RETURN rule_status, message1
============= database package ==============
FUNCTION otl_24_hours_check
RETURN NUMBER IS
j NUMBER := 0;
e_count NUMBER := 0;
tc_blocks Hxc_Self_Service_Time_Deposit.timecard_info;
BEGIN
tc_blocks := Hxc_Self_Service_Time_Deposit.get_building_blocks;
j := tc_blocks.FIRST;
WHILE j IS NOT NULL
LOOP
BEGIN
IF tc_blocks(j).scope = 'DETAIL' THEN
IF to_number(tc_blocks(j).measure) > 24 then
e_count := e_count + 1;
END IF;
END IF;
j := tc_blocks.NEXT(j);
END;
END LOOP;
RETURN e_count;
END;
================================
above formula checks if a person entered more than 24 hours in a day

Negative Hours into CATSDB

HI All,
How do we post Negative Hours into CATSDB table? We have a program that creates records and posts them into CATSDB, but I would like to know how we can post negative hours. The problem is, when we are trying to post negative hours into CATSDB, the record errors out saying 'only positive hours can be posted'.
Thanks,
Ravi

Hi you cant not post the negative hours in catsdb table... either you post absence hours as mentioned by one of the friend in the lead...otherwise if you wish to post negative hours than its mean that time event will follow like this
1. leaving the workplace time from
3. coming to workplace time to
mean leaving to workplace which actually a time event which should be posted after coming to workplace need to posted before coming to workplace in order to sytem to get the difference of time as negative hours which cant be a business scenario..
if you r not agree than please elaborate the business scenario under which you would like to post the negative time in catsdb
warm rgds
vishal saxena

Report ing Hours in CATS

Hi,
We´ve encountered the following need.
We are using CATS to register presences and absences. Supposing that there is a week where wednesday is a holiday, we want the system to set by default that day as a holiday.
We want to achieve that the employees do no have to register their days acoounted to holidays, but we need to have their record for these days because if they don´t register 40 hours a week they will not get paid.
If the employee really worked on tha holiday, he needs to be able to record his hours as a normal day.
Thank you for any guide you might provide.

You can handle this via CATS user_exits ..
Exit Name           Description
CATS0001            CATS: Set up worklist
CATS0002            CATS: Supplement recorded data
CATS0003            CATS: Validate recorded data
CATS0004            CATS: Deactivate functions in the user interface
CATS0005            CATS: Customer field enhancements
CATS0006            CATS: Validate entire time sheet
CATS0007            CATS: Subscreen on initial screen
CATS0008            CATS: Determine workflow recipients for approval
CATS0009            CATS: Customer-Specific Text Fields in Data Entry Section
CATS0010            CATS: Customer-Specific Text Fields in Worklist
CATS0011            CATS: Customer functions
CATS0012            CATS: Subscreen on data entry screen
Good luck
^Saquib

FMLA standard hours infotype 2001 not editable when working with date range

Hi All,
The issue described below arises at the Juncture between FMLA Workbench and Absence Infotype IT2001.
When we try to tie a FMLA Request to Absences the process takes us to the Infotype PA2001 screen wherein we would like the Absence Hours Field to be Editable so that we could enter Hours (less than full day).
The process works fine when the FMLA absence is for a single day, i.e. if an employee availed a FMLA leave on a day (whether full day or part of a day) the Absence Hours field (PA2001-STDAZ) is editable and the user can enter any number of hours of his choice.
But the process faces a glitch when the FMLA absence spans over a period of time (i.e. an employee availed a FMLA leave for over a period wherein each day may or may not be a full day absence, in this scenario it would be best if the system allow the user to enter Absence Hours so that the User could enter the exact number of Absence hours correctly. But unfortunately, when an absence spans multiple days the Infotype 2001 screen dynamically turns the Absence Hours field (PA2001-STDAZ) uneditable (grayed out) and the system forcefully enters hours equal to the sum of the work schedule hours for each working day covered in the span of period for which we are trying to enter FMLA Absence Hours.
I have used the USER EXIT and the BADI route and tried to change the Screen Table to editable, but with no luck.
Wondering, if anyone of you could help me out of this glitch.
Thanks in Advance.

Hi,
   I don't think this is possible.
   You cannot make the Hours field editable for a date range.
   I don't think its feasible to enter absence hours on a day basis given a date range.
   Better think of creating a custom infotype to enter absence hours .
   (Design would be : based on the date range entered , say 01.01.2011 to 05.01.2011 , you should get five input enabled
     boxes(dynamically) for five days to enter the absence hours , this is not possible in standard infotype ..... )
Regards,
Srini.

7 hours absence hours

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