AP:Invoice Batch set up

Please help to solve this issue.
I have Oracle 11i instance demo.
On Account Payables when i click on Invoices:Entry: Invoice Batches i have an error message.
The Message says: " you cannot navigate to the Invoice batches Window because batch control is not enabled for your system" Then it says ask your system administrator to enable option AP: Use Invoice Batch controls in the system Profile options Window"
I log in as system administrator on the Profile: System ( System profile values window) i set the profile AP:Use Invoice Batch Controls to Yes at site level (Remember Application level, responsibility level and user level are grey out and cannot be change)
After this set up, i still have an error message on AP: Invoice batches. What am i missing? Please help.

Hello.
The Responsibility level is greyed out because you are not filling it when making the query of the profile option. So, on the Find System Profiles window, in the Responsibility field, enter the responsibility you want to use to enter invoice batches and you will see that you can set it to Yes.
Hope this helps.
Octavio

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AP G를 씌운후 INVOICE BATCH CONTROL TOTALS 이 틀릴때

제품 : FIN_AR
작성날짜 : 2003-05-21
AP G를 씌운후 INVOICE BATCH CONTROL TOTALS 이 틀릴때========================================================================
PURPOSE
Payables Open Interface Program 실행후 invoice batch에 생기는 잘못된 control invoice count, control invoice total 해결
Problem Description
AP.G 를 씌운후 Payables Open Interface Program 실행하면 Invoice Batch의
Control Invoice count, Control Invoce Total 이 잘못 나오는 현상.
Workaround
Data fix script
Solution Description
REM $Header: b2059687.sql 115.2 2001/12/03 11:20:40 lgopalsa noship $|
REM **************************************************************************
REM * Copyright (c) 2000 Oracle Corporation Belmont, California, USA *
REM * All rights reserved. *
REM **************************************************************************
REM * *
REM * FILENAME *
REM * *
REM * b2100875.sql *
REM * *
REM * DESCRIPTION *
REM * This is for updating the AP_BATCHES in which the data was corrupted *
REM * after applying the patch 1721820.This can be applied after applying *
REM * the patch 2003024 which will set the correct values in ap_batches. *
REM * i.e., control invoice count and control invoice total *
REM * *
REM * MODIFICATION HISTORY *
REM * 03-DEC-2001 LGOPALSA Create *
REM **************************************************************************
REM dbdrv: sql ~PROD ~PATH ~FILE none none none sqlplus &phase=upg+52
SET VERIFY OFF
WHENEVER SQLERROR EXIT FAILURE ROLLBACK;
PROMPT
Define enter_org_id = '&org_id'
PROMPT
exec fnd_client_info.set_org_context('&enter_org_id');
UPDATE AP_BATCHES
SET Control_Invoice_Count=Ap_Batches_pkg.GET_ACTUAL_INV_COUNT(batch_id),
Control_Invoice_Total=Ap_Batches_pkg.GET_ACTUAL_INV_AMOUNT(batch_id)
commit;
exit;
Reference Documents
bug 2059687

Invoice Batches personalization w/ PO number

I am attempting to personalize the form APXINWKB (Invoice Batches entry form) and failing :( When a user chooses a type of 'PO Default' and enters a PO number, I would like to take that PO Number and use it in a query to check if it belongs to a certain department, write the info to the Description field. The only place that I have found that number once the PO Number window is closed is in the item.Invoice.Quick_PO_Number. Unfortunately, this value is not cleared between entries so I pick up an incorrect number. Any suggestions would be lovely.
I'm on 11.5.10. I'm using the New-item-instance trigger event on the INV_SUM_FOLDER.VENDOR_SITE_CODE object. The following is my condition:
(${item.INV_SUM_FOLDER.INVOICE_TYPE.value} = 'PO Default')     ---only on these types of invoices
           AND
(${item.invoice.quick_po_number.value} in
        (select poall.segment1 from po_headers_all poall, hr_locations_all hrall
             where hrall.location_id = poall.bill_to_location_id and hrall.location_id in (122, 824)) ) --- only for these departments
[pre]
The action would then set the description field to the PO Number + the PO.description. This would work fine if the invoice was empty for each new line.
Thanks for any suggestions!

You may have more chances if you post your question in an eBusiness-related forum, maybe here OA Framework

How to allow user enter invoice batch wise

Dear,
IN R12, How can we mark invoice to be created only batch wise in oracle Payable manager.
thanks.

