Travel Advance, Posting behaviour when change in Trip Status

Hello,
An issue arose with SAP Travel Expenses - Advances.  An advance was entered, then the request approved and settled. 
No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted".  This resulted in a reversing entry for the advance in the posting run.  No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
Has anyone run into this issue? 
Thank you,
Tammy Wilkinson

Hi Tammy,
It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
Entering a separate travel expense will only do the posting without taking the advance into account.  Two options to fix this.
1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses.  If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
Let me know how it goes................
Rgds
CONMJI

Similar Messages

  • Travel Advance Posting in Other Currency

    Hi All,
    While posting Travel Advance in USD , System is taking exchange rate from CURR table. Our requirement is we want to post the Document in USD and also want to take exchange rate from Advance table.
    Is there any BADI or Userexit available to change the exchange rate.
    Regards,
    Kamal

    Hi
    Check the Accounting Document Type for Travel Advance.  You can maintain a different Ex. Rate Type(T003-KURST) for this Document Type in OBA7.
    Thanks
    Prasad

  • Travel Expense Report - Error when changing expense type

    Hi:
    Our system: ESS SP7; NW2004S SP13; ECC 6.0
    In the travel and expense system when the user is editing a rejected expense report - the following error is occuring.
    While changing each line item in an expense report to a different category user is encountering an error. As a result all original info gets dropped out of the fields. This problem did not occur each time the expense type was changed; only twice out of the 6 or 7 lines that the user changed.
    Please advice.

    Hi Folks,
    resolved.
    It is because of posting run mgt - prrw not executed. The documents are virtually posted to FI.
    Thanks,
    Nandagopal C

  • Problems in Travel Expense Manager (PR05) when somebody modify trips

    Hi,
    I have a problem with   Travel Expense Manager (PR05). In some cases in trips with the status Transf.F/Trnsf.PAY  , if an employee try to change this trip a message appears :
    Changes in settlement past trigger retroactive settlement
    Do you really want to change the trip data?
    If click “yes” and after modify something click  “save” , the status of the trip has changed to “To Be Settl”.
    How can I do to make that nobody can change a TRIP with status Transf.F/Trnsf.PAY  ??
    I hope anybody can help me.
    Thaks a lot,
    EMI DF
    Edited by: Emi DF on Apr 17, 2008 5:42 PM

    Hi,
    To add on with vaibav.....
    Even i had the same issue...
    Please check whether the expense type is coming from our customization or it is coming from a "z" table. If it is coming from that table, you have to add your expense type there also. You can ask your abap guy from where the portal is picking the expense type.
    Hope this helps you...
    Cheers,
    Raj

  • Error message when changing compensation process status ?

    Hi,
    When i change compensation process status from " Approved " to "Active" I got the err:
    "No infotype 0759 record with process status Approved selected" , So in my case what went wrong with my config or my system ?
    Thanks alot

    Hi,
    Did you try to change through FM "HR_INFOTYPE_OPERATION"?
    If so try calling the FM "HR_INFOTYPE_GETDETAIL" before the modification to get the infotype record details.
    Also check whether the infotype record in 759 has Status of  Process as '3' - Approved.
    Hope this helps you.
    Regards,
    Subbu.

  • Travel Advance Posting

    Dear All,
    We are entering the some Amt. in Advance tab of PR05 and we are not entering any receipts and we would like the advance amt. what ever we entered to be posted..!!
    But when we post it also we are getting 'Posting with zero Amt.', we got to know that Advance would go to expense type VORS/VORK and we checked that these expenses types exists also even then we are not able to post the related trip which is having advance amt.
    Please suggest.
    Thanks and have a nice day ahead,
    Mit freundlichen Grüßen / Best regards
    Mangalagi S V

    Hi,
    Use Tcode Trip and create trip there here itself there is a provision for advance and save finally go to pr05 and create travel expense report. before going to trip u need to assign your user id in 105 infotype subtype 0001.
    All the best
    Prasanth

  • Travel Advance Request Payment

    In travel management, my organisation wants to go through the process of travel advance approval and payment before the trip is done. I would need the details of the steps required to
    - post the approved request to financial accounting (so there would be a basis for advance payment) before the payment can be done)
    - post the travel expenses against the travel request when the trip is completed.
    My problem is that the system requires the travel request to be settled before it is transferred to accounting. Settling the travel request means that the travel is completed and that is not what I want to achieve at the travel request stage. Can anyone please urgently help out with this?

