Change Status of archived document after approval process

hi how can we change the status of an archived document in KM after it has gone thru the approval process.
the reason once we archive we cannot resubmit the document for approval.
thanks

Hi Venu,
have a look under System Administration - System Configuration -- Knowledge Management -- Configuration --Content Management -- User Interface -- Commands -- UI Command Groups -- StatemanagementGroup.
See Java class: com.sapportals.wcm.rendering.uicommand.cm.UIStatemanagementGroupCommand. Take the class and decompile this and everything needed around to understand how this class works.
Then you can choose to extend this CommandGroup to also have a command "Resubmit for Approval" or you can implement your own UI Command only for resubmitting (you will also have to activate your command (group) by settings within the configuration).
On the other hand, if all this is completely new to you, I'm a bit sceptical if the task isn't a bit too big as a first task on KM implementation topics...?
Hope it helps
Detlev

Similar Messages

  • Changing Status of preceeding document in CHARM

    Hi Experts ,
    I need to change the status of a preceeding document in CHARM.
    I created a YDAD document from YDCR.
    When i change status of YDAD to cancelled i need to change status of YDCR to Cancelled.
    Steps i followed :
    1 . While changing status of YDAD to cancelled i added a new parameter PREDOC_STATUS and given status of YDCR as E0009.
    2. In "Assign actions" for  status "cancelled" of YDAD i hve given a action SET_PREDOC .
    3.In  "Specify Status Attributes"  for  status "cancelled" of YDAD  i hve given YDCR  YDCRHEAD  E0009.
    But still it is not working . Please help me on this .
    Thanks , Vijay

    Hello,
    please take a look to this Re: Change status of previous document
    If solution is not provided; please put break points as stated lines and tell us what you see
    Regards
    Khalil

  • Can we disable Archive step in Approval process

    Guys,
    I wanted to know if I can disable Archive step in the Approval process. Right now the issue is I do not want the people to Archive the document by mistake.
    1) Is there a way to disable the Archive step?
    2) Or is there atleast a way to restrict it based on roles?
    Please help me.
    Thanks a lot,
    Deepak

    Hi,
    you cannot configure anything on the Approval process.
    If you want to change something you need either modify the standard (if you get the source code) or develop your own process.
    The only things you can try, if remove or restrict UI commands.
    There are several UI command groups involved.
    For example there is the StatemanagementMassGroup with the command statemanagement_archive_mass inside. This you could remove, so that in the layout sets where this group is used, the archive command is gone (e.g. AdminExplorer menu)
    But the StatemanagementGroup command group is just a java class and references no commands. So you cannot get rid of the single archive command from the resource context menu. But maybe it is enough for you to remove the whole command group and do approval actions only from a mass menu.
    I guess thats the only thing without developing which can be done here.
    Regards,
    Sascha

  • System changes status of preceding document

    Hello *,
    within our quotation process we're faced to a not expected and not required behaviour.
    process:
    1. Create quotation with item lines
    2. Press button "more" --> "Send all Items"
    3. Create a follow-up quotation
    4. Choose to be copied items
    5. Save the follow-up
    ==> The system sets the status E0005 "transferred to R/3" with systemstatus RELE automatically for the preceding document. Of course this transaction is distributed to the ECC what is not required.
    How to avoid this step?
    There is no entry for "Send all items" in column transaction to control a system status within status customizing.
    We do not use a copy routine for follow-up generation and no BADIs are implemented. The event trace did not give any usable results.
    How to avoid the automatically document transfer from CRM to ECC by not requested status change during follow-up creation in quotation process?
    Kind regards
    Thomas

    Hi Thomas,
    I am also facing the same issue. I am also looking for the solution. will let you know if any success.
    Best regards,
    Dinesh.

  • Wrong document in approval process

    When a user creating  outgoing payment document which need to pass through approval process and when the other user receives message to approve the document when he click the arrow button to see what actually entered in the document the system displaying the purchase order draft  instead of outgoing payment draft.
    Why this actually happens?
    SV Reddy

    Hi Experts,
    Does the patch also solve the the permission error when user try to view the outgoing payment?
    I have a user with full authorization on outgoing payment but cannot view document from the folllowing reports
    Approval decision report
    Approval status report
    Approval messages from the inbox
    The error message we get is you are not permitted to perform this action
    Regards,
    Amy

  • File adapter - archiving files after successful processing & errors

    Hi All
    In sender file adapter, I understand that we can archive files after processing them.
    After successful processing, we can archive the file, and if there are any errors, we can archive the file in a different folder (all files resulting in errors during processing are archived in a seperate folder).
    Now, see this scenario.
    My file is successfully picked up, processed and posted to receiving sap system thru proxy.
    But, if there is any application specific error (ex: duplicate id), because of which this data cannot be processed in the receiving system, how can i move the file which is archived in successful messages folder to the folder where we archive error messages?
    Is it possible?
    This is required because, when there are these kind of errors with incorrect data, we want the corresponding file to be archived in the folder where erred files are archived.
    Please let me know how we can achieve this.
    Many Thanks
    Chandra

    in file sender CC, thr is option to archive and error file store also..
    1)under processing mode - archive.. give the path thr..
    2) To archive source files where a permanent error occurred during processing, select Archive Faulty Source Files
    http://help.sap.com/saphelp_nwpi71/helpdata/en/44/658abd344a4de0e10000000a1553f7/frameset.htm

