Approver Invoice history (AP Module)
Hello All,
I am a beginner to EBS and currently learning AP module.
I have a quick question and hoping to get some assistance
The question is,
Is there any "find" function in AP module where an approver could see one year old approved invoices??
I have an understanding that approver can see all the notifications under the notification list, but I was looking if there is any functionality in the AP module where the approver could see the history of approved invoices since one year
Thanks in advance!
Best KK
Hi
Thanks for the reply...Iam aware that approver will be able to see all the invoices under approvers notification List...since we run concurrent program called Purge Obsolete Workflow Runtime Data which is normally scheduled for 7-14 days this program deletes the invoices under approvers notification list which are older than 7 or 14 days as per scheduled..
Now my question
Is it possible to increase the number of days lets say for one year to run the concurrent program Purge Obsolete Workflow Runtime Data?
will the performane be affected if we increase the number of days?
Approvers can query invoices through AP Inquiry but the problem is the company doesn't want to give access for AP Inquiry to the approvers because of some security reasons.
Is their any other way to see the invoices by the approvers?
Similar Messages
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"Invoice History Report "show wrong balance for supplier invoice with USD
Invoice History Report show wrong balance for supplier invoice with USD Currency
After I run this report i see in the last of this report there is difference between the supplier total
USD (Currency ) and the open Balance USD , it is decreased the open balance
for supplier with 2300 USD with out any reasons
bellow is some data copy of the report
======================================================
Supplier Site Total: SAR 34,700.00
Supplier Site Total: USD 39,000.00
Supplier Total: SAR 34,700.00
Supplier Total: USD 39,000.00
Open Balance: SAR 34,700.00
Open Balance: USD 36,700.00
*** End of Report ***
==============================================
please advise me from where can this differenc ( 39000 - 36,700=2300 )COMMING
or it is bug in this report , becuase i compare this report with other report in account payable like
-supplier open balance letter
-invoice register report
-invoice aging report
all this report give me the amount for supplier USD =39000
BUT AGIN FROM WHERE THE SYSTEM DECREASED THE AMOUNT TO 36,700
thanksCan you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
Thanks -
Migration of Approved Invoices from 11i to R12
Hi All,
I am migrating all approved invoices from 11i to R12 using Invoice Interface tables and "Payables Open Interface Import" Concurrent program.But in R12 the Approval status changes and to "Required" and the Accounted status of distribution line changes to Unprocessed. We do not have the set up for approval work flow process, So the invoice should be validated by "Force Validation" by checking the ‘Allow Force Approval’ in payable options. But when I am running the "Invoice Validation" program the theere is no change in the Approval status.
Please help.
Thanks in Advance,
SubhrakantI am a newbie to Oracle Apps. I guess Oracle Apps use the "sequence" to generate the Key in the Oracle tables or is there some else mechanism.
When migrating Oracle Apps from lower version to higher version, is there any concept of setting the sequence numbers in Oracle Apps or we don't need to take care of this ie the migration handles this automatically.The migration/upgrade script/driver should take of seeded objects,
For your custom objects, you need to verify it yourself.
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Hussein -
Invoice History Report not fetching any data without parameters
Hi
As per user guide, you can run the Invoice History Report without giving supplier parameter. "If you want to submit the report for one supplier, enter the supplier. Leave this parameter blank to submit the report for all suppliers."
But when we run the Invoice History Report, if we don't give any supplier, no data is coming in the report. If we give a supplier, data for that supplier is fetched by the report.
Has anyone faced this issue, is there any solution for this?
We are on the Oracle Apps 12.1.1 and the version on the report RDF is 120.11.12010000.5
Thanks!Hi,
could you copy the MDX here ?
Would you be able to use ST01 / ST05 to trace further details ?
You can also go into the registry :
HKEY_LOCAL_MACHINE\SOFTWARE\Business Objects\Suite 12.0\SAP\BW MDX Query Driver
set the Trace to Yes
then use the path:
HKEY_LOCAL_MACHINE\SOFTWARE\Business Objects\Suite 12.0\SAP
set the "TraceDir" to the path for the logfiles
Ingo -
Blocked Invoice history reporting
Hi Folks, We are currently in the process of moving to Central AP processing and a report on the history of the invoice blocking reasons is required. Our ABAPer is using the CDHDR and CDPOS as source but we have found that any invoice, manually blocked and then manually released without deleting the blocking reason does not create a record in CDHDR /CDPOS.
