CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
Thanks & Regards,
shashi kanth.

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Account 0001-40000011 not allowed to be balance sheet account

Dear SAP,
I received these error messages when try to assign GL to asset in SPRO (Financial Accounting>Asset Accounting>Integration with the General Ledger>Assign G/L Accounts
Account 0001-40000011 not allowed to be balance sheet account
Account 0001-40000011 not defined as P40000011L account
Account 0001-11004010 not allowed to be defined as reconciliation account
Diagnosis
Account 0001 is defined as a balance sheet account in chart of accounts 40000011. This definition is incorrect for the circumstance Clearing account for revenue from asset sale.
You should note that the Customizing definition of the respective depreciation area also has an influence on the consistency check for the general ledger accounts. This particularly affects depreciation areas that are set up for managing investment support measures on the liabilities side. In order for the consistency check to be correct, it is necessary for you to set the correct indicator in the definition of depreciation area.
How can i correct the errors? Is there any setting in configuration i have to do it first.
Thanking you in advance.
TQ
Regards,
Nazrul

Hi,
Please check when you assing the general ledger account in transaction code AO90 please give the general ledger accout pertaining to asset in aquisition account assignment please give the general ledger accounts pertaing to expenditure and income account in Retirement acount assignment.
and please check you gl accounts also it correctly created under bs/ or P&l accounts
Thanks
Ramesh
Edited by: ramesh chennu on Dec 29, 2009 5:44 AM

Assignment of Default profit center to Balance sheet Account

Hi Gurus,
Is it possible to assign default profit center to balance sheet accout code ?. If it is possible how to do?
Many thanks,
Panneer

Transaction code: 3KEH
1. Define account(s)
2. Next, click on PrCtr Determination
3. Then, under Maintain Entries, click on Rule Values and complete the settings here.
Elias
Edited by: Elias Akorli on Dec 7, 2009 3:49 PM

3 way match on balance sheet accounts

Hello,
Our company has decided to get away from direct FI Invoices. We want to raise POs for everything we can. We have got some annual maintenance contracts and insurance premiums for which we receive one invoice for full year. These invoices are posted to balance sheet accounts via direct FI because they are accruals and then they are posted monthly to expense accounts via recurring entries.
There is a possibility to raise a PO on a balance sheet account using Account Assignment Category '9' However once a balance sheet account is put in, there is no field available for keying in the cost centre. Our PO approvals are dependend upon the release strategy assigned to the cost centres and we dont want our POs to be live without being approved.
Is there any way of getting these POs approved without using the release strategy functionality?
Regards
Keyur

Hi Jeffrey,
I am not sure what you are mentioned the cost element is "B/L account" or a "P/L" account, Normally
if it is a cost element, then this G/L account should be a P/L account.
If it is a P/L account, when you run BCF PRG with flag of balance retained earng.acct, then systm
will carryforward the balance of this P/L account to transaction "BIL" account. and no balance is carryforwarded from end of prior year to the beginning of next year.
In case it is a B/L account, then the balance will be carryforwarded into next year.
With Best Regards,
Gladys Xing

Goods receipt(PO) - balance sheet account

Hi,
Can someone explain to me what does posting to balance sheet account upon goods receipt means?
Does balance sheet account = inventory account?
Does this mean that the inventory qty has to be increased after GR?
Thanks

Thanks both of you for the replies.
Can you advise me on how to resolve the below scenarios?
1)Currently, for sales order purchases, we are using acct assign category "sales order" in PO, the stock qty is consumed by the sales order upon goods receipt.
And it will post to COGS & GR/IR acct upon Goods receipt.
If the requirement is to post to balance sheet account upon GR,
-does that mean I have to bring this qty into inventory?
- meaning I should be using another acct assign category in the PO.
2)Another scenario is that they also purchase services for the sales order, and they are handling this purchase using another customized acct assign category in the PO that allows you to post to G/L acct directly without cost center. (no material master entered in the PO)
Upon IV, it will post to COGS and vendor accounts.
If the requirement is to post to balance sheet account upon IV,
- is that possible?
- Does that mean i have to bring this services into inventory as well? does not really make sense..
Hope one of you can clear my doubts on this..

Error AC305 and AC306 when customize a balance sheet account

Dear experts,
We have several depreciation areas created for a chart of depreciation.
Some of those depreciation areas do not have account effect but have
fiscal effect. For that reason we have set for them (in AO90
transaction) off sheet balance accounts (memorandum accounts).
The problem is that in the country we are working memorandum accounts are not P&L accounts.
When we try to customize then as Expense account for ordinary
depreciation the system displays the following errors:
Message no. AC305- Account GBCL-6400640010 not allowed to be balance
sheet account
Message no. AC306- Account GBCL-6400640010 not defined as
P6400640010L account
Our users told us that those memorandum accounts must be B/S
accounts and never P/L accounts in this country.
Obviously we could change error messages AC305 and AC306 as warnings,
but I was wondering if another solution could be possible.
Thanks in advance.