    Hi Muhammad,
    Thank you very much for your help this far. I had done exactly what you stated and now I guess you understand better what my problem is. But where I am having issues is with the financial postings that come as a result of transferring both the travel request and the completed trip to FI.
    After the travel request settlement (status: Request approved and Settled)
    I did the posting run (status now: Transferred to FI and Settled) - The resulting FI document credits the vendor account and debits the travel advance account. This credit in vendor account is cancelled when I do the FI payment run for the approved advance amount.
    This whole process works perfectly and I am okay with the way it works.
    My major problem comes when the trip is completed, and I need to post all the travel expenses against that same approved travel request.
    After the trip expenses are approved and settled I also do a transfer to FI and this is where the problem comes.
    The posting run results to 2 FI documents
    - the first reverses the previous posting to the vendor account (debits vendor and credits travel advance accounts)
    - the second FI document credits the Accured Travel Expense account (with the total travel expense) and debits the individual travel expense items.
    For the Scenario I am using for the travel advance posting - Advance via Financial Accounting - the FI documents that are created when the trip is created and transferred to FI is totally different from what is stated in the scenario.
    My expectation is that a single FI document should be created which debits the particular trip expenses and credits both the travel advance and staff (vendor) account depending on whether the advance is more or less than the actual expenses. This is exactly what is depicted in the link you sent for the Advance via Financial Accounting- http://help.sap.com/saphelp_46c/helpdata/en/b6/cda10f49e911d189060000e8322f96/content.htm.
    My problem is that this does not work in my case and 2 FI documents are created instead of one. Please is there a way you can help me with this?
    Thanks.

  • Itemize travel advance

    Hi experts,
    I want to ask whether it is possible to calculate advance based on duration of trip?
    or itemize travel advance?
    for example,
    employee has trip from 1st july to 5th july 2011
    then he create travel request.
    itemize advance, $25 of meals per day, $100 of accommodation per night.
    then total of advance will be (25 X 5) + (100 X 4) = $  525
    So total advance =  $525 with detail $25 of meals per day, $100 of accommodation per night. (in travel request form)
    is it possible to do this? how to achieve those situation?
    thanks in advance.
    Edited by: nzworld on Jun 23, 2011 4:12 AM

    Hi,
    Try with Tcode PR04  & revert back.
    Regards,
    Pramitha.

  • Travel Advance issue

    Hi ,
    I am implementing Travel Advance and posting it to FI.if teh g/l account is a P&l account just like and expense amount the advance is getting posted to FI but if it is a SP g/l it is not getting posted.
    Can you please let me kno whoew to post the advance amount to FI . what should be the posting key and g/l account to be used.

    Hi,
    you can check this link
    http://help.sap.com/saphelp_46c/helpdata/en/b6/cda0f549e911d189060000e8322f96/content.htm
    Re: Travel Advance posting to FI
    hope it helps

  • No changes in trips after posting

    Hi,
    System allows to change details in trips even after it has been posted t FI. Is there any way to control that no change can be made to a trip after it has been posted?
    Regards
    Yashika

    hi Yashika,
    You can achieve it by limiting the authorization. Just go into the role maintenance using the tcode PFCG. Change the authorization profile by the object P_TRAVL (travel expense) on the field name AUTHF (operation and "old status")
    maintain as you wish according to the code as provided by SAP below:
    (in your case, don;t select *, NOR give the user the authorization for W24, W44,  or D24, W44)
    You can define the characteristics for the operation and the status of a trip during single entry in the AUTHF field.
    The field is three characters long. The first character is for the relevant operation, the second for the status of the travel request and the third for the accounting status of the relevant trip.
    The first character can be any of the following:
    R ... read trip data
    W ... write trip data (create, change, copy)
    D ... delete trip data
    X ... account trip data
    S ... Evaluate statistics database
    ... all operations.
    The second character (request status) can be:
    _ ... new trip (characteristic blank)
    1 ... request
    2 ... request approved
    3 ... trip
    4 ... trip approved
    5 ... request on hold
    6 ... trip on hold
    ... all statuses
    The third character (accounting status) can be:
    _ ... new trip (characteristic blank)
    0 ... open
    1 ... to be accounted
    2 ... accounted
    3 ... cancelled
    4 ... posted (FI or Payroll Accounting or DME)
    ... all statuses.
    Examples of characteristics for AUTHF:
    R41 Read an approved trip which is to be accounted.
    W   Create a new trip.
    W22 Change an approved request which has been accounted
    D1* Delete request
    X41 Account an approved trip which is to be accounted.
    S*  Display statistics for all trips
    Cheers
    salomon

