Allocation of budget to internal oreder

Hi guru,
Budget is assigned to some internal order. 4 capital items are purchased for which PO is created.Due to default in quality 2 items are rejected & accordingly the PO is also modified.Subsequently the IO is settled fully for remaining 2 capital items to fixed assets a/c.But the budget amount assigned for those items which are rejected is still available with the same IO which is already settled in full. Now my question is why this amount is still lying with that IO for which the PO is already modified.
Kindly advise....how to remove the excess budget in the IO.
Thanx

hi Shivaji,
Use the Tcode KO26 to change the budget. remove the excess budget assigned to it which is cancelled in the PO line item.
hope this helps you to solve your issue.

Similar Messages

Assigning Commitment of an internal order budget to internal services

Dear All,
At the moment I'm wondering if it is possible that the commitment of an internal order (or wbs element in the project system) which has a budget takes internal services/ internal deliveries into account.
Example:
Internal order with a budget of 100 u20AC
External P/O, value 50 u20AC
--> Commitment 50 u20AC, available budget 50 u20AC
"Internal P/O" (?), value 20 u20AC
--> Commitment 70 u20AC, available budget 30 u20AC
We are allocating internal services to internal orders/ wbs elements and as these services are not considered in the commitment until now the budget has always to be increased. I was looking for s. th. like a internal P/O but I haven't find s.th.
Any help is highly appreciated.
Kind Regards,
hansi

Hi,
thanks for the resposes which directed me in the right direction - I was looking more precisely to the topic funds commitment (which I found now and what is doing exactly what I needed).
Kind Regards,
Hansi

Budgeting thru Internal Order with Account assignment category 'A'

Dear All
I want Budgeting thru Internal Order with Account assignment category 'A'
i.e
Created Assets with Tcode As01
Created Internal Order and assigned budget amount to IO with Tcode KO01 and KO22
Created Purhcase Requisition with Account assignment catg as 'A' i.e asstes. Also given Internal Order No and Asset code in PR.
Releases PR with ME54N
Created Purchase Order with Account assignemnt catg as 'A' i.e asstes. In Purchase Order it displays Internal Order No. and Asset code which i have given in PR in Account assignemnt tab on Item level
Released Purchase Order.
Now i am checking budget detail in Tcode : S_ALR_87013019 -> List: Budget/Actual/Commitments , Here it gives message , "No line item were selected " in Commitment line items.
Actually my requirement is , i want budgeting thru internal order and want to use Account assignment category as 'A' (Assets) in PR and PO.
Why it's not showing detail in report S_ALR_87013019 .
What is solution for my requirement. Is it possible with some configuration or by other options.
Thanx & Regards
Swati Shah

Hi Swati,
You can do this in Asset Accounting. By standard MIGO Posting Date is taken as capitalization date for asset. You can configure to make it 'Document Date'.
So, whenever user is posting thru MIGO, he will have better control on deciding capitalization date by inputting appropriate date in Document Date Field in MIGO.
Check this thread..
Re: Depreciation start date for asset thru MIGO
Regards,
Sayujya

Monthly Budget on Internal Orders

Hi
Please can you advise how I can store a monthly budget on internal orders in order to report actual vs budget on an internal order on a monthly basis?
regards
CJ

thanks for your replies. Yes, it is reporting I am interested in rather than availability control.
I've had a look in the budget profile (OKOB ?) but can't see any reference to a period-wise option. Please can you advise where I would see this.
thanks
CJ
Edited by: CJ7777777 on Nov 8, 2009 9:46 PM

Not checking the budget for internal order at the time Travel Request creat

Hi All,
I have two issues.
(1) We activated travel managment in our system for public sector germany. In that case we need to create trip directly from PR05 instead of TRIP. I created budget for internal order but its not controlling and checking budget at the time of creation of the trip. We activated fund management also but i need control at internal order level. Please guide me.
(2) While creating trip in PR05 what ever expenses mentioned in Trip it's committing and also i am able to see in fund management commitments report. We extracted reports based on COSP table. This commitment is not updating in this table. Please guide me which table is showing link between internal order and fund management account assignment objects.
Regards,
sree

thanks for your reply.
I maintained Budget profile and Tolerance limits. I am getting error only at the time of posting in PRRW.But i need to control at the time of saving the trip. I can use user exit to control. If there is any standard functionality of checking the budget at the time of saving then it should be good.
For me main problem is i am not able to get report both trip commitments and fund management details. Please inform me in which table internal order and trip commitments are storing.
Regards,
Sree

