Alert through emails

Hi Experts,
Is there any possibility to send SAP B1 alerts on email to the users.
While creating alerts through alert management,there are several check boxes like SMS,email etc.I tried sending alerts through email but not succeeded.
My requirement is to send the alerts to all SAP users through message and also through email.
Kindly help me out.
Thanks in advance.
Regards,
Ashish

Dear Experts,
Following are the steps i performed in order to receive email alert
1. Created a user with email id.
2. I selected minimum stock deviation alert.
3. I checked both internal and email.
4. Did a goods receipt and a sales invoice to trigger the relevant alert.
5. Internal got triggered now wish to know how to get the same through email.
6. Is there any references available from SAP?
7. Can SBO Mailer be used for the same? Do guide.
As guided further these steps were also followed,
1. SBO Mailer setup
2. Give SMTP server in the general settings.
3. Test connection proved successful
4. Checked Send notification by internal mail
5. Connect Database
6. Schedule based on minute
In spite of all these done the alert did not generate through Email. The version imy client is on is SAP B1 2007B PL15, Could you be kind enough to guide how the same can be perfomed.
regards
saravanan

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Alerts through Email Using BPM

Hi Friends,
can anybody help me on BPM as i am new to BPM.I need a help from you , i want to send an alert through Email using BPM can any body send me a sample scenario related to this one.

In BPM you create the Alerts. In Alert Configuration (in RWB) you can define for each Alter Category whether it is to be forwarded via Email.Prerequisites for that:
1. XI/PI must have been configured to send Mails (SMTP)
2. All receivers must have maintained an Email Adress in SU01
3. Only users defined in XI/PI can get the mails.
4. Schedule the regular sending of Emails out of the XI/PI system using transaction SCOT
5. The Mail Server (Lotus Domino or Exchange Server) must accept Mails from XI/PI system (Server and Port). Ask your Mail Guys.
6. If you do not define the Mail Server as IP address in SMTP configuration take care that the XI/PI is able to resolve Server Name to IP Address (e.g. by maintaining local hosts ob XI/PI).
Hope this helps!
Regards,
Volker

Sending alert through Email

Dear Forums,
I would like to know that does the alert only sending out via email when the user logging in SBO?
Because I cannot receive the alert email when i haven't log in.
But when i logging in SBO, the alert email send out steadily.
Thank you for your kind help!!
Best Regards,
Dorothy

According to SAP support alerts are not sent or received unless a user is logged in. For example if an alert is setup to be sent to person abc at 6:00AM that person will not recieve the alert until they log into Business One. I am laso trying to get clarification on alerts that are sent as emails but support is leading me to believe that the person that is sending the alert must be logged in. My opinion is that this is a serious issue as we have been struggling with alerts and early watch for years and the problem seems to be directed towards the mailer system.
I am personally escalating this case and have SAP support managers involved.

Sending Early Watch Alert Report through Email

Hi All,
For sending the Early Watch Alert Report through Email, I have completed the configuration. After adding the desired Email Address in Path Solution_manager-->goto--
> Automatic Email Transmission, do i need to create a Zjob in SCOT T-code or this is sufficient.
waiting for ur quick responses.
Regards,
Prashant.

Dear
You have to make sure your mailing of SCOT is being sent out.
Regular SCOT job for mailing is sufficient, it does not require additional one (INT option).
Kind regards
Tom
Edited by: Tom on Sep 4, 2008 9:44 AM

Error while trying to send a report link/page through email

Hi,
I was trying to send a bam report url through email but the following error occurs when i click on send button :
The Message Center component is not configured correctly.The "Email Account for Alerting" field isn't specified correctly.Contact your system administrator to fix this
Anyone help me by giving a solution
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Hi, firstly I would like to ask whether, are you trying to send report URL in an alert mail? If it is so, then you have to configure your SMTP settings in your 'Message Center'. The steps to configure are as below-
To configure the Message Center settings:
1. Select Message Center Management from the drop down list.
Some table cells are blank the first time you install the Oracle Business Activity
Monitoring applications.
2. Click Edit.
3. Enter the mail server machine name or IP address in the SMTP Server Name field.
The mail server must have the capabilities to send email to other SMTP servers
that Active Viewer users specify in their personal settings.
4. Enter an email account including the domain used by the Oracle BAM service in
the Email Account for Alerting field. This is the account that will appear in the
From header of e-mailed alerts.
5. Click Save to save your changes.
6. Restart the Oracle BAM Event Service to make the changes effective.
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Alert Configuration Email Recepients

hi all ;
We wre trying to send alert message through email to multiple rcepients.It works fine for one recepient but how to go about sending it to multiple recepients.
in fixed recepients i have already added multiple recepients ids for whom email id is there in SU01.
in setting configuration SMTP forwarding as XML how to give 2 email addresses(seperated by ,or

