A/R and A/P Invoice Draft - Post - Status Tracking

We post an A/R or A/P Invoice as an Draft Document using DI API, we do this for the convinience of the User to change the Tax components accordingly. Once this is done the draft document is posted as an Invoice and the draft document to be deleted. Can you guide me how to achive this.
We are using SAP B1 2005B
regards
siva.

dear Jane,
Thanks for your reply. It has thrown some light to my problem. In this case as per my question the Draft has to be copied to invoice manually right. Is there a way in which I can go across directly to invoice and I would like the Accounting people to veirify or amend the Invoice and post it.
This would avoid the Draft aspect and make the process simple.
Can you suggest.
regards
siva.

Similar Messages

Changing Qty in Service Entry sheet after Invoice is posted

Dear Experts,
I have a problem where I hope you may help me.
In my current company we have a process that invoices for Services are scanned and posted automatically. And as SAP Standard pushes to have the GR Based IV and the GR flag set (see SAP Note 175510 and 441371) the Invoice is posted against the Service entry sheet.
In the case of Quantity or Price differences we would need to change the SES as the Invoice is related directly to it. Hence this is not possible. To be able to automatically unblock the PO using the standard MRBR we would need to do that. In all other cases, like adding a second entry sheet and so on the Invoice is not released automatically and this would need to be done manually.
I tried to open the fieldselection on the SES but it did not work out, went in the ML90 and changed it. Any ideas or hints wellcome!!

Hi Suneet,
thanks a lot for the answer. This option is clear, but my question is, if there is any other way to do the change in the SES without cancelling the Invoice. I opened the field selection and allowed with the ombz tx to post the 101 also when an invoice exists with GR-Based IV. As of this I can rewoke the acceptance of the SES but cannot change the qty in it without cancelling the invoice.
Thanks again for your kind support,
MMler

Query Report:To Retrieve Data from A/R Invoice and A/P Invoice

Hii Experts,
I am a new Sap B1 Trainee.I am facing a problem when retrieving data from A/R Invoice and A/P Invoice in order to track
Expenditure and Revenue according to a Bussiness partner,
I am using union to retrieve the information,but it is saying a error that Error Converting Varchar to Numeric and also
i would like to know how can i show the total final payment by reflecting Downpayments in A/R Invoice and A/P Invoice
With Regards
Cherry.

Hii.
My Sap B1 version is 8.8.1 and patch level is 20. Actully i need a scenario where i can able to show both Expenditure and Revenue of a particular bussiness partner and profit/loss in a single query report.
I need some tips regarding this,When i am doing union i am getting conversion error converting varchar to numeric when i take
Sum(Line Total) from OINV and Sum(line total) OPCH group by docdate and docentry and BP .
and another scenario is how to deduct A/P downpayment or A/R downpayment from A/P invoices and A/R invoice to get the final Revenue and Expenditure ..
Thanks & Regards
Cherry

Partial Payment posting in AR and clearing of invoice on fifo basis

Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajida

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

Invoice verification Invoice date,Posting date and Baseline Date

Hi Sap Gurus
Pls Tell Me in detail what Dates should be entered at MIRO transaction,
Invoice date,Posting date and Baseline Date
i presumed that the date on the Invoice slip will be Invoice date,
But in the Invoice the Date is very long back, say a month Older,
the month of Posting as Posting date, but any posting Date made in MIRO will be Paid after 2 or 3 months so in this case what should be the Posting date.
at Base line date in the present company Senario the Discount on Vendor payment is literally valid for all the time , say
In Invoice if the condition is 10% discount if paid in 30 days is given.
but in actual sense the Vendor is paid 10% less even if he is paid after 4 or 6 months also, so in this case what should be the Entry in Baseline date
another senario is the vendor has sent only one Invoice for 2 POs how can this be accomadated in SAP
Pls suggest its Urgent,
Age may have a Bar, But Points No Bar
Thanks and Regards
Sathish