Message no. KD503 - Complete allocation structure K1 for Internal Order

Hi,
During Internal order settlement through KO88 I am getting this error as :
Message no. KD503 - Complete allocation structure K1
Diagnosis :
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters). Cost element 430500 cannot be assigned to a settlement cost assignment in allocation structure K1, and therefore it cannot be assigned to a settlement cost element.
Procedure :
    Possible solutions are as follows:
    o   If the posting under cost element 430500 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
    o   If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose
    "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure. If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
-   You can update allocation structure K1
The same configuration in Development Server there is no error but problem occurs in Quality server. Here the process is Internal Order creation - Creation of Reservation through MB21- Goods Issue against reservation through MB1A and finally settlement through KO88. During settlement this error occur. In configuration setting of allocation structure under Internal Order I have mentioned only revenue settlement (as per business) against assignments. Under source mentioned cost element group and under settlement cost elment Receiver Cat is "CTR" and tick "By Cost Element".
During MB1A i.e, goods issue accounting entry is generated as
81(Dr). 430500 Constimptuion Saprae and Stores
99(Cr). 310411 Inventory Machinery and Spare.
During settlement this debit figure should credit. But not allowiing to credit. Even in configuration under settlement cost element if I remove the tick of "By cost element" and mention secondary gl account whose cost element category is 21, still showing the same error in QA server. What may be the probabale solution ? Even if i remove allocation structure K1 from settlement profile 20 still same error exist. How this link gets during settlment inspite of removing allocation structure from settlement profile...
NB.. COPA is not implemented in our company. So PA structure should not arrise here....
Thanks & regards,
Samrat
Edited by: Samrat Roy on Aug 30, 2010 7:28 PM

Hi Samrat,
The issue is very simple.. Cost element 430500 is posted in your IO...
While settling you have 2 options... Either you can credit the original GL account 430500.. This happens when you tick "By Cost element".. This you have done already...
2nd option is not to tick "By Cost element" and assign a secondary cost ele category 21...
But for any of these options to work, you have to include GL 430500 in the "source"... The above 2 options apply only to those GL accounts which are mentioned in the "Source".... for rest of the GL accounts, system gives this error
Include 430500 in your "source" cost ele group.. Error will be resolved
Regards
Ajay M

Capex budget using Internal Oder - very urgent

Dear All
My requirement is to use statistical internal order to control the capex budget. I have created stat order , activated commitment management, availability control. and assigned order number in asster master.
But the problem is when creating purchase requisition the system should be a warning or information as per the availability control . to do this what should i do ?
Please respond .. its very urgent for me
regards
Venkat

Thank you Sridevi and Murali for the responses .
I want to do the aquisition of fixest asset using PR-PO-MIGO-MIRO . The system should react as per the available budget by giving warning / error at the time of PR itself. one more thing is i need not give order nuber in PR or PO as suggested by Murali . The system deriving IO number from the Asset master.
Now its working perfectly .
Now i found the reason for not working earlier .
I have done all the settings relating to Order type, Budget Profile , Availability Control every thing .
I have not done the following setting in the asset module :
In order for you to be able to makes this automatic statistical posting, all of the following must apply:
     The acquisition transaction types in Asset Accounting have to be designated as relevant to the budget.
     The APC asset balance sheet accounts have to be defined as statistical cost elements.
     The APC asset balance sheet accounts have to have a field status definition that allows additional account assignment to orders or WBS elements.
I have rectified the above now . I hope this will help others who have the same requirement
best regards
Venkat

Changing Budget On internal order

Dear Gurus
Please assist me for changing the budget of created Internal order
I want to increase the net ammount of Internal order
Thanks
Avadhut

Check KO02 trxn...

Budgeting through Internal Order - Issues in Purchase Requisition

Hi All,
I have posted the issue in ERP Matyerial Management Forum also, but since this has a lot to do with CO-Internal Order, so posting the same here.
Objective: We want to activate Commitment Update and budgeting for Capital purchases thrugh Internal Order. Budgeting is done for IO.
For the budgeting to get activated in Purchase requisition, Internal Order tagged to the Asset should be present/seen in the PR.
For PR with Account assignment Cat as 'A', I am not able to see the Internal order (mapped to the asset) in PR. The field 'Internal Order' in PR is coming BLANK despite the fact that the Asset used in the PR has been tagged to a valid Internal Order (of the Object Class - Investment, with Commitment update activated).
What other setting is missing?
Pls note the following:
1) Account assignment cat 'A' has been set to DISPLAY CO/PP order ( T code - OME9)
Issue is that this field in the PR is NOT getting populated at all.
2) Commitment management, Availability Control have also been activated in the system
. Internal Order status management has also been checked.
Any help in this respect will be highly appreciated
Thanks
Gayathri