  • I have FF and win7. Fonts turn to weird characters at more then 75% zoom when the checkbox "allow webpages to choose their own fonts" in the contents option advanced is checked, when forced to calibri this behaviour doesnt occur An aexample of that is

    I have FF and win7. Fonts turn to weird characters at more then 75% zoom when the checkbox "allow webpages to choose their own fonts" in the contents option > advanced is checked, when forced to calibri this behaviour doesnt occur
    An aexample of that is the product title on the product of this website:
    https://www.xstreetsl.com/modules.php?name=Marketplace&file=item&ItemID=2424553
    While switching to double check this I just saw that this also happens in this very window in wich i am typing my question now. If i copy and paste this text to for example notepad or anything else, it shows up like normal text.
    == This happened ==
    Every time Firefox opened
    == i installed firefox on win 7

    This issue can be caused by the bitmap version of the Helvetica or Geneva font or another (bitmap) font that can't be displayed by Firefox in that font size.
    Firefox can't display that font in the specified size and displays gibberish instead.
    You can test that by zooming out (View > Zoom > Zoom Out, Ctrl -) to make the text smaller.
    Uninstall (remove) all variants of that not working font to make Firefox use another font or find a True type version of that font that doesn't have the problem.

  • Travel Advance Special GL Posting-Setting up Posting Key

    Dear experts,
    I have managed to setup the Travel Advance correctly and also managed to post it which read as posting key 21 and 31.
    However, i am not posting it as a Special GL Account as at transaction PRT3, under Group HRR(Postings from Travel Expenses Accounting) as i only have transaction:
    HRP with posting key 21 (Credit Memo) and 31 (Invoice)
    HRT with posting key 40 (Debit Entry) and 50 (Credit Entry).
    How do i post advance with posting key 29 (Special GL Debit)?, as according to the FI consultant i need to configure the Advance posting key as one leg using 29 (Special GL Debit). And which transaction should i use, as from this thread i read that we need to use transaction HRV but however, my screen only have HRP and HRT. Do i have to apply any notes to make the transaction available or is it created elsewhere in FI configuration?
    Please help.
    Thanking you in advance.

    I hope you have got your query answered by now but for the sake of others T code FBKP is used to maintain setting of Special GL

  • To Restrict fields when change posted SC

    Hello,
    Is there any way to restrict fields when change posted SC ? currently if SC already approved by 3 manager and waiting for the last manager for approval then the requestor change any fields in the SC, the approval flow will be reset from the beginning.
    Is there any way to restrict some fields so whatever changes on these field will not reset existing approval ?
    Fyi, we're using SRM 4.0
    Thank's & Regards,
    Sastra

    Hi,
    To disable changing the SC by the requester durng any level of approval,you can set the value for the parameter "BBP_WFL_SECURITY" in SU01(under personalization tab) for the requester  user.
    Also based on the value of this paramtere you can also define whether the workflow for approval  should be restarted in case of any chnage in the SC.
    See the foll link for more details:
    http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
    BR,
    Disha.
    Do reward points for useful answers.

  • Change travel advance

    Hi experts..
    I want to ask, can we change travel advance after we save the request?
    how to change the date? or the amount?
    thanks

    Thanks it helps to change the amount..
    is there any other possible answer?
    thanks

  • Track Changes in Trip Expense Amount

    I have an expense type HOTEL.
    Employee creates a travel expense report and puts 1500 for hotel and saves it.
    Aprrover gets to see that amount, changes it to 1000, and approves it.
    My question is how can I track this that the amount has been changed from 1500 to 1000. In PRTE it shows for AEND one can see who has changed a trip and when. But in BELEG it shows the amount 1000 which is the latest one.
    In contrary, all changes in the Advance can be tracked through VSCH, may be because of different line items for each change.
    I want to track the change in the amount of HOTEL from 1500 to 1000.
    How can I achieve it?

    Hello,
    This is not possible. As long as the trip is not yet posted you cannot track the receipt amount. Unless when it is already posted by changing the trip you get a new version which you can compare with the old version.
    For advance this is difference. The reason is that the advance cannot be change once you have save the trip.
    You can create your own Z report to track this down and use a reporting tool to have a statistic.
    Regards,
    Raynard

Maybe you are looking for