Travel Advance Posting

Dear All,
We are entering the some Amt. in Advance tab of PR05 and we are not entering any receipts and we would like the advance amt. what ever we entered to be posted..!!
But when we post it also we are getting 'Posting with zero Amt.', we got to know that Advance would go to expense type VORS/VORK and we checked that these expenses types exists also even then we are not able to post the related trip which is having advance amt.
Please suggest.
Thanks and have a nice day ahead,
Mit freundlichen Grüßen / Best regards
Mangalagi S V

Hi,
Use Tcode Trip and create trip there here itself there is a provision for advance and save finally go to pr05 and create travel expense report. before going to trip u need to assign your user id in 105 infotype subtype 0001.
All the best
Prasanth

Similar Messages

Travel Advance Posting in Other Currency

Hi All,
While posting Travel Advance in USD , System is taking exchange rate from CURR table. Our requirement is we want to post the Document in USD and also want to take exchange rate from Advance table.
Is there any BADI or Userexit available to change the exchange rate.
Regards,
Kamal

Hi
Check the Accounting Document Type for Travel Advance. You can maintain a different Ex. Rate Type(T003-KURST) for this Document Type in OBA7.
Thanks
Prasad

Travel Advance, Posting behaviour when change in Trip Status

Hello,
An issue arose with SAP Travel Expenses - Advances. An advance was entered, then the request approved and settled.
No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted". This resulted in a reversing entry for the advance in the posting run. No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
Has anyone run into this issue?
Thank you,
Tammy Wilkinson

Hi Tammy,
It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
Entering a separate travel expense will only do the posting without taking the advance into account. Two options to fix this.
1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses. If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
Let me know how it goes................
Rgds
CONMJI

Travel Advance Request Payment

In travel management, my organisation wants to go through the process of travel advance approval and payment before the trip is done. I would need the details of the steps required to
- post the approved request to financial accounting (so there would be a basis for advance payment) before the payment can be done)
- post the travel expenses against the travel request when the trip is completed.
My problem is that the system requires the travel request to be settled before it is transferred to accounting. Settling the travel request means that the travel is completed and that is not what I want to achieve at the travel request stage. Can anyone please urgently help out with this?

Hi Muhammad,
Thank you very much for your help this far. I had done exactly what you stated and now I guess you understand better what my problem is. But where I am having issues is with the financial postings that come as a result of transferring both the travel request and the completed trip to FI.
After the travel request settlement (status: Request approved and Settled)
I did the posting run (status now: Transferred to FI and Settled) - The resulting FI document credits the vendor account and debits the travel advance account. This credit in vendor account is cancelled when I do the FI payment run for the approved advance amount.
This whole process works perfectly and I am okay with the way it works.
My major problem comes when the trip is completed, and I need to post all the travel expenses against that same approved travel request.
After the trip expenses are approved and settled I also do a transfer to FI and this is where the problem comes.
The posting run results to 2 FI documents
- the first reverses the previous posting to the vendor account (debits vendor and credits travel advance accounts)
- the second FI document credits the Accured Travel Expense account (with the total travel expense) and debits the individual travel expense items.
For the Scenario I am using for the travel advance posting - Advance via Financial Accounting - the FI documents that are created when the trip is created and transferred to FI is totally different from what is stated in the scenario.
My expectation is that a single FI document should be created which debits the particular trip expenses and credits both the travel advance and staff (vendor) account depending on whether the advance is more or less than the actual expenses. This is exactly what is depicted in the link you sent for the Advance via Financial Accounting- http://help.sap.com/saphelp_46c/helpdata/en/b6/cda10f49e911d189060000e8322f96/content.htm.
My problem is that this does not work in my case and 2 FI documents are created instead of one. Please is there a way you can help me with this?
Thanks.

Travel Advance issue

Hi ,
I am implementing Travel Advance and posting it to FI.if teh g/l account is a P&l account just like and expense amount the advance is getting posted to FI but if it is a SP g/l it is not getting posted.
Can you please let me kno whoew to post the advance amount to FI . what should be the posting key and g/l account to be used.