Hi Gayatri,
when you are saying"budgeting for Capital purchases thrugh Internal Order",how do you use account assignment category "A"?
if your requirement is budgeting for capital purchases through IO then you should use account assignment category in respective PR.Automatically it will control budget/commitment wrt those internal orders.
Hope this helps you.
Ashok

Budget Vs Internal Order

Hello all,
I need to enter the BUDGET dollars to each Internal Order, so we can keep better track of expenditures.
How can this be done,
what is the report name to generate in SAP to show us budget vs. actual, per each internal order?
Cheers.

Hi,
Adding to Eli's reply, the below IMG config should also be configured -
1. Define Budget Profile - OKOB
2. Maintain Number Ranges for Budgeting - OK11
3. Define Tolerance Limits for Availability control
After these, KO22 is the t-code used for maintenace of budget.
Regards,
Sridevi

Release budget for internal order

Dear SAP experts,
In our scenario (classic scenario) from an approved SC a PO is created in the backend, with reference to a specific internal order, inserted from the requestor in the SC.
Suppose 10 items are ordered each of value 10 (so PO total value is 100), but only 9 items are delivered. When we create confirmation in SRM, the order will always remain partially confirmed.
My question is: how can we “release” that delta budget (100-90) from the internal order?
Thanks,
Ci

Hi Ajay,
thanks for you answer.
I already checked that if the PO refers to a contract, the value of the PO against a specific position of the contract is correctly updated (in the example above, is set to 90 and not 100, after final invoice is checked), so I think that the behavior is similar for internal order budget.
However, how can I check if the internal order budget has been released? Is there a list of committments related to a specific order? (I'm sorry if these are basic questions, but I am new to FI-CO issues).
Thanks a lot,
Ci

Internal oreder

how can u settlement with one expendiure thru internal order.
plz give this information about this.

You can settle costs by KO88 or KO8G
You can settle costs of internal order to cost center, asset, another order according to settlement profile. And in allocation structure you define the settlement settings like settle all costs with cost element name or settle all costs with settlement cost element...

How Re- assign budget for Internal Order

Dear All Experts,
I have configured IO- Budgeting in CO. It is working for all FI, MM, SRM. Now I have few questions related to this as below.
1 ) I can see in KO22 in budget column for Overall 25,000 where as in Assign 666.513. 56 how to edit this 666.513, 56 ?
2 ) What is difference between KO12 & KO22 ?
3 ) In KO12 I can see years from 2009 to 2014 I want to increase it it to 2020 because the project duration has been extend. How to increase the number of years ?
Experts guidance will be appreciable on this.
Regards,
Sharvari Joshi.

Dear Gopi,
Thanks alot for your helpfull answer.
I understand that in assigned I am seeing the values of actually posted values. But if KO12 I am making blank, still system not allowing me to post even Rs 100 amount transaction. It says the below message :
Item 002 Order 4000002 budget exceeded
Message no. BP603
Diagnosis
Budget was exceeded by 1.141.153,85 INR in document item 002 Order 4000002 .
*Where as KO12 is complete blank. and in KO22 this is the situation :
Overall : Rs 25,000
2011 : Rs 5,000*
Why system not allowing me to post ! ?
Regards,
Sharvari Joshi.

Internal Oreder Error in FI posting

Hi,
in FI posting i got an error like The account assined object defined for other business areas while i'm posting telephone expenses in Fi
anybody plz let me know how to resolve it
Thanks,
reddy

Hi
While doing FI posting you are assigning Internal order and Business Area at the same time.
Just enter only internal order and process the transaction you will be able to proceed.
Good Luck
Hari

Allocation of Budget profile to order type

Dear Gurus;
I can create budget for order / order group by tcode: KO22, supplement the budget by KO24.
But how do I assign a plan/ budget profile to an order type?
Thanks & Regards
Hemant Roplekar

Hello Paul;
I think by assigning availability control to order types either by activation type 1(automatically) or by activation type 2 & then running KO30; will only bring in the tolerance limits & budget control for those order types.
But if I have to allocate budget to any order or order group I have to do it through KO22, I don't find any alternative to this.
Means, I can only assign budget to orders & NOT to order types. Which further implies that, I can budget only existing orders. Not all orders originating from a particular order type in a year???
Thanks for your valuable input.
Regards
Hemant

Allocation of budget to internal oreder

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