Archiving a project

Hi all,
Just have a quick question - how do you archive a project once it's complete? I've discovered that unlike the handy "collect project" option in after effects, Encore offers nothing to help with the final step in any project - archiving.
How do you save your projects? do you zip them and all the relevant media into one giant .zip file, or just save the media and metadata in different, specified locations?
Dan

Have you tried the "Save As" option from the File menu?
Additionally, it might also help to go to where the project is located on your system (look for the .ncor file) and copy the entire structure across to an archival drive. When you need to revisit, it should be easy to reload the entire structure back where it was originally located to re-edit....
We've successfully opened up projects sent to us in this way from external drives with no problems.
You may have to re-link "missing" assets if the relocation is not to exactly the same place, and the cache will certainly need to be rebuilt (which may take time depending on how large the video & audio assets are), but it will work.
Before you delete the original though, it would be a good plan to test the backup by moving the source files, and copying the backup across & then opening this. It almost certainly won't appear in the start-up list, but should be accessible through "File/Open" dialogue.

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CS3 How to archive finished projects and erase all draft materials without losing final versions.

I have two questions, both related to system management. The first is simple and the second is more complex.
First, I hate that every time I open a Premiere Pro project I have to remember to reset the scratch disc settings because they are carried over from the previous project rather than being project-specific.
Is there a workaround so that the scratch disc settings can be attached to each project so they don’t need to be reset each time one reopens a project?
Second, I presently distribute my work over four (4) 1-TB drives as follows.
Drive D contains my Premiere (prproj and related) files as well as Encore (ncor DVD/BD burn files).
Drive E contains all captured files (transferred from tape).
Drives F and P are scratch drives where all the preview files are stored, both audio and video.
Presently, scratch drives F and P are full, project drive D is nearly full, and I am finished editing the projects which occupy these drives. Drive E, however, still has plenty of unused space.
What I want to do now is to archive the finished projects, along with associated preview files, source clips, and burn files on the E drive, which has plenty of free space remaining. Then I want to delete the project and associated assets from Drive D and erase both scratch drives F & P so that I can reuse those drives for new work.
To do that I have tried using the Project Manager to “collect files and copy to new location” to collect and copy each project to its own folder on the E drive.
The problem is that, having done that, and removed the preview files and project files from their original locations, when attempting to open the now relocated projects from their new locations, the relocated projects continue to look for the associated preview files in the old location (drive F or P), even though all the files associated with each relocated project now reside on the same drive in the same folder. It appears that the Project Manager does not associate the preview files and source clips that it relocates with the project files that it relocates.
Can someone explain this and how best to accomplish my goal of relocating and archiving finished projects along with their associated previews and source materials so that the originals can safely be deleted?
Thanks.

Is there a workaround so that the scratch disc settings can be attached to each project so they don’t need to be reset each time one reopens a project?
Yes. Upgrade to CS5.5. (This feature first showed up in CS4.)
What I want to do now is to archive the finished projects
You can safely delete everything on the F and P drives. Previews can simply be rebuilt. No need to waste space trying to save them.
Save the project files on the D drive. Delete the media on E (you can always recapture if you need to rebuild).
Do not use the Project Manager. Premiere Pro is an NLE. Use it for it's intended purpose. Use a real file manager (Windows Explorer on the PC, Finder on the Mac) to execute file operations.

Edit in iMovie using archived iDVD project?

Well it looks like I may done something rather stupid. Before the holidays I produced a family vacation video, burned the DVDs and sent them out to all my family members. After watching it they pointed out some typos in some captions and some editing mistakes, so I wanted to go back and fix those and burn new DVDs. But I just realized I'd archived the iDVD project but not the iMovie project. I trashed the iMovie project to recover disk space. So now I'm left with just the iDVD archive.
Is there any way to recover my iMovie project from the iDVD archive?
(I can't believe I trashed my iMovie files. That just isn't like me at all. <shame>, <embarrassment>, <lesson learned>)
iMovie HD
iDVD 6
- Lofty

You can recover the movie from the archived DVD project but the movie may be in several sections/clips. Just Control-click on the archived iDVD project file and select "Show Package Contents" from the contextula menu. Then go to the Resources/MPEG.nobackup folder.The sections/clips should be in there.
You can import those clipes into iMovie but won't be able to edit the captions, only cut them out and put new captions in over new clips. If you added captions to a black background and not over the movie itself you could cut out those sections and add new sections. But if you have to cut out parts of the movie with captions to add new ones that could lose a good bit of the original movie. In that case I thiink going with the typos would be the better solution.
When you're done use the Share ➙ Media Browser menu option with Size = Large. This will give a better final image than Share ➙ iDVD will. You will have to delete the existing movie file from the iDVD project and add the new, editied movie.
OT

Re-edit archived iDVD project?

