GST and Invoice History Instance

Hi experts,
I really need your help here, SAP Business One is killing me.
My decimal places settings:
amount 2
price 5
rates 6
quantities 0
percent 2
units 2
My 1st question:
How SAP calculates the GST 7%?
I worked out this formula by seeing from SAP results:
Exc. Rate 1.408000
Line Total USD 714.80
Tax USD 50.04
Total USD 764.84
My customer A/P Invoice (from supplier) tax is 70.46 but in SAP it is 70.45 meaning SAP is actually taking 714.801.4080007/100 = 70.45 rather than USD50.40*1.408000
I tested with more than 15 invoices and the results are the same (meaning either one cent extra or less). My customer wanted to kill me so badly why SAP is behaving like this. Check this invoice:
Exc. Rate 1.373000
Line Total USD 225.00
Tax USD 15.75
Total USD 240.75
If you used the same formula as mentioned above, we should get 21.62475 but when I looked into the entry created by SAP it shows 21.63. Why? Is it because of round up? 5 rounded up and 7 became 8, 8 rounded up and 4 became 5, 5 rounded up and 4 became 5 and finally 5 rounded up and 2 became 3? What should I do for my customer? Post journal entries?
My 2nd question:
My invoice figures are as following:
subtotal SGD 116.00
gst SGD 8.12
total SGD 124.12
When I looked into the transaction (journal entry) it is showing the customer account is debited with SGD117.29, GST account is SGD 7.67 credited and Sales account SGD 109.62? Why? I checked the change log for that particular invoice. Double click then i brought out the invoice history instance #1, it is showing the same figures as in journal entry? Why?
Please advice.
Best regards,
Lim

Hi Lim,
For AP invoices, you can force in the tax amount. Update your Form Settings so that the "Tax Amount" field is displayed. Another option would be to look into the rounding or under/overpayment features. Where you are using foreign currency, you may want to have rounding active. Do some test transactions is your test db (copy of the live/production database) to see if this is the right solution for you.
Amount = extended price/amount (line total). If your price is at 5 decimals, the line total (extended price/amt) will be rounded to 2 decimals, which explains what you see (21.63).
For 1st question: tax is calculated on net amount then it applies the exchange to the tax amount so 70.45 is correct.
For 2nd question, not sure what it is you are looking for... Are you sure you have the currencies and amounts in your question correct? Do you display both LC & FC in the J/E? Only way I can think of amounts changing is if you are looking at amount for one transaction (ex. Delivery) vs another (ex. AR invoice) and the rate may be different in the two transactions.
If you need more assistance, please indicate your currency settings as well as SBO version/localization.
Regards,
Heather

Similar Messages

GST calculation and Invoice History Instance

Hi experts,
I really need your help here.
My decimal places settings:
amount 2
price 5
rates 6
quantities 0
percent 2
units 2
My 1st question:
How SAP calculates the GST 7%?
I worked out this formula by seeing from SAP results:
Exc. Rate 1.408000
Line Total USD 714.80
Tax USD 50.04
Total USD 764.84
My customer A/P Invoice (from supplier) tax is 70.46 but in SAP it is 70.45 meaning SAP is actually taking 714.801.4080007/100 = 70.45 rather than USD50.40*1.408000
I tested with more than 15 invoices and the results are the same (meaning either one cent extra or less). My customer wanted to kill me so badly why SAP is behaving like this. Check this invoice:
Exc. Rate 1.373000
Line Total USD 225.00
Tax USD 15.75
Total USD 240.75
If you used the same formula as mentioned above, we should get 21.62475 but when I looked into the entry created by SAP it shows 21.63. Why? Is it because of round up? 5 rounded up and 7 became 8, 8 rounded up and 4 became 5, 5 rounded up and 4 became 5 and finally 5 rounded up and 2 became 3? What should I do for my customer? Post journal entries?
My 2nd question:
My invoice figures are as following:
subtotal SGD 116.00
gst SGD 8.12
total SGD 124.12
When I looked into the transaction (journal entry) it is showing the customer account is debited with SGD117.29, GST account is SGD 7.67 credited and Sales account SGD 109.62? Why? I checked the change log for that particular invoice. Double click then i brought out the invoice history instance #1, it is showing the same figures as in journal entry? Why?
Please advice.
Best regards,
Lim

