ADVICE needed - FCPX projects -- FCP7 workflow (not X27)

Hey all,
I need some sage advice.
I have been working on a huge project for over a year now on location in Bosnia.
All footage has been shot on the 5D mrk3 and c300 cameras.
My FCPX Workflow
While on location I was importing / organizing / syncing / labeling and adding subtitles into FCPX.
- I have each camera in it's own event and project.
- I have the video synced (using Plural Eyes) with the Zoom audio files.
- I have added subtitles from my translator using Annotation edit.
- I have then used the TimeCode generator to give the entire sync'ed, subbed "master timeline" a consistent reference throughout and so I always know exactly where that clip lives in the "master timeline" once I start editing.
- Lastly I have added the "file name" using the Text "right" generator in FCPX so I always know what day it is.
I would then create a separate compound clip for all the video from that day, the external audio, and the subtitles. (so that is 3 Compound clips. (see pics below)
Add the TimeCode and right text generators...
Select all and make it all a C. Clip... I did this so nothing would shift.. the Subs would be in sync and the timecode would always be the same no matter how and where the footage was used....
My Question / Challenge
OK so now my producers have found an editor and this editor needs to edit this project in FCP 7.
I am in Chicago they are in Berlin... I will join them in Berlin but want to do as much prep work in the 1.5 months leading up to my travel date here in Chicago.
They have all the footage and FCPX projects and events and now need to get them into FCP 7
the app X to 7 does not import FCPX generators and has some quirks importing text (I am not sure how it will handle my subs as we are just beginning the import / converting process)
What I don't want is to loose all the good work that I have done on my end to be organized and I absolutely NEED the subtitles included with the sync'd footage.
Does anyone have any advice and / or know where I can turn to figure out what to do in this situation?
the viewer with subs, timecode, and file stamp
the timeline broken apart
the timeline as compound clips

@ Russ H
Yeah I thought of that too...
Just using the flatened verssion as a reference file that can be enabled and disapbled as necessary hoever like you pointed out that is "not ideal" AND would actually be pretty time consuming as I am dealing with
45 Days of footage totalling 200+ hours...
So it actually takes about an hour to render and export each 3-4 hour days of flattened footage.
But that may be the best soltuion of the not so great options I have in front of me...
@Meg The Dog
Thanks, and yes I will be doing all of that sans the assistant editor.
One of the largest issues is that I am not a FCPX expert so I can't do that...
AND the budget is a bit tight to hire a second editor for this job PLUS it is in Berlin (I am in Chicago)
So while I will be there for the editing process the lead / post time is going to be pretty tight and I need to make sure that all the footage is online, sync'd, subbed and ready to go once I step off the plane.
I agree that in an ideal situation your suggestion would be best if the budget allowed for it...
Message was edited by: sConvey

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Exception Starting Workflow: The scope _/SharePoint/default/139e833f-7a85-4ccf-b7a2-b3fea9ce50b9/6799b7e5-e519-40f4-9371-0b3bc3d5c208_ has no workflows under it. HTTP headers received from the server - ActivityId: 52fef415-409b-4545-a9f6-ed75519b425c.
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10/18/2013 13:47:57.38 Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server                Queue
ad3fy Critical Standard Information:PSI Entry Point: <unknown> Project User: <unknown> Correlation Id: <unknown> PWA Site URL:   SA Name: <unknown> PSError: <unknown> A queue job
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jobs) and the trace log (which could provide more detailed context). More information about the failed job follows. GUID of the failed job: 68ee1040-1d38-e311-940a-001cc094718e. Name of the computer that processed this job: 90f7432c-fbc8-4ebd-86f3-0236ce62661c
(to debug further, you need to look at the trace log from this computer). Failed job type: WorkflowStartWorkf... 9ded4d9c-7733-7004-2661-c8977270af98
10/18/2013 13:47:57.38* Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server                Queue
ad3fy Critical ...low. Failed sub-job type: WorkflowStartWorkflowMessage. Failed sub-job ID: 1. Stage where sub-job failed: (this is useful when one sub-job has more than one logical processing stages). 9ded4d9c-7733-7004-2661-c8977270af98
10/18/2013 13:47:57.38 Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server                Queue Jobs
ad3fy Medium Error is: GeneralQueueJobFailed. Details: Queue Attributes: 68ee1040-1d38-e311-940a-001cc094718e 90f7432c-fbc8-4ebd-86f3-0236ce62661c WorkflowStartWorkflow WorkflowStartWorkflowMessage 1
9ded4d9c-7733-7004-2661-c8977270af98 . Standard Information: , LogLevelManager Warning-ulsID:0x000DD158 has no entities explicitly specified. 9ded4d9c-7733-7004-2661-c8977270af98
Any idea?
Thanks in advance,
Alexander.