As there is no blocking reason delete option for processing a manual payment block it appears that there is no way of recording this history.
Can anybody help?Can you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
Thanks -
GL Approval Action History from Workflow tables
Hi All,
I have prepared the query to retrieve the Journal Approval Action History from Workflow tables. Below is the Query. This is the Form Personalization. In the Journal Screen i have attached the Menu Action History and placed this query for form personalization.
Now the problem is in GL_JE_BATCHES i have 80 thousand records. In the query which i have written i am getting only 1000 records. How can i achieve all the records.
SELECT DISTINCT gjb.NAME batch, default_period_name period,
wn.recipient_role approver,
DECODE (gjb.approval_status_code,
'A', 'Approved',
'I', 'In Process',
'J', 'Rejected',
'R', 'Required',
'V', 'Validation Failed',
'Z', 'N/A'
) status,
wn.begin_date approval_start_date,
wn.end_date approval_end_date,
wn.due_date approval_due_date
FROM wf_notifications wn, wf_items wi, gl_je_batches gjb
WHERE wn.CONTEXT LIKE
'GLBATCH%'
|| (SELECT item_key
FROM wf_items a
WHERE a.user_key = wi.user_key
AND a.item_type = 'GLBATCH'
AND ROWNUM = 1)
|| '%'
AND wi.item_type = wn.MESSAGE_TYPE
AND wi.user_key = gjb.NAME;
Can any one please suggest me how to proceed on this issue ASAP?
Regards,
Anjan.Hi Anjan,
You can try to set the FND: View Object Max Fetch Size to a value that would allow more data to be returned. However, be aware that this can cause performance issues.
Cheryl -
GST calculation and Invoice History Instance
Hi experts,
I really need your help here.
My decimal places settings:
amount 2
price 5
rates 6
quantities 0
percent 2
units 2
My 1st question:
How SAP calculates the GST 7%?
I worked out this formula by seeing from SAP results:
Exc. Rate 1.408000
Line Total USD 714.80
Tax USD 50.04
Total USD 764.84
My customer A/P Invoice (from supplier) tax is 70.46 but in SAP it is 70.45 meaning SAP is actually taking 714.801.4080007/100 = 70.45 rather than USD50.40*1.408000
I tested with more than 15 invoices and the results are the same (meaning either one cent extra or less). My customer wanted to kill me so badly why SAP is behaving like this. Check this invoice:
Exc. Rate 1.373000
Line Total USD 225.00
Tax USD 15.75
Total USD 240.75
If you used the same formula as mentioned above, we should get 21.62475 but when I looked into the entry created by SAP it shows 21.63. Why? Is it because of round up? 5 rounded up and 7 became 8, 8 rounded up and 4 became 5, 5 rounded up and 4 became 5 and finally 5 rounded up and 2 became 3? What should I do for my customer? Post journal entries?
My 2nd question:
My invoice figures are as following:
subtotal SGD 116.00
gst SGD 8.12
total SGD 124.12
When I looked into the transaction (journal entry) it is showing the customer account is debited with SGD117.29, GST account is SGD 7.67 credited and Sales account SGD 109.62? Why? I checked the change log for that particular invoice. Double click then i brought out the invoice history instance #1, it is showing the same figures as in journal entry? Why?
Please advice.
Best regards,
LimHi Lim,
For AP invoices, you can force in the tax amount. Update your Form Settings so that the "Tax Amount" field is displayed. Another option would be to look into the rounding or under/overpayment features. Where you are using foreign currency, you may want to have rounding active. Do some test transactions is your test db (copy of the live/production database) to see if this is the right solution for you.
Amount = extended price/amount (line total). If your price is at 5 decimals, the line total (extended price/amt) will be rounded to 2 decimals, which explains what you see (21.63).
For 1st question: tax is calculated on net amount then it applies the exchange to the tax amount so 70.45 is correct.
For 2nd question, not sure what it is you are looking for... Are you sure you have the currencies and amounts in your question correct? Do you display both LC & FC in the J/E? Only way I can think of amounts changing is if you are looking at amount for one transaction (ex. Delivery) vs another (ex. AR invoice) and the rate may be different in the two transactions.
