AR Invoice Numbering for Closing

Hi,
When we perform our monthly closing, we sometimes need to post invoices dated in the previous month. For example, on Sept 3rd, we might create an invoice with a posting date of 8/31. Of course due to the legal rules of sales doc #'s continuing sequentially with date, we would have to manually enter doc #'s for any invoices actually posted from the beginning of Sept. Here's my question:
Let's say we want to leave inv # 101-105 open for back dating. In Sept, we manual enter normal inv #'s from 106. It turns out we only use 101-103 for Aug closing. Now there 104 and 105 and still available. We don't want to have to keep manually entering for Sept invoices- we want the system to automatically generate the next available number (108,109,110...). but because of the doc numbering rules, it will always try to grab 104 and 105 and you are not allowed to change the "Next No." for sales docs in the setup.
Anyway around this or suggestions on how to manage document numbering with respect to monthly closing? Thanks.

Hi Allen,
You may use A/R Reserve invoice to keep your number available. However, if you question is just reserve the invoice number without any information for the invoice, I am afraid there will be not possible unless you just using manual series.
Thanks,
Gordon

Similar Messages

Invoice numbers for a purchase order

Hello Experts,
For a particular purchase order, there are 2 invoice numbers in the R/3 system. But when i am running a certain BW report, which displays the invoice numbers for a PO, it is showing ony one invoice number. Please advice.

Hi,
I think ur BW report shows the cleared Invoice no. The second invoice no. might not have been extracted to BW system. Check your order no. in Cube whether it has two invoice nos.
Regards,
Suman

Need to Concat Invoice Numbers for a partucular Check Number

Hi,
There is a requirement where for a Check Number for example 2345 and there are 4 invoice numbers ABC 1013280,CBD 1013456,DEF 5101234 and XYZ 6101234.
I joineds ap_checks_all,ap_invoice_payments_all and ap_invoices_all.I want the data to appear as in CONCAT Invoice Numbers for partilcular Check Number
For example the Check Number 2345 the data should appear as
CHECK_NUM INVOICE_NUM
2345 ABC 1013280,CBD 1013456,DEF 5101234,XYZ 6101234
Any help will be needful for me

Hi 918308,
Try:
http://asktom.oracle.com/pls/asktom/f?p=100:11:0::::P11_QUESTION_ID:2196162600402#18313422264397
Regards,
Gareth
http://garethroberts.blogspot.com

Invoice numbering for Romania

We have rolled out our SAP installation to a Romanian subsidiary and we are facing a lot of issues with legal regulations. One of them is invoicing. We are told by accountants in RO that we need to define on a yearly basis a number range for invoices and that for this number range all numbers must be accounted for.
The problem is that we are using a common number range for all companies in SAP. I am FI consultant, not SD, but from what I can see customizing only lets us define different number ranges if we use different billing types.
Can anyone explain what exactly are the legal requirements and how can we conform to them in SAP - hopefully without too much redundance and new customizing?

@Raja: Thanks for the hint - I will probably need that if it turns out to be neccesary to separate the number range:-)
@Vrajesh: We have already been through the localization documentation and the country manual, but it is very vague on this point and therefore not of much help:-( SAP Romania says to ask our auditor as the legislation is open for interpretation(!), so that will be our next step.
@Vignesh: I do have acces to the IMG and I do know how to change number ranges. My question is, whether or not it is neccesary to use a different number range for Romanian invoices and the easiest way to achieve this - avoiding new document types.
I would still very much like to hear from anyone with Romanian subsidiaries!
Best regards
Thomas

Need invoice numbers for material masters.

Dear experts,
I have a list of approx. 200 PO numbers (not SO numbers) and material masters. I need to find invoice# for each PO#. Could you please help me what is the fastest way to find the invoice# using the data mentioned above? I do not want to enter each order separately and check document flow in order to find invoice, would like to find some faster way to do this
Hope you can help me!
Thank you in advance!!