Hi Alexander,I have seen that error when the workflow manager has not been registered correctly with the PowerShell command - that should be in the docs referenced - or
http://technet.microsoft.com/en-us/library/jj663115.aspx. Let me know if that doesn't appear to be the issue here and I can dig deeper. Best regards, Brian
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1. So, first question - is it better to import a collection (a folder filled with images) into a folder or project? My hunch is folders would be better, partly because some will be nested inside each other. For example, if I find a dozen old books with pictures of primates, then I might create the folders Mammals > Primates, then put twelve differerent folders (or projects) inside Primates.
2. If folders are a better choice, how can I either change an existing project into a folder or move the images from that project into a folder, then delete the project?
3. How can I import images into a folder? When I click on a folder, then import a folder on my computer, I wind up with a new project.
4. If I make a mistake an import images into a project or folder twice, is there an easy way to delete the duplicates? (I have abourt 850 images in the folder Medical Plants, when there should be 425.)
5. I don't remember exactly how I imported my Scientific Illustrations collection, but I like the way it created subfolders matching the subfolders in the folder I imported. However, each subfolder includes a project, which makes things too complicated. You can see an example of what I'm talking about at the very bottom of the image I published online.
I'd like "Scientific Illustrations" to be a single project (or folder). One reason is that when I click "Projects" near the top of the Library pane, it displays hundreds of projects (many representing subfolders), when I'd prefer to just see a project for each collection (Hummingbirds, Sharks, Sharks2, etc.).
In addition, some subfolders in the Scientific Illustrations collection in turn included subfolders that were imported as projects named "500_data." I'd like to change all those to folders.
Perhaps a better question is "How would you do this?"
Thanks.

This exact topic was thoroughly discussed in two recent threads. See
https://discussions.apple.com/message/17632419#17632419
and
https://discussions.apple.com/thread/3754412?tstart=0
HTH
-Allen

Advice needed: Efficient way to scan users

Hi all,
I wish to know the efficient way to scan users in Lighthouse. I need to write a workflow that checkout all the users and perform some updates. This workflow should run everyday at midnight.
I have created a scanner myself. Basically what It did are:
1. call FormUtils.getUsers method to return all users' name into a variable.
2. loop through this list and call a subprocess workflow to process every user. This subprocess checks out a user view, performs updates, and then checks in view.
This solution is not efficient at all since it causes my JVM to be Out of Memory. (1G RAM assigned to JVM with about 78,000 users)
Any advice is highly appreciated. Thank you.
Steve

Ok...I know understand what you are doing and why you need this.
A long, long, long time ago (back in 3.x days) the deferred task scanner was really bad. Its nightly scan would scan ALL users each time. This is fine when your client had 4k users...but not when it has 140k users.
Additionally, the "set deferred task" function had problems with two tasks with the same name "i.e. disable resource" since it used the name as the xml object name which can not be duplicated.
soooo, to beat this I rewrote the deferred task handler to allow me to do all of this. Part of this was to add a searchable field called 'nextTaskDate' on the user object. After each workflow this 'date" is updated so it is always correctly populated with the users "next deferred task date"
each night the scanner runs and querys all users with a nextTaskDate of today. This then gives us a result set that we can iterate over instead of having to list each user and search for tasks. It's a billion times faster.
Your best bet is to store the task date in miliseconds and make your query a "all users with next task date BEFORE now"...this way if the server is hosed you can execute tasks you may have missed.
We have an entire re-usable implmentation framework that we have patented (of which this code is a part) that answers most of these types of issues you are bringing up. It makes these implementations much much simpler, faster, scalable and maintainable.
this make sense?
Dana Reed
AegisUSA
Denver, CO 80211
[email protected]
773.412.3782
"Now hiring best-in-class IdM architects. Inquire via emai"

