Advance posting in Travel

Hi All,
I've a scenario where in Trip advance is 2000 and actual trip expense is 1000. After posting the trip to FI, the advance of 1000 is to be recovered thru Payroll.
Just wondering on what config I've missed ?
Also I couldn't find Subschema for postingTravel expenses in Payroll ?
Can any one shed light on this?
Regards,

Hi
Wel i have the same scenario in my company...
Guys plz help
Neha

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Advance postings in Travel Mgt through Spe GL

Hi all,
As per my clinent requirement, we are looking to post advance to employee in TMS through Special GL transactions.
Can any one plz let me know the settings required for advance posting in TMS throuh Special GL.
Appreciate your help.
Reg
Manu

Hello Sai Narayana,
Our client wants to implement whole travel management in ESS, I am new to SAP travel management, Could you please help me in starting the configuration of create travel request, which node the master cost center is configured. I looked under financial accounting->travel management->Travel Planning and Travel Expenses but couldnt figure out where the travel request will be configured. We are using ECC 6.0. Your help is very much appreciated as I am doing configuration alone i dont have any other help.
I have question regading Travel Planning if we want to implement travel planning do we have to use AMADEUS or can we integrate the clients present used travel link to R/3 using RFCs.
Regards,
Latha

TDS DEDUCTING TWICE AT THE TIME OF ADVANCE POSTING AND AT THE TIME OF INVOg

HI ALL
I HAVE AN ISSUE TDS DEDUCTING TWICE AT THE TIME OF ADVANCE POSTING AND AT THE TIME OF INVOICE POSTING
AT THE TIME OF ADVANCE POSTING F-48
ENTRY IS
VENDOR     DR     30000
BANK          CR     2900
TDS          CR     300
AT THE TIME OF INVOICE POSTING-FB60
THE ENTRY IS
EXPENSE     DR     30000
VENDOR     CR     29700
TDS          CR     300
SO TDS HAS BEEN DEDUCTED TWO TIMES
AT THE TIME OF DOWN PAYMENT CLEARING u2013F-54
THE INVOICE ENTRY SHOULD BE REVERSED AS
VENDOR     DR     29700
TDS          DR     300
VENDOR SPL CR      30000
BUT IT IS NOT REVERSING WHILE CLEARING DOWN PAYMENT AT F-54
FOR THIS I MADE THE CONFIGURATION FOR DOWN PAYMENT IN WITH HOLDING TAX TYPE FOR PAYMENT.HERE I ACTIVATED u201CCENTRAL INVOICE PROu201D
THOUGH IT IS NOT REVERSING THE ENTRY OF INVOICE POSTING AT THE TIME OF DOWN PAYMENT CLEARING AT F-54.
SO WHAT COULD BE THE PROBLE . IF YOU KNOW PLEASE TELL ME THE SOLUTION
I WILL BE GREATE THANKS TO YOU
REGARDS
RAM

Hi All
I Have an issue with TDS.
At the time of down payment clearing th invoice amount is not reversing..what are the settings I need to check
Actually
At the time of Advance Posting the entry is----
VENDOR     DR     30000
BANK          CR     2900
TDS          CR     300
At the time of Invoice Posting theentry is -
EXPENSE     DR     30000
VENDOR     CR     29700
TDS          CR     300
At the time of Down Payment Clearing in t code F-54 the invoice entry should be reversed as -
VENDOR     DR     29700
TDS          DR     300
VENDOR SPL CR      30000
But system not reversing while clearing down payment in t code F-54 and the system posting entry is as----
VENDOR DR 30000
VENDOR SPL   30000
So what is the mistaken has been done by me .If you any idea please let me know. I will be thankful to you.
Thanks&Regards
Ram

TDS at Advance Posting

Dear Experts
TDS is not deducting at the time of advance posting.I got this message.
"Withholding tax amount exceeds total bank line item amounts.
Message no. 7Q320"
best Regards
Kalim

Dear
Check relevant to cash flow for that particular bank GL A/c in third tab in t.code FS02
Regards