If you need more assistance, please indicate your currency settings as well as SBO version/localization.
Regards,
Heather -
GST and Invoice History Instance
Hi experts,
I really need your help here, SAP Business One is killing me.
My decimal places settings:
amount 2
price 5
rates 6
quantities 0
percent 2
units 2
My 1st question:
How SAP calculates the GST 7%?
I worked out this formula by seeing from SAP results:
Exc. Rate 1.408000
Line Total USD 714.80
Tax USD 50.04
Total USD 764.84
My customer A/P Invoice (from supplier) tax is 70.46 but in SAP it is 70.45 meaning SAP is actually taking 714.801.4080007/100 = 70.45 rather than USD50.40*1.408000
I tested with more than 15 invoices and the results are the same (meaning either one cent extra or less). My customer wanted to kill me so badly why SAP is behaving like this. Check this invoice:
Exc. Rate 1.373000
Line Total USD 225.00
Tax USD 15.75
Total USD 240.75
If you used the same formula as mentioned above, we should get 21.62475 but when I looked into the entry created by SAP it shows 21.63. Why? Is it because of round up? 5 rounded up and 7 became 8, 8 rounded up and 4 became 5, 5 rounded up and 4 became 5 and finally 5 rounded up and 2 became 3? What should I do for my customer? Post journal entries?
My 2nd question:
My invoice figures are as following:
subtotal SGD 116.00
gst SGD 8.12
total SGD 124.12
When I looked into the transaction (journal entry) it is showing the customer account is debited with SGD117.29, GST account is SGD 7.67 credited and Sales account SGD 109.62? Why? I checked the change log for that particular invoice. Double click then i brought out the invoice history instance #1, it is showing the same figures as in journal entry? Why?
Please advice.
Best regards,
LimHi Lim,
For AP invoices, you can force in the tax amount. Update your Form Settings so that the "Tax Amount" field is displayed. Another option would be to look into the rounding or under/overpayment features. Where you are using foreign currency, you may want to have rounding active. Do some test transactions is your test db (copy of the live/production database) to see if this is the right solution for you.
Amount = extended price/amount (line total). If your price is at 5 decimals, the line total (extended price/amt) will be rounded to 2 decimals, which explains what you see (21.63).
For 1st question: tax is calculated on net amount then it applies the exchange to the tax amount so 70.45 is correct.
For 2nd question, not sure what it is you are looking for... Are you sure you have the currencies and amounts in your question correct? Do you display both LC & FC in the J/E? Only way I can think of amounts changing is if you are looking at amount for one transaction (ex. Delivery) vs another (ex. AR invoice) and the rate may be different in the two transactions.
If you need more assistance, please indicate your currency settings as well as SBO version/localization.
Regards,
Heather -
Invoice Approval process - re-approve invoice question
Hi,
I am trying to find out why and if possible the re-approval can be triggered for an approved invoice when: a invoice is already approved and a user modifies the distribution line amount or reserves a PO and rematches a PO that is doesn't get flagged for reapproval.
I have noticed that the invoice needs re-validation but not re-approval.
If you change the invoice amount at the header level that the invoice is reflagged for re-approval if it already has been approved.
I would have thought the same process would occur if the distribution lines had been modified in any way.
Thanks
CatherineHi Experts,
I'm looking for a report showing me each Payment related to her proper PO's, and the remaining balance,
Can you help me plz
Thks -
Approved invoices can not be edited - Approval process
Hi Experts -
I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it.
please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
10.07.2009 10:32 Description (English) by SRS Manian
We have created approval procedure for all the invoices which are entered into the system., The
'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user.
When the Manager opens the invoice via Alert window - he/she wants to modify certain information
(lines as well as Sales person) and approve it.
The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at
all. All the information on the invoice are greyed out.
The system should allow the user 'Manager' to modify the information. Since the manager has full
authorization to the system.
10.07.2009 10:35 Info to Reporter by SAP
Dear Partner/Customer,
We have received your inquiry and are currently processing it.
You will be contacted with a solution or an update as soon as possible.
For further details regarding the phase your message is in at the
moment please refer to:
http://service.sap.com/%7Esapidb/011000358700000575782007E
Kind regards,
SAP Business One Product Support
10.07.2009 10:59 Reply to Reporter by SAP
Dear Manian,
Thank you for contacting us.