Hi
LIV is nothing but You are getting Invoice from the Vendor for your PO   and GR.....and you are checking the Invoice for Price, Qty,Amount etc. by refering the PO and posting the Invoice...
Invoice Date :
           The date of Vendor' Invoice...ie) Date at which the vendor Raised the invoice for his supply against your PO...
Posting Date :
   The Date at which you actually Verifying Vendor's Invoice and doing the Posting...
base line date :
    Generally the Posting Date...
The Imp. of Baseline date is for eg)
If in the Payment Terms if some conditions are maintained like say
10% Discount for Payment With in 30 days, if
PO created on 01.11.2007.
GR done at 10.11.2007.
Invoice slip Received at 30.11.2007 but having the Date on it as 20.11.2007...
So as per your terms you will get 10% Discount if you make the payment on or 20.12.07....
Here if you keep inv. Date: 20.11.2007 and Posting Date : 30.11.2007 and Baseline Date as 30.11.2007 ( you cannot maintain baseline date earlier than Posting date)....even though as per terms the you are eligible for discount if you make the payment on or before 20.11.2007.....as per the system you are still eligible to get the Discount if you make payment on or 30.12.2007( since you have maintained baseline date as 30.11.2007)...
this way Baseline date is Importane...
Generally we use to maintain always Posting Date as Baseline date....
It is advantageous..
Reward if useful
regards
S.Baskaran

System allows GRs to be reversed after invoices have posted and clear

Users have noticed that it is possible to post a GR, post and clear and Invoice, then reverse the GRs, which is an audibility problem. Previously (possibly before upgrade to ECC 6) this was not possible.Is there any configuration available to change this behavior, or is it a standard SAP in ECC 6, or if there are unapplied OSS notes that would fix the issue.
I checked transaction code OMBZ and the movement type 102, 106, 122, and 162 do not have a check on them.
Is there another way of preventing the Goods Receipts to be reversed after invoices have been posted and cleared?
Thanks,

System allows GRs to be reversed after invoices have posted and clear
Users have noticed that it is possible to post a GR, post and clear and Invoice, then reverse the GRs, which is an audibility problem. Previously (possibly before upgrade to ECC 6) this was not possible.Is there any configuration available to change this behavior, or is it a standard SAP in ECC 6, or if there are unapplied OSS notes that would fix the issue.
I checked transaction code OMBZ and the movement type 102, 106, 122, and 162 do not have a check on them.
I also checked the "GR based IV" in the PO item details, inoive tab and that is not checked.
Invoice have been posted and cleared and now the GRs are reversing them, how to prevent this from happening. Is there a config. solution???
Thanks,

Service entry Sheet was reversed after the invoice as posted and rebooked

Hi..
Service entry sheet was reversed after the invoice as posted and rebooked with final entry marked. The rebook transaction created a different $ amount than the original SES. The difference between the 2 amounts is causing a GRIR out of balance on the PO. MR11 does not indicate a GRIR out of balance.
why did SES rebook a different value?
How can we clean up the GRIR out of balance?
Please help...
Mercy

This is a standard SAP procedure.
SAP Note 440942 is helpful to sort this out.
Thanks,
Mercy

Unable to alter AP Invoice draft

While trying to add frieght/carriage to AP Invoice draft error come up as " tax code missing or out of date". The problem occures only for items. Tried in PL35 AND PL39 2007A.

Hi Joe,
Have you checked the dates on this tax code and checked perhaps that there's nothing funny in your posting periods setup? If you say that in the one db the configuration is exactly the same as the other one then it points to a data related issue in which case I would advise logging a call with SAP support.
All the best,
Matt

A/P Invoice-Draft

Dear All
I am using A/P Invoice as Draft. if some one pull a report and approve the draft ( Document Saved as Draft) the status will show as closed and it will not show in draft report if i tick open only .
But if i open the draft document (status closed) i can still add the document, system is preventing me from adding the document , there are chances of duplication. how can i avoid duplication
Please help me
Regards
Rashid

We post an A/R or A/P Invoice as an Draft Document using DI API, we do this for the convinience of the User to change the Tax components accordingly. Once this is done the draft document is posted as an Invoice and the draft document to be deleted. Can you guide me how to achive this.
We are using SAP B1 2005B
regards
siva.
Sorry for the trouble I'm moving this question to SDK.
Edited by: Sadanand Manda on Dec 15, 2008 8:35 AM

