Create a A/P Invoice Draft for approval

Hello Experts,
I want to create a A/P Invoice-Draft via Purchasing module,when clicking The Add Button the invoice is directly posted to the G\L without create a draft that other user who have permissions can view and approval via the Approval Decision Report.
Please Tell me what is wrong...
Thanks.
Ben

Hi
I am not sure about your problem.It looks to me that your approval query is not triggered .
There could be th reason:
1.If you are using user defined query ,and you are not meeting the condition to trigger.
2. For example : If you said Trigger approval procedures if sales order total is greater than 200.
It won't trigger approval procedures if sales Order total is less than 200. And User can add the document .
When Approval Procedures triggers, then the document that triggers stays as a draft until it is approved .
One quick way to check if it not your query , on the condition specify always .(Approval template >> term >> always . See if it creates the same situation .
Hope this helps to narrow down your problems .
Thank you
Bishal
Edited by: BIshal Adhikari on Dec 10, 2008 4:18 PM
Edited by: BIshal Adhikari on Dec 10, 2008 4:39 PM

Similar Messages

How to Create a Pro Forma invoice (F5) for selecetd items in the order?

Hello,
Is there a way to create a F5 Proforma invoice for an order, but for selected items? e.g if the sales order has 5 line items , is there a way to select the items we want to create the proforma for? or it's always going to create the proforma for all eligible items?
Thank you so much.
Irfan

Dear Satish,
Thanks for your reply.
Without getting into config and setting up the invoice split criteria, when creating a proforma is there a way to select the line items from the order and create the pro forma invoice only for those items?
Thanks.
Irfan

Non PO invoices sent for Approval - getting error message - Tax Jurisdictio

Hi Experts,
Our clients have just upgraded from SAP 4.6C to ECC 6.0 and when the Non -PO invoices are sent for approval the user is getting the below error message.
'Specify a tax jurisdiction key' - Message no. F5566
Could any one suggest what the reson could be.
Answers would be suitably rewarded.
Thanks in advance,
Manish Singhi
E- [email protected]

Hi,
Can anyone suggest on this.
Thanks,
Manish

INVOICES WAITING FOR APPROVAL

Hi,
i have to find all the invoice documents which are wainting for approval from the user
please kindly give the tables and fields corresponding to this issue.
aftrer finding those documents i have to go to the transaction CV02N and print the
document. for this if any function module exists then please inform
regards
sami
Message was edited by:
sami sami

vbuk- lfstk absta
vbup- lssta absta

PO created but Status showing as Awaiting for approval in extended classic

Hi Experts,
SRM 5.0 extended classic scenario,SC approved and PO created but status showing in follow on documents node in SC as awiting for approval.
Can any help in finding solution.Thanks in advance.
Thanks,
Babu

Hi Babu,
I am facing the same issue in the ECS SRM 5.0 after approving the shopping cart the PO created in EBP but the WF status is waiting and PO is not transmitted to R/3. Below is the status of SC and PO in BB_PD. Kindly suggest what could be the problem where i can analyze.
SC
                    Status         Description                    Inactiv
HEADER     I1015          Awaiting Approval              X
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1106          Shopping cart ordered
HEADER     I1129          Approved
0000000001 I1111          Item in Transfer Process       X
0000000001 I1113          Follow-on Document Created
0000000002 I1111          Item in Transfer Process       X
0000000002 I1113          Follow-on Document Created
PO
Stats:
           Status         Description                    Inactiv
HEADER     I1015          Awaiting Approval
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1180          Document Completed
Thanks,
Kannan B

Open Custom PCR forms (created using ISR framework) from UWL for approval

Hi,
I have made a custom JSP iview using the ISR framework .
The form can be submitted and a notification is created.
The Workflow is generating the workitem wihich appears in the
UWL worklist.
HOw can i open the custom JSP iview from the UWL for the workitem.
Helpful answers will be rewarded.
Thanks
Ritu

