Applying down payments bigger than invoice amount

Hi there!!
I want to control employee advances via the following procedure:
Create a Control account in Asset named Employee Advance account
Create BP group employee and create employee master in Business Partner master data as vendor, link the control account
Create a downpayment (advance) for the employee
Booking the invoices using the AP services
Applying the paymnet using the down payment (but when the advance is bigger than the invoice to pay, that it´s my case, ths system ask me to pay an amount) how could I avoid this?
How could I applied a bigger advance to an invoice, without book a payment?
best regards
PS Internal reconciliation doesn´t works because amounts doesn´t match

Thanks Gordon/Jitin
So, I created a payment on account with the difference amount between the downpayment request and the invoice.
But when i use this last payment to pay another invoice with smaller amount, the difference went to the account configured in "Realized Exchange Diff" (G/L Account Determination).
So, i understand that payment on account can only be fully reconciled and can not create another payment on account, like the first case. ¿This is correct?
Rewards.
Diana Ortega

Similar Messages

Information message "Down Payment more than invoice amount"

Hi Experts,
After creating down payment request while making down payment,one information message shows in status bar "Down Payment amount is more than invoice amount"
can anyone tell me why that message popup everytime?
Thanks in advance
Sanjay

Dear,
Ideally this message should appear at the time F-54 transaction when down payment is greater or lesser than invoice amount.
But as you said it is appearing at time of F-48 so please check purchase order is entered and invoice has been done for that invoice with variances.
If query does not belong to any of above, please elaborate the scenario and also provide message number.
Regards,
Chintan Joshi

Invoice Purchase Order with Down Payments brings wrong Due Amount

Hello,
I am working on 8.81 PL08 environment and I have this situation:
I issue a Purchase Order and then a Down Payment Request which I pay. When I go to invoice the purchase order the down payment and payment due fields on the invoice are correct.
In the case I issue another down payment request and for the same Purchase Order which closes the amount of invoice then when I go to the invoice and choose Copy From the same fields are not right.
If I go to Purchase Order and choose Copy To the amounts are correct.
So the situation is like this:
- Down Payment part of Purchase Order. Due Payment to invoice correct
- Down Payment full amount of Purchase Order. Choose Copy To from Purchase Order to Purchase Invoice. Due Payment correct.
- Down Payment full amount of Purchase Order. Choose Copy From from Purchase Invoice. Due Payment wrong.
Has anyone seen this before?
Thank you,
Gerasimos

Thank you Gordon,
However I cannot deny to the user that wants to apply that that there is a business case where the vendor demands the invoice to be paid all in front (maybe one installment with the Purchase Order and one with the Receipt of the Goods). So, I would expect this to be covered.
I noticed another thing: When I opened the Down Payments screen on Invoice (where Down Payments are listed in order to choose them) there is a column "Open Net Amount" which brings the correct amount. However, in the column "Net Amount to Draw" there is a wrong figure and that makes the mistake.
Now I can see that I can wright the correct amount to column "Net Amount to Draw" but still I cannot understand why a user should do that.

Payment amount is greater than invoice amount error when doing AR CN

Dear Experts,
I am trying to post an AR CN on an AR Downpayment Invoice. This AR Downpayment Invoice has not been applied to its invoice yet, status is hence OPEN.
I now go to AR CN and use Copy From function to browse for this AR Downpayment Invoice, when I try to post this Credit Note, I receive the below error:
"Payment amount is greater than invoice amount [Message 439-4]"
Any advice?
Much thanks in advance!
Warmest Regards,
Chinho

You may check SAP note 1025708, 979611 and this thread:
Payment amount is greater than invoice amount
Thanks,
Gordon

Payment Amount is greater than invoice amount in sales order

Hi experts:
I have a Sales order that contained originally 3 lines of which the first 2 lines was delivered totally and the third was delivered partially.
The client decided to change the remaining quantity for another reference so the procedure in the sales order was to add another line and try to close the third line by right click and "close row" but the option is not available because there is a partial delivery, so the option was to update the inicial quantity in the third line at the same as delivered and update.
Like a result a I could close the third line and leave a fourth line available to delivery, however when I open this Sales order again an try to update a message "payment amount is greater than invoice amount" and appears inmediately the "Deposit on Order" window.
Other Information: The quantities delivered was invoiced but no payment has been received.
Checking in the SCN I have not found some related information with this case because the existing answers are related with incomming and outgoing payments but like I mentioned before this docuements already have not payments.
In relation with the decimal places, my original decimal places configuration was 2 and it was updated to 3, issue that neither is mentioned in previous answers.
I will appreciate your help,
Thanks,
Manuel