Asset will not capitalize at advance posting

Dear All,
Our requirement is asset entry will not post at advance posting. I have checked earlier discussions on this issue and done the configuration accordingly i.e. suppress the asset fields & change the message as warning. After the changes I have created a down payment request by F-47 with reference to capital PO. Later I have made advance payment through F-58. Here system is allowing the asset postings. If I have directly posted the advance through F-48, it is posting without assets.
Please have a look onto the issue.
Regards,
Mukthar

Go to SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify G/L Accounts for Document Splitting
You wil find the GL account is assigned to category 7000
then following setting needs to be done,
SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify Document Types for Document Splitting.
Assign document type KZ to transaction 1000 & variant 0001

Travel Advance Posting

Dear All,
We are entering the some Amt. in Advance tab of PR05 and we are not entering any receipts and we would like the advance amt. what ever we entered to be posted..!!
But when we post it also we are getting 'Posting with zero Amt.', we got to know that Advance would go to expense type VORS/VORK and we checked that these expenses types exists also even then we are not able to post the related trip which is having advance amt.
Please suggest.
Thanks and have a nice day ahead,
Mit freundlichen Grüßen / Best regards
Mangalagi S V

Hi,
Use Tcode Trip and create trip there here itself there is a provision for advance and save finally go to pr05 and create travel expense report. before going to trip u need to assign your user id in 105 infotype subtype 0001.
All the best
Prasanth

Travel Advance, Posting behaviour when change in Trip Status

Hello,
An issue arose with SAP Travel Expenses - Advances. An advance was entered, then the request approved and settled.
No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted". This resulted in a reversing entry for the advance in the posting run. No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
Has anyone run into this issue?
Thank you,
Tammy Wilkinson

Hi Tammy,
It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
Entering a separate travel expense will only do the posting without taking the advance into account. Two options to fix this.
1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses. If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
Let me know how it goes................
Rgds
CONMJI

Travel Advance Posting in Other Currency

Hi All,
While posting Travel Advance in USD , System is taking exchange rate from CURR table. Our requirement is we want to post the Document in USD and also want to take exchange rate from Advance table.
Is there any BADI or Userexit available to change the exchange rate.
Regards,
Kamal

Hi
Check the Accounting Document Type for Travel Advance. You can maintain a different Ex. Rate Type(T003-KURST) for this Document Type in OBA7.
Thanks
Prasad

How to re-post Unposted Travel Transactions in Posting-Run

Hello Experts,
In theory all Travel Expenses in all approved trips ends up in General Ledger via Posting Run management which is purely an ATR(Accounting To Report) function. But in practice we have realised few of the transactions did not get posted in FI and the unposted batches are held in the system.
Strangely, the trip status in PR05 displays the status 'Transferred to FI' but in actual fact few transactions of the trip did not end up in General Ledger.
1. From the balancing point of view, where do these unposted transactions sits purely from financial accounting and costing ?
2. We have realised the reasons for not getting posted in the first part to be for ex. GL code for the expense types are not extended to that particular company code etc. However if you fix the issue and repost in the same accounting period, it gets posted but on the other hand by the time you fix the issue by extending gl codes to that co. code, you period end happens, you cannot do anything with these unposted trans. Any suggestions to deal with them ?
Appreciate quick reply please.
Rgds
CONMJI

Hi CONMJI,
Firstly accept my sincere thanks for your valuable contribution to this forum.
For the problem you are facing there is a SAP note which can surely resolve your issue. SAP note is 0000170334. In a nutshell what this note suggests is as below:
Extend the GL code for the particular company code and follow the below process:
1. Delete the records with the document number from the following tables (if they exist):
PTRV_DOC_TAX
PTRV_DOC_MESS
PTRV_DOC_IT
PTRV_DOC_HD
PTRV_RPRPOSTD
PTRV_ROT_AWKEY
Document no we can get from PRRW for that entry.
2. Reset the trip status through the program RPRTRVSW. The FI transfer status is changed from u20181u2019 (FI transferred) to u2018 u2019(not posted in Financial accounting).
3. Edit table PEVSH where Run number = (Run no. from PRRW) and type = u2018TRu2019 (Posting Travel Expenses). Change the value of STATUS from u201935u2019 (Document transfer is running) to u201850u2019 (Documents posted).
4. Go to transaction PR05 and Edit the trip, submit and approve it.
5. Settle and post with as usual process. It will post with no issue.
6. Your last run which has gone with Partial posted will also shows successful once this trip is successfully posted in new run.
Hope it helps you.
Thanks,
Vaibhav

