Advance freight payment during recipt
Hi !
I have a very urgent problem in Purchasing. I need to pay the part of the freight to the transporter as advance or full amount of the freight for a recipt of material. Later on when the transporter will send the final bill i wll make the rest of the payment after adjusting the advance earlier paid.
Let me describe the scenario better with an example:
Truck A shifted material of 10 ton to my plant and frieght for the shipment would be around 1000. But i paid 500 as advance to the transporter.
Truck B shifted material of 20 ton to my plant and frieght for the shipment would be around 2000. But i paid 500 as advance to the transporter.
Then i received the material into my inventory (Total 30 Ton in two recipts).
Later on Transporter raised a bill of 3000 to me. I paid rest 2000 after adjusting the earlier advance paid (Rs 1000) to the transporter.
How i can make this transaction in Purchasing.
Regards
Hi,
I have noticed similar situation in a mfg company, let me give a brief idea on the same to see if it helps:
1.) They try to detach the freight piece from the actual PO.
2.) They raise new POs for the freight alone, using PDOI programs.
3.) These are kicked off by the receipt/partial receipt, a custom conc program looks at the original PO (against which the goods is received), it copies the supplier etc.. on to a new PO.
4.) Amount is derived carefully everytime. Status of the PO can be calculated/controlled.
5.) Appropriate line types are used for Freight.
In your scenario, this might result in 2 invoices for one PO.
For 1000 => you do a 500 in invoice-1 then 500 in invoice-2 both against the new PO (original PO is safely approved and closed/finally closed)
You might need to look at the feasibility at greater depths.
All the best !!
Thanks
Vinod
Similar Messages
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Re: Freight Cost during MIRO
Dear All,
Need help...I configured the following steps in order to capture freight cost during MIRO. but during MIRO,
the GL account captured/defaulted to freight cost is same as the expense accnt instead of the freight cost account..
eg. Expense -1111
Freight -2222
Vendor - 3333
Created 1 PO and maintain the ff:
PO is 1 line item 1pc=1000
ZFR1 - Condition type for Freight cost = 200
At the time of MIRO ( we dont have GR processing),the screen display 2 line item for the expense and freight cost but the GL account defaulted in the freight cost is same as expense account instead of the freight account. then if do a simulate, the following are the entry (which is wrong)
Vendor 1111 1200
Expense 3333 1000(-)
Expense 3333 200(-) * supposed to charge to my freight accnt 2222
below step i configured.
created new condition type ZFR1 (copying std FR1B)
put B- Delivery cost and tick 'Accrual' in the settings
maintain transaction event ZFR and posting key
assigned GL acccount to ZFR
include the condition type ZFR1 in the calculation schema, put ZFR in the field 'accrual'
Appreciate all your advise. many thanks in advance.
Rgds,
SheHi,
Check your OBYC settings whether you have assigned the correct GL for the new trans Key.
Regards, -
Different schedule in terms of payment during sales process
Dear experts,
One of our international customer is having one requirement for having "Various schedule in different terms of payment". Meaning, they want to collect the advance (Down payment) from customers in various schedules during sales process itself. If customer doesn't pay the advance amount then, system should not allow the further sales process like delivery creation, picking and packing.
Example, client wants to receive the advance amount from customer in following schedules
1. During sales order creation - 30%
2. During production order process - 25%
3. then, during delivery creation stage - 25%
4. And as regular after creation of invoice remaining amount 20% client wants to collect from customer.
Is it possible to set this setting with block of sales process. I need experts opinion.
Thanks for your cooperation.
Warm Regards,
VELHi,
You can achieve it through billing plan,
In billing rule speciefy your percentage
OR ELSE
You can achieve it through payment terms
In payment terms speciefy installment percentage
Kapil
Edited by: Julius Bussche on Jan 27, 2010 1:05 PM
English grammar corrected. Please do not use SMS-txt... -
Various schedule in terms of payment during sales process
Dear experts,
One of our international customer is having one requirement for having "Various schedule in different terms of payment". Meaning, they want to collect the advance (Down payment) from customers in various schedules during sales process itself. If customer doesn't pay the advance amount then, system should not allow the further sales process like delivery creation, picking and packing.
Example, client wants to receive the advance amount from customer in following schedules
1. During sales order creation - 30%
2. During production order process - 25%
3. then, during delivery creation stage - 25%
4. And as regular after creation of invoice remaining amount 20% client wants to collect from customer.
Is it possible to set this setting with block of sales process. I need experts opinion.