Hi,
you can check this link
http://help.sap.com/saphelp_46c/helpdata/en/b6/cda0f549e911d189060000e8322f96/content.htm
Re: Travel Advance posting to FI
hope it helps

Travel Advance Special GL Posting-Setting up Posting Key

Dear experts,
I have managed to setup the Travel Advance correctly and also managed to post it which read as posting key 21 and 31.
However, i am not posting it as a Special GL Account as at transaction PRT3, under Group HRR(Postings from Travel Expenses Accounting) as i only have transaction:
HRP with posting key 21 (Credit Memo) and 31 (Invoice)
HRT with posting key 40 (Debit Entry) and 50 (Credit Entry).
How do i post advance with posting key 29 (Special GL Debit)?, as according to the FI consultant i need to configure the Advance posting key as one leg using 29 (Special GL Debit). And which transaction should i use, as from this thread i read that we need to use transaction HRV but however, my screen only have HRP and HRT. Do i have to apply any notes to make the transaction available or is it created elsewhere in FI configuration?
Please help.
Thanking you in advance.

I hope you have got your query answered by now but for the sake of others T code FBKP is used to maintain setting of Special GL

Clear travel advance

Dear Sapgurus,
We have 10 emp.in this one we paid 1000 rs travel advance, i configure special g/l indicator in this one i given travel advance and emp vendors then after emp submit the bill how do i clear the travel advance.
Regards
Reachme

Dear,
You have to post the utilization entry, debiting the crediting the vendor (Invoice), now go to F-44 and clear both the transactions.
Ex: Say you have given for travel 500
Entry has to pass
FB60-Travel Exp ac dr 500
                   To Vendor ac cr 500
F-48-Advance to employee entry
          Vendor a/c dr 500
                      To bank ac cr 500
F-44-Vendor Clearing
           Vendor ac dr 500
                       To Vendor ac cr 500

TDS DEDUCTING TWICE AT THE TIME OF ADVANCE POSTING AND AT THE TIME OF INVOg

HI ALL
I HAVE AN ISSUE TDS DEDUCTING TWICE AT THE TIME OF ADVANCE POSTING AND AT THE TIME OF INVOICE POSTING
AT THE TIME OF ADVANCE POSTING F-48
ENTRY IS
VENDOR     DR     30000
BANK          CR     2900
TDS          CR     300
AT THE TIME OF INVOICE POSTING-FB60
THE ENTRY IS
EXPENSE     DR     30000
VENDOR     CR     29700
TDS          CR     300
SO TDS HAS BEEN DEDUCTED TWO TIMES
AT THE TIME OF DOWN PAYMENT CLEARING u2013F-54
THE INVOICE ENTRY SHOULD BE REVERSED AS
VENDOR     DR     29700
TDS          DR     300
VENDOR SPL CR      30000
BUT IT IS NOT REVERSING WHILE CLEARING DOWN PAYMENT AT F-54
FOR THIS I MADE THE CONFIGURATION FOR DOWN PAYMENT IN WITH HOLDING TAX TYPE FOR PAYMENT.HERE I ACTIVATED u201CCENTRAL INVOICE PROu201D
THOUGH IT IS NOT REVERSING THE ENTRY OF INVOICE POSTING AT THE TIME OF DOWN PAYMENT CLEARING AT F-54.
SO WHAT COULD BE THE PROBLE . IF YOU KNOW PLEASE TELL ME THE SOLUTION
I WILL BE GREATE THANKS TO YOU
REGARDS
RAM

Hi All
I Have an issue with TDS.
At the time of down payment clearing th invoice amount is not reversing..what are the settings I need to check
Actually
At the time of Advance Posting the entry is----
VENDOR     DR     30000
BANK          CR     2900
TDS          CR     300
At the time of Invoice Posting theentry is -
EXPENSE     DR     30000
VENDOR     CR     29700
TDS          CR     300
At the time of Down Payment Clearing in t code F-54 the invoice entry should be reversed as -
VENDOR     DR     29700
TDS          DR     300
VENDOR SPL CR      30000
But system not reversing while clearing down payment in t code F-54 and the system posting entry is as----
VENDOR DR 30000
VENDOR SPL   30000
So what is the mistaken has been done by me .If you any idea please let me know. I will be thankful to you.
Thanks&Regards
Ram