Hello,
How do I re-edit the iMovie underlying or embedded inside of an archived iDVD project on an external hard drive?
I have scoured MAC.help & TMManuals, and cannot find.
Thanks,
Scott

Rich,
What I think you are correctly saying is that these .avi movies, while not editable in themselves, when dragged into an iMovie project they can be edited to a limited extent --by splitting them, inserting photos or new clips in between, new audio, etc, and then dragging the new iMovie project back into the iDVD.
Yes
And this could be done whether or not you had the original iMovie project available.
Yes
You just could not as extensively edit it as if you actually had the original iMovie file to work with.
Yes
+++++++++
We are in complete agreement

How to get video from archived DVD projects (.dvdproj)

how to get video from archived DVD projects (.dvdproj)

Command (right) - click on the archived project file to open the package with the Finder. Go to the Contents/Resources/Assets/AV folder where the media files are stored.
OT

Not able to archive iDVD project

I cannot get iDVD to archive my project. I get the error message "there was an error while saving the project". I found a couple of discussions on this very error message, both led to insufficient disc storage. This doesn't seem to be an issue in my case and I am unable to figure out what the issue is. I have burned the project first to a disc image and from there to 2 DVDs, both without a problem. I want to archive the project in case I want to change to wide screen formating in the future. OK here's the low-down. The project info window gives the size of the project as 2.24 GB and the available space on my HD as 283.9 GB, when I attempt to archive, the drop down window gives the size as 7.543 GB. Color me ignorant, and you can use dark shades when it comes to this stuff, but isn't that plenty of room? And what's up with discrepancy in project size? The primary "asset" is an iMovie that weighs in at 8.17 GB prior to being exported to iDVD and consists of still photos out of iPhoto with transitions and other edits all rendered in iMovie, so no permission issues I can ascertain. Thanks for your assistance.

Thanks F Shippey… I am attempting to save the archive to my internal HD. I attempted to save to an external drive that is formated for Mac OSX to see if that made a difference but came to the same conclusion, the same error message. Per one of the discussions referenced in my original post, I checked the cable to the exterior drive, it is an OSB cable, not the preferred Firewire, but is that really significant? Both drives have plenty of space left if seems to me. Is this the only line of inquiry there is to this issue? I did attempt to archive another iDVD project that I'd created a while ago to see what happened, but, no surprise, some of the assets couldn't be found and I couldn't retrieve them. I am leery of this project ending up the same way. T.T.

Is archiving a project as simple as coping the Library

How do we archive a project under the new file concept?

MMake a new folder on an external drive and copy the library into it. Open the library and run the consolidate function to copy all the media into it. Find any non-standard fonts or third party plugins or Motion elements used and copy them into the folder. You might want to make a note of how the plugins are installed. That should give you everything.
P.S. before you copy the library you might want to use the delete generated media function to trim down the size of extraneous media that can be re-generated as needed.

How to edit archived dvd project adding/replacing video/audio??

I want to reduce my workload videoing and creating DVD's of a dance performance this year using the archived show from last year in iDVD and just importing the new video w/chapters from iMovie. Has anyone done this? Any advice?

Brian,
If you "archived" the iDVD project then the answer is yes it's pretty easy - I recommend you do that this year!
If you didn't archive the project, then you've got some work to do. There are some applications like DVDxDV, MPEG Streamclip+the Apple MPEG2 Playback Component, and ExportToQT (which come with MPEG2Works) that will convert the VOB MPEG 2 video files on your DVD back to DV files that iMovie or FCP/FCE can use again. But it is time consuming to convert back, and some of these apps are easier than others.
You might try DVDxDV to see what's involved. There is a trial version. Even so, you'd need to re-build the menus, etc...... and if you have all new video, I don't think it will help much.
So my bet is you'll be better off just starting from scratch this year.....but then archive the project to use next year!
http://docs.info.apple.com/article.html?artnum=164936
John B.

Data Transfer Not Up-To-Date and To Be Archived at Project definition ?

