Advance payment functionality

Hi Gurus,
Can any one please explain me if the way the advance payment functionality is used in the SAP system? The advance payment can be from 10% to 100%, I will I have to have the separate way of posting or do I create a new GL account? I will appriciate if some one can explain me this in details.
Thanks and regards
Anoop

Hi
SAP is using advance payment functionally as Advance payment to vendor. You have to maintain G/L account for this

Similar Messages

How to do advance payment against PO for this is there any T.code

Hello,
Lt's say for ex: Once Po is created how to pay the advance payment against PO to the vendor, for that is there any transaction code.
Once advance payment is made against PO, again system should not allow for ammendement
So like this to control the system what are the configuration settings need to be done please explain
Early action in this matter will be highly appreciated.

Hi,
Apply the user exit : EXIT_SAPMM06E_016
Following Logic can be use:
1. Validate the company code (BUKRS ) & Purchasing document type (BSTYP = F) from EKKO table for the Purchase order number (EBELN).
2. Check the entries for the Purchase order and the item number in the Purchase order history table ( EKBE) and also Validate if there is any down payment document exists (VGABE = 4)
3. If we find down payment doc in EKBE table then display the warning or error message as POP - UP by using functional module POPUP_TO_CONFIRM.
Step 1: Validate Company code and Purchasing Document type from EKKO table
Step 2: Check the Purchasing document history from EKBE table
Step 3: Check whether any down payment exists.
Step 4: Display popup message to user:
Use the function module u201CPOPUP_TO_CONFIRMu201D to display the below message u201CPo cannot be changed, Down payment already exists for this PO item u201D.
Edited by: redriver on Nov 27, 2011 10:06 AM

Down payment functionality for PO with account assignment K Cost Center

QUESTION: Is there a way to turn-on down payment functionality for cost centers?
When a vendor down payment is posted via tcode F-47 against a PO line item with INTERNAL ORDER as the account assignment, SAP posted the following documents from the payment run (tcode F110):
1. Accounting Document
dr vendor / GL= downpymt clearing / internal order = IO1234 / cost center = CC5678
cr bank
2. Controlling Document
dr internal order IO1234
However, when a vendor down payment is posted against a PO line item with COST CENTER as the account assignment, SAP does not post any Controlling document, just the accounting document:
dr vendor / GL= downpymt clrg / cost center = CC5678
cr bank
From my research, it appears that the down payment functionality applies to internal orders and projects only. Then settlement is run to move the values from internal order to AUC assets and/or cost centers. Perhaps I'm missing a configuration step for the cost center piece?
Your prompt response will be much appreciated. Thanks in advance!

system wont generate any controlling document for noted items downpayment and normal payments.
Because all are balance sheet accounts. Controlling documents will generated for only P&L accounts.
Your analysis correct.

Advance Payment and part recoveries

Hi All,
Right now we are using the advance payment functionallity of FI module. ( F-47 and F-48). Now if i want to recover the advances in parts, how can the information for this recovery of advance can be given to accounts dept.
Is it possible to give negative amount in advance payment requests( f-47)
Is there any std. functionallity available in SAP in Mm or FI.
I am actually from MM and could not found any such function in MM
thanks n Regards,
Prashant

Hi Dave.
Thanks for your reply.
In the same way as i am giving adv payment request using T. Code F-47. Can i give request for recovering the advance?
In F-54 FI can clear total sum paid as advance against any vendor invoice. In My case the clearing needs to be partial (e.g. 10 % of advance to be cleared in subsequent 10 invoices.) How the same can be conveyed to FI in SAP. I need to convey the % in the each subsequent invoice.
Regards,
Prashant

Advance Payment Handling

Hi,
How do we handle advance payment in SAP? In my scenario customer wants to create a payment term called 30% advance and balance payment immediate after delivery. In standard SAP sales order does not get blocked automatically depending on the payment terms. However my requirement is to block the sales order if payment terms is having advance requiremnet and once the payment is received sales order should be released for delivery.
Secondly if the customer pays advance how do we track the payment against sales order? I mean we cannot create invoice unless delivery has been done so in case of advance how do we track the payment history?
Girish

Hi
Payment terms is common for both Customer and Vendor and hence you could not see Sales order block in the payment terms. It has to be done manually at the time of creation of the sales order only. You can create a reason for blocking of sales order and assign that at the time of creation of sales orders.
With regard to second point, Advance payment is handled through FI, which has no link to Sales order. Standard functionality is creation of billing document for the full amount only.
Regards,
Lakshmanan Krishnan

Advance payment can not be used against credit limit and another sales ord

Hi,
I have advance payment scenario where customer want advance payment cannot be used against another sales order and against any credit limit.
Let me put one example.
Customer X is having credit limit of 1000 USD, if my client is received customized product order then he will take advance for this special order but customer X is already enjoying credit limit of 1000 USD. In this scenario my client wants advance payment received cannot use against any sales order and against any credit limit.
If I will post advance payment in F-29 then customer credit exposure will decrease against credit limit in FD32 which will affect normal sales order credit limit. Here customer does not want to utilize advance payment against credit limit of customer which is use for normal sales order.
Please suggest

