At What Stage balance sheet is made

Hi all,
I can't understand at what stage balance sheet is prepared for a particular company, in a multi-org model. Where we indicate it in setups?
please explain me clearly.
thanq
--regards
--raj

Dear Raj
While assigning qualifiers, we mention our balancing segment. The level at which we assign balancing segment is actually balance sheet level.
http://mhabib.wordpress.com/2007/06/12/balancing-segment/

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Regarding Balance sheet reports

hello gurus,
i'm new to FI reporting, so what kind of reports we generate in FI, & what is balance sheet reporting (i came to no that it covers FI-AA,AR,AP,GL) exactly wat we perform in Balance sheet reporting
can anybody help me in this issue.

Hi Madhav,
In FI we have several areas like Accounts payable, accounts receivable, Asset accounting, General Ledger Accouting, Funds Management.
The Balance Sheet is one of the Financial Statements prepared in Accouting. Profit and Loss statement is another Financial Statement prepared.
These can be obtained from the providers like
0FIGL_VC1 General Ledger: Balance Sheet and P&L Statement (for period accounting)
0FIGL_VC2 Cost of Sales Ledger: Balance Sheet and P&L Statement (for cost of sales accounting)
Please check the link from help.sap for more details.
http://help.sap.com/saphelp_nw70/helpdata/en/57/dd153c4eb5d82ce10000000a114084/frameset.htm
Regards
Sudeepti

What are the data sources for 0FIGL_V10 cube Balance Sheet and Profit& Loss

What are the data sources for 0FIGL_V10 (G/L (New): Balance Sheet and Profit and Loss) cube. and whether we can install business content regarding this.
Please help me out.
thanks,
sapsdnhelp

Hi,
Check this:-------
Urgent: Relevant Master Data Data Sources for FI-GL & FI-AP
http://help.sap.com/saphelp_nw04/helpdata/en/04/47a46e4e81ab4281bfb3bbd14825ca/frameset.htm
Regards,
Suman
Edited by: Suman Chakravarthy on Sep 28, 2011 7:33 AM

What is the index tab in Balance Sheet Revaluation for?

Hi All,
Whenever I put a value in the Index tab in Balance Sheet Revaluation (Consumer Price Index), the revaluated amount in the Balance Sheet becomes the same as the local currency. No matter what amount I put in the Index tab, it is always the same. What is this tab for? Thanks.

Hi Fabian,
Please check below link.
http://help.sap.com/saphelp_sbo900/helpdata/en/45/10c7870b9941dfe10000000a1553f6/content.htm?frameset=/en/45/10c8f30b994…
Hope this help
Regards::::
Atul Chakraborty

PCA Balance Sheet Planning and reporting

Hi All
After entering planning data for liabilities in PCA, the data does not show in the interactive report for balance sheet accounts. But if you drill down the data is there. Does anyone know why the total does not appear in the summarised position before drilling down? This is specifically for Liabilities.

Hi Murali
I checked the Totals Records and Line Items using tx code KEE0. The system reports that they are in sync. I then used a different planning layout to enter the data and it is now populating the report at summary level. I checked the initial layout I used. It was a custom-made layout copied from a standard one and amended to allow the users to enter the data per period. The lead column is the account number which has the hierarchy and variable parameters set to on. The other columns are the individual periods from 1 to 12. It is also used to upload planning data from Excel. What could be wrong with the planning layout?

When is 'Clearing Balance Sheet' and 'Clearing Inc Stmt item' used?

