Advance Payment and Posting

Dear All,
After I enter the advance amount into the travel request, may I know how to post it to FI in order to get the payment?
Thanks!!

Dear CONMJI,
I found a way to post the travel request advance.
First, after the travel request has been approved, I use "PREC - Settle Trips" to account the travel request.
Then I used "PRFI - Create Posting Run" to create posting run and used "PRRW - Manage Posting Runs" to post it.
(However, in PRFI, I cannot found the travel request number in the Trip Number field by using search help.)
Is there any easier steps?
We can settle the travel expense in PR05 but why not travel request?
Is this the standard SAP?
Thanks.

Similar Messages

Advance payment and down payment with two diffierent tax code

HI expert!!!
i have one scenario that advance payment and down payment with different tax code.
in this time, advance payement post to vendor with po number, we do not know how to use tax code V1(deductable tax) or VF(Non-deductable tax), so we post advance payement amount by tax code V1(deductable) even though the amount included both. but we must know how amount is defined deductable tax or non-deductable tax when invoice.
when we want to post down payment with VF , we could not post it because advance payement posted with V1 tax code.
this is main problem with my scenario.
and as i know, can i post two advance payement to same vendor and same po item?, i can't do it with my system.
only one advacne payment is possible with one vendor and one po item. or amount of advance payment is all cleared by down payment, then i can post another advance payment to same vendor. is it standard process with po?
thank you in advance!!

hi,
As per my knowledge their is no difference between advance payment and downpayment.
and tax code is used for taxes purpose not for the payment terms.
taxcode is created in ftxp.and related percentages are maintained in fv11.
ex:-
if i want excise duty - 10% on basic value
education cesse 2% on excise duty
sec.education cesses 1% on excise duty
then fitst i have to create 3 condition types and that 3 condition types are used in my taxprocedure and that taxprocedure is assigned to country code..
after that i am created one taxcode in ftxp like v1= exciseduty10%educatiocess2%sec.edu.cesses1% with this description.
and given the values for that conditions in fv11.
and used that v1 taxcode in your p.o in invoice tab.
and payment terms are came from vendor not from taxcode.
Thanking you.

Down Payment (Advance Payment) and Retension money Scenario

Dear Friends,
Pls guide me in the following scenario.
The scenario is that one very large construction co using SAP. And its sub contract within its different plant in the same co code when he got any new projects. Now the co using down payment or say advance payment and retention money condition. In the billing document every time I want 10% advance to be settled & 5% retenssion amount to be minus. This will be mapped through a GL for with special indicator A. But where will I maintain the details like % deducted every month? Is there any condition record for this FSZW Condition type( down payment) or this is defined by FI?
Regards
Atul

Hi,
Both are used in the sales A/R module.
If you received a down payment from customer but it is not to any available AR invoice, you could use the ARDPR and the other is vice versa.
The important things is that the down payment request can be paid directly using payment means available in the document tool bar. It is used before A/R reserve invoice job performed.
I suggest you to read help files for more details.
Rgds,
JM

Advance Payment and Retention Money adjustment.

Dear Friends,
Pls guide me in the following scenario.
The scenario is that one very large construction co using SAP. And its sub contract within its different plant in the same co code when he got any new projects. Now the co using down payment or say advance payment and retention money condition. In the billing document every time I want 10% advance to be settled & 5% retenssion amount to be minus. This will be mapped through a GL for with special indicator A. But where will I maintain the details like % deducted every month? Is there any condition record for this FSZW Condition type( down payment) or this is defined by FI?
Regards
Atul

hi,
try with installment - payment terms.
This sould help you.
Thanks,
Sujai C

Can we make advance payments and issue a new PO for undelivered goods?

Hi Experts,
Can we make advance payments and issue a new PO for undelivered goods?
Regards,
R

Hi Rounak,
Yes, you can create a standalone AP Down Payment Invoice and adjust it against the invoice you create later or you can create a payment on account outgoing payment and then reconcile it with the invoice in the ougoing payment screen.
Regards,
Rakesh N

Advance Payment and part recoveries

Hi All,
Right now we are using the advance payment functionallity of FI module. ( F-47 and F-48). Now if i want to recover the advances in parts, how can the information for this recovery of advance can be given to accounts dept.
Is it possible to give negative amount in advance payment requests( f-47)
Is there any std. functionallity available in SAP in Mm or FI.
I am actually from MM and could not found any such function in MM
thanks n Regards,
Prashant

Hi Dave.
Thanks for your reply.
In the same way as i am giving adv payment request using T. Code F-47. Can i give request for recovering the advance?
In F-54 FI can clear total sum paid as advance against any vendor invoice. In My case the clearing needs to be partial (e.g. 10 % of advance to be cleared in subsequent 10 invoices.) How the same can be conveyed to FI in SAP. I need to convey the % in the each subsequent invoice.
Regards,
Prashant

Advance Payments and Returns

Hi All,
I am having an issue designing the process for payments and processing payment returns. The organisational structure that the company operates is such that there are units that have been represented as cost centres in the FICO configuration. These units are paid a certain amount monthly and at the end of the month they specify how the money was spent.
Based on the return that was sent, transactions are posted to the different overhead GL accounts (cost elements) for each of the cost centres. My major issues are
1. How will I reflect the payment that has been made to the cost centre knowing that the actual expenditure is only incurred later on and is only confirmed when the returns are submitted.
2. How will the expenditures (recorded during returns) be posted to the appropriate GL account when returns are made?
Cheers,
C

Hi,
Your Question is little bit confusing but as Per my understanding what ever posting are done to Cost center during the month ,can be transferred fully with any balance left to another Cost center by Distrubtion cycle. you can also assign the Cost Elements as sender.
Correct me if Iam worng..
Thanks
Goutam.