Hi,
U cannot assign a balancesheet account for depreication
I dont understand why they want B/S account there because it cannot record expenses.
The only solutionn is changing message as u have said..
We annot change the accounting rule
Regards,
Amit Shinde

WBS element on balance sheet accounts?

Hello everybody
Is there anyway to assign the WBS element to a balance sheet account?
I don´t really need it to interact with the PS module, I just need to classify the accounts and receivable payables according to the WBS element.
I´ve already tried to modify the field status of the G/L accounts and the posting key, it didn´t work.
I´ll appreciate any ideas you can give me.
Thanks!
Rivendelian

I think you must assign account and /or cost centre in trx. ME21
A.

Profit center charge to balance sheet account

Hi SAP experts,
I would like to seeking for professional advice on is below business process require to use MM module?
Currently my customer is using MB1B (material transfer) to make an posting to balance sheet account (100) and in MB1B screen there was a column to assign profit center (P1).
So the accounting document will be DR 100(g/l) & CR 110(g/l) and charge to P1(profit center)
When customer go to view on KE80, will show the amount transfer charge to cost element 400
When i go to view line item display for g/l 100, i didn't see got any profit center is assign to as i know that balance sheet account not require to charge cost object (customer is not in SAP 5.0)
Now i would like to ask is there any possible, i can post a profit center(P1) to balance sheet account(100) and charge to other cost element (400) without using MB1B? only use manual general ledger accounting posting (FB01)
Note: customer is not in ECC6
Thanks
regards,
ng chong chuan

Hi,
I'm not an expert in Cost accounting at all. from my own experience I know, that some of P&L accounts might be relevant to Cost accounting and in this case you need to make appropriate settings in the following node for Treasury: Treasury and Risk Management -> Transaction Manager -> General Settings -> Accounting -> Link to Other Accounting Components -> Allocate Additional Account Assignments to Account Assignment References.
I guess in your case it is only Interest Income account relevant for Cost center, you can check it by clicking on field Reference key in standard report TPM20 and you should be referred to window with several documents, including Cost accounting document. As far as I remember, Cost accounting document might consist of just one line item.
hope this will help you.
Rgds,
Renatas

ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper

Getting PO account assignment on both sides of the GR/IR accounting doc.

When the GR/IR accounting document is created in our system for a PO item that is account assigned to an order, network or cost centre, the following occurs. On the Goods Receipt, the GR/IR account does not capture the cost assignment on the GR/IR posting. On the Invoice Receipt, the GR/IR account posting does include the cost assignment on the GR/IR posting.
For Example:
MIGO posting generates this accounting entry
Debit Expense account, Order 12xxxxxx          $100
Credit GR/IR account                                          $100     (no order on GR/IR line)
MIRO
Credit Vendor                                                    $100
Debit GR/IR account, Order 12xxxxxx              $100 (order is posted with GR/IR line)
Although the GR/IR account is a balance sheet account, is it useful, for a reporting task, to have the cost assignment included in the financial posting for both GRu2019s and IRs, but it only appears on the IR side.
Is this something that can be solved by MM configuration?
Comparing posting keys 86 (IR) with posting key 96 (GR) u2013 the cost objects we used are set as optional for both those keys, so it doesnu2019t appear to be posting key configuration.
Note: When the PO item is assigned to a material (GR to inventory) the material appears on both sides of the GR/IR postings in Accounting, which is what we want for items account assigned to orders, networks, and cost center too.
Thank you. Alvin.

Thanks, but we still get the account assignment posted to GRIR during MIRO (as shown in Alvin's original post) so the full explanation cannot be the fact that GRIR is a balance account.
Essentially, we would like GR and IR-events to pass the same account assignment string to GR/IR, except posting key.
Thanks for helping.