Hi,
In what circumstances, clearing balance sheet item and clearing inc stmt items are used. Commonly, it's used for balance carry forward task, where system recognized the net profit for the year (in PL) and current ytd profit (in BS).
i was trying to post the following entry via manual posting and system generated additional 2 lines:
DR Sales 100
CR AR 100
DR Clearing BS item 100 < System auto generated additional one line
CR Clearing PL item 100 < System auto generated additional one line
(The above entry is enter at posting level 01)
I was trying to post another 2 balance sheet items via manual posting at posting level 30. There was no additional 2 lines created.
Please advise.
Regards, Renee

Rene,
In real life there are usually closing periods in enterprises, when accountant close their books. Closing partially means that all revenues/gains and expenses/costs are summed up, and net profit in income statement calculated. During this procedure accountants usually make closing entries. After that this calculated net profit is to be transferred to balance sheet, to the retained earnings of the current year item.
In SAP SEM-BCS there are no closing entries. Instead, the system monitors whether entries in P&L were made. The P&L hierarchy in BCS has the following structure:
- one main node under which all revenues and expenses are gathered
- clearing item located OUTSIDE the P&L main node (equals to net profit).
The amount on the clearing item equals the sum of all P&L items under main node, with the opposite sign. So, the sum of P&L items & clearing item is zero.
If the system detects postings to the items located under P&L main node, it recalculates the net profit and adjust the clearing item in P&L accordingly. Since net profit in P&L should correspond to the RE in B/S, the system adjust clearing item in B/S also. So, AT ANY MOMENT the B/S & P&L in the system correspond each other. The work of special/clearing items is like pseudoclosing.
That's the purpose of these clearing items. And as I said earlier they has nothing to do with balance carryforward.
Resume: in case of postings to P&L, the net profit changes and the system adjusts net profit in P&L & B/S (adds two additional entries).
There is NO NET PROFIT CHANGE (and additional entries) when postings made in the balance sheet ONLY (as in your case). -- (As you know, there is almost no possibility to make postings to clearing item in B/S).

Balance sheet adjustment balance becomes double

Dear Experts
My finance users execute Balance sheet adjustments monthly through the years upto current month. Somehow, now they discover that there were some postings made to period 13 two years ago which have not been reversed when they reversed the run. We simulated the same scenario in development as below:
1) BS adj Run 194     Period13 posted 20.4.2012
2) Reverse run via F.5G but docs posted under run194 was not reversed
3) BS adj Run 195      Period 13 posted 20.4.2012 ==> resulting in double posting
4) Tried to reverse run 194 docus psoted using tcode=FB08 for 31.3.2012 period 13
these journals already zeroise all BS adjust balances under GL 980401
5) BS adj Run 026 - it generates another BS entries under 980401
in the case below for BusA=5361, we have already adjusted all balances via doc =2503722
but the next BS adju run generates another 1155.00 again.
DocumentNo
BusA
Reference
Ty
Pstng Date
Doc. Date
Accoun
PK
      Amount in DC
Curr.
Amt in loc.cur.
LCurr
8800191
5361
SAPF180/0022/900
BX
28.02.2013
08.05.2014
980401
40
1,155.00
SGD
1,155.00
SGD
8800213
5361
SAPF180/0022/900
BX
28.02.2013
08.05.2014
980401
50
-1,155.00
SGD
-1,155.00
SGD
8800220
5361
SAPF180/0022/900
BX
28.02.2013
08.05.2014
980401
40
1,155.00
SGD
1,155.00
SGD
*****2503722
5361
8800191
JI
31.03.2014
31.03.2014
980401
50
-1,155.00
SGD
-1,155.00
SGD
8800233
5361
SAPF180/0026/900
BX
31.03.2014
20.05.2014
980401
40
1,155.00
SGD
1,155.00
SGD
1,155.00
1,155.00
Pls advise what went wrong and can be done now. Thank you.
Regards
alina

Hi Dominic,
Thanks for your prompt reply. When analysing the specific baance sheet adjustment account i realised that there have been reversal entries on the 1st day of every month. This should confirm that the reversal postings have happened.
In addition to these entries, when certain customer open items are cleared this account gets hit. The addition of all these hits are equal to the final total of the balance sheet adjustment account. (which should be usually zero). I also realised that these hits during customer open item clearing are documents from yrs 2008 and 2007. Could this have an impact in hitting the balance sheet adjustment account?
Looking forward to hear from you!
Thanks in Advance,
Maleeq

2 balance sheet and 1 storage area

Hi All,
We have a running SAP system with one company code and 1 plant.
We have a different financier that will finance the next phase of the project and hence need to see the accounting entries separately.
Both the running plant and the new project will share a warehouse/storage location.
Please suggest an enterprise structure in which MRP can be run in total and yet we can create 2 separate balance sheets.
Thanks.