Thanks for your cooperation.
Warm Regards,
VELHi,
You can achieve it through billing plan,
In billing rule speciefy u r percentage
OR ELSE
You can achieve it through payment terms
In payment terms speciefy installment percentage
Kapil -
Freight payment invoice verification two times
Hi
During freight payment with invoice verification for condition type FRE1(Fixed amount)
The attributes of the condition type is fixed amount
For the given purchase order
QTY-10NOS,freight value-Rs100)
Invoice verification done with value 100nos then again system allows to do invoice verfication for the same condtion type.How to block the condtion type to prevent invoice verification again.
Both the time i have used the transaction- Invoice only.
Regards
Umapathy.MHi first of all at the vendor master the field 'Chk double inv.' should be checked then system checks whether its duplicate or not according to the following items
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
Duplicate Invoice Check customization should be done also via
Logistics Invoice Verification > Incoming Invoice > Set Check for Duplicate Invoices
check the following link is helpful for your case:
http://help.sap.com/saphelp_47x200/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/frameset.htm
Regards
Hope it helps
Volkan -
How to adjust Advance or Payment on Account against an Invoice for Customer
Hi,
I have to adjust, the Payment taken from the Customer as Advance or Payment on Account, against a particular invoice.
How can i do the same in the system for the particular customer?
Please suggest.
Thanks in advance.
Rachit RastogiHi Rachit,
You can do it by Internal Reconciliation BP. Just follow the path. Go to Business Partner> Internal Reconciliations> Reconciliation--> Select the customer against which you need to adjust payment and click on reconcilation and here it will display all the Payment and invoices. Just select tick the paymnet against an On Account Payment which you want to adjust and reconcile it.......
Thanks & Regards,
Shambhu -
Advance check payment and check bounce
Hello All,
Am working with a Pharma Client and the Scenario is Like ....
Advance check payment and check bounce - Normally in bussiness when the material is selling to the stockist Client will collect the advance post dated checks from the stockists as per Client credit policy, if the stockist issued check got bounced the stockist will be in risk category and sales order should be blocked automatically by SAP system. When the next transaction is doing with the same customer system should not allow the check payment & it should allow only demand draft.
Please suggest me how I will map this in sap credit management
Regards]
VenkatCurrently, if any cheque is bounced, where it has been recorded in SAP ?? You have to consider that field and have to try with any of the following user exits which are related to credit management.
a) LVKMPFZ1: USER_CREDIT_CHECK1
b) LVKMPFZ2: USER_CREDIT_CHECK2
c) LVKMPFZ3: USER_CREDIT_CHECK3
If I am correct, only through some text maintained in FI, you can conclude whether a cheque is bounced or not. So may be you can think of some date field which is currently considered for due for presentation.
G. Lakshmipathi -
Advance (Down) payment in SD
Hi Gurus
Any body can please send the detail document of Advance (Down) payment Configuration SD.hi,
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
CHAN -
Hi,
Will anyone guide me for Steps to configure inbound freight payment functionality pl.Chandra,
Thank you for your reply. I'm aware of the freight condition approach you suggest & the ability to define the carrier in the freight condition.
We explored this functionality in the past. The problem/limitations we've experienced were as follows:
1. Essentially you have to know your freight cost & the carrier by PO line item at the time the PO is created. Both of these variables we typically cannot predict in our environment.
2. We have a lot of situations where the PO is considered a u201Cblanketu201D where it will remain open for a month up to a year. Knowing the entire freight cost for these PO's once they are created is impossible to predict so to support the freight conditions we would have to change our business process which would be a big effort for our organization.
3. Our suppliers ship product based on multiple PO's / PO lines, again it is impossible to predict what the per unit freight cost would be at the time a PO is generated.
These factors are what led us to the IB delivery solution which handles each one of these scenarios quite well provided you have good data when the IB delivery is created.
Regarding your second post: Thanks! This information is helpful.
Sincerely,
Rich Wortmann -
For Container Freight payment can be downloaded through a standard query.
for Container Freight payment can be downloaded through a standard query.
Regards
Maheshhello, friend.
are you using LE-Transportation? if yes, there are some helpful t-codes such as VI11 and VI12. you may also use t-code SQVI for queries, but you would have to know what tables to look for.
hope this helped even if a bit. reward, even a little if yes.
thanks and regards.
jty -
Data required by Export Accounts for Container Freight payment can be downl
Dear Gurus,
Data required by Export Accounts for Container Freight payment can be downloaded through a standard query.