How can you tell FCPX project files in a deleted trash recovery program

Hello All
Did the unthinkable and trashed a FCPX project folder I need.....and emptied the trash.
I immediatly went into recovery with program ''Stellar Phoenix...'' and was able to recover loads of files.
Since they are now ''generic'' labeled, I can't decifer which one is the FCPX project file.
Does anyone have a method to determine which is which in a recovery situation.
Some further info....
     recovered files are organized in folders by types:
               OSX 10.6
               graphics
               documents
               apps......sub folders to include: ''c source...plist....apple scripts....etc
               video
               audio
               archive
               and a few more..
It seems apparent that it's not going to be video,audio. graphics...etc
but I was thinking ''apple scripts'' as a project is just instructions for the timeline movie, right?
anyway, have a lot of searching to do and no real map on what I'm looking at here.
Anyone had an experience like this and can shed some light?
...greatly appreciate it
Thanks!

Monty,
Within FCP, there is a menu item called "Media Manager" (depending on what version you are in). This would be worth your while to look into. It basically organizes your project by moving/archiving any used assets of a project and leaving out un-used assets. It saves a ton of disk space.
For example, say you have a 5 minute clip with an in/out point that is just 30 seconds. Media Manager will "archive" just that 30 seconds, not the entire clip. There is even a setting that you can add additional "handles" time to the front andd back of the clip if you think you may need to add or change transition.
Do a google search. I was just watching a few Youtube videos on this myself.
Jonathan

Advice needed on suitability and hardware requirements...

Hiya folks...
I'm after a bit of advice...regarding whether or not Aperture will be suitable for me, considering my current Apple hardware and my current "workflow".
I'm fairly new to digital SLR photography (hobbyist only)...but have had a variety of non-SLR digital cameras over the years.
I shoot in raw and jpeg, maybe about 100 shots when I go out (landscape and general outdoor shots mainly, some wildlife). After I have deleted the stinkers, I'm usually left with 30-50 decent shots that I keep...my iPhoto library has about 1000 images that I like, and I'm assuming that Aperture wouldn't have performance issues with a library of that size, on my hardware.
From the library, I create web galleries, print out to A3 (max...usually 8"x6", some A4) and create photo slideshows on DVD/CD media.
I've been using a mixture of iPhoto, Photoshop Elements 3, and Photoshop CS.
iPhoto for photo import and organisation ; Photoshop Elements 3 for raw image manipulation, and minor tweaks ; Photoshop CS for the bulk of image processing. (The raw images produced by my camera, a Nikon D50, are not supported with the Camera raw plugin for Photoshop CS.)
Having to utilise 3 separate programs does grate after a while...and ideally, I would like to use a single program.
Aperture sounded ideal, but the £350 price is a little steep for a program that I may end up using as "iPhoto-on-steroids".
An alternative would be to upgrade to Adobe Photoshop CS2...although I'm not sure whether my software would meet the upgrade criteria...my copy of Photoshop CS was purchased via eBay (authentic CD, box and manuals), but the serial number, I later found out after purchase, has been distributed on P2P networks.
The combination of Adobe Bridge, the raw manipulation and editing features would mean, similar to Aperture, potentially a single program to cover all my needs.
So my options are...
1.Purchase Aperture for £350, which may be unsuitable (overkill) for my use (although I'm sure that over time I would use its features more and more)
2. Risk paying £150 for a Photoshop CS2 upgrade that may baulk at my dubious serial number for the "original" Photoshop CS.
3. Keep with my current software workflow...but dropping Photoshop CS, as my conscience is shouting fairly loudly. I'd miss the curves feature, and be out of pocket to the tune of £125...but that's my fault for not assuming the eBay offer was too good to be true...
4. Any other alternatives...?
So...knowing my "workflow", usage and requirements...can anyone offer any advice?
Thanks for your time.
iMac G5 (20" Rev B) Mac OS X (10.4.3) 2GB RAM

