Assign G/L Account to Accounting Document on Invoice Posting

HI Experts,
Sorry if this had been asked already in many forums, I am new to FI Configuration. How does the posting in Invoice determine which G/L Accounts are posted in the Accounting Document?
How is it being configured and where should it be maintained?
Thank you for your answers.

Hi,
Refer to the following link
http://www.sap-img.com/financial/integration-of-fico-with-other-modules.htm
Also you can refer to the ibyc documenttation.
Regards
Milind Sonalkar

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CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
Thanks & Regards,
shashi kanth.

Default a gl account in account in a purchase order with account assignment

Hi all
I need default a gl account in account in a purchase order with account assignment P. can somebody help me. They have used a gl account which is not correct.
Thanks

Hi,
Please refer posted tread in the forum
default G/L account for purchasing documents
Regards,
Santosh

GL account for FI document from sales

Dear Experts,
I have requirement to group line item in FI document generated by SD billing. Details of my Sales pricing procedure as follows:
1. PR00 ERL (account key)
2. ZB00 (discount) ERS (account key)
I assigned the same GL account for PR00 and ZB00.
When I release to FI for my billing document, there are 2 line item for PR00 and ZB00 (the same GL account). My question is: can I combine 2 lines item to 1, with the value is total of them.
Pls let me know when to change to get this value.
Thanks,

One is value based condition type and another one is percentage based condition type and this being the case, I am not sure, whether you could succeed in this.
For information, there is a provision such that in billing document if you have 5 line items and in FI, if you want to consolidate into one line item, the same can be achieved as follows:-
Go to IMG -- Financial Accounting --> Financial Accounting Global Settings --> General Ledger Accounting --> Business Transactions --> Integration --> Sales and Distribution --> Perform Document Summarization for Sales and Distribution.
There make the settings according to your requirement but again, I am not sure, whether your requirement can be met.
thanks
G. Lakshmipathi

No accounting document for asset post goods

Hi Friends,
I created asset PO, and goods receipt it. but I realized that there is no accounting document against this post goods.
Did I miss something?
Pleaser advise.
thanks,
Linda

Hi
Check in transaction code OME9 for account assignment category A whether GR non valuated in ticked. It might be ticked.
Then in PO also you see that check box in delivery tab. It is a standard behavior. if it is ticked
Then invoice verfication asset gets debited and vendor gets credited. No GRIR clearing account involved as it is non valuted GR
Regards
Antony
Edited by: Antony James Vijay on Mar 16, 2010 7:37 PM

Tcode to check GL account for billing document

Hi,
can i check the commercial billing document will pick which GL account. Is there is any T Code to check before releasing the document .

Dear Maheshwari,
While doing the billing
Check in VKOA with
APPLICATION : V
Condition type : KOFI
Chart of accounts: which is assigned to your company code
account assignment of customer : from billing header
account assignment of material : from billing item level
account key : maintained against your condition types which are relevant for accounting in pricing procedure.
This will give the detail on G/L to which the posting will happen.
Thanks & Regards,
Hegal K Charles

Document type for Posting to Accounting

The standard program RPRFIN00_40 is used to Post to Accounting.
The document type is specified at the Posting Doc.
it has a parameter ID BAR.
I assign BAR at the user's parameter via SU01, however the document type did not get default.
Any one can advice?

Hi All,
To put different document type other then the standard AB that SAP sets for all users, you will have to apply the SAP Note 340977 (if not applied already).
P.S. This note had come with support pack SAPKE47095.
After Implementing this note or import the relevant Support Package. We can then maintain the attribute DOCTYPE_PRFI in the view TA20SWITCH, and maintain the receipt type as a value. If the attribute is not created or if the value is blank, the default remains AB.
Thanks,
Vaibhav

Reg. G/L Account in Account assignment is not assigned automatically

Dear Experts
I am creating purchase requistion then the G/L account in Account assignment doesn't assign automatically after I entered the Plant and Storage location.
What are the steps to the G/L account assign automatically when I create Purchase requisition.
Pls help as soon as possible.
Thanks
Rajakumar.K

Hi,
It is understood that you have assigned the G/L account in VKOA; but not traceable in the sales order. In VKOA, if you selected the first combination, check for 1. Condition type for account determination [KOFI or KOFK], 2. Account assignment group for customer, 3. Account assignment group for material.
KOFI is for account determination; whereas KOFK is for account determination with CO.
The account assignment group assigned in VKOA should match with the Customer and material used in sales order.
After creating the sales order, you can check the account assignment. Display the document; Goto environment >> Analysis >> Account determination. Click on the u2018condition typeu2019 to see whether the GL account is determined or not. Click on the access to check how the G/L account is determined.
Hope this information will be useful to you.
Regards,
K Bharathi

FB01 - Can we use assignment field to mention GL Account ?