Mudit,
in fixed recepients i have already added multiple recepients ids for whom email id is there in SU01.
in setting configuration SMTP forwarding as XML how to give 2 email addresses(seperated by ,or 
The option SMTP forwarding as XML is used when you want to send the Alert EMAIL in XML format. The email ID you mention in SU01 does not matter in this case. All you have to do this , give the EMAIL id in SMTP FORWARDING AS XML.Have not tried for multiple email id's but try using a semi colon it should work.
If you want the EMAIL ALert to be sent as a TEXT mail, then in ALRTCATDEF--> CONFIGURATION --> Let INTERNAL PROCESSING be selected.
Next, in SU01 , assign EMAIL id to your Recipients.
Log on to the Alert Inbox of the User , PERSONALIZATION --> TIME INDEPENDENT DELIVERY --> EMAIL.
This will send the ALert as TEXT EMAIL for every recipient of the Alert. I have tried this and can assue you it works.
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Bhavesh

Project 2013 No Server, No Sharepoint, Updating Tasks From Assigned Resources Through Email

Ok,
I have searched high and low for this type of information and Im surprised after all these years that no one has asked or requested this type of information?
I am a consultant, with my own version of Project 2013 to track how I run Projects. This is the tool I use. So this being the case it makes no sense for me to spend millions of dollars for Project Server. I am just one person useing this
as my tool of choice.
My issues are:
I create and assign a task to a resource with a name and an email address.
I litterally have thousands of tasks with hundreds of assigned resources (People) with an email address.
I need to update weekly all my task!!! The entire point of using Project 2013 as a tool!
However it appears Microsoft needs to make this very dificult to do. If I have to manually email all these people with task and manually ask them for an update, then manually update all these task then whats the point of even bothering using Micrsofts Project
2013? It is useless.
I need a way to automate these updates without having a Server.
The Question no one seems to be asking is this?
Is there a way to update task through email, (Outlook), Why cant I send emails with a table of tasks assinged, request update in the task table, then the assigned resource sends me back the email with thier updates and I can automatically update my Project
Task?
Am I the only one who has asked this or thought of this? Or are my expectations to high? I cant figure how Microsoft could ever expect a single user of Project even with only one project with 50 to 100 task listed to have to get on the phone or emal
every single person manually, and manually update every single task every single week? I have used other Project type apps and they all have a way of sending emails out to assigned people to get task updates automatically. Only Project doesnt!
Why?

Thanks Prasanna,
Really for the amount of money I have to pay for a Product that should have some way to update tasks.
Think about this for minute. I believe Project 2007 was able to do this ,,,, that made sense....
Really ponder this question: What is the purpose of Microsoft Project for a single user? Does anyone ask these questions prior to development?
The reason for Project to exist is to TRACK TASK! THATS IT! Why would anyone want to track any type of task, hundreds of task MANUALLY? It does me no good for me to be the only one tracking task. It does me no good for me to be the only
one looking at the task schedule. Great, so IM THE ONLY ONE WHO KNOWS WHATS GOING ON?
So I ask this question.
If this is the case then what is the point of tracking anything if it cant be shared or updated in some way or another? Microsoft Project is useless as a single use product!
Here is the kicker....
I can purchase Outlook for a lot less, I can track any and all task, assign task to anyone with an email, I can assign and schedule task through Outlook and place an alert, set it as an appointment through the Calendar, change and assign start and end dates,
and get updates through email on any task, calendar, anything.... Why then would I waste ANYTIME OR MONEY ON A USELESS TASK TRACKING PRODUCT LIKE PROJECT? It does not do anything? Outlook does a thousand times more than Microsoft Project!
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is Microsoft expects single users to purchase Project Server? Are you crazy? This is the single reason why Project does not sale! If Microsoft would go back to sales metrics of Project 2007 they would see a decline till now that will reflect
this problem. Its really a simple fix. Sales would triple. Until there is a solution it makes way more sense for me to use Outlook, schedule work task on others calendars and have them send me an update weekly through an automated spreadsheet
through Outlook. From there all the reports exist in Excel. Why do I need Project anymore? BTW I have been a MS Project user since its inception.... SO IM not new to it... what a terrible waste of time, resources, and lack of
vision for just a simple powerful addin that was removed after 2007. Single users like myself will never purchase Project Server just so we can send emails with assigned task for an update,,, silly?