When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status.
When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document.
To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval.
I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator?
The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 11:59 Reply to Support Center by SRS Manian
Thanks for the reply. The scenario is when the Manager receives the
document for approval, he wanted to edit and add it. Your reply (and
documentations) states that it needs to be rejected first before it is
available for editing. When it is gets rejected - the person who
orignated the document gets an alert and he can edit it. Here the
Manager must get an alert so that he can edit the Rejected document.
When the 'manager' rejects the document, and goes back to the alert
window to open the document - it is still greyed out !!
How does the 'manager' reject the document and edits it ?
regards
Manian
10.07.2009 12:11 Reply to Reporter by SAP
Dear Manian,
If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'?
If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it.
Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document.
I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 12:28 Reply to Support Center by SRS Manian
Hi:
The status of the document in the Header says 'Pending' and the status
below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian
10.07.2009 12:42 Call to Customer / Partner by SAP
Performed on: 10.07.2009 10:41:59 (UK)
Contact person: SRS Manian
Status of discussion: Customer not reached
Subject:
Called the partner but currently engaged on another line.
Would like to hold a webex.
10.07.2009 12:42 Reply to Reporter by SAP
Dear Manian,
I'm trying to call you but there was no response on your mobile.
When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d.
The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 18:11 Reply to Support Center by SRS Manian
Hi:
Thanks for the reply - i tried this and found out the following:
1 - In the approval templates - we had mentioned number of approvals
required as '1'.
2 - in the number of approvers - we had mentioned two users
Though the template requires only one approvals (Either or OR) the system
expects both of them to approve or reject -
Can u please let me why is this behaving like this - or is this is the
way it is designed ? - if this is the way it is designed - i beleive it
is wrong - weneed to give a solution to the customer
regards
Manian
11.07.2009 05:52 Reply to Reporter by SAP
Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision b ecause a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration
forum. You can find the forum in this link:
/community [original link is broken]
The forum is beingmoderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum. Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed.
Thank you for your understanding.
Best regards,
Lorna Real
Support Consultant
SAP Product Support for SAP Business One
SAP Ireland
11.07.2009 09:02 Reply to Support Center by SRS Manian
Hi Thanks for the reply - however, the solution given doesnot address the
problem we are beingfaced with our client
Is there a Development Request we can raise so that this problem is
addressed in future
I am going ahead and confirming this Message though
regards
Manian
11.07.2009 10:04 Reply to Reporter by SAP
Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken] This is from Note 1028874.
Unfortunately,we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874.
I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
SAP Notes
Number Short text
0001035200
Issue can be solved via existing documentation
0001111431
Deleting rejected draft documents.
0001167635
Maintenance Policy (L)
0001321234
Status of a document rejected within the Approval Process.Hi Gordon - thanks for the reply - i am sorry i never realized that the message i raised could be messed up like this - the following is a clear message with some paragraphs:
Hi Experts - I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it. please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
SRS Manian We have created approval procedure for all the invoices which are entered into the system., The 'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user. When the Manager opens the invoice via Alert window - he/she wants to modify certain information (lines as well as Sales person) and approve it. The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at all. All the information on the invoice are greyed out. The system should allow the user 'Manager' to modify the information. Since the manager has full authorization to the system.
Reply to Reporter by SAP Dear Manian,
Thank you for contacting us. When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status. When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document. To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval. I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator? The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference. Best regards, Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland 10.07.2009 11:59
Reply to Support Center by SRS Manian
Thanks for the reply.
The scenario is when the Manager receives the document for approval, he wanted to edit and add it. Your reply (and documentations) states that it needs to be rejected first before it is available for editing. When it is gets rejected - the person who orignated the document gets an alert and he can edit it. Here the Manager must get an alert so that he can edit the Rejected document. When the 'manager' rejects the document, and goes back to the alert window to open the document - it is still greyed out !! How does the 'manager' reject the document and edits it ? regards Manian
Reply to Reporter by SAP
Dear Manian, If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'? If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it. Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document. I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: The status of the document in the Header says 'Pending' and the status below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian 10.07.2009 12:42
Reply to Reporter by SAP
Dear Manian,
I'm trying to call you but there was no response on your mobile. When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d. The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: Thanks for the reply - i tried this and found out the following: 1 - In the approval templates - we had mentioned number of approvals required as '1'. 2 - in the number of approvers - we had mentioned two users Though the template requires only one approvals (Either or OR) the system expects both of them to approve or reject - Can u please let me why is this behaving like this - or is this is the way it is designed ? - if this is the way it is designed - i beleive it is wrong - weneed to give a solution to the customer
regards
Manian
Reply to Reporter by SAP
Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision because a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration forum.
