Advantages of segment reporting and document splitting

Hi Experts,
Please provide the advantages of segment reporting and document splitting. and also please share any configuration document relating to this.
Thanks
Chandana

Hi!
Segment is a business sub unit for internal reporting purpose. This ensures to give a performance report in terms of money on particular segment. Profit center need segment in their master data. If you want a different segment than profit center segment, you have to implement BAPi with the help of ABAPer to get the derived segment.
Document splitting means to split up the line items for selected dimentions (Ex: Profit Centers, segments etc). You can split up a single line items with multiple line items for desired reporting purpose.
You have to follow certain steps at IMP to configure this.

Similar Messages

Segment reporting with document splitting

Hi Experts,
We have implemented newgl without segment reporting and document splitting. we do not implemented other functions like AP, AR and AA and all. without having with modules is it useful to implement segment reporting with document splitting?
If it is useful both are useful or only one.
before implementing this what are the things that we need to check or can i directly configure this two
for segment reporting
1.Define segment
2.entering the segment in profit master data
These two configurations are sufficient or would they require some more configurations help me in this...
and for Document splitting
what are the steps that we need to before configuring the document splitting
Thanks,
chandana

Hi
Thanks for your reply
We have Normal new gl configuration, parallel accounting and foreign currency valuation and In co we have cost centers and profit centers related configuration also. these are all we have in my client.In this situation can we implement segment reporting and document splitting.
And we draw the financial statements profit center wise.
Now is it helpful to implement segment reporting and document splitting.
if so what are the things that we need to check to implement this and what are the steps that we are going to do to configure this.
Please help me is this beneficial or not
Thanks,
Chandana

Visibility of non-SAP reports and documents in the Portal

Hi All,
I am new to the portal forum and need your direction. We have the need for outside users to view static reports and documents not generated by SAP on the portal. Can anyone point me to documentation on how this can be accomplished? We do not have Knowledge Management installed and my research seems to show that KM is the only way, is there another and how can we do it?
Thanks for your help.
Pam

Pam,
How are your reports served? If they are served up by URL, you can create a URL iview back to the source system. If you need to store them in the portal system then you need KM.
jwise

Migrating HFR and Web Analysis Reports and Documents

Dear All,
Is there any way I can migrate HFR and Web Analysis Reports and Documents from test environments to production instead of re-creating reports?
Thanks,
ioGGo.

For HFR reports,
- If you want to do a bulk export, then choose File->Export & select multiple reports & save to a .zip file when prompted. In this case, reports' folder hierarchy is maintained the same as in source.
- If you want to do a selective export, select the folder(where your report is present) from the (left)navigation pane. Then choose File->Export, select the report & save to a .des file when prompted.
For WAS reports,
you may export each report definition from File -> Export. I believe- it'd let you save as .apt file.
However, for both type of reports, you need to ensure the respective database connection file(s) are already present before you import the reports/documents in your prod. environment.
- Natesh

Report for document splitting GL account

Hi
In legacy, when there were accounting entries across two profit centers (like HO transfer amount to its plant) then it would routed through Inter Division account. By doing this, HO would come to know amount receivable and payable from other plant.
But in new GL accounting in SAP ECC6.0, such entries are routed through Document Slitting clearing account. So my doubt is how will i come to know how much amount is transferred between two profit centers. Is there any standard report for analyzing document splitting account.

hi
as far as I understand, document splitting clearing account is not for the purpose you mentioned (if you mean the clearing account in GSP_KD1). you don't need to analyze those accounts which are only for balancing.
best regards, Lawrence

Clearing items with New GL and document split

Hello gurus,
When clearing 2 items with opposite amount and the same account assignment, the system generates 2 clearing items for the same account whereas I am expecting to have a clearing document without any item (as it is wotking without document split)! In such situation there is no reason to enlarge the credits and debits into the Balance sheet.
Has anyone of you already faced such situation and have any solution for me?
Thank you in advance for your help
Best regards
Pascal.
Edited by: Sylvie EHM on May 27, 2009 10:33 AM

Hi Abhijit and thank you for your first answer,
I agree with you if more than one segment is used into the same posting but in my case there is only one segment !
I think that this logic is applied for technical reason as explained into the OSS note N°950773.
Does any one of you have a genious solution for me or know whether SAP has changed his standard solution?
For french customers this technical postings are not acceptable since debit and credit variations has to be functionaly justified...
Thank you in advance for your help.
Best regards
Pascal.