TDS at Advance Posting

Dear Experts
TDS is not deducting at the time of advance posting.I got this message.
"Withholding tax amount exceeds total bank line item amounts.
Message no. 7Q320"
best Regards
Kalim

Dear
Check relevant to cash flow for that particular bank GL A/c in third tab in t.code FS02
Regards

Travel Advance

Dear All
I have a requirement.
In SAP Travel Management, the standard setting for travel advance is that the amount is an offset to the receipts. For example lets assume that an employee takes an advance of 5000 before travelling. After travelling, while creating the expense report he puts a receipt called HOTEL amounting to 3000 and this expense receipt is "to be reimbursed to the employee".
In this case the simulation shows that the employee has to repay the company 2000 as he had taken 5000 as advance and 3000 he has spent from his pocket.
But what my requirement is, advance should not be an offset to receipts. In this example if the employee takes an advance of 5000 he is not supposed to repay it. Moreover now that he has spent 3000 he should be reimbursed with that also. The simulation should show reimbursement amount 3000.
Can this be achievable by means of any setting?

Hi,
it will be in Expence type setttings
and more over system default functionaliy is that it will deduct Exp from advance amount
so Advance amount pay itthough infotype 14.
Regards
Sri

Asset will not capitalize at advance posting

Dear All,
Our requirement is asset entry will not post at advance posting. I have checked earlier discussions on this issue and done the configuration accordingly i.e. suppress the asset fields & change the message as warning. After the changes I have created a down payment request by F-47 with reference to capital PO. Later I have made advance payment through F-58. Here system is allowing the asset postings. If I have directly posted the advance through F-48, it is posting without assets.
Please have a look onto the issue.
Regards,
Mukthar

Go to SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify G/L Accounts for Document Splitting
You wil find the GL account is assigned to category 7000
then following setting needs to be done,
SPRO --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transaction --> Document splitting --> Classify Document Types for Document Splitting.
Assign document type KZ to transaction 1000 & variant 0001

Travel advance multiply by first save

Hi expert..
I have question on travel advance, while make travel request.
when I save it for the 1st time, the number of amount in advance will appear like it is multiply by 100.
but, it only for the first save.
if I saved travel request first, then change it and add advance, the amount is right,
any suggestion to solve this?
thanks so much before.

I try with USD in advance amount,
when I press enter, they will automatically convert into IDR..
then, what next?
thanks

Travel expenses posting

Hi,
Thourhg PRFI tcode, Travel expenses posting i m getting the error,
Number range object HRTR_PDOC : Interval not found
Pls let me know how to solve this one.
Thanks and Regards,
Revathi.

create Travel no ranges as per path
financial accounting new> travel management>set up trip number ranges.
I think this will solve ur problem.

Why SAP travel advance can't be breakdown??

Hi experts,
as we know, SAP Standard for enter travel advance is just allow us to enter total amount of advance.
my requirement is to breakdown those advance through different expense (that just appear on travel expense transaction)
is there any other way to achieve this?
and if it is not possible by standard,
do anyone can explain and provide detail on why SAP travel advance only provide to enter advance amount only.
thanks in advance.

Hi there
Your quite right, there is no standard functionality to provide breakdown of travel advance, unfortunately I couldnt find any specific reason for this (although as you probably know the advance is also not possible to edit once the travel request is saved so would expect this is a contributing factor and also that advance has to be treated differently to expense type based on its own table T706B1_A) but can only confirm that indeed, this is by design.
Sally

Itemize travel advance

Hi experts,
I want to ask whether it is possible to calculate advance based on duration of trip?
or itemize travel advance?
for example,
employee has trip from 1st july to 5th july 2011
then he create travel request.
itemize advance, $25 of meals per day, $100 of accommodation per night.
then total of advance will be (25 X 5) + (100 X 4) = $ 525
So total advance = $525 with detail $25 of meals per day, $100 of accommodation per night. (in travel request form)
is it possible to do this? how to achieve those situation?
thanks in advance.
Edited by: nzworld on Jun 23, 2011 4:12 AM

Hi,
Try with Tcode PR04 & revert back.
Regards,
Pramitha.

Travel Advance Posting

Similar Messages

Maybe you are looking for