Hi Manuel,
Your case is complicated by the fact you have not only undated the Sales Order which is partially delivered but also updated decimal places during the process. In this case, you are probably the best person to figure out what is the system expected number. You may restore your production db to test environment first. Then do whatever you could to fix the problem. If no solution can be found, you have to log a message to SAP support.
A general advice: do not fight with system for what you think system should accept.
Thanks,
Gordon

Payment amount is greater than invoice amount error

Payment amount is greater than invoice amount error when doing incoming payment
regards
kavitha S

Hi Kavitha,
please check in the OINV table the balance due on the invoice. This amount has to match the payment. If the problem is due to different decimal places & you are using a version lower than 2007 you will be able to change the decimal places for this particular payment. If you are using 2007, you will no longer be able to reduce the number of decimal places. In that case you could check out SAP note 1321183 & verify with your accountant that the workaround may be used.
All the best,
Kerstin

Prepayment amount is greater than invoice amount, what to do

Hi all
I am using GL, AP and CE. the problem is as follows:
I register a lot of prepayments for my employees. When i give a prepayment to one employee, he brings me back the invoice and than i register the invoice and then apply this prepayment to this invoice. But most of the cases the amount in the prepayment is bigger than the amount of the invoice. The employee is bringing me back the invoice and some money. Now what i should register on the system to reflect the money back. The system does not allow to apply prepayments on debit/credit memo. If i register a credit memo, the next time i register an invoice for a supplier which it has some value from the prepayment the system is suggesting this prepayment, but this is wrong because i have registered a document for this amount of money(which is credit memo).
Please advice because the customer is asking and i do not have any answer yet.
Thank you and Best Regards

What version of EBS are you on? My comments below apply to EBS 11.
As Vinip noted, you can have a distribution line that debits the cash account.
Another possibility would be to record a standard invoice for the entire amount, with the refund amount debited to some clearing account, and apply the prepayment to that invoice. Then in accounts receivable, record a miscellaneous cash receipt against the clearing account. Not a real good solution, as involves two different applications.
So I think the way to go is to appy a debit for the refund amount to your cash account when recording the invoice to apply the prepayment to. Makes sense?
If you want a simpler way, then submit an enhancement request to okay.
Perhaps for this company, it is common to give employees money in advance to buy something, but this is I think very rare for the corporate world at large. Usually the employee buys something and then submits an expense report to get reimbursed after the fact. Or the employees use a company credit card to make the purchase. Maybe your company needs to look at changing its current process? Just something to think about.
John Dickey

Down Payment Adjust to Invoice Automatically?

Hi,
Is there any way or work around to clear vedor/customer down payment to vendor/customer invoice automatically without transferring Spl GL amount to Invoice?
Generally we will post down payment and then invoice and after that we will transfer down paymetn amount to invoice and then will clear the invoice.
With out doing manual clearing of down paymetn, isit possible to automate it?
Please hlep me
Thanks
yadayya

Hi
As per my understanding the query relates to adjusting downpayments at the time of invoice verification itself.
Once invoice verification is done anyway we can clear manually or automatically either by clear downpayment or clear vendor.
regards,
Amanullah

WH Tax - Down payment clearing against invoice

Dear Experts,
This is regarding the down payment clearing against invoice where WH tax is involved in Down payment as well as in Vendor Invoice. we also deduct Work Contract Tax Z1 on vendor invoice.
the process is as follows :
Step 1 - Down payment to Vendor through TC # F-48
Entry : Vendor A/c Dr 2200.00
To Bank 2178
To TDS 22.00 @ 1%
Step 2 - Vendor Invoice Booking through TC # FB60
Entry : Expenses Dr 4400.00
To Vendor 4180
To TDS 44.00 @ 1%
To WCT 176.00 @ 1%
Clearing down payment against the invoice posted using FB60.
Step 3 - Down payment Clearing through TC # F-54
Entry : Vendor Dr 1980.00
To Vendor 2200.00
To TDS 44.00
To WCT 176
But in this process, it clearing WCT tax code also which i dont want in this. And if i adjust amount and do not clear whole amount available amount then after simulating it showing difference coming and debit and credit amount of line items.
But if i dont include WCT tax code in whole process then its working fine no problem coming in it, but want it also to include in clearing process of down payment against invoice.
Best Regards
Arun Rai