Hi All,
I want to know about the statuses "Data Transfer Not Up-To-Date and To Be Archived at Project definition level?" In documentation Flagged for Transfer and To Assign are only mentioned.
Thanks and Regards,
Arti.

Hello Arti,
the system sets this status when there is a problem with the replication. For example, in the customizing of your project type (accounting area) you have defined the type of transfer as 'Automatic as of release of project'.
Now, for example, you have a project that has status 'Created - Transferred - Data Transfer Not Up-To-Date - Assigned', this means that the replication is not yet complete because according to the customizing setting you need to release the project first.
Hope this helps!
Best regards,
Silvia

IMovie: Can't Choose Place to Burn Archive of Project; says file too large

I Need to Archive My Projects in iMovie to free up space on my harddrive. I am getting a message telling me that there is too much info. to burn on disc, however, it does not ask me where I want to burn it; no choice of using a Dual Layer DVD or even an external harddrive which is obviously large enough to accommodate the file.
Can I archive to any external harddrive or does the harddrive need to be formated specifically for Apple? I don't see anywhere where I can choose where that Archive will be burned; only to disc. The software, iMovie, appears to assume a basic DVD disc will be used and doesn't allow for Dual Layer or external harddrive selection. Why can't I Archive my project in a selected location?
Mac Dual 2.7GH Mac OS X (10.4.4) Using EyeTV200

The crucial word here is "burn". The menu command File > Burn Project To Disk lets you burn an archive of your project onto a DVD. It's not used to archive to a drive.
Sorry, I have no experience with Dual Layer drives so I don't know if iMovie 6 can use Dual Layer or not. It may not. Searching for "burn" in iMovie Help didn't help.
If your can't burn to a Dual Layer with that command, you might try using the Finder to burn the project onto the DVD. It should be able to handle saving files on a Dual Layer disk. Search for "Dual Layer" in Finder Help.
To create an archive on an external disk, use the iMovie 6 menu command File > Save Project As. That saves a copy of the project on whichever drive you choose.
Yes, that volume must use the Mac OS Extended disk format, the standard Mac file format. If it's a different format iMovie can't reliably save to the volume. (Most FireWire drives ship with a different format.) Use the application Disk Utility to erase the drive.
Karl

Archiving FCP7 projects

We are hoping to move finished FCP7 projects off of our hard drives to free them up. What is the best way to archive the projects so that we will have full access to them in the future for possible re-editing in FCP?

We have created a project folder that has sub folders for audio, photoshop, motion gfx, project, etc.
Anything used in the edit is in this folder. If it isn't we would move it there and reconnect if neccessary.
We keep copies of any cards(entire card structure) of footage from the field in one folder and any capture scratch, transcodes etc. in another. All of this is then cloned to a second drive so that we have two copies of everything:
project elements, shoot source, capture scratch
The important thing is to ensure is that the project is reconnected to the current location and nothing like a lone audio file, jpg, or mov file is still in some wierd place you totally forgot about.
Doing show source from the column view can help greatly with this.
Media managing is an option but you need to know how the project will need to be accessed later.
If you need every frame of every clip available for later use I wouldn't recommend MM unless you just want to copy everything in the project or sequence to a different drive.
If you only color corrected the footage in your final sequence and want any other elements in the sequence saved somewhere else I would use MM.
MM can be used for all or just a portion of your project.

Archive massive project

Hey all. I am finishing a massive edit on a long documentary and need advice on the best way to archive the project. I have over 200 hours of footage and numerous bins and sequences that I want to save. Is there anything in print anywhere to help me?
I have never archived anything let alone a big project like this. Any help would be so appreciated.
best

Just archive the project file, any pictures and music and SFX...and then the original media, be it tapes or tapeless. No need to keep ALL of the imported/converted media.
But, if you want to do that, then use the MEDIA MANAGER and the COPY function...delete unused (meaning footage NOT used in the cut), and give yourself 1 second handles.
Shane

Archiving a Project in cProjects

Hi,
This is regarding the Archiving of Projects in cProjects. If any one has document which guides me for archiving Projects, it would be very helpful.
(cProjects 4.0)
Regards,
Sujay G
[Mail to: [email protected]]

Hi Sujay,
Download the detailed Configuration Guide in the SAP Service Marketplace under service.sap.com/instguides-> Installation and Upgrade Guides -> mySAP Business Suite Solutions---> mySAP PLM in the section entitled Archiving.
Rgds
Rehman
Mark Useful Answers

Archiving fcpx projects

What is the procedure for archiving finished projects? Which files (projects/events, ect...)?
Is there a way to get rid of the large files of the transcoded media and only keep the smaller original media and re-transcode if the project is needed again?

