Account Segmentation & GL By Item Group
Hi,
My Client has so many branches with them, so it is mandatory to configure and go with Segmentmentation. In all the branches they are doing same business and selling same items so item group is common for all.
Their GL is Setted by Item Group Wise.
But the item group is common for all.
But my client want to see expense, revenue, assets based on group wise for each segment.
But in our standard B1, account mapping in item group can be done with any one segment only. But they have to see CoA balance like that.
Is there anyway to achieve this task????
Hi,
I can see them wanting this setup; I've seen it before. (I am assuming you are working on setting up the CoA and not modifying an existing CoA.)
You will need a segment for item group and another for the branches. Keep in mind, the P&L and B/S reports can be run on segments, but not the Cash Flow and T/B (in 2007, not sure about 8.8).
HTH,
Heather
Similar Messages
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SBO - How to use two different Stock Account within the same Item Group
Hi,
I'm currently stuck within one of my implementation.
I'm deploying the same solution worldwide which worked pretty well until now. All the items are connected to an item group, with a unique GL account, supposed to book at the same time the good receipt and the good issue (Balance-Sheet Account = 14xxxxx).
My new unit is willing to use two different GL accounts when performing its stock entry (let say 14xxx10) and another GL account for the good issue, let say 14xxx20.
Do you have any clue so i can please them and keep using at the same time the item group ?
Thanking you in advance
StephaneHi,
In fact, we use the GL account as the HQ Account (Reporting Account) while the "Export Code" will be used to store the local GL Account (greek account).
As such, we can, somehow handle two different chart of accounts.
In my reporting, i'm only using a single GL account for stock movements, while my greek counterparts want to handle two different accounts.
Threfore, i have only two solution since there is normally a one to one relationship between a HQ account and a local account that are :
1 - Duplicate the HQ accounts
In that case, i do respect anytime the one to one relationship. I've got one HQ account for one local account. But how can i put this since i can only handle one single stock account.
2 - I keep my single stock account like this but i won't be managing the possibility to get two different Export Codes.
Regards
Stephane -
Expense Account for Item Group
Dear All,
I have a question for the G/L account of Item Group.
If we purchase something from our vendor, the first account 'Expense Account' should be increase. Is that correct?
But our customer would like to have a Asset Account increase because that item group is for Fixed Asset (something like the computer they purchase for their employee, etc).
What account should I choose for this Item Group to let the Asset Account increase when I purchase something?
Thanks a lot.
Regards,
yukaHi
I read all the post
I may be wrong but
I think just change the Inventory account for that item group if the G/L Accounts are set by item group
If it is by warehouse change Inventory account there ,or if by item level change there
I donu2019t know where expense account comes
I will explain in full
For GRPO the JE is
Inventory account Dr. 100
To Allocation Account Cr. 100
For A/P IN it is
Allocation Account Dr. 100
To Vendor Account 100
So it simple if you change inventory account (instead of raw material ) to any Asset Account
The asset account will be updated with every purchase of that item
Please let me know if I am right or wrong so that I can also upgrade my knowledge
Thanks
Avtar Singh -
Copy Express Item Groups Transaction revenue Account not Found
Currently using Copy Express.
1. Have successfully loaded COA
2. Manually entered G/L account determinaition and tax codes
3. Error below is occuring when trying to Copy Item Groups and Warehouses. The items groups and Warehosues are failing.
Transaction created by document was not found, 'Revenue account'.
NOTE: the accounts determined for each item group in the source database all exist in the target database.
Can any please assist in explaining why this is happening and how I could prevent this from occuring without having to mannually create warehosues and items?
Thanks Very much
LisaHi Lisa,
I have a suggestion.
The Revenue account in question may be problematic.
Can you try to change to another revenue account in your source db, and try to copy warehouse to target DB?
1.goto source db,and search for the specific warehouse and change the
revenue account to another account
2.and copy warehouse to target db
Hope this will be helpful.
Kind regards,
Willy -
Difference - set g/l account by warehouse,item group,item level
hi all,
Pl. explain what is difference between setting
g/l accounts by warehouse,item group,item level ?
JeyakanthanHi Jeyakanthan,
Let us consider an example that will make you understand this better. Consider that you are creating GRN's for Item A and Item B. The accounts that get updated are :
1. Inventory Account/Stock account: gets debited
2. Goods Received Not Invoiced Account : Gets Credited.
Now let us consider that Item A has been grouped under the item Group Raw Materials and Item B has been grouped under Item group Finished Goods. Now as mentioned above if you choose the Set G/L accounts by as Item Group in the Accounting tab of the item Group Raw Materials you will have to choose the Inventory/Stock Account as Inventory - Raw Material and for the Item Group Finished Goods the Inventory/Stock account has to be Inventory- Finished Goods. In all cases the Goods Received not Invoicved account will remain the same.When you create the GRN's the respective Inventory accounts will get debited and when you create the A/P Invoice for these the Goods Received Not Invoiced account will get Debited and the Vendor account will get credited.