You can find the forum in this link:
/community [original link is broken]
The forum is being moderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum.
Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed. Thank you for your understanding.
Best regards,
Lorna Real Support Consultant SAP Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi Thanks for the reply - however, the solution given does not address the problem we are being faced with our client Is there a Development Request we can raise so that this problem is addressed in future I am going ahead and confirming this Message though
regards
Manian
Reply to Reporter by SAP Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken]
This is from Note 1028874.
Unfortunately, we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874. I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland -
Sale order Billing invoice history.
Hi,
I am an ABAPer. I have to create a report that displays the invoice billing history of a sales order for a particular period of time.
My final table should contain the following fields.
Invoice Date
Document Type
Currency
Invoice Amount (in DC)
Invoice Amount (in LC)
Invoice Amount (in USD)
Invoice Period
Post.Date
Doc.Date
SOW No
SOW Description
PO No
Account Manager
Project Manger
Project Code
WBS Element
City
Business Area
G/L Account
Special G/L ind.
Spl. GL Text
I need to the know the tables i need to fetch these information.
Please help!Did you already find tables VBAP/VBAK, VBFA, VBRP/VBRK, BSEG/BKPF during your search or anlyzing FM SD_DOCUMENT_FLOW_GET ?
Nevertheless I suggest you read first note 185530 - Performance: Customer developments in SD, then post where you get a problem.
Regards,
Raymond -
Dear All,
One of our customer is into product manufacturing and providing AMC, the requirement s is to maintain Cusotmer history like on which date , which year , which model , who is the customer, what is the discount , invoice is genrated. Right now they are mainting in XL sheets.
Now this kind of report we can get from system but only after goin live but will not get report for the years 2005, 2006, 2007,
for this year we need to upload A/R invoices, as we have never work on this .
Pls do suggest us the procedure which can be follow to achieve this result.Hi Satish
I would not suggest importing historic Sales Invoices as there are a few things that WILL go wrong. The first is that the system does not allow you to manipulate the cost of sales (item cost) when importing either through DTW or DI API. With other words, cost will be based on the current moving average or FIFO. If you are using standard cost, then it will still be a problem, as you would need to adjust the standard cost as it was historically changed. With other words, to successfully import history, you must import all transactions for purchasing, stock and sales that impacted on inventory in sequence as they occurred historically, and even then SAP Business One may not calculate the cost the same as the previous system.
The alternative is to set the system to release without cost, but this is also not recommended. I would think twice before attempting this (and I have done this before successfully for a customer - talking from experience) as it could add a few months to the project time line. Of course this is also linked to transactional volume. If the volumes were not too large, it could be easier to replicate the old system and achieve the results.
If you could give me some more details on the number of sales invoices over the period, etc. I could advise you better.
Kind regards
Peter Juby -
Best way of approving invoices within the SAP system for payment
Hello Guru,
In the past, my client used to send invoices from the unmatched report to the appropriate department head for approval. This approval was recorded in the notes which stayed with the invoice and it would automatically assigned ID and date and time to the note. There for awhile this process did not work (due to personnel changes and software upgrades) and we would print the invoice have them sign the paper copy.
Now my client have the software on all necessary computers, so they want to use the electronic approvals again. My client can’t send the invoices to the department head as a ‘send reference’ to keep the approval with the invoice. However, they can send the invoice as ‘send document’ which creates a separate attachment called "note.txt" but I can’t see where it is maintained with the invoice.
Please advise on the method to be using because my client would prefer to use the "send reference" they have been using before the upgrades?
Thank you.Hello!
