Ap cancelled invoice - project related

Issue:
Ap cancancelled invoice - projects related
Basically an invoice was created in ap in 2002 and was later cancelled in 2009 that had not been paid yet. The credit invoice amt then came into projects...by this time the project is closed.
Question is has anyone created any solutions for these type of problems, there appears to be no enhancment request...i would love to hear what type of solutions are out there.
I would say ap should not leave unpaid invoices on their invoice registers for more than a period of time..but I want to hear other solutions out there or thoughts.
Thanks
ALO

Hi
When you match a supplier invoice to a PO, the system copies the distributions from the PO to the AP lines.
There is no way to override the PO distributions on the AP invoice.
Therefore, if the PO has no project distribution the AP lines generated from that PO will not be project related neither.
Dina

Similar Messages

How to cancel a project invoice relaesed to AR.?

Hi how should the proj inv interfaced to AR be cancelled . SHould i use the cancel Invoice feature or create a negative event interface it to AR and then apply it to the invoice. Any difference in the accounting impact..?

Hi
After a draft invoice is released and interfaced to AR, you can go back to the Invoice Review form and choose there to credit the invoice by canceling it entirely. The system generate a corresponding credit memo which you should interface to AR, as well. In AR the original invoice and the canceling credit memo remain linked. The accounting of the credit memo is the reverse of the original invoice. That means, crediting Receivable account and debiting the UER/UBR account. When you look at the balance of the original invoice in AR you will see that it was credited, and no amount is due.
The alternative method is to enter a new event with a negative amount, generate draft invoice that includes that event, release and interface to AR. The accounting of the negative draft invoice is similar to the accounting of the original invoice. However, the system does not have any link between the two invoices. In this case the AR user should apply cash receipt to both invoices, the original invoice and the negative invoice, or to make an adjustment to write off both invoices. Otherwise, both invoices will continue to show up as unpaid invoices.
Dina

Credit Memo related to a Cancelled Invoice

Hi All
I have an invoice that was cancelled using VF11. I donu2019t want to have the following process flow
Sales Order ->Invoice (with accounting document) ->Cancel. Invoice (with accounting document) -> Credit memo request
How can I do to avoid credit memo request in reference to a cancelled invoice?
Regards
Gabriel

hi
in credit memo request business process flow - with reference to invoice or sale order , you create the credit memo request .
this is standard process, why you create the cancel invoice reference . i think it not possible ,
in credit memo request , document setting you can check at vov8 , their is any reference mandatory field can assign , check this , you do not want this filed please remove , based on this system ask the mandatory invoice at creation of credit memo request .
please check this\
regards
sankar

Posting of cancelled Invoice after posting date is over

Hello Experts,
I am stuck up with a situation and as such seek your help.
A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
Order - open
Invoice - completed
Accounting Document - Cleared
Cancel Invoice - Open
Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
What are the options do we have to tackle the situation.
Joy

The issue has been temporarily addressed by changing the posting date.
However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
The basic process details I am following is as per below:
For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
2) If the Document number is valid then it will go to the billing date field and will fetch the value from the VBRK table . Then it will match whether the value fetched (i.e. this Invoice date) is in present posting period or not. The system can find the posting period from the table V_T001B.
a.If the Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
1. What will be the condition for selecting records from T001B table.Since there is multiple key fields
    RRCTY (Record Type) ,
    BUKRS (Posting Period Variant) ,
    MKOAR (Account Type or Masking)
    BKONT (To Account).
So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ?
2. Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

How to delete the document of cancel .invoice.

dear expert:
the document of cancel.invoice is open ,i use vf02 to process it in manually ,system prompt as followed .
yellow info ::
Automatic clearing of billing document 90193616
and canc. doc. 90210214 not poss.
Automatic clearing of billing document 90193616 and canc. doc. 90210214 not poss.
Message no. VF 208
Diagnosis
The system cannot clear billing documents and cancellation documents because, for example individual item updating
is deactivated.
System Response
The billing document can be created.
Procedure
The FI documents are cleared manually.
red error info )************************************************
Account 51010100 requires an assignment to a CO object
Message no. KI 235
Diagnosis
You have not defined a CO account assignment for an account that is relevant to cost accounting.
System Response
Account 51010100 is defined as a cost element.
This means that you must always specify a CO account assignment.
Procedure
Enter one of the following CO account assignments
Order
Cost center / cost center/ activity type
Sales order item (for a project or cost relevant)
Project / WBS element
Cost object (Process manufacturing)
Network/ Network activities
Business process
Profitability segment
Real estate object
The posting row affected is 0000001006, account 51010100.
please help me analyse it .

dear expert :
in the posting how can i assign a CO account assignment (Cost centre, etc.) since it is created as a cost element..i donn't know use whick transaction code to process it ,please tell me detailed info.
best regards.