BOE and document splitting

Hi,
We have document splitting activated in our ecc 6 system. I am trying out Bill of exchange. While posting f-36, I am crediting collection charges too. when simulating, the debtor acct for collection charges is not picking up profit centre, and i am landing up in profit centre error. following is the entry:
DR        s debtors (BOE) 10000 (automatic profit centre thru system)
Cr        discount charges      100 (profit centre given manually after simulation)
DR        s debtors (normal)    100 ( no profit centre)
CR       s debtors (normal) 10000 (automatic profiit centre thru system)
Error message - balancing field profit centre in line item 3 not filled.
Please help
Regards,
Sadhana

Hi,
Check whether note 1249888 is useful for this.
Regards

SRS and Document Splitting

I have to do some changes in the document splitting configuration, and I know this may be quite risky after go live, so I want to be sure I am choosing the best solution.
Here is the story:
My customer is a retailer in Canada, so the sales process is happening in POS and in SRS/SAP.
They have one GL account for sales discount. This GL account is mapped with the item category cash discount in document splitting.
For POS, they are using a document type linked with the business transaction 0000, so the system is able to make the splitting. But, for sales from SRS, the document type is mapped with the transaction customer invoice, so the system will never be able to split using cash discount item category. All the billing documents with discount cannot reach FI, due to the error u201CItem category 40100 in accounting transaction 0200, variant 0001 is not allowedu201D.
I know that changing the item category is not a solution , since I have many postings on this GL account, and changing the assignment of the business transaction to the document type is also risky ,or maybe even impossible.
My idea was to create a new GL account for sales discount in SRS (P&L account), map this one with the item category revenue, change the account determination for all the condition types for discount used in SD, and reprocess all the billing documents already posted, and allow the new ones to create the FI document.
Please let me know your opinion, or if you see any impact or risks.
Thanks !

Hi,
Check whether note 1249888 is useful for this.
Regards

Profit center reports using document splitting function

Hi
We have activated document splitting with profit center mandatory.
I want to know the standard reports available for profit center
Can anyone help me to know this
Thanks in advance
Sneha

Hi
Thanks for info
Actually am checking with FSV
But using navigation am checking with profit center
It is not displaying anything
But if i use object list (more than one item) in the report S_PL0_86000028 - Financial Statement: Actual/Actual Comparison, then it is showing profit center field also with each GL account .
Pls guide me
If you do not mind pls send me the screen shots how to view profit center wise postings to simplysneha001 zeemayil
Thanks in advance
Sneha

Segment Reporting and Cost of Sales Accounting

Hi Experts,
Will there be an impact if we won't activate cost of sales accounting but we activated document online splitting and segment?
Thanks.

Hi,
They are different. Cost of Sales Accounting requires the functional area to be assigned or a subsitution rule activated.
Hope this helps.
Cheers,
Gimmo

Balance report and document types

Hi:
Just one simple question. I am not a FI, but I need to get Balance report, but I need to select only several Document Types. Is this possible?
Do you know this kind of report?
Thanks very much in advanced.
Regards

Hi,
Balance reports are based on totals, while document type is an attribute of a single document. You can produce such a report only based on the documents' tables, e.g. FBL3N report, but not on totals where the balance is calculated.
Regards,
Eli