  • Change GL Acct in SC after approval

    Hi All;
    we are using SRM7, classic scenario.
    Is it possible to change GL acct in Shopping cart after approval and already in the sourcing cockpit.
    Is there a FM which will allow me to change the GL acct in the SC?
    Thanks

    Hi,
    As per SAP SRM 7.O Standard. It is not possible to change the G/L account in the Approved shopping cart which is already in Sourceing Cockpit. The fields will be grayed out.
    Regarding the use of Function module to change the same? I am searching. I will update you as soon as I find.
    Thanks
    Giri

  • PCW call custom task after approval process

    Hi comunity,
    I need to know how could call a custom task from PCW. Because I need to update a Z log table after the users approval SC just when the document is set to approved. I've checked the WS40000015, but seem to me that this is not possible.
    I have no other option to use the BBP_DOC_CHECK_BADI to do so? Am i right?.
    Regards.

    Rick, thanks for your answer.
    I didn't explain myself right with Z table. This is a relationship that required my customer between different entities (SC guid and one external number ID from a Non SAP SRM system and other fields).
    I agree that maybe the business requirement could be revised. But the core question it's the same, is not posible call a custom task from the process level, because seems to be limited to decision tasks. I don't get why SAP does not create a condition step in WS40000015 which allow us to call custom background tasks.
    I will use the BADI, hoping to get the SC when it's already approved.
    Regards.

  • Can I Reverse The Accounting Document after Periodical Processing

    Dear Friends !
    Few Months ago One Accotung Entry happend through SD ( Billing) for Export. at the time of period-end activities for the accounting Document processed by Foriegn currency valution..
    Now Sales people reversed that transaction , Cancel Document Happend but no Accouting document was generated??
    Log shows like this "
    "Reversal of document 0705v1 1000001633v2 2007v3 not possible in FI"
    Message no. F5A 005
    Diagnosis
    Item &v4 in accounting document 0705 1000001633 2007
    was valuated with an open item foreign currency valuation.
    System Response
    Document cannot be reversed.
    <u></u>

    In case of Foreign currecy valuation, reversal of the valuated should happen on the first day of the next month. Otherwise, these type of problems will raise.
    First, check the foreign currency valuated items reversed or not, if not please reverse them and try to do the current transaction.
    Let me know if you still face the problem
    VVR

  • Automate copy version after approval process

    Hi,
    My client wants the system automatically copy data from version A to version B after they approve a request. Example: Department manager approve asset request with "Final - ABC", then this version is automatically copied to "Working - DEF".
    Is it possible to do that in Hyperion?

    Hi,
    While not entirely automatic, you could attach a business rule that copies Version A to Version B, to the form that the person reviewing and approving the asset req uses for the review. Make sure only that/those reviewer(s) have access to see and use the business rule. If they know they are going to approve, run the BR then approve.
    Regards,
    Robb Salzmann

  • Changing status in the LMS after retrying a quiz (good fisrt time and failed second time)

    Good evening,
    I have a question on Captivate. Is it normal that when my client does a new time a validate lesson he observes that the only one result memoried is the last even if the first was ok (Complete and more than 80%) and the second is failed (Incomplete and less than 80%) ?
    Can I do something on Captivate ?
    LSM platform : WBT
    Version Captivate 5
    Thank you for your answers,
    Antoine

    This should be controllable in the LMS settings.  It's not controlled by Captivate.
    Check your LMS for some setting related to how the Attempts are scored.  Here is a snapshot from Moodle's SCORM attempt settings:
    As you can see, the options are:
    Highest attempt - which retains the best overall score from any attempt
    Average attempts - calculates an average of all scores
    First attempt -
    Last attempt
    So look for something like this in your LMS admin settings for the SCORM course.