Hi,
You can use the SAP standard documentary payment management functionality together with credit management for this purpose. You need to configure Documentary payments in SAP first. For that see below link;
[Documentary payments|http://www.learnsaptips.com/2011/09/how-to-handle-letter-of-credit-in-sap.html]
Then the advance payment has to be created as a financial document in SAP. This is just a SD only document and no impact to FI. During sales order creation you can assign this document number in to your sales document. It is possible to add it to sales order header as well as to individual line items.
If the attached financial document is sufficient to cover the value of the total sales order (If you attached to header) or value of the line item (If you attach it to a line item), system will NOT take that value for credit exposure calculation.
As far as I understood from your question, this is exactly what you're looking for.
Best regards,
Anupa

Advance payment against Sales order

Dear SAP consultants,
A customer pays multiple advances against a sales order.
The advances can be in different modes of payments (credit cards, cash , Check etc).
The requirement is that,
1. These advances should be captured in Sales order, the document should show the flow of advances as well (Sale order document flow).
2. Modes of payment should be captured
3. FI document should be created and cleared
4. Net order value of the sales order should be reduced as and when advance recieved.
5. Pls note that there is no fixed amount that should be paid by the customer (No billing plan)
Thanks again.
Suitable answer willl be rewarded with good points.
Reagrds,
Sandeep Kulkarni.

Sandeep,
In SD, we have the functionality of downpayments.
Here when sales order is created, particular part of the money is paid in advance.
Simultaneously, there will a posting creating manually in FI side for this money in some Special Purpose GL accounts ( indicating this sales order) meant for downpayment purpose and it is not posted as revenue.
Like this there will be various such advance payments.
Once the materials are delivered and invoiced, the advance payments will be converted into Revenue in Finance towards this sales order.
You can ask somebody about this downpayments and make your own customisation to suit to ur reqmt of showing the payments made and the payment mode in saels order itself.
You can check this link to know the process and the configuration better
http://help.sap.com/bp_blv1600/V5600/BL_DE/html/index.htm
Here click teh link "Sales order processing with Customer downpayment" and then read the entire stuff
Hope this helps.
You can reward if this helps

Advance payment in PO

Dear all,
Could any body say,is there any provision to mention Advance payment condition in Purchase Order.Please advise at the earliest possible.For suitbable answer points would be assigned.
Regards,
NSB

Hi,
In the latest releases of SAP (after 4.7), there is a new function for Advance payments.
You set the configuration to switch this on and flag the vendor thatb it relates to and the system will accept a parked invoice and post a payment to the vendor that uses a prepayment clearing account.
Or you can use the "downpayment" process in FI (in earlier releases of SAP as well).
Steve B

Advance payment Condition in PO

Dear all,
Could any body say,is there any provision to mention Advance payment condition in Purchase Order.Please advise at the earliest possible.For suitable answer points would be assigned.
Regards,
NSB

Hello NSB,
The invoicing plan is a facility that allows you to schedule desired invoicing dates for planned procurements independently of the receipt of the relevant goods or performance of the relevant services. It lists the dates on which you wish to create and then pay the invoices in question.
You do not wait each time for the vendor to submit an invoice for goods supplied or services performed, but can have invoices created automatically by the system on the basis of the data available in the purchase order and then release them for payment to the vendor.
Integration: When you save the invoicing plan, data is passed on to purchase order commitments, and to Cash Management and Forecast.
Prerequisites: To be able to work with invoicing plans:
You must maintain certain settings in Customizing for Purchasing under Purchase Order à Invoicing Plan, such as the following:
Invoicing plan type
Date categories
Date descriptions
Date proposals
The PO item must have account assignment
You must use Logistics Invoice Verification
If you wish to use automatic settlement for periodic invoicing plans, automatic invoice creation must be agreed with your vendor. Eval. receipt sett. delivery must be selected in the vendor master record.
SAP recommends working with the order type FO (framework order).
An extended validity period and a "reason for cancellation" are defined in the header of this type of purchase order. The specified validity period is adopted for the invoicing plan.
If you work with standard purchase orders, you must maintain the date determination rules accordingly in Customizing, since there is no predefined validity period that can be adopted in the invoicing plan.
Features: The following two types of invoicing plan are available:
Periodic invoicing plan
Partial invoicing plan
Periodic Invoicing Plan
The periodic invoicing plan can be used for regularly recurring procurement transactions (e.g. rental, leasing, or subscriptions).
It facilitates the largely automatic creation and payment of invoices within the framework of the invoice verification process. The periodic invoicing plan uses evaluated receipt settlement (ERS) program functionality.
In the case of the periodic invoicing plan, the total value of the PO item is invoiced on each due date.
Example- A monthly sum of $600 is charged for a leased car (represented by an item of a PO). This sum is invoiced and paid on the last day but one of each month.
In Customizing for Purchasing, you can define whether the dates are to be maintained manually or whether the system is to suggest invoicing dates according to the specified rules.
Partial Invoicing Plan: The partial invoicing plan can be used for the invoicing of high-cost material or projects involving the procurement of external services that are to be subject to stage payments (such as plant construction projects, or the invoicing of individual stages of a building project following completion in each case).You can also flag due dates in a partial invoicing plan as dates for advance payments.
The amounts corresponding to these dates are then not taken into account in the sum total of the invoice items because advance payments are set off against later invoices. In the case of the partial invoicing plan, the total value of the PO item is broken down and spread over the individual dates of the invoicing plan.
A purchase order item relates to building project no. 1 with a total value of $900,000. 33.3% ($300,000) of the total value is due to be invoiced and paid on completion of the first phase of construction, a further 33.3% ($300,000) on completion of the second phase, and the rest ($300,000) following completion and acceptance of the 3rd and final phase.
In the partial invoicing plan, you wish to maintain the invoicing dates agreed with the vendor yourself. Therefore there is no system support in the form of date proposals.
However, if you wish to have due dates suggested by the system as an entry aid, you can reference an existing plan when creating a new invoicing plan. Date proposals can then be adopted from the former.
Hope this helps. pelase assign points...
Rgds
manish

