AR payment contra AP

HI FICO Gurus,
Good Day. Sorry I am quite new in FICO so i don't know how to settle my issue.
Normally, when we receive payments from customer we use F-28.
But now, when we receive payment from customer we need to contra it to our existing AP with them.
Say for example, I receive 60K customer payment but i need to contra it with my existing 6 invoices amounting to 63K, how can i do it? can i still do it in F-28 or i need to do it somewhere. Please advise. Thank you.
Hoping for your feedbacks.

Hi,
First entry :- Dr Bank         1000
                    Cr Customer 1000(Use F-02)
Second entry Dr Customer
                       Cr Vendor(Use F-04 as this is posting with clearing and no need to clear separately)
F-04 Process:-
PK : 04
Customer : XXXXXXX
Amount : XXXX
Click on choose open items(Vendor account and account type K)
Simulate and post.
Rgds
Murali. N

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Sequence in Payment Instruction Format

Hi All,
We need to generate an text file as per the format mentioned below in each Payment Process Request(PPR)
Header - Payment Instruction
DetailRecord - Payments
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Trailer
The problem here is we need to have a sequence to be used at header level which should be specific to payment process profile being used as a part of each PPR. Please let us know if this is possible through some setups.
We have seen a field called 'Sequence' in 'Payment Instruction Format' tab of 'Payment Process Profile' and tried using the same. But that is getting reset to 1 after each run, meaning every run is starting with the value as 1 instead of showing the same as 'Last Value + 1'.
Please let us know if we are missing some setups realted to the above mentioned sequence field.
Thanks,
Sreenivasa

Blindly fallow the tags..This will work..

Re: contra customer payment to vendor payment

hi gurus,
i have a doubt i need to get a payment from customer rs100 and i need to contra that amount to my vendor rs500 and i want to pay the balance amount to my vendor rs400 through cheque.
so is there any t.code to post this type of document? if anybody face this type of situation earlier give me ur inputs.
points will be assign for useful answers.
thanks in advance,
kk.

Hi KK,
If you have Customer and as well as Vendor to the same party i.e. customer and vendor are same, you can do following.
For that go to the common T.code F-53 for vendor payment and select there Othere accounts button in vendor open item selection level.
next one more screen will appear ,there give the customer number and select account type D
So you can pay the rest of the 400 and you can clear the customer also.
I am giving some setting for vendor &customer same senario
1) Create Customer Master Data for the Party.
2) Create Vendor Master Data for the same Party.
3) Go to tranaction for Change Customer, go to Control Tab and specify the Vendor No in Vendor field.
4) Go to Payment Transactions tab, select the indicator "Clearing with Vendor".
5) Repeat steps 3 and 4 for Vendor Master data change as well. Specify Customer No in Customer field of Vendor Master and also select the indicatro "Clearing with Customer".
In FBL1N, select the "Normal Item" to see the open item of your vendor. As it is posted as a normal item in that vendor account
In FBL5N, select the "Vendor Item" to the the vendor open item against selected customer.vise versa
May be this information is useful to you
If you have any doubt feel free to ask
Regards
Surya

Contra Entry & Cash/bank Payment

Hi All
I want to know that from where should i enter the contra entries ...Outing payments & Incomming payments or Journal Voucher.
There is a bit confusion regarding the daily cash and bank payments other than the invoices...which screen should i use outgoing payment screen or journal voucher.
looking for experts view..
warm regards
anand

Hi Jeyakanthan
Contra Entry means withdrawing cash from bank for office use.
JE: Cash A/c Dr
      To Bank A/c
or depositing cash into bank
JE   Bank A/c
       To Cash A/c
rgs
anand

Error -Account 'Down-payments clearing account' could not be found for area

When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
Deepak

HI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
   a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
structure.
   b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
   (Transaction AO90) in Asset Accounting Customizing. The same applies
   for the 'Contra account: Down payment posting'.
3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved   (AO90):
-Revaluation acquis. and production costs
-Offsetting account: Revaluation APC
Please run also programm RACKONTO where missing or wrong customizing
the accoutn determinations per company code is displayed
Also have a look at note 7595 in this regard.
Please assign points if it useful.
Regards
Ravinagh Boni