You can use standard Release for Payment Functionality. This functionality can be configured as part of accounts payable configuration. Main configuration steps are as follows:
- create workflow varian for release for payment (OBWA); you can also use standard SAP workflow variants;
- assign company code to workflow variants;
- define release approval groups for release of payment (OBWB);
- define release approval paths for release for payment (OBWC);
- assign release approval paths for release for payment (OBWD);
- assign release approval procedure for release for payment (OBWE);
- define relevant document types for release for payment (OBWQ);
- define users with authorization for payment release (OBWP);
- define payment block reasons for payment release (OB27).
I think these are more or less the main steps. More can be found in the configuration documentation;
Please also check this guide - Payment Release Process - ERP Financials - SCN Wiki;
Hope, it will help!
Best wishes,
The Wirtschaftsmann -
To post parked PO invoice using function module BAPI_INCOMINGINVOICE_CREATE
Hi,
I have a requirement to batch update program to auto post the parked po invoice.
Is it possible to use the function module BAPI_INCOMINGINVOICE_CREATE to post po invoices as batch job? or Can I go for BDC program?
Please give me your suggestions.
Here I am giving the code which I used FM-> BAPI_INCOMINGINVOICE_CREATE.(But it gives the error)
REPORT ZSAT_BDC1.
TABLES: ZIXCP_T03,EKBE,EKPO.
DATA: BEGIN OF WA_PARK OCCURS 0,
EBELN LIKE ZIXCP_T03-EBELN,
XBLNR LIKE ZIXCP_T03-XBLNR,
BELNR LIKE ZIXCP_T03-BELNR,
END OF WA_PARK.
DATA: GT_PARK TYPE STANDARD TABLE OF ZIXCP_T03,
GWA_PARK TYPE ZIXCP_T03.
DATA:GT_RSEG TYPE STANDARD TABLE OF RSEG,
GWA_RSEG TYPE RSEG.
DATA: GT_HIST TYPE STANDARD TABLE OF EKBE,
GWA_HIST TYPE EKBE.
DATA: GT_HEADER TYPE STANDARD TABLE OF RBKP,
GWA_HEADER TYPE RBKP.
DATA:GT_BAPI_INCINV_CREATE_HEADER TYPE STANDARD TABLE OF BAPI_INCINV_CREATE_HEADER,
GWA_BAPI_INCINV_CREATE_HEADER TYPE BAPI_INCINV_CREATE_HEADER,
GT_BAPI_INCINV_CREATE_ITEM TYPE STANDARD TABLE OF BAPI_INCINV_CREATE_ITEM,
GWA_BAPI_INCINV_CREATE_ITEM TYPE BAPI_INCINV_CREATE_ITEM,
GT_BAPIRET2 TYPE STANDARD TABLE OF BAPIRET2,
GWA_BAPIRET2 TYPE BAPIRET2,
GV_INVOICEDOCNUMBER TYPE BAPI_INCINV_FLD-INV_DOC_NO,
GV_FISCALYEAR TYPE BAPI_INCINV_FLD-FISC_YEAR.
SELECT * FROM ZIXCP_T03
INTO TABLE GT_PARK
WHERE STATUS = '041' AND
PO_INDICATOR = 'X'.
IF SY-SUBRC = 0.
SELECT * FROM EKBE
INTO TABLE GT_HIST
FOR ALL ENTRIES IN GT_PARK
WHERE EBELN = GT_PARK-EBELN
and vgabe = 'P'
and BEWTP = 'T'.
IF SY-SUBRC = 0.
SELECT * FROM RBKP INTO TABLE GT_HEADER
FOR ALL ENTRIES IN GT_PARK
WHERE BELNR = GT_PARK-BELNR.
IF SY-SUBRC = 0.
SELECT * FROM RSEG INTO TABLE GT_RSEG
FOR ALL ENTRIES IN GT_PARK
WHERE BELNR = GT_PARK-BELNR.
LOOP AT GT_PARK INTO GWA_PARK.
READ TABLE GT_HEADER INTO GWA_HEADER WITH KEY BELNR = GWA_PARK-BELNR.
IF SY-SUBRC = 0.
* MOVE-CORRESPONDING GWA_HEADER TO GWA_BAPI_INCINV_CREATE_HEADER.
GWA_BAPI_INCINV_CREATE_HEADER-INVOICE_IND = 'X'.
GWA_BAPI_INCINV_CREATE_HEADER-COMP_CODE = GWA_HEADER-BUKRS.
