API for Document Status in a Approval Process
Hi All,
I wanted to know how to get the status of a document that is in a folder having a Approval Process defined to it & Is it possible to programatically Submit a document for Approval. If yes please let me know..
Thanks in Advance.
Regards,
Aditya Metukul
Hi Detlev,
You are simply gr8..it worked...
below is the code snippet written by me:
void submitResource(IResource resource){
try {
//get the statemanagement service from the resource
IRepositoryServiceFactory factory = ResourceFactory.getInstance().getServiceFactory();
IStatemanagementManager statemanagement =
(IStatemanagementManager)factory.getRepositoryService(resource, IWcmConst.STATEMANAGEMENT_SERVICE);
IStatemanagementResource sResource =
statemanagement.getStatemangementResource(resource);
IResourceTransition transition = sResource.getTransition("lbl.submit");
//if everything is correct than transition is not null
if (transition != null) transition.execute();
} catch (Exception e) {
} //end of submitResource
Message was edited by: aditya metukul
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Authorization control for document status
Dear All,
I want to control the status change of Documets created,
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Do i need to put some trace anf find Objects to control...
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RaghuHi Raghu,
Here are DMS authorizatoins objects. For handle status it should be C_DRAW_STA
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//Håkan -
Reason needed for the status Canceled - Since already processed.
We have an IDOC to PROXY scenario and we encountered an error.
First time the message failed in PI with the error message as
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The Error message is:
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Please tell me what is the exact problem for this issue.May be handshake was failed while updating the status of of message in XI after handed over it to target syste, please check the same message in Target system with what time it had got (whether the first time only or after resending it).
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Functional Specification for Document Status
Hi friends,
Can anybody provide FS (Functional Specification) for the folowing scenarioes
PART-A
1.No. of Enquiries received, Quotation not sent.
2.Avg. age of Enquiry
3.No. of Quotation sent. Order(Contract) not received.
4.Value of Quotation sent. Order(Contract) not received.
PART-B
1.No. of Delivery made, PGI not made
2.VALUE of Delivery made, PGI not made
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"Thanks in advance"
Reagrds,
SrikkyHi,
The output type available for Quotation rejection is ABSA and the programme name is SAPFM06P.Form routine ENTRY_ABSA.The form Medruck need to be changed by your abaper as per the text you need to incorporate.
Dhruba -
Approval Process to Apply to Updated Documents
Hi,
My customer has a problem with certain Sales Orders not going through the Approval Process. Users are circumnavigating the Approval Process in a sneaky way.
Let us say that we have a Sales Order with a value of £1000. On hitting Add, SAP asks the user to submit the Sales Order for approval.
If the user then clicks Cancel they return to the Sales Order entry form. If he then changes the Order value to a figure which does not fire the Approval Process (for example £0) the system allows the Order to be Added.
If the user then amends the Order back to the original £1000, he can Update the Order without firing the Approval Process. I found out how this was happening by looking at the History of a Sales Order and have recreated the issue locally.
I have found SAP Note Number 904373 - Approval Procedure not working on marketing documents. This note states that the above scenario is system behaviour.
Can this be changed so Updated documents will fire the approval process?
Thanks
GreigHi All,
Can we use the Request API to create the request (and then Approval) for other than ADD (object type like Disable, Enable etc) of a user like below
long lRequestKey;
long UserKey=1;
long ObjectKey=201; //testro1
HashMap reqMap = new HashMap();
reqMap.put("Requests.Target Type", "U");
reqMap.put("Requests.Object Request Type", "Disable");
reqMap.put("Requests.Type", "U");
lRequestKey = reqObj.createRequest(reqMap);
System.out.println("Created request and got key :" + lRequestKey);
reqObj.addRequestUser(lRequestKey, UserKey);
System.out.println("Added the request user");
reqObj.addRequestObject(lRequestKey, ObjectKey); // I am not sure if this part is right but without this it is giving me the error.
System.out.println("Added the request object");
reqObj.completeRequestCreation(lRequestKey);
System.out.println(Completed and submitted the request");
I gave it a try but the Resource detail is not getting populated in the request due to which request hang up in "Request Initialized" state. I tried by passing the Process Instance Key also but no luck.