Advance payment to vendor through FBCJ

Hi,
While we are paying salary/imprest/other/travel advance to Employee vendor through t/code u2013 FBCJ which has no Spl GL. This payment gets debited automatically in Employees account ( 350110). Whereas salary advance should go to GL code 320080, imprest/other advances should go to GL code 320140 and Tour advance should go to GL code 320100.
Kinldy tell me if we want to pay vendor advance through FBCJ in cash where Special GL indicator option is not given in SAP, how we can pass entry through this FBCJ ?. Because in F-48 there is a option for Bank A/C GL.
With Regards,
Samrat

Hi,
Thnks for your reply. You have opened Clearing Account in your company. Because in our compnay they are doing this type of scenario thorugh Contra Account. Pass the entry through FB60 then F-43. Here nullifies conta account and then pass through FBCJ.
Kindly tell me while you are using Clearing A/c Dr. to Cash A/c Cr, which t code you are using. Is it F-02 and doc type SA. And while you use FB01 for Vendor A/C Dr. To Clearing A/C Cr. which doc type you use ? And Dr and Cr posting keys are 25 and 50.
And finally while you pass Vendor A/c Dr. To Cash a/c, you are using FBCJ in payment tab. Am I right ? Kindly tell me above queries..
With Regards,
Samrat

Incoming payments posting without clearing the customer open item

Hi,
Is there a way to post an incoming payment to a customer and let it sit as an open item?
I want to segregate the posting and clearing of AR payments.
One user posts the payments to the customer account.
Another user clears this payment against an open item.
All t.codes F-26, f-52 and f-28 all go on to processing open items and don't work for me..
Does anyone have any workaround or suggestion on how to accomplish this?
Thanks

I can suggest posting the cash to the customers account as an unallocated enty using F-28 - we use charge of the difference and the posting keys to mange this.
The the other users can contra the items to the open items using F-32 clear customer.

Check Numbers not flowing for Cash and bank (Contra) entries

Hi Gurus,
Checks are maintained manually. I have maintained check lots for payments for each bank to ensure that the check number matches with the physical checks. Check number 123456 is used for withdrawal of cash. However When I am posting a check receipt entry in FBCJ, the check number is not being picked from the check lot.
Dr. Cash
Cr. HDFC Bank. No check number is shown in the document generated.
When I make a payment to the vendor from F-58 the system is picking up check number 123456 for vendor payment.
Is it possible to pick up the check number from the check lot while making contra entries for cash withdrawal from Bank?
How to resolve this issue?
Should I remove the check lots numbers? If yes, How to enter the check numbers to match the Physical Checks?
Please Help.
Regards,
AVD.

brother,
can u please share the solution?