Create a A/P Invoice Draft for approval

Hello Experts,
I want to create a A/P Invoice-Draft via Purchasing module,when clicking The Add Button the invoice is directly posted to the G\L without create a draft that other user who have permissions can view and approval via the Approval Decision Report.
Please Tell me what is wrong...
Thanks.
Ben

Hi
I am not sure about your problem.It looks to me that your approval query is not triggered .
There could be th reason:
1.If you are using user defined query ,and you are not meeting the condition to trigger.
2. For example : If you said Trigger approval procedures if sales order total is greater than 200.
It won't trigger approval procedures if sales Order total is less than 200. And User can add the document .
When Approval Procedures triggers, then the document that triggers stays as a draft until it is approved .
One quick way to check if it not your query , on the condition specify always .(Approval template >> term >> always . See if it creates the same situation .
Hope this helps to narrow down your problems .
Thank you
Bishal
Edited by: BIshal Adhikari on Dec 10, 2008 4:18 PM
Edited by: BIshal Adhikari on Dec 10, 2008 4:39 PM

Posting of cancelled Invoice after posting date is over

Hello Experts,
I am stuck up with a situation and as such seek your help.
A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
Order - open
Invoice - completed
Accounting Document - Cleared
Cancel Invoice - Open
Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
What are the options do we have to tackle the situation.
Joy

The issue has been temporarily addressed by changing the posting date.
However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
The basic process details I am following is as per below:
For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
2) If the Document number is valid then it will go to the billing date field and will fetch the value from the VBRK table . Then it will match whether the value fetched (i.e. this Invoice date) is in present posting period or not. The system can find the posting period from the table V_T001B.
a.If the Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
1. What will be the condition for selecting records from T001B table.Since there is multiple key fields
    RRCTY (Record Type) ,
    BUKRS (Posting Period Variant) ,
    MKOAR (Account Type or Masking)
    BKONT (To Account).
So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ?
2. Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

How to know a recievable invoice is posted or not.

Hi,
I am using following query to know whether a invoice is posted or not.
SELECT 1
FROM ra_cust_trx_line_gl_dist_all RCTG
WHERE RCTG.posting_control_id=-3
AND RCTG.customer_trx_id=RCT.customer_trx_id
But this is returning '1' even when the GL batch status is 'unposted'.
Apps version: 11.5.10
Using 'General Ledger Transfer Program' concurrent program to to post the invoice to GL.
Is this the correct query, please suggest.
Thanks & Regards,
Syed.

Thanks for the quick reply octavio,
That was part of Query i provided in the previous post. Here is the complete query.
Requirement:
Fetching all open invoices which are posted, not applied. But this is still fetching the invoice which are not posted. Please suggest.
SELECT RCT.customer_trx_id,
RCT.org_id,
TO_CHAR(RCT.last_update_date,'RRRR-MM-DD HH24:MI:SS') LastUpdateDate
FROM ra_customer_trx_all RCT,
ra_cust_trx_types_all RCTTA
WHERE RCT.complete_flag='Y'
AND RCT.status_trx='OP'
AND NOT EXISTS (SELECT 1
FROM ar_receivable_applications_all ARP
WHERE ARP.applied_customer_trx_id = RCT.customer_trx_id
AND ARP.application_type='CASH'
AND ARP.display='Y'
HAVING SUM(ARP.amount_applied) > 0
AND NOT EXISTS (SELECT 1
FROM ra_cust_trx_line_gl_dist_all RCTG
WHERE RCTG.posting_control_id=-3
AND RCTG.customer_trx_id=RCT.customer_trx_id)
AND NOT EXISTS (SELECT 1
FROM ar_receivable_applications_all ARP
WHERE ARP.applied_customer_trx_id = RCT.customer_trx_id
AND ARP.application_type='CM'
AND ARP.display='Y'
HAVING SUM(ARP.amount_applied) > 0)
AND RCTTA.cust_trx_type_id = RCT.cust_trx_type_id
AND RCTTA.org_id = RCT.org_id
AND RCTAA.type IN ('INV','CM')
Thanks&Regards,
Syed.