Pls help its urgent.
Regards
Mahesh K singhhello, friend.
are you using LE-Transportation? if yes, there are some helpful t-codes such as VI11 and VI12. you may also use t-code SQVI for queries, but you would have to know what tables to look for.
hope this helped even if a bit. reward, even a little if yes.
thanks and regards.
jty -
100% advance payment during sales order creation
Dear Experts,
One of our international client is having one requirement for collecting the 100% advance payment from customer during sales order creation itself. Our customer is in Germany.
For high risk customers they want to collect the advance payment for 100%. And if this 100% advance payment was not paid by customer then, sales order should not be processed.
And during regular sales invoice creation the same down payment also needs to be displayed in the invoice as advance payment.
Is it possible to setup this process using milestone billing.?? .or some other process is available to setup this process.
Thanks for your cooperation.
Warm Regards,
VelmuruganHi
Try with this with Credit management.Put High Risk with Error message.
When ever you will Create Sales Order it will Block due to Credit Chech.For this scenario Enter the Parking Vale at F-66.
Then make a entry for Customer-CR to BANK-DR.
This may solve ur requirement.
Regards
JS -
Accounts Payable - Tracking of Advances & Partial payment against Invoice
I want to co-relate the advance payment and various partial payments made to one vendor with the specific Invoice. Can you please suggest the wayout?
Suppose I have made down payment to Mr. A. Then I have booked the invoice against which various part payments have been made. Now I want to know the pending due amount against the particular invoice. How can I track the same?Hi Kapil,
My suggestion would be -
Use the reference field to update the Invoice number in all the documents - Down payment, Invoice posting and the partial payments.
The reference field is editable even after the document is posted. So, you can update the down payment document also once you recieve the invoice.
Now, from FBL1N, you can sort/filter by the reference field and find out the balance to be paid for a particular invoice.
Regards,
Mike -
Incoterms-freight, payment terms
Hii SAPians,
1) There are payment term which have been undestood between the comany and the customers. lets say a payment term (within 15 days 3% discount), how will this 3% discount will be provided to the customer , do we have an separate condition type for it.If so will each payment term will have an separate condition type. How is the condition record determined for such above situation.
2) What is the difference between Account determination KOFI/KOFK.
3) How is the Freight charges being determined in pricing.
I know its based on Incoterms assigned to the customer master.
I just want to know will the amount determined based on the weight of the material. What is the process flow in the freight determination.
pls help
montihi,
the payment terms are adjust while doing account receivables.
KOFI is account determination condition type used without controlling.
And
KOFK is account determination condition type used with controlling.
Freights are generally determined at the time of delivery. yes incoterms are used for determining freights because they talk about the liability from the company side regarding shipment of goods.
like for eg goods going from place A to C via B.
Now company says FOB --- B - means the responsibility for the company ends at B. From its the customers responsibility to take the goods. So the charges are calculated accordingly for various incoterms.
Hoppe it helps. reward if helpful.
Thanks,
Sadhu Kishore -
Hi Folks,
I have a small problem in paying freight to vendor.
1. The freight amount is not known at the time of PO.
2. When the material comes into the company, then i know the freight amount and the freight is paid to the vendor (Ofcourse transporter is maintained in vendor master).
3. I will not be able to do invoice verification because, the transporter will not wait upto i make invoice verification.
4. Now if i wont make invoice verification, i cant post the freight cost to the material(ie., it cant be inventorised).
How to inventorise the freight cost and also without MIRO?
Is there any other way where in i can inventorise this cost?
Please suggest me...
Regards,
PuneethHi Manish,
Thanks for the reply,
But the problem comes when the amount in PO for freight is greater than the actual payment.
At the time of GR,
Inventory Dr: Matl value+freight
GR/IR clearing Cr: Matl cost
Freight Clearing Cr: Freight charge
At the time of IR
GR/IR Dr: Matl cost
Vendor ac Cr: Matl cost
Freight clearing Dr: Freight
Freight vendor Cr: Freight
if the value i giv in PO is greater than the actual what will happen? the difference will remain in freight clearing acc? will there be nay consequences?
And one more doubt i have is how will the service tax for this freight is calculated?
Really thanks for the reply
Puneeth
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