Hi All,
What I am basically saying is that there is a need to have 2 company codes and one plant each.
This is simply because the people funding are different and hence need to see 2 different balance sheets.
The storage area for the material is common as the 2 company codes are in the same vicinity.
The materials will have the same material number and the stocking levels will take into consideration the demand for both the plants.
How can MRP be made common across the company codes?
Thanks!

Balance sheet process

Hi all,
Our client preparing Balance sheet in SAP ECC 5.0. Here go-live date is from 01.04.2006. Till now they didnot run the depreciation for last year. Now they are reconciling before dep.run. Can any one tell me what areas I have to check as a Consultant and the effect of Retained earnings account and clearing account. Please explain with example if possible.
Regards,
Prasad

Thanks a lot Paul. I created an LSMW for ABAW and posted. We also had to change our lives. I am not sure how to treat this asset.
It was originally capitalized in 2007 with an 8 year life and now we revalued the amount and gave it a 6 year life. I want the system to post depreciation of the revalued amount for p12 but system is making an adjustment to the entire year and getting this value. I made the configuration changes so that system posts revaluation and my dep key is using 03 replacement value.
My depreciation for the next year is correct but for this year its not. I am not really sure how to change the depreciation start date and useful life
can you please help
Thanks

Balance Sheet account in a Purchase Requisition

Can I use a Balance Sheet account on a Purchase Requisition? We currently do that and would like to be able to keep doing it. However, no matter what BS account I try to use it says "GL Account XXX cannot be used".
Also/Or what Account Assignment Category should I be using? I'm trying T.

That post is particularly hard to follow. It seems to say you can do it and you can't do it in the same thread.
In the end, I can't get it to work and need to know if it's not possible or if I just need to change some data and/or configuration. If I check the flag "Post Automatic Only" on the GL account, and try to use it on a Requisition, I get the error "No direct postings can be made to GL account xxxxx in Company Code YYY."
If I uncheck the flag "Post Automatic Only" I get the error, "GL Account XXXX cannot be used (please correct)."
These are definitely errors and not warnings. Either way it will not let me do it.
If SAP allows it, then I still need to change something.

Post balance sheet account to profit center accouting

Hi.experts.
I want to post some blance sheet accounts to profit center accounting,these account include material stock,wip. what should I do?
thanks in advance.
Fannt