Rob, I'll take a quick shot at this for you.
I'm fairly new to digital SLR photography (hobbyist
only)...but have had a variety of non-SLR digital
cameras over the years.
First, welcome to digital SLR photography.
I shoot in raw and jpeg, maybe about 100 shots when I
go out (landscape and general outdoor shots mainly,
some wildlife). After I have deleted the stinkers,
I'm usually left with 30-50 decent shots that I
keep...my iPhoto library has about 1000 images that I
like, and I'm assuming that Aperture wouldn't have
performance issues with a library of that size, on my
hardware.
You shouldn't have any performance problems with a library this size.
From the library, I create web galleries, print out
to A3 (max...usually 8"x6", some A4) and create photo
slideshows on DVD/CD media.
I've been using a mixture of iPhoto, Photoshop
Elements 3, and Photoshop CS.
Sounds pretty standard so far (except for using both Elements and CS).
iPhoto for photo import and organisation ; Photoshop
Elements 3 for raw image manipulation, and minor
tweaks ; Photoshop CS for the bulk of image
processing. (The raw images produced by my camera, a
Nikon D50, are not supported with the Camera raw
plugin for Photoshop CS.)
Pretty much the same thing I have done (only I use PS CS2 for everything). One note. If you are considering Aperture, I would strongly suggest that you put some samples of your images on a flash card and take them down to somewhere that has Aperture loaded and available for evaluation. Judge for yourself how Aperture handles your images. This is what I did with my D2X images and was happy with the results.
Having to utilise 3 separate programs does grate
after a while...and ideally, I would like to use a
single program.
Keeping in mind that Aperture was never meant to be a replacement for either Elements or Photoshop. It does offer some correction capabilities, but more along the lines of Adobe Camera Raw (though not as full featured.) Also, there have been a number of posts here where people have noted that the adjustments that they are making in Aperture aren't as good as with ACR. I can't see any difference on my system using my D2X files.
Aperture sounded ideal, but the £350 price is a
little steep for a program that I may end up using as
"iPhoto-on-steroids".
Again, I HIGHLY recommend you go somewhere where Aperture is loaded and you have the chance to use it yourself to see if it is indeed "ideal", before you buy.
An alternative would be to upgrade to Adobe Photoshop
CS2...although I'm not sure whether my software would
meet the upgrade criteria...my copy of Photoshop CS
was purchased via eBay (authentic CD, box and
manuals), but the serial number, I later found out
after purchase, has been distributed on P2P
networks.
This, I can't help you with.
The combination of Adobe Bridge, the raw manipulation
and editing features would mean, similar to Aperture,
potentially a single program to cover all my needs.
As I noted, I have CS2. I still use Bridge and ACR. In fact, prior to getting Aperture, Bridge was the answer to my organizational prayers, letting me easily sort through shots from a shoot to get the few I really wanted to keep. To me, adding Bridge and upgrading ACR in CS2 was worth the upgrade cost of the program.
So my options are...
1.Purchase Aperture for £350, which may be unsuitable
(overkill) for my use (although I'm sure that over
time I would use its features more and more)
True. But, you need to determine if it is for you now.
2. Risk paying £150 for a Photoshop CS2 upgrade that
may baulk at my dubious serial number for the
"original" Photoshop CS.
Again, I can't help you here.
3. Keep with my current software workflow...but
dropping Photoshop CS, as my conscience is shouting
fairly loudly. I'd miss the curves feature, and be
out of pocket to the tune of £125...but that's my
fault for not assuming the eBay offer was too good to
be true...
Your call.
4. Any other alternatives...?
Maybe someone else has one to offer.
Good luck.
Jeff Weinberg

ADVICE needed - FCPX projects -- FCP7 workflow (not X27)

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