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My requirement is to send the smartform through email as PDF attachment.I am able to send the mail.But when I try to open the attachment I am getting error as 'Adobe reader could not open the attachment 'advance shipment notification.PDF' because it is either not the supported file type or the file has been corrupted(for example, it was sent as an email attachment and was't correctly decoded)'.What does it mean?
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Hi,
Are you using any webdispatcher or some proxy? Is there any URL filter configured in between?
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Need to Generate PDF file and send it to customer through email-ALV report

HI All,
I am having data in Internal table.
can we create PDF file with out having spool-request number.
My requirement is whenever user clicks on execute button the output is generated in PDF format automatically and then send it to customer through email.
I found few programs in SDN for generation PDF. But problem is everyone passing the spool request to the function module.
spool request will be generated whenever we click on print button.
Am I correct?.
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hi
For sending a mail, this code will help you.
Pls reward if help.
FORM send_mail_2 USING msgid msgno msgv1.
mailuser oder Gruppe like sy-uname default 'Ruckerk'.
DATA: express_hold_time LIKE sovaltime.
DATA: text LIKE sotxtinfo.
DATA: receiver LIKE somlreci1 OCCURS 0 WITH HEADER LINE.
MESSAGE ZF100 (FTP an UDB fehlgeschlagen)
text-msgid = msgid.
text-msgno = msgno.
text-msgv1 = msgv1.
text-msgv2 = ' '.
text-msgv3 = ' '.
text-msgv4 = ' '.
express_hold_time
express_hold_time-days = 01.
express_hold_time-h_min_sec = 240000.
receiver
receiver-receiver = mreceivr.
Gruppe von Empfängern
receiver-rec_type = 'C'.
und Expressmeldung ausgeben
receiver-express = 'X'.
APPEND receiver.
CALL FUNCTION 'MESSAGE_SEND_AS_MAIL'
EXPORTING
msgid = text-msgid
msgno = text-msgno
msgv1 = text-msgv1
msgv2 = text-msgv2
msgv3 = text-msgv3
TABLES
receivers = receiver.
IF sy-subrc <> 0.
WRITE:/ 'hat nicht geklappt', 'SY-SUBRC =', sy-subrc.
ENDIF.
PERFORM print_error_report.
Fehlermeldung zum Abbrechen des Report's ausgeben.
MESSAGE e398 WITH 'Jobabbruch' msgv1.
ENDFORM. " SEND_MAIL_2
Another Program:
*& Report ZSENDEMAIL *
*& Example of sending external email via SAPCONNECT *
REPORT zsendemail .
PARAMETERS: psubject(40) type c default 'Hello',
p_email(40) type c default '[email protected]' .
data: it_packing_list like sopcklsti1 occurs 0 with header line,
it_contents like solisti1 occurs 0 with header line,
it_receivers like somlreci1 occurs 0 with header line,
it_attachment like solisti1 occurs 0 with header line,
gd_cnt type i,
gd_sent_all(1) type c,
gd_doc_data like sodocchgi1,
gd_error type sy-subrc.
data: it_message type standard table of SOLISTI1 initial size 0
with header line.
*START-OF-SELECTION.
START-OF-SELECTION.
Perform populate_message_table.
*Send email message, although is not sent from SAP until mail send
*program has been executed(rsconn01)
PERFORM send_email_message.
*Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*& Form POPULATE_MESSAGE_TABLE
Adds text to email text table
form populate_message_table.
Append 'Email line 1' to it_message.
Append 'Email line 2' to it_message.
Append 'Email line 3' to it_message.
Append 'Email line 4' to it_message.
endform. " POPULATE_MESSAGE_TABLE
*& Form SEND_EMAIL_MESSAGE
Send email message
form send_email_message.
Fill the document data.
gd_doc_data-doc_size = 1.
Populate the subject/generic message attributes
gd_doc_data-obj_langu = sy-langu.
gd_doc_data-obj_name = 'SAPRPT'.
gd_doc_data-obj_descr = psubject.
gd_doc_data-sensitivty = 'F'.
Describe the body of the message
clear it_packing_list.
refresh it_packing_list.
it_packing_list-transf_bin = space.
it_packing_list-head_start = 1.
it_packing_list-head_num = 0.
it_packing_list-body_start = 1.
describe table it_message lines it_packing_list-body_num.
it_packing_list-doc_type = 'RAW'.
append it_packing_list.
Add the recipients email address
clear it_receivers.
refresh it_receivers.
it_receivers-receiver = p_email.
it_receivers-rec_type = 'U'.
it_receivers-com_type = 'INT'.
it_receivers-notif_del = 'X'.
it_receivers-notif_ndel = 'X'.
append it_receivers.
Call the FM to post the message to SAPMAIL
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
exporting
document_data = gd_doc_data
put_in_outbox = 'X'
importing
sent_to_all = gd_sent_all
tables
packing_list = it_packing_list
contents_txt = it_message
receivers = it_receivers
exceptions
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
others = 8.
Store function module return code
gd_error = sy-subrc.
Get it_receivers return code
loop at it_receivers.
endloop.
endform. " SEND_EMAIL_MESSAGE
*& Form INITIATE_MAIL_EXECUTE_PROGRAM
Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
submit rsconn01 with mode = 'INT'
with output = 'X'
and return.
endif.
endform. " INITIATE_MAIL_EXECUTE_PROGRAM