Please set the profile AP: Use Invoice Batch Controls to Yes and retest.
Thanks
Pradeep

Multiple Invoice Batches

How do I create multiple invoice batches with
a single submission of Payables open interface import.

Hi Chris,
standard functionality of oracle does not allow you to do that ....
You either validate Invoice batches one by one .... or you execute the Invoice Validation program for all Invoice Batches ....
However i can suggest an workaround if your are not making use of the Pay Group feature ...
Pay group is a value that we configure in advance and assign it to the Invoices or the Invoice Batches ....you can see this value as one of the parameter in the Invoice Validation program .....
This is how the workaround works ...
1) You create a dummy value for a Paygroup ..
2) You assign this dummy value to the Invoice Batches that you want to validate ...
3) Run the Invoice Validation program leaving the Invoice batch name parameter value blank and select the dummy value in the Paygroup field .....
4) Verify the results ....
Regards,
Ivruksha

Payment batch Set

Hello,
Does anyone know how to create a Payment Batch Set in R12? or where the Payment Batch Set and payment groups from 11i migrated?
The batch sets in 11i did not migrate
I checked in Payment setup but there is not place for paygroups or Payment batch sets.
Thank you
Paul
Edited by: user7760954 on Sep 14, 2010 2:38 PM

Pl see if these MOS Docs can help
Error FRM-40010 Trying to Open Payment Batch Sets Form (APXPBSET) After Upgrade to R12.1.1 (Doc ID 1069087.1)
R12 Payment Batch FAQs (Doc ID 579383.1)
R12 Payment Process Request - Functional and Technical Information (Doc ID 821133.1)
HTH
Srini

Ap invoices import in perticular invoice batch

Hi all,
I want to upload ap invoices data from my staging tables to ap_invoice_interface ad ap_invoice_lines_interfaces, before i am going to do that, i want to know some questions regarding interface issues.
As my workaround says that
1- create stage tables a) invoice_master b) invoice_detail
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Here one question is distrubing me that how i associate these all invoices with one perticular batch. Well our normal practice regarding batch creation is like, we create AP Invoice Batches as our weekly-payables it is named like (2008-10-1, 2008-10-2, 2008-10-3 one, two, three show week number), so question is how could i associate these all import invoices with a perticular batch.
I request all of you please sugguest me solution or idea which is best suites to my requirments and also check my workround is in a right flow ?
Regards
anwer

thank you very much
ssuhasar for reply .....................so it means that when we run request for import invoices open interface at that time we give batch name in parameters. can we create new batches or we just import open invoices in existing batch .
Please confirm me
regards
thanks in advance

Payables invoice batches showing no invoices in R12 v 12.1.1

hi all,
upon upgrading from 12.0.0 to 12.1.1, we suddenly encountered this technical problem in the invoice workbench screen wherein from the invoice batch screen, selecting 1 then click invoices button will show the list of invoices for that batch. then go back to the invoice batch screen and select another batch and click invoices button but this time will show no records even if the count says there are.
when i checked the SYSTEM.LAST_QUERY, there's a part in the WHERE CLAUSE which says batch_id = some_number and batch_id = some_other_number.
i.e.
WHERE batch_id = 1 AND batch_id = 2...
naturally this will not retrieve any records.
it wasn't like this before the upgrade. does anyone know any articles about this ?
thanks
allen
Edited by: A.Sandiego on Sep 18, 2009 1:47 PM

Sounds like a bug, log an SR.
Regards,
Gareth

Invoice Block --------- set tolearnce limit

HI,
Iam configuring Invoice block - set tolerance limits in logistics invoice verification. it listed some standard tolerance keys like AN, AP, BD,BV etc, is there any place where i can create one new custom tolearnce key. my business requirement is if the total amount in the invoice varies from the total amount in the purchase order then it should be automatically blocked for payment. can anyone help me with this.
Thanks,
Monica

Please use the Posting Key BD, with no limits there by restricting any value differences

R12: AP Invoice Batch name visible for all organizations

Hello,
I am having a problem in Payables invoice batches. When querying in Organization A, the user is seeing invoice batches from Org A as well as batches for other organizations.
Note that the batches from other Orgs can be seen but not the details of the invoices when clicking on the invoices button.
Is there a setup to restrict viewing only the batch names created in an organization?
vik

What version are you on? Are you on R12?
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Daily invoicing batch-job

A daily invoicing batch-job is needed which collects all the orders or deliveries due to bill. This job must include third party business (vendors invoice is the delivery confirmation). Printout of the invoices is also started by this job.