New GL concepts, Document splitting and how teh system behaves in different

Hi gurus,
I need this NEW GL Concepts
Thanks
Srinivas

Hi,
Please go thru the below mentioned details:
New GL Configuration:
1 Define Currencies for Leading Ledger:
Financial Accounting (New)>**** (New)>Ledgers>Ledger>Define
currencies of the leading ledger
2.Define Ledger for General Ledger Accounting
F/A (New) > ****/ (New) > Ledgers >Ledger > Define Ledgers for
General Ledger Accounting
3.Assigning Scenarios to Ledger
Financial Accounting (New)>****(New)>Ledgers>Ledger>Assign
scenarios & Customer fields to ledger
4.Defining Segment
Enterprise Structure>Definition>Financial Accounting >Define segment
5.Activate Document Splitting :
FA(N)>GLA(N)Business Transactions> Doc.Splitting >Activate Doc
Splitting Spl Note: Always see that the tick is on inheritance
6.Classify G/L Accts for Document Splitting :
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting> Classify G/L Accts for Document Splitting
7.Classify Document Types For Document Splitting :
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document Splitting> Classify Documents Types for Document Splitting
Define Zero Balancing Clearing Account: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Zero Balance Clearing Account
8.DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR GENERAL LEDGER ACCOUNTING:
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for General Ledger Accounting
Define Zero Balancing Clearing Account: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Zero Balance Clearing Account
10.DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR CONTROLLING.
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for Controlling
11.FI- Co Real Time Integration
Financial Accounting (New)>**** (New)>ledgers>real time integration of Controlling with financial Accounting>Define variants for Real time integration
12.Assign variants for Real Time Integration to Company Codes: Financial Accounting (New)>**** (New)>ledgers>real time integration of Controlling with financial Accounting>Assign variants for Real time integration to Co Codes
1.Activate the New General Ledger Accounting by a single click on the clock icon
2.You will reach to change view "activation of New GL A/cg" detail screen and tick the checkbox and save.
3. After activation of New General Ledger Accounting, you exit the IMG screen When you re-enter , you find that a new node is added Financial Accounting (New)
4.After activation of New General Ledger Accounting , a new sub node appears in the IMG structure.
This sub node is Define Segment
The menu path is:
SAP Customizing IMG ---> Enterprise Structure -
> Definition ---> Financial Accounting ---> Define Segment
In this IMG activity, you define your segments.
If you then define your profit centers, you can enter an associated segment in the master record of a profit center. The segment is then derived from the assigned profit center during posting.
5.Activation has created a new field in Profit Center Master Record : the SEGMENT
6.Leading and Non- Leading Ledgers
In General Ledger Accounting , you can use several Ledgers in parallel. This allows you to produce financial statements according to different accounting principles. A ledger uses several dimensions from the totals table it is based upon. When defining Ledgers , one must be defined as the Leading Ledger . The Leading Ledger is based on the same accounting principles as that of the consolidated financial statements. It is integrated with all subsidiary ledgers and is updated in all company codes. This means that it is automatically assigned to all company codes. In each company code, the Leading Ledger receives exactly the same settings that apply to that company code : the currencies, the fiscal year variant and posting period variant .
You must designate one of your ledgers as the Leading Ledger. It is not possible to designate more than one ledger as the leading ledger.
The menu path is :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
> Ledger -
> Define Ledgers for General Ledger Accounting
Clicking on the checkbox identifies one of your ledgers as the Leading Ledger.
7. Activation of Non Leading Ledgers
Non Leading Ledgers are parallel ledgers to the Leading Ledger . They can be based on local accounting principle, for example. You have to activate a non- Leading Ledger for individual company codes. Non- Leading Ledgers can have different fiscal year variants and posting period variants per company code to the Leading Ledger of this company code.
The menu path is :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
> Ledger -
> Define and Activate Non u2013Leading Ledgers
8.Assign scenarios to ledgers
A Scenario combines Customizing settings from different business views. Each business view specifies which posting data is transferred from different application components in General Ledger Accounting, such as cost Center update or Profit Center update .You assign the desired scenarios to your ledgers. For each ledger, you define which fields are filled with posting data from other application components.
SAP delivers a number of scenarios in the standard system. It is not possible to create additional scenarios.
The menu path is:
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
>Fields -
> Display Scenarios for General Ledger Accounting.
9. Cost of sales accounting
Cost of sales accounting is a way to create a profit and loss statement (P&L) for a company by comparing the revenues to the costs or expenses incurred to obtain these revenues.
The expenses are mainly divided by functional area such as:
Manufacturing
Administration
Sales
Research and Development
We can activate Cost of Sales Accounting by the following menu path :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
>Ledger------> Activate Cost of Sales Accounting
Thanks,
Prithwiraj.