Hi Phil,
Interesting - I have a similar issue. We want to use the Request for Transfer scenario in ERP 2005, but it has not been developed in Adobe forms by SAP yet (it isn't available in 2004 either)! So, we have decided to use the old JSP PCRs instead.
Your issue is probably because you're using the same 2005 iviews to create your PCRs. The 2005 PCR iviews are written in WebDynpro, and appear to assume that each one will be an Adobe form! If you assign the old PCR iviews to your manager (give them the old MSS role under Migrated Content->EP5.0... in the pcd if you have it installed), you will be able to create a PCR with the JSP forms (regardless of the "Entry in Web" setting in QISRSCENARIO).
The next issue is the approval. In 2005, transaction SWFVISU has task TS50000075 configured as Java Webdynpro. You'll need to change that to iView, and specify ID = com.sap.pct.hcm.isrdispatcher.default. I'm following the UWL item type guide for this at:
http://help.sap.com/saphelp_nw04s/helpdata/en/b1/cc1357eead454bb144face4a66be7d/content.htm
Having said this, my approval is not working! The item type has clearly changed, because the workitem name is no longer a hyperlink (rather annoying), but when I hit the "Launch Task Page" button (default name I think) I get the error:
"Unable to perform action because the system returned an invalid URL"
I can't see this "invalid url" anywhere in the logs, so I can't see where it is getting it from, or what path, etc I'm meant to put! In your old system, what did you have as the "Server for ISR call" under "Additional Data for Scenario" in QISRSCENARIO? Also, what did you have in the "URL" box that appears under the Additional Data for Scenario button when you change the Entry Type to JSP?
Many thanks,
Russell.

How to create subtotal in every invoice page for print layout design

Dear Experts,
How can I create subtotal column for every page if having more than one page of items in my invoice?
Thanks!

Hi,
It works, but the sub total keep accumulating for pages before. and the subtotal for the last page is the equal to the grand total already. How do I control to just have the subtotal for every single page?
Please help. Thanks!

In Ap invoice grid is showing no value when send for approval

Dear Experts,
There are 3-4 purchase invoice send for approval when it is open by approving authority the detail grid i.e. where the item details are shown is blank only gross total and net total in footer is showing value and header values.
This all four invoices are of same vendor, invoices punch after those invoice are showing proper values.
what could be the reason ?
Thanks & regards
Kamlesh

Dear Kamlesh,
If the problem only occur for one BP, check this BP's profile.
What is the condition for approval?
Thanks,
Gordon

Work flow - user is not reciving mail,once CREDIT MEMO submits for approval

Hi All,
Please find the issue as below.
User created the credit memo and submitted for approval. user is expecting the mail in his mail-box, once he submitted the credit memo for approval and same way once approver approved the credit memo, user is expecting mail such that credit memo has been approved.
He informed that previously he is receiving the mails as expected.
Now all of sudden he is not receiving mails.
I have checked work flow mailer, mailer is up and running.
I have gone through the wf_notifications table, here i can see that MAIL_STATUS column having value of "MAIL".
even i have gone through WF_USERS table this particular user is existing and status is "ACTIVE".
But user is not yet received any mail.
Kindly some one help me to sort out this issue.
Thanks in Advance.
Edited by: user627525 on Jun 8, 2011 5:58 AM

Thanks RK for your quick reply.
I was gone through the details you have provided. every thing is fine as expected.
Later i have checked workflow mailer, it was down, due to that notifications are not reached to users/customers.once it is up and running mail notifications sent to respective users successfully.
Many Thanks.

Duplicate Document number in Document Draft while sending for Approval

Hello Experts,
In Purchase order when we create document and send for approval ... if in a single day we create 25-30 Purchase orders, system assign same number lets say: 120011 to all the 30 documents created in a single day.
is there a way we can give unique number to all the PO drafts being created and sending for approval ... ?
Help Required
Regards,

Hi Shazad,
The document number that you refer to works as follows. If you go into Purchase Orders, it will say that the next purchase order number (OPCH.DocNum) will be for example 345. When you're done capturing the information and go to File > Save as draft, the same screen appears again and you can add another draft.
Seeing that the first draft didn't actually create a purchase order, but only a draft, the next available number is allocated. The next available purchase order number is still 345.Only you add a actual purchase order will the number be changed again.
Internally in the SAP database, the DocEntry field of the draft contains the actual draft internal number. You can view this number if you open the drafts. Draft No is unique, but document number isn't and doesn't matter until the actual document is added.
Hope it helps,
Adele