Inside a specific Event's folder are to sub-folders. Original Media (if you opted to copy it in to the Event folder), and Transcoded Media (if you Optimized and/or created Proxies). You can delete the Transcoded Media folder, but look inside it to be sure.
Before anything, you want to "Organize The Event" to be safe.
http://www.fcproxuniversity.com/FCPro_X_University/Extra_Credit/Entries/2013/3/1 7_Consolidating_%26_Transcode_Events_Before_Backup_or_Transfer.html
Then you can delete the Optimized Media, and archive that Event's specific folder. Any Projects that link to it will have to be archived along with it, or you'll have trouble.
To backup FCP X drives, here's an article on that.
http://www.fcproxuniversity.com/FCPro_X_University/Extra_Credit/Entries/2013/3/1 1_Carbon_Copy_Cloner_For_FCP_X.html
AN ALTERNATIVE, and maybe easier method would be to delete the Transcoded media, laucn FCP X, relink to the original media.
Then go to the Project, in the Library, right-click it and select Duplicate. Then select "Duplicate with referenced Events". Point that to the drive you want to archive it on. Then delete the original Project and Event.

How do I archive iDVD project? Best/Smallest size?

Hi,
I need to know the best method to save a movie project that was made in imovie, then burned to DVD using iDVD. I want to save a copy of the finished product for archival purposes on an external drive. I want to be able to pull up this archive and be able to burn another copy of it to DVD or just be able to view the archived movie on my powerbook (directly from the external. I want it to be saved in the smallest size. I am ruling out saving the imovie project, as that is usually up to 12 or 14gb. I tried to save the iDVD project that was burned to a disc, but I wasn't able to view that again, or burn it to another dvd disc? Would it make sense for me to edit the project like always in imovie, open iDVD, and save it as a disc image first, and then burn it to DVD-R whenever I need a copy? And if I do this, is the disc image file going to be able to be viewed on the powerbook, without using the burned DVD? Also, I read on here that the iDVD doesn't have an option to burn to disc image? I know Toast Titanium does. I have that also. But, can I edit the movie in imovie, and then just open Toast Titanium and use it to make a disc image? And then at a later date, call up the disc image with Toast and just use Toast to burn a DVD? Also, I should note that I will need to burn 2 imovie projects to the DVD (they are 1 hr long t.v. episodes each) I need to put 2 episodes on each DVD. I know how to burn them from imovie directly to iDVD, but then I am back to the whole question of archiving them in something other than imovie projects or iDVD projects?????????
Thanks to anyone who can advise
-Tom

Oh my, where to begin.
If you think you will ever want to change your saved iDVD project (change the menu, add more videos) then keep the Project file. That is what iDVD can read. After you've burned a DVD (or made a disc image) with iDVD there still is an encoded MPEG inside the Project file. So you don't need to save the iMovie, just the iDVD project file (or project folder if your version has more than just a file).
A disc image is the same thing as having the video DVD written to your hard drive. iDVD doesn't open a DVD; nor will it open a disc image. When you mount a disc image (double-click on it) there will be a new icon on your desktop. If you open DVD player, it will play the movie from the mounted disc image the same as if it was playing a DVD disc. You may need to choose Open VIDEO_TS in the DVD player File menu and select the VIDEO_TS folder in the mounted image in order to play the video. If nothing appears on the screen, press the space bar to start playback.
Disc images are burned in Toast using the Image File option in the Copy window. You can burn one disc image to one DVD.
What I recommend is that you add your multiple movies to your one iDVD project before saving a disc image or burning a DVD. iDVD 4 can handle up to 2 hours of video per DVD, although I think it is best to keep at near 90 minutes or less for best quality.
As for saving a copy for future use: you need to save the iDVD project itself if you want to re-use it in iDVD. If not, you can save a disc image which is the same as burning another DVD except it is on the hard drive. By the way, Toast can make a disc image from your burned DVD. Insert the DVD, select it in the Toast Copy window and choose "Save as Disc Image" from the Toast File menu.

Archiving a project

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