Apply a debit memo in one OU to an invoice in a different OU

Hi All
I have a requirement in AP where I need to apply a debit memo in one operating unit to an invoice in another operating unit (same supplier). Does this functionality exist in AP? If not, what is a possible work around?
Thank you in advance!
Majid Al-Bahry

Hi Octavio
Thanks again. Allow me to illustrate the work-around I have in mind with an example:
Invoice1 $100 - Invoice payable to supplier by OU1
Debit Memo1 ( $20) - Debit memo (or credit memo) deductible from supplier payments in OU2
Net Payable to supplier $80
Step 1
Make a payment of $20 invoice1 from a dummy bank account in OU1:
Dr Supplier liability $20
Cr Dummy Bank Account $20
Step 2
Make a payment of remaining $80 to supplier.
Step 3
Cancel debit memo1 in OU2:
Dr Expense Account $20
Cr Supplier Liability $20
Step 4
Transfer of dummy payment to OU2
Dr Dummy Bank Account $20
Cr Expense Account $20
The debit memo is therefore fully accounted for, but this has required 3 additional steps.
Thanks.
Majid Al-Bahry

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Applying a debit memo

Hi Gurus
i know that to reverse a credit memo,you need to apply the debit memo to the creidt memo.
can someone please assist on the process of applying the credit memo to the invoice and subcequently applying the debit memo to the invoice.
thank you in advance

Hi Octavio
Thanks again. Allow me to illustrate the work-around I have in mind with an example:
Invoice1 $100 - Invoice payable to supplier by OU1
Debit Memo1 ( $20) - Debit memo (or credit memo) deductible from supplier payments in OU2
Net Payable to supplier $80
Step 1
Make a payment of $20 invoice1 from a dummy bank account in OU1:
Dr Supplier liability $20
Cr Dummy Bank Account $20
Step 2
Make a payment of remaining $80 to supplier.
Step 3
Cancel debit memo1 in OU2:
Dr Expense Account $20
Cr Supplier Liability $20
Step 4
Transfer of dummy payment to OU2
Dr Dummy Bank Account $20
Cr Expense Account $20
The debit memo is therefore fully accounted for, but this has required 3 additional steps.
Thanks.
Majid Al-Bahry

AR: Apply a debit memo to a credit memo - debit memo not showing on LOV

Hello,
We are trying to apply a credit memo to a debit memo, but the debit memo does not show on the list of values on the Application form. We are doing as follows:
1. Entered credit memo and completed
2. Entered debit memo and completed (same customer that credit memo)
NOTE: Both transaction types are defined as "Not Post to GL" and "Not Open Receivable"
3. Query credit memo on transactions
4. On the credit memo, go to Actions - Applications
5. Hit the list of values on Apply To field
6. Our debit memo does not show on that lov. (but another debit memo - defined as Post to GL and Open Receivable as Yes and an invoice are showing)
So, the basic questions are:
- The debit memo transaction type defined as Post to GL and Open Receivable set to No is causing this situation?
- Is this standard functionality or are we missing some steps?
By the way, we are on 11.5.10.2
Thanks in advance for your help.
Regards.
Enrique

Hi Octavio
Thanks again. Allow me to illustrate the work-around I have in mind with an example:
Invoice1 $100 - Invoice payable to supplier by OU1
Debit Memo1 ( $20) - Debit memo (or credit memo) deductible from supplier payments in OU2
Net Payable to supplier $80
Step 1
Make a payment of $20 invoice1 from a dummy bank account in OU1:
Dr Supplier liability $20
Cr Dummy Bank Account $20
Step 2
Make a payment of remaining $80 to supplier.
Step 3
Cancel debit memo1 in OU2:
Dr Expense Account $20
Cr Supplier Liability $20
Step 4
Transfer of dummy payment to OU2
Dr Dummy Bank Account $20
Cr Expense Account $20
The debit memo is therefore fully accounted for, but this has required 3 additional steps.
Thanks.
Majid Al-Bahry