Dear,
i am following the SAP standard process for deducting TDS on down payment and invoices.
First i deduct the TDS on down payment and Then again full TDS amount on invoice not adjusted it in WHT tab in base amount after adjusting Advance payment.
in next process f-54 i cleared the advance payment against invoice so it reverse the invoice TDS amount to adjust the tds as per advance payment TDS.
In img i confiured the WHT for payment posting as by selecting "Central inv. prop." option in Central invoice option.
Regards
Arun Rai

Apply a Payment to an Invoice via DI API

Good day,
I'm trying to apply a payment to an invoice through the DI API. All I did was follow the sample code in the included reference document but it gives me a runtime error "invalid cardcode". Any help would be appreciated.
Thanks in advance!

Hey Guys,
The sample code it is not connected to any Invoice, it is posting a cash receipt (payment without reference ib B1).
The correct code is
Dim vPay As SAPbobsCOM.Payments = oCompany.GetBusinessObject(BoObjectTypes.oIncomingPayments)
        vPay.CardCode = "ACC" ' ENTER HERE A VALID CARDCODE
        vPay.CashAccount = "38110100" ' ENTER HERE A VALID CASH G/L ACCOUNT
        vPay.CashSum = 84 ' ENTER HERE A VALID AMOUNT (eg DocTotal)
        vPay.DocDate = Date.Today()
        vPay.VatDate = Date.Today()
        vPay.DueDate = Date.Today()
        vPay.TaxDate = Date.Today()
        vPay.LocalCurrency = BoYesNoEnum.tYES
        vPay.Invoices.DocEntry = 13 ' ENTER HERE THE INVOICE DOCENTRY
        vPay.Invoices.DocLine = 0
        vPay.Invoices.InvoiceType = BoRcptInvTypes.it_Invoice
        vPay.Invoices.SumApplied = 84 ' ENTER HERE A VALID AMOUNT (eg DocTotal)
       If (vPay.Add() <> 0) Then
            MsgBox(oCompany.GetLastErrorDescription)
        End If
Regards
János

AP down payments and final invoice

Hi,
I have a purchase order for 10,000
I made a down payment to vendor wrt PO for 5000. Now I have received an invoice for 5000.
When I do MIRO, there is a pop up message saying that 5000 down payment exists on vendor and PO XXX. But it will not adjust against the invoice.
Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
Thanks
Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
see the link:
Down Payments in Logistics Invoice Verification - ERP SCM - SCN Wiki
thanks, sharif

Table Relationship Between AP Down Payment And AP Invoice

Hello Experts,
I would like to know how an A/P Invoice table and A/P Down Payment table are linked each other.
For example, when you click the button "Total Down Payment" in the A/P Invoice screen, the list of down payments is shown.
How does SBO search appropriate AR Down Payments which is linked to the AP Invoice?
I searched down payment tables (ODPO) which may be linked to purchase order (OPOR) and AP Invoice (OPCH), but I cannot find it.
I'd like to know it to prepare a query.
I really appreciate your help!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:19 AM

Hi Gordon,
I'd like to know AP Down Payment and AP Invoices.
I am checking the table DPO1 right now, and I think I got close to the answer...
Thank you very much for your answer!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:20 AM

Problem With 100% Down Payment A/R Invoice

Hi All,
I am facing a problem while creating a 100% A/R Down Payment Invoice.
Let me describe the steps that I have followed-
1. Initially Customer C1 has :
                       Account Balance=0, Deliveries=0, Orders=0. It's a new customer.
2. I am adding a Sales Order for this Customer.Details-
                       Total Amount Before Discount=9000, Tax=360, Total=9360
3. Creating one A/R Down Payment Invoice for this customer and this Sales Order with -
                        DPM=100%, Applied Amount=9360
4. After that I am creating Incoming Payment of that Down Payment.
                        Payment Means = By Credit Card. Amount=9360
5. I create a Delivery document based on the Sales Order.
      Now Customer details is:
                         Account Balance=0, Deliveries=9360, Orders=0.
6. I create A/R Invoice based on the Delivery and face the problem. Invoice Details:
                        Total Amount Before Discount=9000,Total Down Payment=9000,
                        Tax=360, Total=360, Balance Due=360
      Now Customer details is:
                         Account Balance=360, Deliveries=0, Orders=0.
My expected Result is in Invoice, Total Down Payment should be 9360(which is 9000, ie excluding Tax)
and Balance Due should be 0 (which is 360 now).
I expect all balances of customer should be 0 after step-6.
Am I doing anything wrong or jumping any step or is it a bug?
When I am doing down payment of 50% I am getting the expected result.