Posting of travel expenses to third party vendor

Hi,
Is it possible to post travel expenses (e.g. Air travel) directly to third party vendor account (travel agent) instead of booking it to Clearing account.
Regards
Sarika

Hello Sarika,
Can you explain more? Your query is not that clear.
Thanks and Regards,
Raynard

Table name for advance posting

hi,
any body tell me, if i post advances thorugh f-48, which table and field.

Hi Balu
you can try by position the cursor on the field, selecting help (F1) and then technical information for the table names.
Hope this solves your problem.
Regards
Kavitha

Asset assigned po(error in advance posting against asset assigned po

Dear friends
we have an issue regarding asset assigned po,while we are giving Advance against a po there is an error
Item category 07000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
shakti
end the entry is
001 50 0010300861 Outg Chq-Axis CC1Ry 100,000.00-
002 29A 0001000036 KEDIA STEELS 100,000.00
003 70 0020100851 000080600001 0000 100,000.00
004 50 0010600518 AUC Down pmt clrng 100,000.00-
DOCUMENT TYPE-KZ
the issue is still pending
Edited by: shaktiseml on Dec 1, 2009 12:46 PM

Go to SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify G/L Accounts for Document Splitting
You wil find the GL account is assigned to category 7000
then following setting needs to be done,
SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify Document Types for Document Splitting.
Assign document type KZ to transaction 1000 & variant 0001

Posting of Travel Expense with Payment via HR Payroll

Hi
Assuming expense type code 1111 is assigned to Wage type 1111. At travel mgmt, user declared input tax P3 is applicable for the expense type and enter amount 100. Thus the input tax amount is $3.
Can I check how the proces RPCIPE00 will pick up the the expense type with input tax P3 ?
Is it reflected as a separate wT?
We are using ECC6.0
Thanks!

if it thru Pay roll check the sub Schema CREI for most of the countries we are haveing the Sub Schema to evaluate the results for the Travel Management module but for india we dont have
Check CREI sub schema thru Pe01
we need to insert a suc shcema with HR Pay roll Schema
This info might be help ful to u but not the final solution for ur query

External service advance posting

Hi,
The issue is client has to pay for the services provided by the vendor for 11 months on monthly basis.but he wants to initially pay an advance of 20% of the total amount.he wants map this advance in sap.
So ,please help me to map this scenario.urjent.

Hi,
You can do advance payments to vendor WRT to PO( Service PO) with t.codes F-47 and F-48 .
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purchase order number with reference to your are going to make the payment. Now simulate and save.
6. After the GR & IR is done, Perform F-54 for Down Payment Clearing
Regards,
Biju K

Travel Advance Special GL Posting-Setting up Posting Key

Dear experts,
I have managed to setup the Travel Advance correctly and also managed to post it which read as posting key 21 and 31.
However, i am not posting it as a Special GL Account as at transaction PRT3, under Group HRR(Postings from Travel Expenses Accounting) as i only have transaction:
HRP with posting key 21 (Credit Memo) and 31 (Invoice)
HRT with posting key 40 (Debit Entry) and 50 (Credit Entry).
How do i post advance with posting key 29 (Special GL Debit)?, as according to the FI consultant i need to configure the Advance posting key as one leg using 29 (Special GL Debit). And which transaction should i use, as from this thread i read that we need to use transaction HRV but however, my screen only have HRP and HRT. Do i have to apply any notes to make the transaction available or is it created elsewhere in FI configuration?
Please help.
Thanking you in advance.

I hope you have got your query answered by now but for the sake of others T code FBKP is used to maintain setting of Special GL

Advance posting in Travel

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