DME file issue: Payment run for Customers

Hi Gurus,
Please help me in the following problem.
I have done the configurations for automatic collection/refund using F110 for customers in our ECC 6 system. Iu2019m having a requirement as below.
1. Singular payments to be made for each customer transaction.  Have done that by checking u2018Singular paymentsu2019 check box in customer master data.
2. All payments should be collected in DME file at customer level even though the payments are multiple.  have done that by customizing the RFFOGB_T program.
3. Configurations are done for incoming (Receivables) and outgoing payments (refunds) in SAP and working fine.
Now the problem is, there is a requirement to net-off the monetary value of a customer in DME file i.e. if a customer having debits and credits then we need to net off the amounts and check whether itu2019s an incoming or outgoing payment to that customer. I have done the code changes for this requirement as well and it is working perfectly fine, however DME file produces 2 CONTRA lines one as debit to bank account and another as Credit to bank account (provided I have 2 customers in a run where one customer ends up in net debit balance, and another customer ends up with net credit balance). Our Bank doesn't accept more than one CONTRA in a single DME file.
Example scenario:
Customer1
Booking 1 -> 400 (Dr) & 200 (Cr)
Booking 2 -> 300 (Dr) & 100 (Cr)
Customer2
Booking 3 -> 100 (Dr) & 300 (Cr)
Currently If I run the payment run by having both incoming and outgoing payment methods, then my DME file will result as below
Customer 1 -> Dr 400
Customer 2 -> Cr 200
Bank account -> Cr 200
However our bank is not accepting the above DME since there are debits as well as credit data records in the same file.
Currently we are going with 2 separate payment runs, one for incoming and another for outgoing by this I could able to produce 2 DME files as below for the above customer bookings.
Payment run 1:
DME 1:
Customer 1 -> Dr 700
Customer 2 -> Dr 100
Bank account -> Cr 800
Payment run 2:
DME 2:
Customer 1 -> Cr 300
Customer 2 -> Cr 300
Bank account -> Dr 600
Both files are being accepted by Bank, however business is not agreeing this since for every customer transaction bank charges client. (There will be 2 transaction for same customer in the same day)
Anybody encountered the same problem? I need some suggestion on how to produce 2 DME files in a single payment run, one having only net debit balance customers and another having only net credit balance customers, so that on a particular payment run a customer will have only one transaction going into bank either Credit or Debit. Basically I need to produce DME files as below for the above customer bookings
Payment Run 1:
DME 1:
Customer 1 -> Dr 400
Bank account -> Cr 400
DME 2:
Customer 2 -> Cr 200
Bank account -> Dr 200
Please help.

Client has a difft scenario.
They pay to the customers for warranty and incentives. 2 ways to pay to the customer: generating payment run F110 within AR and the other being F110 from AP where all the customer open items are closed and sent to AP for payment using a custom program.
The problem with this is they have two interfaces each from AP and AR and aslo a custom program.
Now, solution is to pay all customers thru AP by setting each customer as vendor so that all the open items are picked in the payment run.
Next solution is to have single interface but paymentruns seperately from AR and AP. Both would send the files differently to Bank when paymnt run executed. Concern here is when both Ar and AP send files will the interface be able to handle it like 2 difft files or should there be any consolidation kind of thing.
Another question is, do we have to set up all customers as vendors in order to pay to the customer thru AP. There is customer accounts field where range of customer accounts can be added. Just by adding customer accounts, does it pick up the items for payment.
Please reply.
Satya

Payment Requisitions and/ or Invoices?

Hi All,
I've a question regarding the Payment Requisitions.
First I describe my Contrcat Manager Set up and use:
I manage contracts related to projects. I have invoices of committed Contracts and from the Project Subcontrcators,, which I receive and of course Invoices of Budgetes Contr that we isssue to the Project Owner. But none of them uses Contrcat Manager, so therefore I enter the data on their behalf to have a overview about the contracts.
If I want to use the Payment Requisition, how would it be chronological? Because till now I enetred the values of the invoices, which we received and issued.
Do I actually have to create the Payment Requisition (on both sides: 1) Our side as General Contrcator and 2) Subcontractors' side) first and then enter the invoices.
Would the Subcontractor for instance initially provide me the requisition first and issue the invoice on the agreed amount????
Or is this section only in accordance with the progress that have been preformed? However don't I normally get the progress out of P6 (Project Planner) when the projects are linked and I have linked the line items with the Activities??? Is this may be the intention of using the SoV, to get the Progress out of P6??
I would appreciate any kind of clarifications or suggestions in this matter.
Thanks!