Any chance if anyone crack it before. Please tell me. Thanks -
Approved invoices can not be edited - Approval process
Hi Experts -
I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it.
please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
10.07.2009 10:32 Description (English) by SRS Manian
We have created approval procedure for all the invoices which are entered into the system., The
'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user.
When the Manager opens the invoice via Alert window - he/she wants to modify certain information
(lines as well as Sales person) and approve it.
The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at
all. All the information on the invoice are greyed out.
The system should allow the user 'Manager' to modify the information. Since the manager has full
authorization to the system.
10.07.2009 10:35 Info to Reporter by SAP
Dear Partner/Customer,
We have received your inquiry and are currently processing it.
You will be contacted with a solution or an update as soon as possible.
For further details regarding the phase your message is in at the
moment please refer to:
http://service.sap.com/%7Esapidb/011000358700000575782007E
Kind regards,
SAP Business One Product Support
10.07.2009 10:59 Reply to Reporter by SAP
Dear Manian,
Thank you for contacting us.
When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status.
When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document.
To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval.
I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator?
The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 11:59 Reply to Support Center by SRS Manian
Thanks for the reply. The scenario is when the Manager receives the
document for approval, he wanted to edit and add it. Your reply (and
documentations) states that it needs to be rejected first before it is
available for editing. When it is gets rejected - the person who
orignated the document gets an alert and he can edit it. Here the
Manager must get an alert so that he can edit the Rejected document.
When the 'manager' rejects the document, and goes back to the alert
window to open the document - it is still greyed out !!
How does the 'manager' reject the document and edits it ?
regards
Manian
10.07.2009 12:11 Reply to Reporter by SAP
Dear Manian,
If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'?
If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it.
Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document.
I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 12:28 Reply to Support Center by SRS Manian
Hi:
The status of the document in the Header says 'Pending' and the status
below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian
10.07.2009 12:42 Call to Customer / Partner by SAP
Performed on: 10.07.2009 10:41:59 (UK)
Contact person: SRS Manian
Status of discussion: Customer not reached
Subject:
Called the partner but currently engaged on another line.
Would like to hold a webex.
10.07.2009 12:42 Reply to Reporter by SAP
Dear Manian,
I'm trying to call you but there was no response on your mobile.
When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d.
The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 18:11 Reply to Support Center by SRS Manian
Hi:
Thanks for the reply - i tried this and found out the following:
1 - In the approval templates - we had mentioned number of approvals
required as '1'.
2 - in the number of approvers - we had mentioned two users
Though the template requires only one approvals (Either or OR) the system
expects both of them to approve or reject -
Can u please let me why is this behaving like this - or is this is the
way it is designed ? - if this is the way it is designed - i beleive it
is wrong - weneed to give a solution to the customer
regards
Manian
11.07.2009 05:52 Reply to Reporter by SAP
Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision b ecause a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration
forum. You can find the forum in this link:
/community [original link is broken]
The forum is beingmoderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum. Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed.
Thank you for your understanding.
Best regards,
Lorna Real
Support Consultant
SAP Product Support for SAP Business One
SAP Ireland
11.07.2009 09:02 Reply to Support Center by SRS Manian
Hi Thanks for the reply - however, the solution given doesnot address the
problem we are beingfaced with our client
Is there a Development Request we can raise so that this problem is
addressed in future
I am going ahead and confirming this Message though
regards
Manian
11.07.2009 10:04 Reply to Reporter by SAP
Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken] This is from Note 1028874.
Unfortunately,we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874.
I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
SAP Notes
Number Short text
0001035200
Issue can be solved via existing documentation
0001111431
Deleting rejected draft documents.
0001167635
Maintenance Policy (L)
0001321234
Status of a document rejected within the Approval Process.Hi Gordon - thanks for the reply - i am sorry i never realized that the message i raised could be messed up like this - the following is a clear message with some paragraphs:
Hi Experts - I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it. please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
SRS Manian We have created approval procedure for all the invoices which are entered into the system., The 'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user. When the Manager opens the invoice via Alert window - he/she wants to modify certain information (lines as well as Sales person) and approve it. The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at all. All the information on the invoice are greyed out. The system should allow the user 'Manager' to modify the information. Since the manager has full authorization to the system.