Hi Lim,
For AP invoices, you can force in the tax amount. Update your Form Settings so that the "Tax Amount" field is displayed. Another option would be to look into the rounding or under/overpayment features. Where you are using foreign currency, you may want to have rounding active. Do some test transactions is your test db (copy of the live/production database) to see if this is the right solution for you.
Amount = extended price/amount (line total). If your price is at 5 decimals, the line total (extended price/amt) will be rounded to 2 decimals, which explains what you see (21.63).
For 1st question: tax is calculated on net amount then it applies the exchange to the tax amount so 70.45 is correct.
For 2nd question, not sure what it is you are looking for... Are you sure you have the currencies and amounts in your question correct? Do you display both LC & FC in the J/E? Only way I can think of amounts changing is if you are looking at amount for one transaction (ex. Delivery) vs another (ex. AR invoice) and the rate may be different in the two transactions.
If you need more assistance, please indicate your currency settings as well as SBO version/localization.
Regards,
Heather

Sales order, Delivery and Invoice changes history tables

Dear All,
I want to know how to find out the changes done in Sales Order, Delivery and Invoice.
As far as sales order is concerned, I know CDHDR and CDPOS are tables can be used to find out the changes.
But I am not sure about the "Object ID". Where we need to find out this Object ID?
In the Data element "VBELN_VA" "Change Document" option has been checked under "Further Characteristics" tab.
Please confirm about the "Object ID".
Similarly give inputs for Delivery and Invoice change history also.
Regards,
Mullairaja

Hi,
Could you please explain, how to use these programs?
Regards,
Mullairaja

"Invoice History Report "show wrong balance for supplier invoice with USD

Invoice History Report show wrong balance for supplier invoice with USD Currency
After I run this report i see in the last of this report there is difference between the supplier total
USD (Currency ) and the open Balance USD , it is decreased the open balance
for supplier with 2300 USD with out any reasons
bellow is some data copy of the report
======================================================
Supplier Site Total: SAR 34,700.00
Supplier Site Total: USD 39,000.00
Supplier Total: SAR 34,700.00
Supplier Total: USD 39,000.00
Open Balance: SAR 34,700.00
Open Balance: USD 36,700.00
*** End of Report ***
==============================================
please advise me from where can this differenc ( 39000 - 36,700=2300 )COMMING
or it is bug in this report , becuase i compare this report with other report in account payable like
-supplier open balance letter
-invoice register report
-invoice aging report
all this report give me the amount for supplier USD =39000
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thanks

Can you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
Thanks

Invoice History Report not fetching any data without parameters

Hi
As per user guide, you can run the Invoice History Report without giving supplier parameter. "If you want to submit the report for one supplier, enter the supplier. Leave this parameter blank to submit the report for all suppliers."
But when we run the Invoice History Report, if we don't give any supplier, no data is coming in the report. If we give a supplier, data for that supplier is fetched by the report.
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We are on the Oracle Apps 12.1.1 and the version on the report RDF is 120.11.12010000.5
Thanks!

Hi,
could you copy the MDX here ?
Would you be able to use ST01 / ST05 to trace further details ?
You can also go into the registry :
HKEY_LOCAL_MACHINE\SOFTWARE\Business Objects\Suite 12.0\SAP\BW MDX Query Driver
set the Trace to Yes
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Purchase Orders and Invoices

Hi all
Is there a report I can run that will show me all Purchase Orders and the Invoices posted against these P.O.'s. If there isnt can I create areport via SQVI and wjat tables must I join together.
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Vishnu

Hi Vishnu,
The simplest SQVI you can define for showing purchase orders and their invoices is with tables <b>VBRP</b> and <b>VBFA</b>. VBRP shows the basic information about the invoice items, and VBFA (document flow) shows basic info about the documents in the chain up to the invoice (for instance PO's.) You can later expand your report with EKKO and other tables.
I hope this tip was useful to you.
Best regards //Georg

Tax calculation on sales order and invoice is different

2007A, SP0, PL49
The tax on a sales order does not match the tax on the linked delivery and invoice by 1 cent. We take payment based on the sales order amount as the delivery and invoice are done after the fact. Why is the tax calculated differently on the delivery/invoice? We would want it to always match.
Item price = $111.04. Taxcode rate 13% has combination of 5% GST + 8% ONTAX.
On Sales Order, ONTAX = $8.88
On Delivery/Invoice, ONTAX = $8.89
Can someone please explain the difference? Is rounding/tax calcualtion controlled by system settings per document?