Customer open items send Through Email

Hi Friends,
my client wants to send the customer open items through email.
as of now they are sending with print out only. now they asking to send the open items in FBL5n vai Emails.in FBL5n there is option called email but it is desabled mode.
how this possible in SAP
please give me the inputs points will be awarded

Hi,
I think this calls for an ABAP program.
Aravind

Dunning letter through email

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I want to send dunning letter ( Tcode F150) through email.As per SAP note 328124, I copied OPEN_FI_PERFORM_00001040_P into z FM. Also add new entry for 00001040 event in FIBF tcode.But still when Iam running the Tcode F150, it shows print preview option.Email is not sent to the user. When I debug the program, it stops in std. FM ( i.e OPEN_FI_PERFORM_00001040_P ) not in Z FM that I have created. Please guide on this issue.
Thanks & Regards,
Anagha Deshmukh

Did you activate your product? FIBF -> Settings -> Products -> Customer (click the checkbox)

PO Approval through email set up documets

Hi,
I want set up documents once we try approve the Requisition and PO documents for approval not
through notifications, but through email.
So the approvers will open the relevant information in their email and
approve the document through email. They would not want to go to Oracle
Purchasing and approve the document through notifications.
Thank's

Switch on the In bound Processing.
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See below thread. There they have done opposite to your requirement.
Re: Workflow Email approvals
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How do i share a slide show with friends through email?

Please help me to share a slide show with friends. Don't know how to do this. I was able to make the slide show, but now want to send through email and don't know how to do this. I've export the file, but can't seem to get it onto email.

Most likely you don't share via email.
Many email services have an attachment limit of 20mb and some a limit of 10mb. As emails are sent through an array of relays, the effective limit is the smallest file size allowed on any of the relays. That means that video is rarely suitable for emailing as the files are too large.
Then there's the whole issue of Codecs and not all machines will have the codecs to play all videos.
Finally, sharing video from iPhoto via email is not supported. You need to export the slideshow to the desktop - and that will make a video of it.
Assuming it's not too big, which would be rare, attach that to the email from the desktop.
Other than that your options include:
Upload it to a sharing site like YouTube or Vimeo and email a link - these will allow the recipient to view the material online. That will avoid the codec issues mentions, and the person can still download the video file if they wish.
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Regards
TD

Alerts to email when Bex Broadcaster Failed

Hi Experts,
Currently we are broadcasting Business KPI reports to the users from SAP BI at a scheduled time.
These broadcast settings are based on webtemplate. Some times the broadcast setting which is scheduled will fail due to the most frequest errors like " Error while generating HTML" etc.
The issue is only temporary basis, next time the same error will not come and the issue is not reproducable.So is there a way we can configure the alerts to emails when the bex broadcast setting is failed.
Transaction to see logs of broadcast settings is RSRD_LOG.
Thanks & best regards,
Sudhakar.k

3 possible solutions that come to mind:
1. Write custom ABAP program that checks RSR_PREC_SETT table and sends email when report failed entry is made, and schedule program to run periodically
2. Create process chain that kick off Broadcaster report and would also notify if report has failed.
3. You can also schedule RSR_PREC_SETTINGS_RESTART with Current date variant to run periodically and this job will restart any failed broadcaster reports from that day (stored in table RSR_PREC_SETT)
Check out this article for additional information:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/30e3d697-4ca0-2c10-4b81-c474b1490064?quicklink=index&overridelayout=true
Hope it helps. Thank you.

Alert through emails

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