Reply to Reporter by SAP Dear Manian,
Thank you for contacting us. When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status. When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document. To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval. I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator? The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference. Best regards, Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland 10.07.2009 11:59
Reply to Support Center by SRS Manian
Thanks for the reply.
The scenario is when the Manager receives the document for approval, he wanted to edit and add it. Your reply (and documentations) states that it needs to be rejected first before it is available for editing. When it is gets rejected - the person who orignated the document gets an alert and he can edit it. Here the Manager must get an alert so that he can edit the Rejected document. When the 'manager' rejects the document, and goes back to the alert window to open the document - it is still greyed out !! How does the 'manager' reject the document and edits it ? regards Manian
Reply to Reporter by SAP
Dear Manian, If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'? If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it. Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document. I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: The status of the document in the Header says 'Pending' and the status below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian 10.07.2009 12:42
Reply to Reporter by SAP
Dear Manian,
I'm trying to call you but there was no response on your mobile. When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d. The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: Thanks for the reply - i tried this and found out the following: 1 - In the approval templates - we had mentioned number of approvals required as '1'. 2 - in the number of approvers - we had mentioned two users Though the template requires only one approvals (Either or OR) the system expects both of them to approve or reject - Can u please let me why is this behaving like this - or is this is the way it is designed ? - if this is the way it is designed - i beleive it is wrong - weneed to give a solution to the customer
regards
Manian
Reply to Reporter by SAP
Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision because a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration forum.
You can find the forum in this link:
/community [original link is broken]
The forum is being moderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum.
Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed. Thank you for your understanding.
Best regards,
Lorna Real Support Consultant SAP Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi Thanks for the reply - however, the solution given does not address the problem we are being faced with our client Is there a Development Request we can raise so that this problem is addressed in future I am going ahead and confirming this Message though
regards
Manian
Reply to Reporter by SAP Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken]
This is from Note 1028874.
Unfortunately, we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874. I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland -
Creation of Approval process folder in KM
Hi,
I have created a folder in KM content for the approval process under the document directory. The approval process, the notifications in UWL, emails everythign works fine. I then created a 'KM content navigation iview' for displaying this particular folder. Now the problem is I dot get the 'Submit for Approval " menu item in this iview. This menu item is normally under Selection->Approval->Submit for Approval in the KM content view.
Any ideas on how to get this done ?
All I need to do is to create a folder for approval process so that the users can create any document and submit for approval. I want this folder to be displayed via an iview where the user can submit for approval process.
Thanks
SherilHiParam,
I worked on a similar thing.
You just have to choos ethe right layout set for ur iview.
Modify the AdminExplorer Layout set.In AdminCollectionListRenderer choose StatemanagementMassGroup as the Mass command group.
Go to Iview 's properties and change the layout set to ur's new customised one.
I hope u know how to modify the layout set.
I hope it helps.
Regards,
Sumit -
Is it possible to trigger the approval process programmatically?
When a user attempts to add a form the add-on can intercept this but is it possible to check in the code whether this particular Form (document) would pass the approval process or not. The add-on can keep an eye on the loading forms and it can spot the authorization form, but if the approval process does not start for the current Form it would be added and that's too late for the add-on to do its stuff.
Thanks.
SvilenHi Svilen,
I don't think you can trigger the approval from within your add-on. However, you could check which approvals are active and retrieve the same query to run within your add-on. The results of running the query should tell you if the current document will pass the approval checks. I think there's a fair bit of work in getting this to work though :-\
Kind Regards,
Owen -
Creating passwords for documents
hey iv aways wanted to know how you can create passwords for documents made in a word processing aplication such as microsft word or pages
so that you need a password to veiw the document
i don't know whether its possible or not but would apreciate some guidence
thanks
louisAs has already been noted, your account has a password. If this isn't secure enough for you, you can look for applications that permit document passwording. Mac Office permits document level passwords. So does FileMaker Pro. Or, you could create a passworded disk image and save your private documents there - that's what I do.
-
Hello DMS Gurus,
I'm trying to figure out how to control DIR so that if the document type does not have a status network defined, the Not Released red light does not show up on the DIR. I thought maybe if I created a status for my document type but did not link it to change management, the Not Released info would not show, but you will see in my example screen shot below, it still shows. Does anyone know how to prevent the Not Released from showing on the DIR if a status network is not defined for the DIR?