First, you do not need do use P6 in order to use the Progress Payments in Contract Manager, but that is a nice feature assuming you can associate a line in your SOV with an activity in the schedule AND that the progress in the schedule and approved upon prior to processing payments.
In the past, I have managed both sides of the Payment Requisitions by first creating one requisition each period for each subcontractor (commitments). Once all have been Certified, then the Payment Requisition to the Owner (budget) is created. Typically, this has been a summarized version of the detail contained within each committed requisition. For example, a subcontract for steel may have 10 lines in the SOV, but is then summarized to one line (by cost code) on the requisition to the owner.
I have created reports that perform this summarization which then makes it simple for data entry. I also had a report that would double check that the amounts matched prior to certifying the requisition to the owner.
Rick Marden
[email protected]

Consolidating In/Out Payments for BPs who are vendors and customers

Hi
We do business with a number of companies who are both vendors and customers and I am wondering if there is a better way of dealing with contra payments..
At the moment I would do the following:
I want to pay a supplier's November AP Invoices but they also owe us (a lesser amount) for November AR Invoices....
1. I create an incoming payment for the amount of the AR Invoices but deposit the payment to a 'contra' account instead of our current account. (No actual funds have been received from the supplier/customer)
2. I create an outgoing payment in the amount of the balance of the 'contra' account which pays off some AP Invoices in full and one AP Invoice in part. I choose the 'contra' account as the payment account.
3. I create a second payment for the balance of the part-paid AP Invoice and the rest of the due AP Invoices. I choose the current account as the payment account.
4. I send the supplier/customer 2 separate remittance advice notes along with a single cheque in the amount of the 2nd payment..
Is there a better way of doing this which doesn't rely on me remembering to check whether a vendor is also a coustomer and whether they owe money for the relevant period before I do a payment run?
Thanks for any advice (SAP 2007A)

Check this WIKI, How to offset a business partner who is simultaneously a supplier and a customer?
[https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=69861411]

Payment guarantee procedure key in customer master

Hi ,
System determines payment guarantee procedure by
1. key for doc guarantee proc from sales doc type
2. customer payment guarantee procedure key in customer master
However , I am not able to find the field in XD02 for maintaining cust payment guarantee procedure.
Can some one help me in locating that field . Can this customer master screen be controlled through field screen.
Regards,
Mrinal

Mrinal,
in Customer master , we can see the field in Sales area data billing tab.
But if u are nt able to see in that then i guess that fields are suppresed.
For seeing that do this
go to transaction OVT0
select your account group then On Field Status group, double click on the word Sales data then on the word Billing.
In this go to Hedging and credit contr. area which may be suppressed, it means that the field above is not visible in the customer master data. Make this fields visible.
Thanks,
Raja

Checks & Bank Transfers (ACH) for Payment

I'm new to SAP Business One moving from QB Pro. Is there a way to post a Bank Transfer without creating an A/P Invoice. I would like it to post to a specific G/L account with having to create a new vendor and invoice since it is a one time thing.

Hello,
You have a three option.
try this and discuss with client for your scenario.
First
make outgoing payment on account and select payment means as bank transfer .
Second
You can make contra voucher means transfer amount one bank to another bank (With the help of Journal Entry).
Three
Make to cheque for payment with credit account and debit account(TO order) in out going payment form.
After this if you need to reconcile then select and do with another account ledger
Thanks
Manvendra
Edited by: Manvendra Singh Niranjan on May 13, 2011 10:51 PM

FBRA - Payment was posted withholding tax

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Now when tried to reset (FBRA) the pyament document it is saying Payment was posted with withholding tax.
How to reverse invoice without reversing payment document?

You can not reverse the invoice without reversing the payment document.
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Regards,
SDNer

I have to supress one field named PAYMENT GURANTEE PROCEDURE

hi,
i am trying to supress the field called payment gurantee procedure in CMR through OBD2.
but
unfortunately i am not able to find the field in customer master data in OBD2 in the relevant accoutn group.
help me on this..
regards,
balajit

Hi,
Go to OBD2 tcode and then double click on the Sales Data that is present under the Field Status Section.
Now, under the select Grouop section double click the Billing option.
Then you see the field "Hedging and credit contr. area", in that select the option Supress.
Note to ensure double click the field "Hedging and credit contr. area", you will find the Payment Guarantee Procedure field.
Regards

AR payment contra AP

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