Document splitting & new GL function

Dear All,
I need document for document splitting & new GL function. It is urgent.
My email ID is [email protected]
Please help.
Thanks
Gov

Hi
ARCHITECTURE OF THE NEW GENERAL LEDGER
With releases of SAP enterprise resource planning (ERP)
software up to and including SAP R/3 and SAP R/3 Enterprise
software, companies would handle general-ledger accounting
by using different SAP applications. Depending on specific
company or industry requirements, or local accounting principles,
you had to implement application components or functions
that sometimes had their own user interfaces. For example,
you might use special-purpose ledger software to meet
certain reporting requirements such as having totals in additional
table fields. In addition, SAP profit-center accounting
software resided in a separate application. Software for both the
special-purpose ledger and profit-center accounting offered
certain functions that were not automatically reconciled
with functions in the general-ledger accounting software.
Consequently, closing activities involved additional reconciliation
effort.
The new general ledger in mySAP ERP 2005 covers all these
functions and requirements, but retains the familiar accounting
interface with its variety of services, such as currency
translation and continues to provide functions that support
postings. Upstream software for sales and distribution and
materials management works with the new general ledger in
exactly the same way as before. Familiar and well-tested tables
BSEG, document table; BSIS, open items for new general-ledger
accounts; and BSAS, cleared items for general-ledger accounts
are still part of the solution and form the database for many
standard reports and customer-specific reports.
Users familiar with SAP R/3 will find a similar interface for the
new general ledger. New general-ledger functions for financial
allocation or statistical key figures, for example, share the same
interface design as functions for controlling.
The new general ledger offers the following technical
advantages:
The introduction and portrayal of business models now
occurs within a single solution. This design avoids any need
for a separate cost-of-sales ledger, special-purpose ledger,
reconciliation ledger, or profit-center ledger.
Users need to become familiar only with the interface and
functions of one application. Users already familiar with SAP
R/3 require little, if any, training.
Data is stored only once in the system (in a single totals table)
eliminating data redundancy.
No need for additional reconciliation activities during closing.
It is now easier to make adjustments to business-specific
requirements (such as the inclusion of customer fields as part
of flexible reporting).
DOCUMENT SPLITTING
Document splitting is an appropriate tool for determining
missing account assignments according to cause in common
accounting processes in SAP software (invoices, payments, or
clearing). For each financial-account document, document
splitting applies account-assignment information to nonassigned
accounts according to assignment rules set in the
customizing area. Take the example of a vendor invoice. You
can assign profit centers to expense accounts manually, derive
the assignment automatically, or make the assignment using a
substitute cost center. Document splitting places these profit
centers in the payables accounts of the invoice document.
This function can help you create balance sheets for entities
that extend beyond the scope of the company code. Typical
examples include balance sheets at the segment or profitcenter
level or balance sheets based on company-specific or
industry-specific entities.
There are also mechanisms to determine all account assignments
outside of document splitting in the delivering component
itself. This determination would include postings from SAP
human capital management or materials management software.
The document-splitting function is based on the following
model. Accounting documents contain accounts with assignments,
such as revenues or expenses. Such accounts provide
dependent accounts (accounts payables, accounts receivables,
and taxes, for example) with account assignments based on
context (such as invoice or payment). The model is processoriented:
account assignments from original processes are
projected into the subsequent processes, thereby enabling
account assignments according to cause in the subsequent
processes. Document-splitting information is built at two
technical points: document creation and the accounting
interface.
Document Splitting at Document Creation
A typical example of this instance is the clearing transaction
during which cash discount and realized exchange rate differences
are split according to source. (That is, according to the
proportions of the account assignments in the expense or
revenue lines of the original document, such as an invoice.)
What is special here is the specific reference to the original
transaction or line item. Controlling functions in the software
are updated accordingly and reconciled with the general-ledger
accounting functions. Another example of item-related document
splitting is foreign-currency valuation of open items. This
function transfers exchange-rate differences to the controlling
software.
Its important to note that the balance-valuation function
has no reference to items or transactions. Here, the dimensionspecific
balance of the account (such as the balance for each
segment) is used as the basic value.
Document Splitting at the Accounting Interface
The software limits itself to splitting general-ledger assignments,
which does not involve any transfer to controlling functions.
From a technical standpoint, this process has two variants.
The first variant is the account-assignment projection, which
results from customized settings. Account assignments are
projected from the base rows to the target rows. To minimize
the effort required for implementation, mySAP ERP provides
a number of preconfigured methods. You can activate only
one method per client. With method 12, the solution delivers
settings that support most standard processes (such as invoice,
payment, or payment on account).
The second variant is inheritance by subsequent processes
of business transactions, such as the clearing of vendor and
customer invoices. With this variant, the solution transfers the
original account assignments of the invoice to the clearing
lines. This variant is a fixed feature in the program and cannot
be altered. After the clearing transaction, the original item
(such as the payables or receivables line) and the clearing item
for the respective account assignment are balanced to zero.
Assign Points
Z