Hello Abc,
Apart from the above suggestions, I would like to point out that if you are searching for this as a one time activity this is feasible. But sounds like this would required in future also. To make this very transparent you can consider my view which is described below;
Process Flow:
The PO no mentioned in sales order in VA02 will be copied to the billing document in VBRK header when you create billing from a delivery. This PO no will appear here in the Assignment field (VBRK-ZUONR) which will further goes to accounting document of RV in FI which can easily been identified in FBL5N.
SPRO Configuration:
In VTFL use the option A-Purchase Order no in the Assignment field.
2. This will copy the value to VBRK-ZUONR like below;
3. Finally you can see this from the account side also in standard reports only in FBL5N like below
So by this way you will be able to manage it by standard configuration as well as in standard reporting ZERO ABAP inputs required here and users can easily learn how to track this requirement from Sales side as well as from Finance end.
Thanks,
Suman

Prevent invoice creation for closed Service Order

Hi ,
Is there a way to prevent invoices from being created against a closed Service Order?
Thanks,
Jograd

Hello,
If the service order is Business completed, then it is not possible to reate invoice from the same.
If the status is technically completed, then your can create invoice through DP90.
Prase

Displaying 2 invoice numbers for one customerin report

Hi All,
I had a report which is pre printed form report.
in my database one transaction have customers.
both completed invoice.
when i run the report by giving customer name as parameter still im getting invoice number of other customer in report output.
for example 14601 is transaction number
abc is one customer with invoice no 101522 and
xyz is another customer with invoice no 14294
both are credit memos
when i run the report by giving customer name as parametr im getting 101522 and14294 in report in palce of invoice number.
plz tell me how to rectiify this issue.
Thanks in Advance,
Regards,
Radha

Most likely this should be an issue with the reports query . Please verify that the same is having where criteria to filter the records based on the customer record that you are passing. May be you can provide the query and we can have a look at it....
Thanks

Vendor invoice numbers

Is there standard SAP functionality available that checks invoice numbers for the vendor to avoid duplicates when doing service entries?

This should have been posted in MM forum.
Check this thread
[configuring double invoice check for vendor invoices posted through FB60 |configuring double invoice check for vendor invoices posted through FB60;
G. Lakshmipathi

A/R credit memo for closed A/r Invoice

Hi Guru's,
Our Client want to make an A/R credit memo for closed A/R Invoice (i.e) payment is already received for that A/R Invoice.
But in such scenario, the he is not able to get the referce of the A/R invoice as it closed... so he makes the stand alone Goods Return , Excise & A/R Credit Memo.
But the problem in this stand alone scenario is that the system treat such case as purchase scenario and hit the repective account of VAT and excise which is very incorrect.
e.g
Instead of hitting - VAT payable account for debit
its hitting           - VAT input account for debit
So please help me in this matter and give the solution as soon as possible ....its urgent.
Thanks & Regards,
Abhishek

hi Abhishek,
Create a new tax code and in that tax code create
vat code with its A/P G/L account is same as A/R G/L account,Similary you repeat it for ed,cs,hcs also.
1. Change Posting period if required.
2.Reverse incoming payment entry.
3.Do A/R credit memo base on A/R invoice with new tax code.
   Incoming excise invoice will be created automatically
   in background.
Incoming excise invoice journal entries will be hit as in
sales scenario.
Hope above answer helps you.
Jeyakanthan

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

TDS adjustment for MIRO Invoice MM Period Closed.

Hi Experts,
We Have got issue wrt TDS entry in the system.
Our client plant has entered downpayments for a vendor and deducted TDS on the same for the Period from Sep 11 to Dec 11
The HO has already remitted the TDS Payments to the Government. (Outside the system)
Meanwhile the MM Period is closed for the Period from Sep 11 to Dec 11 ( the Current Period Open are Jan 12 and Feb 12)
Now they want to post MIRO Invoices in the system, but as the MM Period is closed they can enter invoices only for the current period.
How can they adjust the TDS amount posted against downpayment and MIRO Invoice ?
also should they not deduct any TDS on MIRO Invoice or Deduct TDS and Adjust the invoice using F-54 ?
Also should we make remittance challan in the system for Sep 11 ?
Awaiting your reply.
Regards
Gautam.