Advance Payment TDS Posting

Dear all,
I configured TDS in system and while posting advance vendor payment following error i received. Please help
Withholding tax amount exceeds total bank line item amounts.
Message no. 7Q320

Hi
Change the Bank GL Account as follows:
Goto to FS00 and give your bank GL Number and go to change mode
In 'create/bank/interest' tab, click on 'RELEVANT TO CASH FLOW' and save your GL master. It may help to solve your problem

Advance payments were posted without trading partner

Hello Guys,
could you please enlighten me on this issue.
for some line item it shows the trading partner but for it doesnot in FBL3N.
pls suggest.
Best Regards,
Vinay

Hi Vinay,
Affiliated companies are usually represented as trading partners in customer and vendor master records. The ‘trading partner’ must be assigned in these master records.
Then, when an affiliated customer or vendor is posted in a document, the ‘trading partner’ is copied into the receivables or payable entry and, usually, also into the offsetting entry , in this case your GL account.
So check the offsetting entry in the document number you see in FBL3N, it may have been posted to an inter-company customer or inter-company vendor.
Regards
Nitin

24q-advance payment and corrections

sir
suppose employee income tax is Rs.1000 and afterwards it came to know employee income tax was Rs.500,after sending to NSDL Department(government)?
is there any way of making correction i.e to Rs. 500 before sending to NSDL account

hi,sir
sir,if enduser have not sent to government department and wants to do correction as Rs.1000 to Rs.500,can we do this correction if yes pl. tell

In F-51 transaction was not posted,& due date field for advance payment VEN

1. In F-51 transaction was not posted.
In the above T-code I want to tranfer Invoice amount (RE) to special GL debit retention money payable the following error was throwing,
Balancing Field "Profit Center" in the line item 001 not filled.
2. For advance payments for vendors due date field is not appearing in document entry screen. How can I see due date field in document entry screen.
In OB41 I changed the field status for posting key 29 in payment transations I made due date field required, but it is not appearing due date field in document entry screen, while posting transaction.
Please advise on this.
Regards

Hi thru f-51 u cannot post the transaction here u can enter first line item and select process open item and post it and the base line date is already entered in invoice document based on that one the advance amount is adjusted u con't enter that base line date at the time of advance payment and also the payment terms are maintained in vendor master based on that on also due date is calculated i hope it will be helpful.

Pop Up of Advance Payment in Sales Order

hi Gurus
Actually i have a query that when i am going to create the sales order the system should pop up the dialouge box indicating the customers's advance payment
And against that advance payment the saes order is created
if thye sales order exceeds that advance payment
the system should gives a pop up of indicating that amt like same in Credit control
bcoz the customer pays in advance the money to the company for the the material which has he ordered
so whats the setting for this
And the Advance payment is variable means it changes daily acording to customer's order
Suitable answers will be rewarded
Regards
Amol gawai
Edited by: AMOL GAWAI on Jun 7, 2008 4:41 PM

Dear Amol,
I think your issue can be addressed by using Credit control area. Please do the following:
a) Define a credit control area for the customer.
b) Maintain credit limit as 1 Rupee T-code - FD32
c) Whenever the customer gives you a advance payment the same shall be entered in the system thru FI route and using the while FI posting in "More Data" the relevant Credit control area should be entered.
d) By doing the above the advance payment received from the customer shall be reflected as "Special Liability" in the Credit control area (FD33). Status Tab in FD32.
e) Now this advance payment will act as the credit limit of the customer. So after this if the Sales order value exceeds this limit the Warning or Error message can be set.
Hope the above works for you.
REWARD if it helps you!!
Regards,
Ajinkya

How to maintain advance payment

Hi,
Client A raised sales order for Customer A of Rs1,10,000.. Out of which Customer A had given as Rs50000 before as advance at starting.... so where to maintaiin in the sales order the advance payment and raise invoice for balance payment....

Hi,
There is no provision to maintain any advance in sale order.
You have created a sale order for Rs.110000, that means you have to bill for the same amount.
Posting advance amount to the customer account is Finance transaction (FI).
Once you post the advance 50000rs to customer account throuhg FI transaction, same credit balance will be appearing in FBL5N statement of the customer account.
Once you raise the billing document & post it to accounting, later you can adjust this advance against billing document.
thank you

Credit against advance payment

Hi friends,
I have an situation where the customer's are to be delivered / order created only if the advance payment is received from the customer.
There are some set of customers who have a set credit limit upto which they can procure from the company, for which i have set the credit management, and also there are some customers who are not having any crdit limit with them and should be delivered only if they make payment in advance.
Pls advise..
Regards,
Aruna

Hi,
Enter credit limit 1 in the credit master and maintain value "A" in the subtotal field of the pricing procedure against netvalue or gross value or whichever value you want.
Ask FI people to post the payment against advance payment and then create order.
If you order value exceeds agaisnt advance payment then system will block the order.
Reward if it helpful.
Regards,
Chandra

Advance Payment by Customer

Dear Guru's,
The client want to have advance payment in the billing document print out.
e. g. the customer will pay crtain % amt as a advance payment before creation of sales order. i.e if the order value is 1000 and the adance is 200 then the billing should be of 800 only.
We dont want to use down payment here.
Pl advise.
Regards,
Arunava Sahana

Hi,
You can try the following method. You define a discount condition type with absolute vale and no access sequence to it and it should be manual and statistical(So we can aviod passing this value to accounting). Then user will use this value as advance payment and deduct this value from Gross and it will be the net value. Make the changes in the script aswell to get this printed along with the net value. Kindly please let me know If you need any more information on this.
Regards
Ram Pedarla

Advance Payment and Posting

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