Dear Experts,
We have a requirement regarding India GAAP and in this regard kindly share your valuable inputs.
We are going with account solution ( maintaining multiple accounts)
Current Plan
In this context, we have to maintain many GL Accounts.
Hence we want to maintain few GL Accounts say a single P&L Accounts for IGAAP, wherein while posting IGAAP accounting entry.
We wish to use assignment field to reference the original GL Account against which this valuation entry is posted
Eg: As per US GAAP
       400000 GL Depreciation Plant & Machinery Debit $5500
       200000 GL Accumulated Depreciation Plant & Machinery Credit $5500
      As Per IGAAP, Depreciation amount is $6100, hence the valuation difference ( $6100-$5500= $600)
Line 1-     999999 IGAAP Depreciation Valuation Difference Debit $600
Line 2-      299999 I GAAP Accumulated Difference Credit $600
In the Line Item 1 , in the assignment field , we mention GL Account 400000 as reference and
in the Line Item 2 , in the assignment field , we mention GL Account 299999 as reference.
Query
Can we make a setting in assignment field that GL Account only should be used for the document type, otherwise it should an error.
Note: We would be using seperate document type for the above IGAAP postings.
Regards
Sanjai

Hi,
You can set up a validation for this through OB28.
Thanks,
Vinod.

Link between GL account and Billing Document

Dear SD Gurus,
We are involved in a BI report generation. In the sales report customer wants to bifurcate the sales into Domestic and Export. They are give a logic of taking this bifurcation from GL account. Customer is maintaning 2 different GL account 40000000 - Export and 40100000 for Domestic.
My question here is How i will relate GL account to billing document? If yes, please tell me the table where i can find both...
With Regards,
Balachander.S

hello, friend.
one way of looking at this is through account determination. billing documents are posted to accounting (and therefore, accounting documents are created that are linked to the billing document) based on settings in account determination.
please check if the postings to GL accounts are based on any or all of the following:
1. sales organization
2. account key (e.g. ERL for revenue)
3. account assignment group (customer, material, etc.)
4. condition type
we use t-code VKOA to do account determination.
regards.

Accounting documents are not posted for Excise invoice

Hi,
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
2. where we will maintain number ranges for excise invoice..?
Thanks
Rao..

hi
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
Not sure but can u try to relese this to accounting
2. where we will maintain number ranges for excise invoice..?
Excise invoice number range is depend on Excise series group.
T-Code : SNRO
Following is the No. Range Objects related to Excise, select the proper no. range object as per your requirement.
J_1I57FC - 57FC Number Range
J_1IARE1 - ARE1 Doc No object based on Series Group
J_1IARE3 - ARE3 Doc No object based on Series Group
J_1IBOND - Excise Bonding: Bond number object
J_1ICERT - Withholding Tax Certificates (India)
J_1ICHLNNO - Internal number range for challans
J_1ICONPLA - Consolidated PLA serial no. generation
J_1IDEPINV - Excise Invoice Number for Depot Invoices
J_1IEXCEXP - Export excise invoice number range
J_1IEXCINV - Excise invoice number
J_1IEXCLOC - Local excise invoice numebr range
J_1IEXCTST - Excise invoice with intervals
J_1IEXINEX - Excise invoice number for export
J_1IINTNUM - Internally document number to be generated
J_1IINTPR2 - Despatch serial number
J_1ILIC - Excise Bonding: License number object
J_1IPLA2 - PLA part II number range object
J_1IRG1 - RG1 Number range object
J_1IRG1_T - No. Range for RG1 - Excise group / Material
J_1IRG23A1 - RG23A part 1 no. range object
J_1IRG23A2 - RG23A part II number range object
J_1IRG23C1 - RG23C part I number range object
J_1IRG23C2 - RG23C part II number range object
J_1IRG23D - Folio Numbers for RG 23D
Check the link
Re: Excise Invoice Number Range
excise invoice and domestic invoice sharing same number range