Now in case if your company manages goods according to the Warehouse i.e. if the company has different warehouses for different types of goods like Raw Material warehouse for Raw Materials , Finished Goods warehouse for Finished goods then you should set the G/L accounts by Warehouse so that in the item master in the inventory Tab the respective warehouse is chosen and the relevant accounts are updated. Just for example when you choose Set G/L accounts by Warehouse for item A then in the accounting tab of the Raw Material Warehouse choose Inventoty - Raw material.
In the 3rd case consider that you are buying a Machine to be used in your workshop which is costing you around Rs. 10,00,000/- and the management wants to know the monthly utilisation costing of the machine like power, labour charges and overheads for that particular machine then it is better to define G/L accounts based on that item i.e. if Item C is a machine for which the Management wants to know the costing details then it would be better off defining a G/L account as Inventory - Item C. This option is better to be used for capital goods or Fixed assets.
For better understanding in the item master you need to initialise thru the Form settings the various G/L accounts like Goods received Not Invoiced accounts, Inventory accounts , Allocation Cost account etc.
Hope this calrifies matters.
Nagesh. -
ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT
I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?
Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper -
Group GL and Operational GL | Mapping of ECC GL Accounts and BCS FS Items
Dear All,
Can you please clarify how the group gl in SAP ECC are mapped to FS Items in SEM BCS.
FS Item is as such created as a navigational attribute of GL account. But what is the mapping of the Group GL. And how the system will understand, which are all the Operational GL Accounts which are mapped to group gl, that is FS item in BW.
Thank you.In BCS the source data basis (infocube) must include the object for group account. Once this is accomplished the load-from-datastream mapping is simple to map the group account to FS item.
-
Hi To All,
I am creating a Item Group in 2007B , where in Accounting Tab i have to Set different Account named as
Expense Account
Revenue Account
Inventory Account
Cost of Goods Sold Account
Allocation Account
Variance Account
Price Difference Account
Negative Inventory Adjustment
Inventory Offset - Decrease Account
Inventory Offset - Increase Account
Sales Returns Account
Purchase Account
Purchase Return Account
Purchase Offset Account
Exchange Rate Differences Account
Goods Clearing Account
G/L Decrease Account
G/L Increase Account
WIP Inventory Account
WIP Inventory Variance Account
Expense Clearing Account
Expense Offset Account
Sales Credit Account
Purchase Credit Account
Incoming CENVAT Account (WH)
Outgoing CENVAT Account (WH)
in Journal voucher only Allocation account and account of tax will be affected in A/P Sales or Purchase invoice.
can any one explain each and every account of item group?
I want to know that role of every account in sales and purchase and also want to know that where it will give any empact on balance sheet or profit loss or on other report?
Thanks in AdvanceHi Sandeep,
you will find explanations with examples for most of these accounts & where the postings come from in the document 'Continuous Stock in SAP Business One 2004'. There have been additions in the GL account determination since & you will find info about those in either of these documents:
How to Determine G/L Accounts 2005 SP01 - EU
How to Determine G/L Accounts 2005 SP01 - US
The 2007 on-line-help will also be useful.
Click [here|https://service.sap.com/smb/sbo/documentation] to get to the documentation resource centre.
You will also find archived Expert Empowerment Sessions useful. Click [here|https://psd.sap-ag.de/PEC/calendar/] for those. Tick the box 'Archived Sessions Only' & enter the search criteria.
All the best,
Kerstin -
Default accounts on item group set up
Hi,
This is a new company. I set up posting periods. I want to upload the item groups using DTW. The DTW upload fails because of error:
One of the inventory accounts is missing , 'Inventory Account' [Message 173-6]
I tried to manually enter an item group and get the same error.
The accounts do not default in. I expected that they would default in because all the accounts are filled in under Administration > Setup > Financials > GL account determination.
Why do the accounts not default from there?
ThanksHello,
Does not matter you have mapped acount in Administration > Setup > Financials > GL account determination.
you must be filled account code in Item Group template otherwise it will crease error message when you will make entries in transaction time .
So better is please filled 4 to 5 manadatory account in templale.
As you said you are also unable to make new gruop without filled account code then this is the indication or indicator without this code you cant upload same.
Thanks
Manvendra Singh Niranjan -
Item Groups/Accounting Tab
I use SAP B1 2007 version. The SETUP/Stock Management/ItemGroups/ Accounting Tab is a most confusing screen because it is a mixture of Profit And Loss and Balance Sheet Nominal, not in any particular order or logic and using confusing terms which are most impotant to understand. I would appreciate any explanations about these terms such as "Sales Credit Account" and Purchase Credit Account" Are these nominal reversal entries to Sales and Purchases ie Sales Credit Note and Purchase Credit Note and are they supposed to reverse STOCK ie Stock Of Goods Sold.
Also what is a Goods Clearing Account?
Any help on this topic would be appreciated.