Cancel the GR after UD and capture excise invoice

Hi
i have created a GR (migo) and in this step i have also captured the excise invoice. QC people done the UD. after that i came to know that GR is wrong. now i want to cancel the GR.
and make the new GR against the same PO.
but after doing 102 movement, i am going to cancel the excise invoice (j1iex), but it is now allowing me to cancel the invoice.
Thanks & Regards
Pankaj Garg

Hi Pankaj.,
Firstly i would like to share some must-do things in Excise
Whenever any excisable material comes in your company premises
you must do excise postings(as per CBEC rule).
Your registers should update for the same (rather the material is damaged/spoiled).
The provision for separate capturing the excise invoice & later posting it is for only convenience purpose for the users.
Because when material enters in company premises ,generally it goes to store.They do the GR & only captures the details of excise invoice(this is because sometimes vendors passes partial amount of excise duty).After that accounting person posts the excise duty as per vendor excise invoice.so don't confuse while reversing the excise duty.
Remember that it is compulsory to post excise invoice as per excise rules.
procedure is.
1)goto-J1IEX_P-post vendor excise invoice
2)Do cancel/return delivery of GR No.
3)Goto-J1IS-create excise invoice-give references-post excise invoice
4)Goto-J1IV-Print the excise invoice
5)Send this rejection excise invoice with the rejected material to vendor
regards,
satpal

Importing Legacy A/R and A/P Invoices using DTW

Hi All,
I have in interesteing situation which I need some help for.
We started using SAP B1 begining of 2008. We used DTW to import the open A/P and A/R invoices from last year (legacy data). We didn't want the legacy data to have any impact on P&L, only to be able to receive and make payments for these invoices in B1. Therefore we used a service inovice without posting to the revenue and COS accounts. Since it is not possible to post directly to a control account I created a new G/L account for Accounts Payable and Accounts Receivable (I called them AP Migrated and AR Migrated), which is not a control account.
When preparing the DTW files, In the lines file I specfied the AccountCode as this AR and AP Migrated G/L accounts.
Since the BP to whom these invoices relate to, have the A/P and A/R control account defined in the BP master data, each of these migrated invoices posted to the AP Migrated account with the Offset Account being the original A/P Control Account.
Now that I am recording payments, the AP and AR accounts are being updated but not the AP and AR Migrated accounts. To illustrate: Let's suppose I migrated an AP invoice for $100. It posted to the AP Migrated account and the Offset Account being the AP Control Account. Now the balance on the AP Migrated Account shows $100, and the balance on the AP Control Account shows -$100. Now after I record the payment for this invoice the AP Control Account balance is $0, but the AP Migrated account still shows $100.
How can this be rectified, and is this the correct way of doing this?
Many thanks,
Myran

>
Suda Sampath wrote:
> For anything to balance the debits and the credits must be equal. If your AR Migrated account total matches the AP Migrated account, then you can balance them through Internal reconciliation or JE.
>
> The best way to balance this opening balance account is only when you import all the balances not just AR & AP. If the AR and AP account do not balance, then the Internal Recon balacing account would be one of the P&L Accounts which would show in your P&L statement.
>
> Suda
Hi Suda,
Once again, many thanks for your good and speedy replies.
I am only importing the AR & AP transactions which I need to process payments in the new fiscal year. I am not importing all the other PL stuff.
Am I better off using then a seperate GL account for the AP and a seperate one for AR?
BR,
Myran

T-code for cancelled Invoice and cancelled Excise Invoice

Dear Guru,
kindly let me know the T-code for cancelled Invoice and cancelled Excise Invoice.
Wishes,
Abhishek

Hi Abhishek,
I am not aware of any T-code through which you can see the cancelled invoice. I think either you have to go for development (SQVI)
or
Extract the list of your all billing document like billing document created from 01.01.2010 to 22.04.2010
Now go to SE16 --> Table VBFA --> Give your billing document number in field "Preceding Doc." --> and in the field "Subs.doc.categ." --> choose entry "N Invoice cancellation" --> system will show you all the entries for which cancellation billing document has been created.
or
Go to SE16 --> Table VBRK --> enter your billing document list --> In the field "Posting status" --> Choose option "E Billing Document Canceled"
Hope it helps,
Regards,
MT

A/R and A/P Invoice Draft - Post - Status Tracking

Similar Messages

Maybe you are looking for