Wrong assignment of Balance sheet accounts for Asset Classes...

dear all,
there is wrongly assignment of acquisition balance sheet account in asset class in t code is AO85 that is, Acquisition:Acquis. and production costs an Accumulated Depreciation Balance sheet account have been assigned. Also in t code AO93 for ordinary depreciation same correct accumulated depreciation Balance sheet account have been assigned.
Now i can say that Acquisition balance sheet account and accumulated depreciation balance sheet account are assigned with same GL (i.e. accumulated depreciation account).
The transactions data have been posted for the asset class with different tcodes i.e.
ABAVN Enter asset transaction: Asset Retirement
OASV Enter Transfer Posting
AIBU AUC Settlement
ABUM Enter asset transaction: Transfer in company code
AB08 Documents from asset
I wanted to post transaction data with correct acquisition account. What should i do to correct posted transactions..
Waiting for positive response.
regards
saqib usman

The best way is to create a new asset class and to transfer the existing assets.
An other option is to change the G/l account in the development system and transport to production. In development it is only possible to this when there are no posting in this asset class. When there are posting you have the option to reset in development asset accounting. Then you can change the G/L account. Have a look to SAP-notes with your error there is a note for.
When the changes are in production you can make a manual correction with the transaction ABF1 (SAP note 69225).
With this option you have the problem that the original postings are no longer in line with the asset account assignment. When you want to do a currency conversion in the future you have to make correction posting again in the old fiscal year

Credit Memo all my material items to be directly posted to Balance Sheet account

Hi Experts
My client has a scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
Manually my customer is again checking and extracting the p/l and posting to balance sheet account
is there a way where we can directly post these entries to Balance Sheet account
Best Regards
Waseem

Hi Sanil
Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
Best Regards
Waseem

PCA and Balance Sheet Accounts

My client wants to generate Profit Center Financial Statements e.g., Balance Sheet (B/S) and Profit and Loss (P&L) The entire Chart of Accounts was assigned to Profit Centers, and all B/S and P&L accounts can be viewed in the GLPCT table. This table is populated with all of the beginning balances for the B/S accounts. I activated DataSource 0EC_PCA_3 and 0EC_PCA_4. DataSource 0EC_PCA_4 provides beginning balances for a handful of B/S accounts from table GLPCA e.g., A/R, A/P, Inventory, and Fixed Assets. However, I would like to be able to report on all B/S accounts with drill down capability to the line item level. What would be the best business practic for delivering this capability? My client is on R/3

Are you sure you want line item drill down on the sub ledger recon accounts on PCA - ?
Are the month end jobs posting balances per PCA - 1KEK etc..
if you want line item detail (not on the sub ledger accounts - but on the rest of the balance sheet then I suggest..
0EC_PCA_3 (GLPCA) into a line item cube (this will hold line items for all P&L and 99% of balance sheet accoutns - ie not the sub ledgers)
0EC_PCA_1 in delta mode to a cube that is similar to GLPCT
0EC_PCA_4 to a cube that is similar tp GLPCT (this will take the subledger data)
add in the OSS note to calc 0BALANCE properly in the update rules (so you have a balance even thoguh there is no movement inthat period
Multicube the 0EC_PCA_1 and 0EC_PCA_4 cubes - this will then give you a full P&L and Balance sheet at profit centre, functional are, gl accoutn and co code level
Then RRI down to the 0EC_PCA_3 cube if you wish line items (althoug not for the subledgers)
You need to ensure all the GL accoutn sare set up in PCA config in R3 - so everythign posts
You also need to be very very very careful with data taken on in R3 - ie if you do the sugegsted wya of doing history loads for TBs and custoemr open items - then you are not going to get decent profit centre allocations in PCA
And .. this is all dead anyway as the new extended GL functionality in R3 kills all this in ECC5 - as you can allocate "profit centre" or segmentation at posting of invocie time or cash posting and don;t have to wait until month end to run 1KEK etc

Business Area is not pulling for Balance Sheet Accounts

Hi,
For few Balance Sheet GL Accounts (From MM side), Business area is not pulling while doing MM Cycle. For other Balance Sheet GL Accounts (From MM side), system is pulling the Business area by default.
I have checked all the Field Status Group configuration and all. Still could not find the route cause for this. Can any one help me why it is not pulling Business area for Balance sheet accounts when doing MM cycle.
what should i do if system has to pull Business area for Inventory Related Balance sheet GL Accounts?
Kindly Help me..
Thanks
Sunil

Hi,
in OMJ7, assignement were there properly. Still why i am not able to pull Business area for Balance Sheet Accounts.
I Can give one Clue: For Inventory Finished Goods, system is pulling Business area and for Inventory Raw material and Inventory Semi-Finished Goods system is not pulling the Business area.
This is my problem...
Thanks
Sunil

Message no FH017 Open item management only allowed for balance sheet accounts

Dear All,
i try to change one Balance Sheet account to P&L Account. However i failed changing the account.
it pops up the error Message no FH017.
For this error, i have already untick the Open Item Management
Can anyone help me on this? Very appreciated on this!
Cheers
Jill

Aslo see help on open Item managed field by pressing f1
Indicator: Open Item Management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accountsThese are managed implicitly using the subledger open item function.Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'

CO account assignment on a GR/IR Account (Balance sheet Account)

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