How to reverse the cancellation invoice?

Dear Experts,
Our user had an invoice document posted through MIRO:
86 GR/IR ACCOUNT     XXXX
50 Stock in Transit        YYYY-
Then reverse the invoice document through MR8M, journal as follow:
96     gr/ir account                    xxxx-
83     exchange rate variance     xxxx-
93     exchange rate variance     xxxx-
40     stock in transit                 yyyy
My question is:
-why exchange rate variance occured in journal cancellation invoice (mr8m)?
My client did'nt want had variance posting; therefore the cancellation invoice journal above
should be reverse.
How to reverse the 'cancellation invoice'?
Kindly advice.
Thank you.

Hi
Please, see SAP Note 46564 - Cancelling/reversing an invoice/credit memo: Posting logic and related notes for a proper understanding of reversing.
I hope this helps you
Regards
Eduardo

Cancelled Invoices

Dear All,
How can we list out all cancelled invoices. (Excise invoice INDIA-CIN). Is there is any standard report or tcode then please tell me.
With Regards
Ashwani K Mathur

HI Ashwani,
I am not sure whether or not you have any standard report to fetch this type of data. but you can as well make your won Query taking fields like
FKTYP: Order / delivery Related
FKDAT: Invoice date
FKART: Billing TYpe
FKSTO: Cancelled Invoice
Take any other fields you want as selection criteria and you can get this type of data.
OR you can go and check in SE 16 giving this selection criteria and get all the cancelled invoices during the selectin criteria.
Hope this helps
Reward points if it helps
Regards
Srini

How to cancell Invoice by VF11

Salute Masters !!
I have created one new Sales Order Type PW00 Warranty Order for Plant P&YE (Port & Yard Equipment), Copied from Existing Sales Order Type EW00 Warranty Order Type for Plant BMHE (Bulk Material Handling Equipment) in which I have given separate No. Range From 3330000000 To 3339999999.
In PW00, I have given Delivery Document Type PY00 by No. Range from 3270000000 To 3279999999; Delivery Related Billing Type PY01 by No. Range 3290000000 To 3299999999 and have assigned to respected document.
Now, Sales Order has been created by 3330000000, subsequent Delivery has been done by 3270000001 and Invoice has been done by 3290000003, Released to Accounting and Excise Invoice done by 3290000003.
Now user wanted to get the same No. by which Accounting document generated internally which was created by FI side through FBN1, No. Range 3601000001 To 3791099999, for their Financial Accounting Document Type (OBA7), as it was given in my Billing Document type PY01, that is PB (Standard was EB), instead of 3290000003,
as his other plants Nos. are same as well as Invoice No. & Accounting Document No.
I have changed No. Range from 3290000000-32999999999 To 3601000001-3601999999 in VN01.
After wards user cancelled the excise invoice and tried to cancel Commercial Invoice by VF11, now system is giving error,
No Billing Document were generated
When check error log, its saying, Data inconsistency during processing of Document 3290000000
The Billing Document 3290000000 is already cleared
I have changed again the No. Range from 3601000001-3601999999 To 3290000000-32999999999
Still system is giving error,
No Billing Document were generated
When check error log, its saying, Data inconsistency during processing of Document 3290000000
The Billing Document 3290000000 is already cleared
Please suggest how to cancel invoice & give the same No. Range as per user requirement and we can do Excise Invoice.
Thanks & Regards
Srivastav
+91-9973504950

As I already mentioned, you need to remove Copying requirements in Cancellation section of Billing Doc type-PY01 (tcode VOFA).
As the routine is for cancelling an invoice that has been cleared in accounting. So, this copying requirements are FORM routines that check certain requirements as a precondition for the copying process. This requirement checks if a billing document has been paid in AR prior to permitting cancellation. For example, If an error has been made in invoicing, it is possible to create a cancellation invoice and then re-bill the customer for the correct amount. This process, however, should not be allowed if the invoice has already been forwarded to the customer and payment has been received and applied. This requirement can be assigned to the billing document to insure that no paid invoices are allowed to be canceled.
So, remove that and try.
And check you doc number 3290000003 with tcode FB03
Also, Doc type PB in tcode OBA7, check
- number range for doc type.
- Reversal Doc type and number range for reversal doc type.
Hope this can assist you.
Thanks & Regards
JP

If you cancel your Forms Central Subscription do you get a final cancel invoice?