Creating a debit memo request with reference to an invoice

Hi,
An invoice shows wrong MWST value because of incorrect customer tax classification as Tax exempt. I corrected the cust tax classification to "Liable for Tax". Then I tried to create a debit memo request with reference to the incorrect invoice. Thats a requirement by the customer. Invoices with incorrect VAT are not to be cancelled. A specially created VAT only sales order (Debit memo request) is used to create a sales order with 0 net value and correct MWST . But while trying to create the debit memo request, the system picks up the same old condition record for the MWST. How to overcome this situation ?
The copy control for the item category from billing doc to debit memo request is set to "B" that is new pricing. I even tried to update pricing. But it does not work. Changing the Service rendered date or the pricing date to current date also does not help.
Please help.
Regards.

This is working fine. What I did was
1: create a new pricing procedure
2: made the PR00 condition statistical
3: using a routine calculate the MWST based on the PR00. But PR00 itself does not contribute to the net value. This part is working fine. I could create debit memos successfully.
The problem is if we change either the customer or the material tax classification after creating the invoice, and then create a debit request with reference to the incorrect invoice, the system still considers the old tax classfication and therefore the old MWST rate. If I create a debit request without reference, the new rate is applicable.
I hope I have made clear.
Regards.

How to avoid more than one debit memo request referenced to an invoice

Hello Experts,
Please if you have answer to the following question let me know it, the case is the following:
I can create a debit memo request with reference to an invoice more than once time, which means I can have many debit memos request with whole reference to the same invoice number. How can I avoid it or notify to the user while creating a debit memo request that an invoice number has already a created debit memo request.
I already check the requirement and transfer routines in copy control but I cannot use table VBFA to verify if there is a previous debit memo request, and also I verify the configuration of the debit memo request.
Thanks a lot for your help.
Best Regards

Hello,
You're saying that you cannot check VBFA for previous Debit Memo Requests - is this because the previous Debit Memo Requests do not appear in the invoice's document flow? If so, please check Copying Control: Billing Document to Sales Document (item) - is the Update document flow box checked?
Regards,
Joã

Excise capture in Debit Memo Process

Dear Friends,
I am having a requirement, where, I want to know if the system will capture any excise duties for the debit memo raised for any price escalation.
Can anybody suggest, if I have to do excise transaction for processing for the debit memo raised.
Shall be greatful,if the process is explained to me till excise capturing.
Rgds,
Indrajit

Hi,
For Debit Memo, you can follow this process:
1. Create the Debit Memo Sales Order against the Billing Invoice which you had already sent to customer.
2. Then do the Billing against the Debit Memo Sales Order. It will update the values in Customer accounts.
3. For Excise entries, you need to do the J1IS Transaction. In that transaction, select the
Doc. Type = OTHR
Doc. No = Billing No. (You can give any refernce no., but for track record provide the Billing No.)
Year = Excise Year
Series Grp = ur wish
excise grp = ur wish
Customer = Sold-to-Party in Billing Doc.
Then click on Add row button, then fill the material details manually. Finally save the document. If in Posting the G/L Accounts are not coming as the required one then you can create one sub-transaction type for the same.
Regards,
Vishal

Prog for debit memo in payment method

hi
what is the program to be used for the debit memo in the payment method configuration? Is it different for different countries or it is standard for all countries?
Normally there are 3 programs i.e., RFFOUS_C , RFFOAVIS & RFFOEEDI1. In this first one is for check b
Please let me know the prog if any one knows.
thanks in advance

Hi,
You can check the below programs:-
RFFOAU_T Payment Medium for Australia - Bank Transfers/Debit Memo BECS
RFFOD__U Payment Medium Germany - Transfers/Bank Direct Debits, Coll./Dom.DME
RFFOFI_A Payment Medium (Finland) - Domestic Customers (Direct Debit)
RFFOLU_X Automatice Direct Debiting Procedure, DOM2000 Format
RFFONZ_T Payment Transfer Medium (NZ) - Local Transfers/Debit Memos (MTS)
RFFOUS_T Payment Medium USA - Transfers/Bank Direct Debits in ACH Format
Regards,
Gaurav

Debit memo status blocked while release to accounting

Hi SAP Gurus,
We have created Debit memo request w.r.t Com Invoice , followed by debit memo. While releasing it to Accounting, the status of that Debit memo is shown as blocked & hence could not release to Accounting .
The system is giving an error as follows.
"_Item 00030 in Sales Doc 480029 does not exist_"
480029= Debit memo request
Can any one please provide necessary solution for the above error.
Regards,
Aravind.