Hello
Balance sheet items can be transferred periodically or online in realtime
You can transfer the following balance sheet items to Profit Center Accounting in the standard SAP system at end of period:
    Payables and receivables
   Material stocks
   Assets
   Work in process
This can be done in period closing activities for AR/AP
The assignment of payables and receivables to various profit centers is basically derived from the offsetting entry line of the FI document to which they belong. It is not possible to make structural changes to them within Profit Center Accounting. If, for example, you assign a new profit center to a material, or change the derivation rules when creating sales orders, these actions do not affect the assignments of documents which have already been posted.
The payables and receivables to be divided are calculated in FI at the end of the period. To do so, call up the SAP Easy Access screen and choose Accounting ® Financial Accounting ® General Ledger ® Periodic Tasks ® Closing ® Regroup ® Debit Balance Sheet Account Subsequently.
Enter the company codes for which you want to perform the calculation. For these company codes, the payables and receivables are divided according to profit center and business area. The results are then saved.
You can now transfer the data to Profit Center Accounting. Do not choose the next menu option Post B/S readjustment n Financial Accounting. Instead, transfer the data in the Profit Center Accounting application menu, under Actual Postings ® Period Closing ® Transfer Payables/Receivables
You obtain a list of all the company codes in the active controlling area. Select the desired company codes and the period and fiscal year which you want to transfer to Profit Center Accounting.
The system then posts the payables and receivables to Profit Center Accounting under the reconciliation accounts of the general ledger. No FI documents are created in the process
You can call up the function for transferring material stocks in Profit Center Accounting Customizing, under Actual Postings ® Transfer Selected Balance Sheet Items ® Set Up Material Stocks.
The selection screen provides you with the choice of all company codes within the active controlling area. Select the period to be transferred. The current period is always based on the status of Materials Management. Normally, the data from the previous period is transferred.
You access the transfer function by choosing the following path from the Customizing menu for Profit Center Accounting: Actual postings ® Transferring selected balance sheet items ® Generate opening balance for work in process.
The selection screen provides you with the choice of all company codes within the active controlling area. You also enter the period and fiscal year.
You generally work with the standard results analysis version 0. Should you wish to use a different results analysis version, note that this must be set up in CO Customizing for updating in Financial Accounting, as the corresponding account determination is required.
The program transfers all changes in work in process within a single period. When running this function for the first time with a given controlling area, please select the field Create opening balance. The system then posts the opening balance to the start period. You can also post the opening balance to period 01 at fiscal year change, so avoiding having to carry the balance forward.
You access the transfer program by selecting Actual postings ® Transferring selected balance sheet items ® Generate opening balance for assets in Customizing for Profit Center Accounting.
The selection screen provides you with the choice of all company codes within the active controlling area. The depreciation area book depreciation per trade law (01) is provided as a default. You also select the posting period and the fiscal year.
You should run the program in the background, as large amounts of data are normally selected. If you select the field Line item, a line item will be created for each asset in Profit Center Accounting. When handling a large volume of data, you should only use this option for test purposes.
The system assigns assets to profit centers indirectly, via assigned internal orders or cost centers (see Assigning Assets). The program transfers the acquisition and product costs, as well as cumulated value adjustments. The accounts used for this transfer are taken from account determination for Asset Accounting.
Note that it is only possible to calculate key figures (such as Return on Investment) in Profit Center Accounting correctly if an indirect statement of assets and depreciations is made in Financial Accounting
Reg
*assign points if useful

Balance Sheet Report in SAP BW/BI

Hi,
I have been requested to create a Balance sheet report on FIGL Cube and I need your help as I don't have much functional knowledge in FI.
I need your help to understand which GL accounts should we include in the balance sheet. I can see a hierarchy built on 0GL_account for balance sheet but I have been told that I canot use the hierarchy as it is as we may need to include or exclude some GL accounts.
I am confused as I dont know what need to be included or excluded. Will there be any list maintained in R/3 where they will have the list of GL accounts need to be used for balance sheet.
I also need your help in reconciling the balance sheet with R/3. what is the approach to reconcile the whole balance sheet with R/3 and BW.
Please provide your valuable information.
Regards,
Raghav

HI,
balance sheet is always combination of GL accounts. but you need the functional help for which GL accounts you can use in balcance sheet line items. ex: input material cost, utility cost these all are combination of GL accounts so functional guy will give you the list of GL accounts.
easy way is creating the heirarchy, since you have the heirarchy copy it and do the changes as per your requirement finaly in your report you just have the heirarchy and key figures are credit and debit etc
roconsilation alway with the combination of GL accounts. (take some GLA ccounts month wise or fiscal period wise and check in R3 and your BI data target)
Regards,
Chandra.

Goods receipt(PO) - balance sheet account

Hi,
Can someone explain to me what does posting to balance sheet account upon goods receipt means?
Does balance sheet account = inventory account?
Does this mean that the inventory qty has to be increased after GR?
Thanks

Thanks both of you for the replies.
Can you advise me on how to resolve the below scenarios?
1)Currently, for sales order purchases, we are using acct assign category "sales order" in PO, the stock qty is consumed by the sales order upon goods receipt.
And it will post to COGS & GR/IR acct upon Goods receipt.
If the requirement is to post to balance sheet account upon GR,
-does that mean I have to bring this qty into inventory?
- meaning I should be using another acct assign category in the PO.
2)Another scenario is that they also purchase services for the sales order, and they are handling this purchase using another customized acct assign category in the PO that allows you to post to G/L acct directly without cost center. (no material master entered in the PO)
Upon IV, it will post to COGS and vendor accounts.
If the requirement is to post to balance sheet account upon IV,
- is that possible?
- Does that mean i have to bring this services into inventory as well? does not really make sense..
Hope one of you can clear my doubts on this..