Best regards,
Julie NormanHi Julie,
If you are not using document status, then you select "Suppress field" for Document Status under Field Selection in DC10.
Or
You can also check the RELEASE FLAG under Define Document Status >> Attributes. So once you save the DIR, it will show the green light with document creation date.
Hope this will help you.
/Tilak Raj
Message was edited by: Tilak Raj -
Change Status of archived document after approval process
hi how can we change the status of an archived document in KM after it has gone thru the approval process.
the reason once we archive we cannot resubmit the document for approval.
thanksHi Venu,
have a look under System Administration - System Configuration -- Knowledge Management -- Configuration --Content Management -- User Interface -- Commands -- UI Command Groups -- StatemanagementGroup.
See Java class: com.sapportals.wcm.rendering.uicommand.cm.UIStatemanagementGroupCommand. Take the class and decompile this and everything needed around to understand how this class works.
Then you can choose to extend this CommandGroup to also have a command "Resubmit for Approval" or you can implement your own UI Command only for resubmitting (you will also have to activate your command (group) by settings within the configuration).
On the other hand, if all this is completely new to you, I'm a bit sceptical if the task isn't a bit too big as a first task on KM implementation topics...?
Hope it helps
Detlev -
SQL Developer, Deploy Cloud Cart Status is at Approved for a long time and not moving forward i.e. not processing.
Please help.
Thanks
SrinivasHi Gustavo,
It appears your Service SFTP user was not created correctly. Please contact support and mention the fact that your Service SFTP user appears on Security/Users tab and not on Security/SFTP Users tab.
Vlad -
Approval-process for publishing documents in Collaboration-Room
Hi @ all,
is it possible to use a approval-process for publishing documents form the private document store of a collaboration room to the public one? I it is, how I have to do it, I have no idea?!?
Or is there a way to give specific users the right to publish a document.
Thanks for your response!
Best regards
KaiKai -
I'm not sure about publishing from private to public. However, you can set-up folders in the Collaboration rooms to enable State Management. To do this, you'll need to use a system principal to alter the permissions on the specific Collaboration room document folder.
Regards,
Kyle -
SC Item in Transfer process active - follow on document status not updated
Hi Gurus,
Follow on document is not updated in SRM after PO creation. Ours is classic scenario (SRM 5.5, ECC6.0) and passed thru the following steps - SC (FFT) created, document approved, sent to SoCo, purchaser assigned vendor and created PO, PO created in ECC.
In SRM SoCo screen displays message 'PO created 45xxxxxxxxxx' successfully. Checked the BE PO 45xxxxxxx that was created successfully.
Ran BBP_GET_STATUS_2 and CLEAN_REQREQ_UP jobs. jobs finished successfully. But status is not updated in SRM. RZ20/SLG1 does not have any errors.
BBP_PD shows following statuses:
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I1021 Created
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Any advise are welcome. Not sure if I am missing any OSS Notes.
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Viktor PaulHi,
1. Check in table BBP_DOCUMENT_TAB if the entry exists use CLEAN_REQREQ_UP program.
2. If entry in the table not exists then check in transaction BBP_PD if the follow on document ( PO ) Number reserved for
the SC .. then use FM BBP_PD_SC_RESUBMIT.
3. none of these use normal process execute BBP_REQREQ_TRANSFER And then use CLEAN_REQREQ_UP
Thanks,
prasad.s -
Trigger approval process after adding draft through DI API
FROM SDK:
The ApprovalTemplatesService doesn't trigger the approval process for objects that were added through the DI API
I add a Draft document through the DI API, and the approval process doens't trigger.
(no record added in OWDD and WDD1)
How to make it happens ?
Thank youHello Nicola,
Exactly what product are you using?
What version of that product?
I believe this question is in the incorrect forum, but I need this information to be able to point you in the right direction.
Also in the future, do not cross post questions to multiple forums as that is against the [Rules of Engagement|https://www.sdn.sap.com/irj/sdn/wiki?path=/display/home/rulesofEngagement]
Jason
Maybe you are looking for
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