Hi Sibasish Sengupta
When doing A/R invoice automatically sap shows the down payment value and u should not add the document, if u add like this, what u have told it will happen like that only that is ur tax value will be cary forward.
To avoid this click in down payment check box and give ok or select that A/R down p[ayment then u check it its works fine. Ur A/R invoice will be a Zero value.
I have tested as per ur scenerio its works fine .
giri

Cannot apply down-payment to sales tax

Dear All,
Our customer created a Down-payment for a client, say, $105. $100 is the amount of the product, $5 is the sale tax (GST).
Then he created a sales order. The total before discount is $100, tax is $5, total sales order is $105.
When he copied it to his A/R invoice and apply the down-payment, SAP doesn't allow him to apply $105 but $100 only.
I think this is a SAP behavior. But I would like to have someone verify 'this is a SAP behavior' for me.
If this is a SAP behavior, any solution for this?
I have one idea but not sure if it is good.
1) Create a new item 'tax' to apply all tax for that order.
2) Create a down payment $105
3) Create a sale order $100 for items, $5 for tax (use item 'tax' instead of have tax code on each line). Make sure we have a 0 tax amount on each line
4) Copy sales order to A/R invoice and apply $105 down-payment to it
Any idea? Thanks a lot.
Regards,
Yuka

Hi Yuka,
Sounds like you are in Canada, like myself. My understanding is that we are not allowed to ask for taxes up front, only the net amount, as the goods or service has not been provided yet.
If this is incorrect, then it would require a legal product change to SBO.
Heather

Down payment no final invoice (F2)

Dear experts
I have configured the system for down payment. I have followed the steps defined for this configuration, i.e:
1) Billing plan. Data related:
a) Material with item category group 0005 (milestone billing).
   b) Billing plan type: 01 (Milestone Billing)
   c) Date category: 03 (Down payment request -proc.)
   d) Date proposal
2)     Pricing Procedure:
a)     Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
b)     Condition Type AZWR
i)     Calculation type B (fixed amount)
ii)     Condition category e (down payment request / clearing).
iii)     Included before output tax.
iv)     Condition 2 (item with pricing)
v)     Calculation formula 48
vi)     Printing indicator
3)     Sales document: TA
4)     Sales document position TAO
5)     Billing Document
a)     Billing type FAZ (down payment request)
b)     Billing type FAS for canceling.
c)     Billing category P of the billing type.
d)     Blocking reason 02 (complete confirmation missing) ->assign it to billing type FAZ.
6)     Copying control
a)     From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
b)     From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7)     Financial Accounting settings
a)     Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
b)     Posting key for DP (ANZ) and for output tax clearing (MVA)
c)     G/L account number assignment for the tax account.
d)     For posting key 19, set Sales Order as an optional field (OB41).
e)     For field status variant 0001, field status group G031, set the sales order as an optional field.
f)     Assign the company code to the field status variants (transaction OBC5)
After that to create the DP I have done the following flow:
1. Create sales order (VA01) with a DP set throught a billing plan
2. Create an invoice (VF01) for DP request
3. Collect the down payment related (f-29)
4. Clearing the DP (f-39)
And this should ends with the creation of a final invoice (throught VF01, invoice type F2). However, when I try, the sales orders doesn't have any invoice outstanding to be created and condition AZWR is no updated. Therefore I cannot create the final invoice.
Is there any customizing or step in the process that I have missed??

Dear Arijeet
Thanks for your answer.
I have made a new test not doing F-39 before the invoicing. I.e.:
1) VA01 sales order
2) VF01 invoice FAZ
3) F-29 collect DP
4) VF01 invoice F2 -not working
So I have got the same result: no data to be invoiced at all from the original order
I'll appreciate any other suggestion
Kind regards
B

Applying down payments bigger than invoice amount

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