Balance sheet differecess while goods issue business ara wise

Dear all
here we are going to use two business areas A1 and A2 in one company code 1000
1) some times we are going to purchase for business area A1.
2) Some times we are going to purchse for businessa rea A2.
here my question is some times we are going to purchase company code level 1000 then in goods issue we are going to issue business area wise plese help me out how to get Balance Sheet and Profit and Loss Account businessa rea wise.
because purchase made without referece of purchase area and goods issued with reference of business areas.
regards
sadiq

Hello
Since you have 1 company code and 2 business areas, the catch here is the assignment.
It all depends on the MM integration settings where the account determination is set.
It depends on how many stock accounts you have.
Whether it is segregated between business areas.
GR/IR can be one account.
Assign business areas to business area plants and storage locations.
You can make transfers from CC plant to BA plant.
For balance sheet preperation, ensure a clearing account is created / execute readjustment programs and generate BS
Reg
suresh

Function types for Balance Sheet Planning missing in SEM-BPS 6.0

Hi BPS experts,
After upgrading our BI-system from SEM 4.0 to SEM 6.0 (level 10) as part of the upgrade from BW 3.5 to BI 7.0 (level 15), the BPS function types for balance sheet planning are not available in the planning environment (Transaction code BPS0).
According to the SAP Library the balance sheet planning functions in SEM-BPS comprises of 6 standard function types - one of them is "Depreciation":
<a href="http://help.sap.com/saphelp_sem60/helpdata/en/0a/242537cedf2056e10000009b38f936/frameset.htm">help.sap.com -> Business Planning and Simulation (BW-BPS)</a>
Menu path: Business Planning Functions -> Functions for Balance Sheet Planning
In our existing SEM 4.0 we are using "Depreciation" and the functions based on this function type are of course short dumping when executed in our upgraded system (SEM 6.0) as the function type does not exist here.
Odd though - we do have the function type "Allocation" available in SEM 6.0, which should be delivered with SEM together with the Balance Sheet Planning function types (It is listed directly under "Business Planning Functions" in the SAP Library) .
I have tried to figure out whether we missed out on activating something during or after the system installation, but our basis consultant has not found anything in the installation guides related to this issue. Also I was wondering whether it could be a simple matter of activating some Business Content but without any luck.
Does anybody know why the Balance Sheet Function Types are not available in SEM-BPS 6.0?
Kind regards,
Lars
PS: Our system status is:
SAP_ABA     700     0013     SAPKA70013     Cross-Application Component
SAP_BASIS     700     0013     SAPKB70013     SAP Basis Component
PI_BASIS     2005_1_700     0013     SAPKIPYJ7D     PI_BASIS 2005_1_700
ST-PI     2005_1_700     0005     SAPKITLQI5     SAP Solution Tools Plug-In
SAP_BW     700     0015     SAPKW70015     SAP NetWeaver BI 7.0
FINBASIS     600     0010     SAPK-60010INFINBASIS     FINBASIS 600 : Add-On Supplement
SEM-BW     600     0010     SAPKGS6010     SEM-BW 600 : Add-On Supplement
BI_CONT     703     0007     SAPKIBIIP7     Business Intelligence Content
Message was edited by:
        Lars B Rasmussen

Hi Lars,
It seems not all the planning function from SEM BPS are available in BW BPS. Please check the links below: -
what is the difference between BW 3.5 BPS and SEM BPS 4.0
BW- BPS and SEM- BPS
SEM-BPS VS BW-BPS
BCS Doc
Regards,
SK

At What Stage balance sheet is made

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