Hi,
Check the line item 30 in debit memo request, is any block is assigned or pricing is not maintained
and also
tell me is Item 30 is copied into billing document.
Regards
Goutham

Chronicle order of credit or debit memos

I have a requirement in which we need to send the chronicle order of credit or debit memos against original invoice.
Basically we are sending all invoice data created in a day in SAP to legacy system.
As credit or debit memo can be created anytime in invoice life cycle, legacy wants that chrocle order of CM or DM.
e.g. we have 3 credit memos and 2 debit memos against one particular original invoice. We need to know whether any particular credit memo is first, second or third etc against original invoice.
Does this chronicle order of credit or debit memos get stored in any of the SD tables?
Any pointers to this will be highly rewarded.
Thanks,
Prasad

hello, friend.
posted a possible solution to you on SD - General. anyway, try using table VBFA (doc flow) and fields VBELV (prev doc) for your invoices and VBELN (subs doc) for your CM/DMs.
for the order, if you are using internally generated number ranges, then the report can show the docs in ascending/descending order. if number range is external (unlikely) try using the fields for date/time, if available. doc type could be another filtering variable.
regards.

Copy Control from Billing doc to Debit memo request

hi,
we are trying to sort the follwing problem out. We create a debit memo request with reference to the invoice, we then change the sold to party, however the pricing is carried out again. we want to retain the invoice values but only change the sold to party and quantities. i have change the copy control to "copy pricing elements unchanged" however it still reprices the debit memo.

Hi,
As per your question, You have invoiced customer X wants to issue debit memo request to customer Y.
How come is it possible?Could you elaborate the scenario?
SAP system retrieve master data from sold -to-party record for Sales order and also access ship-to-party record for delivery and access Payer's record for Billing.
You change sold to party in Debit memo request.SAP system access record of new sold-to-party for debit memo req.(It is sales order type).
In T-code VTAF - You changed Pricing type to D-copy pricing elements unchanged.It is not sufficient to fulfill your requirement.In this transaction other Data transfer routine also affects copying.These are Data transfer routine 104(business data item billing) and 004(Billing item partner).
Data transfer routine allow you to fine tune the transferred fields during the copying process.It specifies the item business data to be transferred from a billing document item to a sales document item.Special checks are also performed to be sure that SOLD -TO-PARTY IS THE SAME PRIOR TO initiating data transfer of the item related business data.Iten related business data are incoterms,taxes discount applicable to Sold-to-party.
In your case sold-to- party is changed.It also changes business data and pricing.
Hope it would help you.
Thanks,
Vrajesh

Excise Invoice -Credit & Debit Memo

Whether we have to create excise invoice in case of credit and debit memo

Credit & Debit Memo are Order Related Billing & Excise Invoice is created against Delivery. Hence Credit & Debit Memo cannot be created against Excise Invoice.
Incase, if Excise Amount is to be adjusted as Debit or Credit, it is recommended to do the same through Excise JV: J1IH
Regards,
Rajesh Banka
Edited by: Rajesh Banka on Jan 5, 2008 8:58 PM

Copy foreign data into debit memo

Hello Gurus,
I have a requirement in which client is asking us to copy the foreign data into debit memo. Kindly help me out of this problem.
As per as current Process:
First they are doing OR-Del-Invoice. In Invoice, Foreign data is getting copied correctly from delivery.After that they are creating debit memo request w.r.t Original invoice.Then they are creating debit memo w.r.t to debit memo request. During creation of Debit memo, Foreign data is not getting copied. But client is asking us to copy the foreign data into debit memo. Kindly helping me out of this problem.
Regards
Soumendu

Hi Kumar,
Yes i have already checked the copy control between VTFA and VTFF. Normally in invoice, foreign data is copied from delivery.if we go to Header of VTFL ,Then there we find determination of export data fields, where system copied the foreign data from delivery to invoice. But debit memo is not created w.r.t delivery. Here debit memo is created w.r.t to debit memo request. So if we go to copy control, then we don't get any field where system copy the foreign data into debit memo.
Correct me if i am wrong.