Hi Bala;
Goto SE38, for the program SDBILLDL create a Variant, which would include the Billing type and the Sales Org. details. Choose, both Order & Delivery related Billing opitons and save the variant.
Now create a batch job thru SM36 t.code for this program and schedule a time. This process is self explanatory.Once you do this, a daily job would be scheduled to run a t a particular time.
Now to Print out the Inovices, we can do this using a Output type. Configure a Output determination procedure to achieve this. Once the outputs are processed they can be printed on a printer assigned.
Regards,
Mani.

Invoice Tolerance setting

Hi,
In configuration settings,we can set tolerance limit for invoices either on percentage basis or Absolute.
SPRO>MM>Logistics Invoice verificatio>Invoice block>Set tolerance limits.
Question:Is it possible to set tolerance based on invoice value range?E.g.
1) Invoice upto $100--Flat tolerance of 5$.
2) Invoices between $101-1000----Tolerance of 5%
3) Invoices> $1000---- Tolerances upto $50
If we can't set the bandings as above how much flexibility have we got?
Regards
Chandra Prakash
[email protected]

Hi Charlie,
Thanks for reply.
I can't set tolerance as 5% because in this case third condition is not satisfied i.e.if Invoice value> 1000$---tolereance upto 50$.
E.g. If Invoice value=20000,than 5%=1000$,while system should allow upto 50$ max.
Regards
Chandra Prakash

Paybles Invoice Batch Cannot find item: Invalid ID In R12

Hi All,
While running invoice batch when we click on item it is giving error like Invalid id. Please suggest me.
Thanks,
Red.

RED,
Have a look at the following note, it may be helpful.
Note: 553646.1 - R12 Cannot Open Invoices Form Frm-41045: Cannot Find Item: Invalid Id
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=553646.1
Regards,
Hussein

Oracle EBS AP Invoice Batch Approval

Hi All,
We have one requirement for EBS R12 as mentioned below.
1) We want to implement batch approval for AP invoices.
2) It should allow user to select or deselect invoices from a batch for approval or rejection.
3) Approved or Rejected invoices from the batch should be processed later on with the same process.
4) It should allow 3 level approval hierarchy ( accountant, manager & director )
5) It should allow vacation rule creation for standard processing.
Can anybody suggest how we can achieve this functionality???
Thanks in advance for your inputs.
sanjaypanchal

Hi Srinivas,
This sounds like it would be a customization:
1. Enable and require standard invoice level approval
2. Switch off notifications on standard invoice approval and implement "mock" approver to receive all notifications each invoice (as your batch approver would now be the approver at a batch level)
3. Write extension to allow user to submit invoice batch for approval (e.g. SPECIALX or MENUX forms personalization) with each invoice in the batch submitted for approval when batch is submitted
4. Write custom workflow to provide logic you require for batch
5. When batch is approved/rejected update status (via backend or by callback to standard invoice workflow) of each invoice in batch as approved/rejected.
6. Probably a couple of reports to support the above.
Regards
Gareth
http://garethroberts.blogspot.com

AP Invoice Batch Approval

Hi All,
We have a requirement where AP invoice batches approval is required for Oracle 11.5.10.2. Currently, we know that the invoice approval is possible by invoice. We need to achieve the same for invoice batches so that all the invoices within the batch would have to get approved in a single go. Please note we need invoice batch approval not invoice batch validation which is anyway a standard functionality.
Appreciate a solution or a workaround to achieve the above.
Thanking you
Srinivas

Hi Srinivas,
This sounds like it would be a customization:
1. Enable and require standard invoice level approval
2. Switch off notifications on standard invoice approval and implement "mock" approver to receive all notifications each invoice (as your batch approver would now be the approver at a batch level)
3. Write extension to allow user to submit invoice batch for approval (e.g. SPECIALX or MENUX forms personalization) with each invoice in the batch submitted for approval when batch is submitted
4. Write custom workflow to provide logic you require for batch
5. When batch is approved/rejected update status (via backend or by callback to standard invoice workflow) of each invoice in batch as approved/rejected.
6. Probably a couple of reports to support the above.
Regards
Gareth
http://garethroberts.blogspot.com

AP:Invoice Batch set up

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