Hi,
You will Go to SE16 give table name MARV enter, select your company code XXXX, Execute & select your client XXX and F2 and go to command box enter /h press enter twice and go to menu path select debugger and select switch to classic debugger Double click on "if code", you will be provide with "if code and show, remove show and give EDIT and press F8 (execute), you will be displayed with delete entry button, and click on delete entry button and save
and go to OMSY And chose your company code select your required period , year and save
Thanks,
Raviteja

DI-Error: You cannot select batch or serial numbers for a closed row

Hello Experts,
I have several B1-Systems connected to R/3-Systems via B1iSN.
In B1 for example I have 2 rows in Purchase Order. One row was closed by a goods receipt - 1 row is still open.
From our R/3-System we send Order-Acknowledgements to B1. Because line 1 is already closed we want to ignore row 1 and update only information in row 2. By using KeyExpansion I could solve that requirement (check in B1-System if row is already closed -> insert row in IDoc only with LineNum). For example:
<Document_Lines>
*<row>* 
    *<LineNum>0</LineNum>*
*</row>*
   <row> 
    <LineNum>1</LineNum>
    <ItemCode>ABCDEFGHIJK</ItemCode>
</row>
</Document_Lines>
Unfortunately DI-API does not allow to update each row separated. I always have to send all rows in IDoc even if one row is closed.
For one B1-Company batchnumbers on every transaction is required. When creating Goods Receipt we have to define a batchnumber for item. But now if I want to update a open row (as described above) I get an B1iSN-Error:
DI Error: (-10) You cannot select batch or serial numbers for a closed row
Any ideas to solve that Error? Thanks.
Regards,
GB

Hi Bastian,
I have still one open question. How to tread Document Lines Additional Expenses?
If I use the logic of visual order I still get the error "You cannot select batch or serial numbers for a closed row".
Example:
<Document_LinesAdditionalExpenses>
-      <row>
           <LineNumber>4</LineNumber>*no expenses*
</row>
-      <row>
           <LineNumber>0</LineNumber>*no expenses*
</row>
-     <row>
           <LineNumber>1</LineNumber>*no expenses*
</row>
-     <row>
           <LineNumber>2</LineNumber>*no expenses*
</row>
-     <row>
           <LineNumber>3</LineNumber>*expenses correct*
           <ExpenseCode>3</ExpenseCode>
           <LineTotal>10.00</LineTotal>
</row>
</Document_LinesAdditionalExpenses>
How can I solve that?
Thanks and regards,
GB

Sales Return for Closed Invoices

Dear All,
I have Created a Sales Order and corresponding DC and Invoice.Since the payment is done the status of the invoice is closed.Now i get a product back and i want to do a Sales Return.How does SAP help me in doing Sales Return for Closed Invoices/ DC.
Thanks,
Merle

Hi Merle,
This depends upon your business process and how you want to handle such cases.
In case where you dont want to cancel the incoming payment, just create a standalone AR credit note and in the reference or remarks field, you can mentioned the invoice number to be used in reporting.
Else, you can always cancel the payment and proceed as mentioned by Imran.
Thanks,
Joseph

How to enable automatic sequence numbering for intercompnay invoice?

How can the sequence for "PA Internal Invoice" be automated.?

Hi
You may navigate to Projects Implementation Options, and go to the tab - Internal Billing.
There you may find the field - Invoice Numbering. You can select Automatic or Manual.
Per your requirement enter - Automatic, and go on entering the starting number to use for internal invoices.
Dina

Query for multiple invoice numbers.

Hi,
My question is if I can add multiple invoice numbers in the search field "invice number"?
For example when I receive a balance confirmation request from a supplier and their list contains 10 invoices. Can I do a search for all 10 at the same time or I can olny do a search one by one?
Thank you!
Angie

Hi,
there's no direct possibility to query for multiple Invoice number in terms of entering e.g. 5 number for a query.
But you can work with placeholders '_' and '%' to find multiple invoices at one time. Underscore sign stands
for exactly one character which can have multiple value, percentage sign for multiple ones.
Example (assuming you are using letters and numbers for invoice numbering):
When entering 'A12_' as search String, invoices from 'A120' to 'A12z' would be found.
When using 'A12_01_' all invoices from 'A120010' to 'A12z01z' would be found.
When using 'A12%' all invoices starting with 'A12' - no matter about the rest would be found.
These are only a few examples but i think when using a clever combination of wildcards and parts of the
invoices - which often share a common component, if the invoices come from the same vendor - you'll get
at least a small step farther.
Regards

AR Invoice Numbering for Closing

Similar Messages

Maybe you are looking for