Something must be wrong with your Sales Order tax. The actual tax would be 8.8832. Round up to 8.89 is correct. Do you have any SP, FMS or add-on been used?
Thanks,
Gordon

How to add sales history and purchase history without affecting inventory.

In order to help client migrating sales and purchase history into B1.
I checked through the Business One objects reference file. I couldn't find any object that allow adding historical record into both Sales or Purchase history, via DIAPI.
Do I have to always depend on the Sales Invoice object to add the document and let it affect the inventory level.

No, you can't add historical data without affecting GL and Inventory. In SAP B1 any invoice addition thru DI API will automatically behave like the regular B1 process and it will post to GL and inventory.
I saw in the partner edge portal SAP B1 forum a post from an SAP employee that is working on developing a process where historical data will be able to be migrated without afecting inventory and GL. But there is no ETA on when this will be available.
Regards,
WB

Goods receipt and invoice verification

Hi,all,
how can I do the fint out the list that have do the goods receipt but not do the invoice verification by vender. Thanks advance!

Hi,
You can use ME2M,ME2N, ME2L etc to check the details of GR done and Invoice receipt done for a particular PO.
But this will give the consolidated qty for pending IR.
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rgds
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In which report we can get purchase order price and Invoice verification price in SAP standard.
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Hello,
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Undeleting a PO line item with multiple account assignment and PO history

I am getting error message
PO history already exists (Multiple account assignment not possible)
Message no. MEPO841
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Sequence of events.
PO line item was created with mutlitple account assignments ( 50/50 distribution) and GR nonval flags on.
Invoice Posted (blocked for payment)
GR done
PO line item marked for deletion.
Now getting MEPO841 when attempting to undelete.
Tried to Reverse GR and cancel material docuement - unable to do so - message no selectable items in PO
(even with check zero indicator )

Hello Dan ,
Error message MEPO 841 is only issued if you have Multiple account assignment function (MAA) activated. Multiple account assignment function is a new business function developed in Release 604.
If you have MAA active, you are not allowed to change a single account assigned PO which has GR posted to a multiple accounts assigned PO. If this is tried , MEPO 841 will stop you from doing this change.
If you want to have your old functionality in the lower release, you should switch off the business function LOG_MM_MAA_1 ( MM Multiple Account Assignment ) in Release 604.
Please switch the business function LOG_MM_MAA_1 off in test environment and test the problem again in a productive system.
I hope this information has been helpful in solving your problem. Please let me know if you have any further questions.
Thank you.
Best Regards,
Frank Farinella

BILLING HISTORY REPORT AND BILLING AND RECEIPT HISTORY REPORT

I ran both the billing history report and the billing and receipt history report. There are invoices on the one report but not the other. I then checked it to the age analysis report as well.
There are three outstanding invoice on the age analysis report and on the billing and receipt history report, but not on the billing history report.
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Hi Archana,
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For monthly meter reads, you will have to find out the information from the Equipment or the meter installed.
Kindly let me know in case you need any further calrifications on the same.
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Puneet Jhari.

Blocked Invoice history reporting

Hi Folks, We are currently in the process of moving to Central AP processing and a report on the history of the invoice blocking reasons is required. Our ABAPer is using the CDHDR and CDPOS as source but we have found that any invoice, manually blocked and then manually released without deleting the blocking reason does not create a record in CDHDR /CDPOS.
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Can you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
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Hi
Thanks a lot for suggesting a way out.
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Hi All,
Though the material has incomplete set up status the material was allowed for billing and invoicing.
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Awaiting for your valuable feedback asap.
Thanks in advance!!
Regards,
M Ravi

what feedback do you want? you saw already that the status was changed.
The change history for material master will tell you who changed the status.
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IMG > Logistics general > material master > setting for central fields > sales relevant data > define sales status

GST and Invoice History Instance

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