Assigning value to an input account

Hi,
We have an input account in our Account dimension. In the rule file (maybe in the consolidation routine) can we write a code which assigns a value to an input account. The assigned value maybe another account value or a static value based on a logic.
Thanks

If by "input account" you mean a leaf-level account that has no children, the answer is "yes", but with a qualification. In normal circumstances, for the rule to post the value to the account it needs to have the "IsCalculated" parameter set to "Y". This means the account can no longer have data posted to it via FDM, grids or forms.
The other possibility is the use of allocation functions &/or routines but this is an area I have not explored personally in HFM.

No account assignment exists. Enter an account assignment.

Hi Experts,
I am trying to create SC with 'Limit Item' (SRM 4.0, Classic scenarion)
Cost assignment: Percentage distribution for Multiple Account Assignment Cost Center.
When I enter all the details, and click on check, I am getting error: No account assignment exists. Enter an account assignment.
What am I missing here....?
Thanks,
Dhananjay

Hello,
In ERP system , check the cash management settings for the company code used in the SRM - ERP integration here.
Goto Tcode - OBY6 in the erp and navigate to the company code details. Check if you have activated the check box "Activat CM"; with this check box ON you cannot create your PO successfully.
Uncheck this setting and then try.
Best Regards,
Rahul

Accounting document while doing Post Goods Receipt

Hi,
The scenario is like this.
1.     Sales order1 is created.
2.     Delivery document created; PGI (post goods issue) is done. Here the movement type is 601.
I want to get back the material (equipment) for some reason; I want to check the material for its condition. If there is any damage, I have to charge the customer. So, the material will be received to Return stock by return sales order with reference to the first sales order1 (Movement type 651); then will be sent to Quality (Movement type 457); if it is not damaged will be sent to unrestricted stock (Movement type 321) by transaction code MB1B.
When I am doing the PGI, the accounting document is created; the Inventory account is credited and COGS (Cost of goods sold) is debited.
When I am doing PGR (Post Goods Receipt), the accounting document is not created (Movement type 651).
I have created a new u2018Schedule line categoryu2019 (YL) for the return process with the movement type 651.
I want to get an accounting document while doing PGR. The inventory account is to be debited; the COGS is to be credited.
Can I get the accounting document by changing the movement type in Schedule line category u2018YLu2019?
Please guide me in this regard.
Regards,
K Bharathi

Hi
Can I get the accounting document by changing the movement type in
Schedule line category u2018YLu2019?
Yes in your schedule line category if the movement type is not 651 then an accounting doc will be created
For movement type 651 there wont be any accounting document
In returns (651M.Type) If a returns delivery exists, the return should be posted in the Sales (SD-SLS) component, not in the Inventory Management component.
Depending on how Customizing for Sales is configured (the movement type is configured in the step Define Schedule Line Category), the delivery is posted to the following stock:
- Blocked stock returns (non-valuated, not unrestricted-use) (movement type 651)
- Unrestricted-use stock (movement type 653)
- Quality inspection stock (movement type 655)
- Blocked stock (movement type 657)
If the given quantity is posted to blocked stock returns first, you can make a manual goods movement posting in the Inventory Management component to transfer the quantity to valuated stock.
So, when the goods arrives in so called "Block stock returns" it is not your property, it belongs to the customer (the ownership has not changed) - it is not valuated. Whiles you post the goods to your own (plant) stock by 653/655/657 it becomes your property that's why it is valuated and material document will be created
Regards
Raja

SO number as reference in accounting document created when posting GI

Hello,
In the header of accounting document, which is being created after posting goods issue, in the "Reference doc." field delivery number is displayed.
Is it possible to have in this field sales order number?? If so, where can I change this set up?
Regards,
Sylwia

Thank you for your advice.
I chcecked the VTFL and I can only see that in this transaction you can do this kind of settings and change the reference field but in accounting document which is created after posting a billing document (and I would like to change it for accounting document created after posting GI when the billing doc. does not exist yet)

Assign G/L Account to Accounting Document on Invoice Posting

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