Advance payment to vendor business process and configuration

Hi All,
Please share any PDF or links for configuration and business process of advance payment to vendor. We are going to implement in ECC6 system.
Thanks in advance.
Thanks & Regards,
Chand
Edited by: Csaba Szommer on Jan 6, 2012 8:12 AM

Hi,
Vendor Downpayment functionality might be useful for your case. You may implement EHP4 in your system which provides an enhanced downpayment funtionality which allows you to enter the downpayments while PO creation only. The downpayment can then later be cleared during Invoice processing.
You might need help of FI consultant as well, because downpayment is mainly FI related.
Don't have any PDF as such but search in the forums with vendor downpayments and you will definately get good results.
Regards,
Sushant

Advance payment before delivery date

Hello experts,
I have a requirement that after creating PO I need to make advance payment 2 days before receiving goods(delivery date) in case of local vendors, whereas in case of International vendors I need to make advance payment 8 days before delivery date.
How can I achieve this functionality????
Please help.

hii shubh,
u can achieve it the Payment terms
define two terms of payment with t-code OBB8, in first give the amt of adv payment
in second, rest amt. here u tick INSTALLMENT PAYMENT
one more u define terms of payment , there u click on block key with A or B.
and assign it in OBB9.
u search sdn also regarding this.
Thanks.
Nisha
Edited by: Ms. nisha on Jul 13, 2011 2:02 PM
Edited by: Ms. nisha on Jul 13, 2011 2:04 PM

FBCJ - Advance Payment

Hi All,
I want to add Special GL indicator in FBCJ for posting Advance transaction to vendor or employee. Can anyone tell me how to add the Special GL indicator.
Or How can i post advance payment without Substitution Rule.
Regards,
Ankur

HEllo ANkur,
To use down payment in FBCJ there is a workaround:
If you want to enter down payments in the cash journal,
you should write a corresponding note in the text field as a
workaround (for example, 'Down payment'), in the cash journal
post this amount to a clearing account that is intended for this,
and afterwards make a transfer posting of this clearing account
with the corresponding special G/L indicator in the accounts
receivable accounting.
Unfortunatelly due to the FBCJ design, it is
not possible to enter any special G/L indicator in the Cash Journal.
In the OSS note 532888 you can find the functions not provided by the Cash Journal.
Hope this helps you.
REgards,
REnan

Billing, advance payment?

Hi,
Please help me on this.
The advance payment in reference to the Sales order is maintained in Accounts receivables.The details of down payment(advance payment) is captured in SAP.The amount of advance payment is shown when account for customer is reconciled.The problem occurs when this invoice is again printed , after the final account reconciliation, as no advance payment amount is shown on the invoice though the balance figures are accurate.
With best regards,
Archer

Hi archer naz
Check the following Customizing settings for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (t.code OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (t.code OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
Regards
Srinath

Advance payment report required

Dear guru
generally in our plant for advance payment we have to intimate the account department for release the payment against advance or PI or any other terms.
i want the report which can show me that which supplier payment is pending (for advance only)
at present i m using FBL1N. i didnt get the required report from this
Regards
Devesh

Hi Devesh,
There is no standard report to address just your specific requirement. However as others suggested you need to rely on the line item reports with specific selection criteria which you might already be doing.
Else develop custom report to suit your specific requirements.
Thanks & Regards
Subhasish

Report for advance payment relevant purchase order

Dear Sapgurus,
Logistics people raise one purchase order and release procedure also from logistic teqm onlly after we need approval from finance head we had created one more release finance procedure how they will identify these are purchase order i have to pay advance payment is their any report can u please tell me.
Regards
Umi

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

Advance payment functionality

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