Thanks
Robert
PS The help I need is to clarify the terminology used in SAPThanks for your reply. Actually my comments were regarding an improvement needed to future B1 versions. I am a business owner and a user and also an Accountant by profession and the Item Group Setup drives the Nominal Postings in the Accounting system. As a business owner I need to understand where and why the postings are done and noone I spoke to seems to fully understand the reasons for various nominal settings in this screen.
My suggested solution for future versions is to split this screen between Balance Sheet and Profit and Loss Nominals. Furthermore a Main and Secondary screens would be useful because there are Nominals that one is obliged to determine however, many Nominal (sorry G/L Accounts) are not important in most business scenarios.
I spent a long time trying to understand the logic of this screen and I am convinced that the design of it can be improved to help the setup process.
It is only a suggestion for improvement.
Thank you
Robert -
Changing Set GL/AC Accounts By : Item Group to Warehouse
My Client wants me to change Set GL/AC Accounts By : Item Group to Warehouse in Inventory Tab of Item Master Data Screen.
Please tell me what prerequisites to be perfomed before doing this and what impacts may be arising after that. Any experiences Please share...
Client is related to manufacturing industry.
Thanks in Advance...Hi Naved ,
First of all , you are doing this in the Mid of Fiscal Year or Not !
Changing the G/L Acct Method is really a serious matter , since your stock value is in the Group Account now , if you change the G/L Method first of all you have to pass the journal entry for the Group Credit and the Warehouse Debit . So that your future entry can be secured .
Then again you have to do G/L Accounts Determination keeping every transaction in mind .
Thanks
Ashish -
Item Group clasification for GL Accounts
Hi All,
In Inventory from the GL Account determination we assign the GL Accounts for provided fields.
My client requirement is having 5 item groups and each group needs to be linked to separate GL account.
If I assign a GL account to each group will SAP accept and provide me the correct information or is it suggested to have a single GL account for all the groups.
The reason is previously I had raised a question in the forum that the user needs to have an option to select the GL account when entering in the Purchases (PO, GRN, A/P Invoice) for which I got a reply that SAP will not allow to select the GL Account, and is pre-defined in GL Account determination.
Now my question is can I assign different a GL account to a particular group which will update when transactions are happening and do need to take some extra steps which will help me and the client to resolve the problem
Please help me out this issue
Regards
ShankerHi Sridharan,
Thanks for the suggestion.
i am unable to get the screen from Form settings G/L Account.
Also what i wanted for two Item Groups say Grp1, Grp2.
the GL account will be
Grp1 --> GL Account10
Grp2 --> GL Account12
this is what i required and if i am not wrong the same u r suggesting?
Please help
Regards
Shanker -
Want to block purchase accounting for particular ITEM GROUP? is it possible
want to block purchase accounting for particular ITEM GROUP? is it possible
Hi Sahil......
That is not possible. You can not block purchase account for any case.
It is standard and set at Company Level........
Regards,
Rahul -
How can I update accounts by Warehouse in Item Master Data, Inventory Data
I have all of my inventory items set to G/L Accounts by Item Group and I need to change it to Item Level. I know I can do this with DTW and Choose update using the oItems >> Items template. I also need to modify the Stock account (inventory account) for one warehouse on all items. It is the second part I can't get to work. I get a message that "Field Cannot be Updated(ODBC - 1029)Application-Defined or object-defined error65171.
Thanks,
DonHi,
If you have made already the transactions you cannot update the G/L method.
Secondly if you have set G/L by Item level then you need to define the inventory accounts for all the items in your template then only you will be able to proceed further
Regards
Md.nazeer Shaikh -
No account is specified in item 0000001037
Dear Gurus,
Sales return is being performed. During Accounting posting for Credit memo, we are getting this error..
I have checked VKOA Settings. Material Acc posting., Customer Acc posting.
In Billing document, Revenue acc analysis.. GL account has been properly triggered. Still getting the error in Accounting Type 'S'
in OB52 Posting period is open.
We are getting the following error:
No account is specified in item 0000001037
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001037" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001037" of the FI/CO document.
I have checked Transfer document Settings for RV, i cannot find what is 'item 1037'. But i understand in 1037, 10 is line item no.
Please through some light
Regards
PraveenDear,
Please check whether have the Account Assignment Group been input in the Customer Master (Billing tabstrips - Accounting sections - Field name: Acct assgmt group).
The Account Assignment Group will be copied automatically into the sales order. Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field name: AcctAssgGr) have been filled in automatically.
Check whether the billing document (VF03 - Goto - Header - Header - Field name: AcctAssgGr) have been filled in automatically.
If the customer master have not been maintained and the user have already input the sales order, then the user will have to maintained the Account Assignment Group manually either in the sales order or the billing documents.
Take note for One Time Customer, the user have to input the Account Assignment Group manually into the sales order. One Time Customer can be used by many customer, therefore, the system will not be able to determine the Account Assignment Group manually
Check whether the configuration in transaction VKOA have been done correctly
Regards
AJIT K SINGH
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