New G/L + Document Splitting Error when Internal Order settled to AUC

Hi there,
We have ECC 6.0 and configured with New G/L and document splitting. I am getting error, when I try to settle internal order to AUC (Asset Under Construction). It is giving me Profit Center Balancing error. In Settlment Profile, I have set up Doc Type "AA". Here are configuration steps done:-
1.
G/L accounts are classified with Cat - 07000 for Fixed Assets
160000 179999 07000 Fixed Assets
2.
Doc Type AA is set up Bus Tran '0000' Variant '0001'
3.
Document Splitting is at Segment Level. Segment is assinged in Profit Center Master Data. Profit Center and Segment are set as mandatory.
4.
Document SPlitting Method is 0000000012
5.
Document Splitting Rule is set for all SAP Standard Bus. Trans. with Variant '0001'.
When I try to settle the internal order to AUC, it is givng me error for profit center balancing.
Please advice.
Thanks,
Pawan

Hi Surya,
Thanks for your reply. I checked all settings, but this is not a case. I appreciate your help.
thanks,
pawan

Document splitting: vendor invoice with VAT cannot be posted because of tax

Hello
I try to post a vendor invoice with document splitting active. I can post a document without VAT but with VAT (input tax 21%) I get the message "Posting possible only with zero balance" balance; balance on other line items is 210 EUR.
001 31       0000105675 Vendo                      1.000,00-                V4
002 40       0000601000 Purchase of consuma           500,00                 V4
003 40       0000601000 Purchase of consuma           500,00                 V4
In customizing for document splliting I have following categories assigned to the GL accounts:
100     399999     01000     Balance Sheet Account
411000     411000     05100     Taxes on Sales/Purchases
440000     441000     03000     Vendor
451000     451000     05100     Taxes on Sales/Purchases
500000     580000     01000     Balance Sheet Account
600000     699999     20000     Expense
700000     759010     30000     Revenue
The field status group of the tax gl account has following field optional: cost center, profit center, segment (on which document splitting is require)
What should I do so that the document splitting works also for the tax accounts so that they appear in the gl document?
kr
Arjan

Hi,
This problem does not seem to be of Document Splitting. When you post the document, balance of the document does not come to zero. This problem somewhat relates to Parrelel currency configured.
Please depict entire scenario. Let me know in which currency you are posting document and which transaction and what message system is shooting.
Straight solution can be you manually change the 210 EUR balance into document by clicking on more data.
Regards,
Chitnan Joshi.

Advantages of segment reporting and document splitting

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