Since the Forms Central Service is being discontinued in July, I have cancelled my Subscription because I needed to find a new service. Did not want to start something and then have half my data on Forms Central and the remainder on the new service.
I am being billed for an early termination fee (even though this service will no longer be offered) and for the prorated monthy charge for March.
Is there a final Invoice that is sent for these charges?
I have to reconcile my expense report for these charges with my Corporate Credit Card statement.
This service was cancelled around March 6th, 2015.
Thank you.

Thank you again.
Yes we are going throught it now.
Where Islands of Color Await... Aloha!
Hawaii Collection by OPI - Spring/Summer 2015
Log on as a Professional at http://pro.opi.com
Joseph Ramis
OPI Products
Pro Support Team
Phone: 800-341-9999, Ext. 389
For Scheduling: 866-355-6280
Direct Fax: 818-759-8605
[email protected]
http://www.opi.com
"Sara.Forsberg" <[email protected]>
03/26/2015 11:45 AM
Please respond to
[email protected]
To
Joseph Ramis <[email protected]>
cc
Subject
If you cancel your Forms Central Subscription do you get a
final cancel invoice?
If you cancel your Forms Central Subscription do you get a final cancel
invoice?
created by Sara.Forsberg in FormsCentral - View the full discussion
Hi Joseph,
I see--the chat agent should be able to supply you with the statement that
you need. Please let us know if there's anything else you need.
Best,
Sara
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Cancelled Invoice showing as Zeros in Unaccounted Transaction Report

The invoices were entered and the error occured because there is no currency rate conversion for entered currency , then we cancelled the invoices .It is showing as 0.00 in Unaccounted Transactions Report and need swept every month." Please suggest how to remove this from report .

Hi,
If it is not validated you can delete this invoice . if validated then needs to do accounting and transfer this to GL ,hopethe cancelled invoice will not have any impact on entries .
Regards
Muthu

Cancelled invoice field and table

hi
i need a cancelled invoice field in my report so could you please help me about the table name for this field or if possible field name as well.
thanks
pardeep

Hi,
There are three fields which corresponds to a cancelled invoice.
If vbrk-rfbsk eq 'E' or vbrk-sfakn <> space or vbrk-fksto eq 'X'.
Means the Excise invoice is cancelled.
Regards,
Nitin

Acctg document not created for cancellation invoice

Hi all,
We have a vehicle sales order created with payment card. The SO contains one item for vehicle and one item for parts. The items were delivered and invoiced separately. Hence, SO has one vehicle sales invoice (VSI) and one parts sales invoice (PSI).
The standard procedure was to post VSI first before the PSI. Accounting documents have been created when both invoices were posted. However, there was a need to cancel the PSI. When this was done, cancellation invoice was created but there was no accounting document posted for the cancellation.
I tried simulating the scenario in our test server and cancelled VSI 90000081 first before cancelling PSI 90000082 to test if this can be an alternative solution. Cancellation for VSI was posted successfully but error persists for PSI cancellation.
Order 67 06/19/06 Completed
. Delivery 80000081 06/19/06 Being processed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000293 06/19/06 complete
.. Invoice 90000081 06/19/06 Completed
... Accounting document 2000077 06/19/06 partly cleared
.. Invoice cancellation 90000084 06/19/06 Completed
... Accounting document 2000079 06/19/06 partly cleared
. Delivery 80000082 06/19/06 Completed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000294 06/19/06 complete
.. Invoice 90000082 06/19/06 Completed
... Accounting document 2000078 06/19/06 Not cleared
.. Invoice cancellation 90000083 06/19/06
.. Invoice 90000085 06/20/06 Blocked
Accounting status of 90000083 (where error occurs) in VF03->Header->Details is set to K or <b>Accounting document not created (authorization lacking)</b>.
Any inputs? Thanks in advance.