Sales invoice seting for create invoice in new finacial year

Wat are the sales invoice seting for open in new finacial year , that mean before createing invoice in new FY
Edited by: Gopi Krishna Gutti on Apr 9, 2009 2:48 PM
Edited by: Gopi Krishna Gutti on Apr 9, 2009 2:55 PM

From the SD side no change wrt fiscal year..... u just need to maintain the RV number range for the new FY......

Validation at "Save and Send for approval" in Create Expense Report

Hello gurus,
I have an issue where in at Create Expense report we have two options:
1. Save
2. Save and Send for Approval.
When this trip is SAVED and SEND FOR APPROVAL the validation should trigger and error message should appear if expense type XXXX is used in any of the line item of the trip.
I have been told that this can be done by user exit at the backend level. But, at the frontend we will have to make some changes as well.
I know WD JAVA, but a little short on knowledge in WD ABAP.
Could you please help me by telling me as to how to do a validation in this scenario or even if its necessary to do it ?? I mean, is it possible that the backend validation will hold true if someone will create a expense report from the frontend as well ??
Please explain me ...

Hello friend,
Its easy to handle this problem,
To know how you can use the message effectively see this details about the interface,
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/6c/7aae42cd7fb611e10000000a155106/content.htm
For clear understanding about the steps for creating messages see the code below,
http://e-university.wisdomjobs.com/sap-abap-web-dynpro/chapter-105-274/messages-exceptions-and-web-dynpro-abap.html
I think you will be clear after reading this code. Any queries please revert back to me.
Thanks,
Sri Hari

Backend invoice replicated to SRM for approval

Hello all,
classic scenario, R/3 4.7, SRM 4.0
would like to check if it is possible to enter invoice in the backend, replicate it to SRM where should be checked and approved and than sent to payment via backend?
Main problem is that all company invoices are entered in one hub via scanning into the backend R/3 system so it is not possible to separate which invoices are for SRM and which are for R/3. Requirement is that everything should be entered fist in the backend system.
We are prepared to change scenario if necessary.
TIA
Gordan

Hi
Well, quite a interesting requirement, but i have not tried this yet.
Please refer to the following links which might help.
http://help.sap.com/saphelp_srm50/helpdata/en/e9/d0fc3729b5db48e10000009b38f842/frameset.htm
OSS Note 734060 - SRM: Upload and download of documents using MS Excel
OSS Note 790860 - Frequently asked questions for Excel upload and download
Regards
- Atul

Create one invoice document for factory sales and third party sales

Hi All,
I want to create one single invoice document for material sold from factory and from third party.
I have checked the copy controls for order to billing but the system is still spliting the invoice.
Please share your expertise.

Hello,
Can you please provide the details from the "Split Analysis", when you are trying to combine the 2 documents.
Regards,
Raghavendra

Urgent - An invoice which has been paid, route for approval again

Hi All,
Below is the what I am stuggling to sort.
Scenario - The invoice 6200382/1 was processed on 6 March 2009. It was approved on 23 March 2009 by Mr. DAVE F VENTURA and Mr. BENOIT M VERHAEGHE. The invoice was paid on 27 March 2009.It appears that the invoice has now again routed for approval, and was rejected on 17 April by Mr. DAVE F VENTURA. The rejection notification (attached) which Norma received, indicates that the invoice was rejected on 15 April 2009. How can an invoice which has been paid, route for approval again, and why is there a difference in the rejected dates as indicated on the approval history and the notification?
This has happened for the second time. I am unable to give a solution to this problem. Need help urgently.
Thanks,
--Sonia

Hi Sonia,
I am facing the similar issue just that the invoice was not rejected.It was paid and re-routed for approval.
Could you please let me know how you resolve this issue.

Create a A/P Invoice Draft for approval

Similar Messages

Maybe you are looking for