Applying Credit or Debit memo to the Invoice in AP

Plz guide me how to apply Credit or Debit memo to an Invoice in Accounts Payables.

Hi
In the Invoice window Enter Debit or Credit Memo, Form the Match Button ,Select "Invoice"
Select Match
In find Invoice Match window Enter Search Creteria for Invoice
If you want to see a invoice matched to purchase order enter the purchase order mumber
Then Match
And while making Payment you have to select that Debit or Credit memo then only it is removed form the Supplier
Thanks
Sunil

Combine selected Debit memo request Items into one invoice

Hi
The requirment is to select line items from multi debit memo request documents and combine those line items into one invoice.
So far, our ABAP developer is designing an selection screen to list all the line items met certain criteria (e.g. certain material number, or certain service rendered dates etc.) from multi debit memo request.
My challenge is how actually combine all these line items and push into one invoice ?
I see that in VF01 SAP provides the capability to combine multi sales documents into one invoice processing . ( forget about the invoice split rule for now.) , but the item selection is greyed out.
If I use VF06 do the collective billing, where to enter the line items ?
Is there some user exit / BAPI can push line items from different sales document into one invoice creation ?
Please let me know if my requirement is not clear.
Thanks
Edited by: Eric Y on Aug 25, 2008 6:04 AM

Reply to R.Janakiraman:
1.) As my understanding that debit memo is a billing invoice. Debit Memo Request is a sales doc. At least what I meant here debit memo and billing invoice is the same document.
2.) We would like create the debit memo (invoice) through "SD" not FI.
The challenge still exists, let me explain.
Let's say we have 50 Debit Memo Request (DMR) Documents ready to bill the customer and each DMR has multi line items.
e.g. DMR 001 has 20 line items and DMR 002 has 30 line items.
The customer would like to take the 10 line items from DMR 001 and 20 line items from DMR 002 ( by certain selection criteria) to combine into one invoice.
I was thinking use VF01 to combine the DMR 001 and 002 and let the program put billing block on those non-billed items, but in reality it doens't work; because some of the line items in the original DMR may have already been blocked the user. If the program put billing block, I can't tell whether the line item billing block is set originally by end user or the program.
What I am trying to search for is the solution to take some of the line items from different DMRs and combine into one invoice, not combine several DMRs into one single invoice.
Please help if there is any BAPI can do the job .
Thank you, Ashish Mohapatra , I will ask our ABAP developer to investigate the bapi
BAPI_SALESDOCU_CREATEFROMDATA1.
SNavaneetha
You said that "The line items being greyed out is due to the property of the Item category of the DMR". Does that mean I can config the item category to allow to be entered ? Which field in the Item category that I can do that ?
Great thanks for all
Edited by: Eric Y on Aug 30, 2008 7:13 PM

R12 apply receipt on several debit item of one customer automatically

Dear all,
The case is that,
I have 3 invoices of customer A, $100, $200, $300.
and now customer A pays me CASH of $450 as a whole.
So now I would like to create cash receipt in R12 AR receivable application,
and then apply this receipt amount on customer A's invoices. That means first applying on $100, then $200 and then $150 out of the $300 invoice.
Is it possible with using the AR_RECEIPT_API_PUB API? If so, how I can use it for such requirement? If not, how can I do this?
Thank you so much ~!

Duplicate thread (please post only once).
AR_RECEIPT_API_PUB.APPLY apply one receipt amount to invoices of 1 customer
Thanks!

Apply a debit memo in one OU to an invoice in a different OU

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