Hello Sheila,
sorry - my first answer was in mistake - Status K means:
"The transaction is processed using payment cards. The order, however, does not contain valid authorization.
This problem occurs in billing documents for follow-up deliveries."
Could you check this ? Last way would be to set a breakpoint into the FM 'RV_ACCOUNTING_DOCUMENT_CREATE'
and trigger this via VF02 -> Release to accounting.
Regards Wolfgang

Accounting Document not posted for Cancelled Invoice -error in FI interface

Hi,
When I create a billing document then an accounting document gets created automatically in the background and then when I cancel the billing document no accounting document gets generated and the field Posting Status in header Detail of Billing document updated as "Errors in Financials Interface.
I tried to release it for Posting via VFX3 but failed due to below error message in Log:
"Incorrect doc.no.: 4900000005. Select document number between 3000000000 and 3099999999"
I have checked the Number range assignments to the Invoice type and Accounting type.
The number range is same for both Invoice type (Y0F2) and Cancelled Invoice type (Y0S1).
The Accounting document type (RV) is also same for both the cases. But it is working fine for Y0F2 (Acounting document generated and cleared automatically). But not working fine for Cancelled Invoice (Y0S1).
Can anybody please help me find out a solution to the issue.
Thanks, Ram.

Hi,
The error message F5151 refers to the number range of the FI document.
Please have a look at the note 1259505: FAQ: New cancellation procedure in SD, which covers this issue in detail.
Question 5:
Q5. What is the FI document type, generated by the cancellation ?
In the old cancellation procedure, the FI document type is always
determined in SD, and passed to FI (the same when a normal invoice -
not a cancellation - is transferred to accounting).
In transaction VOFA there is the field 'Document type' (TVFK-BLART).
If this field is filled, then the FI document will have the document
type maintained here.
If TVFK-BLART is empty, then the FI document will get the default
document type 'RV'.
If the new cancellation procedure is performed, the FI document type is
always determined in FI, based on the document type of the FI document
to be reversed.
In transaction OBA7 the FI document type has assigned the field 'Reverse
document type' (T003-STBLA).
If it is filled, then the FI cancellation document will get the document
type maintained here.
If T003-STBLA is empty, then the FI document cancellation will get the
same document type as the cancelled FI document.
Notice that an unexpected FI document type can cause the error message
F5 151.
Example:
F2 invoice 90000001 was released, creating an accounting document with
document type 'RV'.
This F2 invoice is reversed by the S1 billing document 70000001.
In customizing of SD there is:
Billing Type    Document Type
F2              RV
S1
In customizing of FI there is:
Document Type    Number range   Reverse Document Type
RV               00             AB
AB               01             AB
The FI number ranges (object RF_BELEG) are:
No From number    To number   Ext
00 0090000000     0099999999 X
01 0100000000     0199999999
Different situations can occur, due to these customizing settings of the
FI document type, caused by the type of cancellation.
If the new cancellation is used:
The FI document type 'RV' has 'Reverse Document Type' = 'AB'.
Document type 'AB' has number range '01' set as internal.
So the FI document will have its own number included in
100000000-199999999.
There is no issue.
If the old cancellation is used:
The cancellation billing type S1 has no 'Document type' maintained, so
the FI document will get document type 'RV'. It has number range '00',
set as external number range.
So the FI document should get the same number of S1 billing document.
But the S1 billing document has number 70000001, not included in the
interval of number range '01'.
This will cause error F5 151.
I hope this information helps you.

Canceled invoice accounting documents list

Hi experts
Can anybody tell me in which transaction can we get list of all canceled invoice accounting documents.
regards
rb

Hi,
Use T.Code: MIR5
Enter Company Code and then come to "Origin & Status" and in Entry Type select Check box of "cancellation" and then exeucte.
You will have report of all Invoice's are cancelled in T.Code MR8M.
Sure helpful to you then reward and close the thread.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Dec 31, 2007 5:34 AM

Get cancel Invoice list

Hi experts,
Is there any BAPI or report to get list of cancel invoice between two dates.
or any method like :
VBRK-FKSTO = 'X' "For cancel invoices.
which work 100% sure.

hi nagaraj,
in vbrk table check the field sfakn - cancelled billing document number
i think this may help you
regards
karthe

Ap cancelled invoice - project related

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