GWA_BAPI_INCINV_CREATE_HEADER-DOC_DATE = GWA_HEADER-BLDAT.
GWA_BAPI_INCINV_CREATE_HEADER-PSTNG_DATE = GWA_HEADER-BUDAT.
GWA_BAPI_INCINV_CREATE_HEADER-REF_DOC_NO = GWA_HEADER-XBLNR.
GWA_BAPI_INCINV_CREATE_HEADER-CURRENCY = GWA_HEADER-WAERS.
* GWA_BAPI_INCINV_CREATE_HEADER-ITEM_TEXT = GWA_HEADER-
GWA_BAPI_INCINV_CREATE_HEADER-DEL_COSTS_TAXC = GWA_HEADER-MWSKZ1.
GWA_BAPI_INCINV_CREATE_HEADER-DOC_TYPE = GWA_HEADER-BLART.
GWA_BAPI_INCINV_CREATE_HEADER-BLINE_DATE = GWA_HEADER-ZFBDT.
READ TABLE GT_RSEG INTO GWA_RSEG WITH KEY BELNR = GWA_PARK-BELNR.
IF SY-SUBRC = 0.
CLEAR GWA_BAPI_INCINV_CREATE_ITEM.
REFRESH GT_BAPI_INCINV_CREATE_ITEM.
LOOP AT GT_RSEG INTO GWA_RSEG
WHERE BELNR = GWA_PARK-BELNR.
* MOVE-CORRESPONDING GWA_RSEG TO GWA_BAPI_INCINV_CREATE_ITEM.
GWA_BAPI_INCINV_CREATE_ITEM-INVOICE_DOC_ITEM = GWA_RSEG-BUZEI.
GWA_BAPI_INCINV_CREATE_ITEM-PO_NUMBER = GWA_RSEG-EBELN.
GWA_BAPI_INCINV_CREATE_ITEM-PO_ITEM = GWA_RSEG-EBELP.
GWA_BAPI_INCINV_CREATE_ITEM-ITEM_AMOUNT = GWA_RSEG-WRBTR.
GWA_BAPI_INCINV_CREATE_ITEM-REF_DOC = GWA_RSEG-LFBNR.
GWA_BAPI_INCINV_CREATE_ITEM-REF_DOC_YEAR = GWA_RSEG-LFGJA.
GWA_BAPI_INCINV_CREATE_ITEM-REF_DOC_IT = GWA_RSEG-LFPOS.
GWA_BAPI_INCINV_CREATE_ITEM-TAX_CODE = GWA_RSEG-MWSKZ.
APPEND GWA_BAPI_INCINV_CREATE_ITEM TO GT_BAPI_INCINV_CREATE_ITEM.
GWA_BAPI_INCINV_CREATE_HEADER-GROSS_AMOUNT = GWA_BAPI_INCINV_CREATE_HEADER-GROSS_AMOUNT + GWA_BAPI_INCINV_CREATE_ITEM-ITEM_AMOUNT.
ENDLOOP.
CALL FUNCTION 'BAPI_INCOMINGINVOICE_CREATE'
EXPORTING
HEADERDATA = GWA_BAPI_INCINV_CREATE_HEADER
IMPORTING
INVOICEDOCNUMBER = GV_INVOICEDOCNUMBER
FISCALYEAR = GV_FISCALYEAR
TABLES
ITEMDATA = GT_BAPI_INCINV_CREATE_ITEM
RETURN = GT_BAPIRET2.
ENDIF.
ENDIF.
ENDLOOP.
ENDIF.
ENDIF.
ENDIF.
Code Formatted by: Alvaro Tejada Galindo on Jan 8, 2009 2:38 PMLook at BAPI_INCOMINGINVOICE_POST
Rob -
Error in CC by invoice history
When I login on my account. Since april I can't see my CC billing history and get an error about displaying the invoices. Can you fix this error ?
Please try different browsers. Sometimes the pop up blocker is turned on which does not allow you to view the invoices.
Like you can use this link for chrome : Manage pop-ups - Chrome Help,
The reason I am mentioning it because the invoices are visible in your account from Adobe. I have viewed them.
In case you are still unable to view, please contact Adobe Support at http://adobe.ly/yxj0t6 to assist you.
Regards
Rajshree
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