Difference - set g/l account by warehouse,item group,item level

hi all,
Pl. explain what is difference between setting
g/l accounts by warehouse,item group,item level ?
Jeyakanthan

Hi Jeyakanthan,
Let us consider an example that will make you understand this better. Consider that you are creating GRN's for Item A and Item B. The accounts that get updated are :
1. Inventory Account/Stock account: gets debited
2. Goods Received Not Invoiced Account : Gets Credited.
Now let us consider that Item A has been grouped under the item Group Raw Materials and Item B has been grouped under Item group Finished Goods. Now as mentioned above if you choose the Set G/L accounts by as Item Group in the Accounting tab of the item Group Raw Materials you will have to choose the Inventory/Stock Account as Inventory - Raw Material and for the Item Group Finished Goods the Inventory/Stock account has to be Inventory- Finished Goods. In all cases the Goods Received not Invoicved account will remain the same.When you create the GRN's the respective Inventory accounts will get debited and when you create the A/P Invoice for these the Goods Received Not Invoiced account will get Debited and the Vendor account will get credited.
Now in case if your company manages goods according to the Warehouse i.e. if the company has different warehouses for different types of goods like Raw Material warehouse for Raw Materials , Finished Goods warehouse for Finished goods then you should set the G/L accounts by Warehouse so that in the item master in the inventory Tab the respective warehouse is chosen and the relevant accounts are updated. Just for example when you choose Set G/L accounts by Warehouse for item A then in the accounting tab of the Raw Material Warehouse choose Inventoty - Raw material.
In the 3rd case consider that you are buying a Machine to be used in your workshop which is costing you around Rs. 10,00,000/- and the management wants to know the monthly utilisation costing of the machine like power, labour charges and overheads for that particular machine then it is better to define G/L accounts based on that item i.e. if Item C is a machine for which the Management wants to know the costing details then it would be better off defining a G/L account as Inventory - Item C. This option is better to be used for capital goods or Fixed assets.
For better understanding in the item master you need to initialise thru the Form settings the various G/L accounts like Goods received Not Invoiced accounts, Inventory accounts , Allocation Cost account etc.
Hope this calrifies matters.
Nagesh.

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Can any one please explain me the complete difference between setting G/L Account By Item Group, Item Level and Warehouse? I would be very convinced if the journals are explained and the effects on the G/L Account posting listed discretely. Which is a regular practice in India?
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Hi Sudatta Mohanty,
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Hi,
You need to settle the account to 0 (Zero) in order to change the configuration of it. You can make a fictitious posting, change the account configuration, and then reverse the posted document.
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I have a requirement like...
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You use G/L account by item group if you maintain different item group, e.g. audio, video, TV, steel, fan item groups. You set G/L account in the COA for the item groups. Let's say item TV 14", TV 20".
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Hi,
SPRO->Materials Management->Purchasing->Purchase Order->Define Screen Layout at Document Level.
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In the customer code,the fileld 'Partial delivery per item' controls if Partial delivery allowed.
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Because some sales order of this customer code will Partial delivery allowed,some not.
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TKS!
Edited by: stephen chow on Oct 20, 2008 5:15 PM

Stephen,
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Hi,
The Cost Center Determination settings is in OVF3 - but there are some cases where the Cost Center must be exceptionally changed.
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hi,
please go to VOPA and select :
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balajia

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My Client wants me to change Set GL/AC Accounts By : Item Group to Warehouse in Inventory Tab of Item Master Data Screen.
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Client is related to manufacturing industry.
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Hi Naved ,
First of all , you are doing this in the Mid of Fiscal Year or Not !
Changing the G/L Acct Method is really a serious matter , since your stock value is in the Group Account now , if you change the G/L Method first of all you have to pass the journal entry for the Group Credit and the Warehouse Debit . So that your future entry can be secured .
Then again you have to do G/L Accounts Determination keeping every transaction in mind .
Thanks
Ashish

Difference - set g/l account by warehouse,item group,item level

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