  • Not able to change status after creating revision

    Hi All,
            I am not able to change status of the document after creating revision.
    Here are the steps I am doing:
    Set 
    - I assign the change number to the document.
    - Now, I open the document in cv02n and change the status.
    - New revision is created with revision level 01.
    Now I want to change the status of the document to the next status according to status network but its not happening. Would you please provide your valuable suggestions.
    Regards
    Vidit

    Hi Vidit,
    based on your description I've tested the behaviour on our test system and I would kindly tell you that the behaviour you are facing is the standard. The mentioned error message are raised because, since the Change Order is released, the DIR remains locked and you will not be able to make any changes to the DIR, including the status.If this DIR was not associated to the Change Order(which is released),you could have made changes to the document status.
    Please note that status change with 'Change Master Without Release Key' is possible to change the status but with 'Engineering Change Order with Release Key' it's not. I hope this information will help you.
    Best regards,
    Christoph

  • Approver Details Not Visible After Changing the Approval Process

    Hi Gurus,
    This expense report belongs to an open approval task when an approval process has ended its validity date.
    After a new approval process is activated, all pending approval tasks experience the issue of approver details not showing.
    In order to reproduce following steps need to be done :
    1. Deactivate the current approval process and activate the new approval process.
    2. When the status of the recently deactivated approval process is "Ended With Open Tasks", go to the "Show Open Approval Tasks" to
    see the open approval tasks.
    3 Check the Cost Assignment area for expense report which is in the open approval tasks.
    3. Approver Details are available.
    4. The approver sees the expense report on his/her approval list.
    Once the approver approves, it doesn't go out of his/her approval list and the expense report is still pending for approval.
    To determine if the expense report has no other pending approval from anyone else, there should be the approver
    details but the issue is it doesn't show up.
    The expense report is also stuck on the approver's approval list even after approving.
    Workaround provided to the Customer:   Recall the ER and submit again for approval.
    But as per customer there should be a background job to refresh the expense report to reflect the approval details.
    And issue should not occur as explained on the point 4.
    Kindly suggest if anything is possible to improve the system behavior.
    Regards,
    Rahul Mishra

    Hi Rahul,
    Although we have a workaround, I believe a permanent solution has to be implemented.
    In cases when an expense report has more than one approver (for example there are 4 approvers) and the 3 approvers had already approved, I think it will not be good to recall the expense report and resubmit because the traveler will have to seek for approval again from all the approvers.
    Regards,
    Catherine Mapili

  • Appraisal document after 'Completed' status

    In OSA, the status of the document is completed. But the apporval pro9cess is not triggered and I am not able to use the 'Approced', 'Rejected' or other subsequent statuses. Any idea of how to do it, through workflow or some config settings?
    Also, I have to include the curve-fitting or normalization process in the flow. After the superior gives the final rating, the normalization process takes place at HR level. Based on this, a new Final rating is generated. The status of the document is Approved. Where do I store this Final rating, which column or field.
    Pls provide your valuable suggestions. Max points assured!
    Murali

    Hello Murali,
    Which release of OSA are you using? If release 1.10 then the document can only go into status approved or rejected via the administrator functionality.
    With Extention set 2.00 you can control the statusflow on the template configuration.
    For your normalization question, that is not possible when the document is completed, this because we turn then the document to display only.
    However, when release 2.00 or higher, you can create a sub-status under main status in process. The document goes into this status when the superior gives his final rating. After that only HR has access to the document and can normalize the ratings. Then HR sets the document from status 4.x to 5 (completed).
    Regards and Groetjes,
    Maurice

  • Sales order not editable after approval procedure

    Dear SAP,
    for a customer we need to find out a way to edit sales orders after approval. Example: User fills a sales order with more than 100 positions and had a typing error which is realized later.
    Next example: Customer wants the delivery conditions to be changed. We know that changing a document after approval might sound strange - but the customer's processes are like that.
    Thanks a lot in advance, sincerely
    Guido

    It is not strange that every now and then, users have requests to change a document after approval.  However, the discipline is absolutely necessary here.  There is no room for you to change.  Otherwise, the approval procedure may not be that useful.  If there is typo, you have to recreate the document.  Next time the problem would be less. If unfortunately customer wants the delivery conditions to be changed, then you have to recreate the document too.
    Thanks,
    Gordon

Maybe you are looking for

  • PDF reader in 4.2 & None in 4.5

    Why in the world would BB take the "full page" option out of the 4.5 software????  4.2 had an option of "full page" so you can view pdf attachments clearly.  After upgrading to 4.5 I find out this option is not on this version.  Is this an attempt to

  • Flash won't install on Mac 10.10

    My mac is OS X yosemite version 10.10 and saying flash was out of date so I followed instructions to update didn't work tried all the trouble shooting (including uninstalling flash and try reinstalling it) didn't work. It goes there the whole downloa

  • Cisco 2504 Capability Question

    Hello, I need to replace a 4402 with a 2504 controller and put a 2504 controller in the DMZ for guest access.  This would be the setup: The 4402 would be replaced at a remote site (not hreap) and support a couple of wlans, one of those would not be l

  • SAP Script : Supresss Leading Zeros ...

    Dear All, In Bank Cheque SAP Script, I have to print Cheque Number, It is 13 charesters as SAP Standard, But we have only 8chars, So I have to Print only 8 chars ..remving leading zeros. Please advice me in doing that. Thank you. Regards Venkat

  • HT1222 What is my pass code

    I am trying to update my software on my iPad and before it will download it has asked for a 4digit pass ode. I've never had one