Authorization to release sales invoices to accounting.

Is it possible to give users SAP transaction VF02 without giving the authorization to release invoices to accounting?
is there any specifig object? Doing a SAP trace I see no specific objects involved in the releasing.
Thank you.

1
F_SKA1_BUK F_BKPF_BED F_BKPF_BEK F_BKPF_BES F_BKPF_BUK
are already view only
2# ST01 gave no suitable auth.checks in SAP
V_VBRK_VKO:VKORG=1000,ACTVT=02
V_VBRK_FKA:FKART=ZF2,ACTVT=02
S_TCODE:TCD=VF02
3# SHD0 I'm afraid it can be used only for screen fields like
Billing document
Document number
Company Code
Fiscal year
Reference no.
Search
in order to change menu buttons I think I have to buy http://www.synactive.com/ software to change the GUI
Any other idea?
Thank you

Similar Messages

Error while releasing the Invoice to accounts

Hi friends,
while I am releasing the Invoice to accounts I am getting the following error. " The maximum number of items for an FI document ('999') has been
exceeded. "
I know why this error is coming. can anyone tell me the solution for this please.
Friendly
Rama

hi
Please check whether your sales order must be havnig more than 499 line items
1 line item in sales order will be creating one debit n one credit entri in IF document i.e. 2 line items and in one accounting document you can have atthe most 999 line items so sales order should not contain more than 499 items
But now you can cancel the invoice. DO partial invoice say for half of the line items in your sales order and do the same process for remianing. Then release it for accounting
Regards

Error while release the invoice to accounting

Hi I am facing the below error when I try to release the invoice to accounting and i am getting get the following error message.,kindly help me
Valuation with material cost estimate: error with product "SCRAPM457"
Message no. KE350
Diagnosis
In Profitability Analysis (CO-PA), the system tried to valuate a line item using the current standard cost estimate.
In order to determine the current plan period, the system needs to read the valuation segment of the material master.
The system has found that the current plan period is not filled for product "SCRAPM457" in plant "AX01".
Display material (View: Costing)
The system looked for the material cost estimate using costing key "YG3", as defined in the Customizing settings for CO-PA.
System Response
The document cannot be processed.
Thanks
Supriya

Hi Supriya,
The system is not able to find the material cost estimate for this material.
Until it finds it , system will not allow you to post the invoice to FI.
Check your KEPC config and see if the costing key is correct.
If you do not want cost split in COPA then leave a blank in costing key field.
Thanks,
Reddy

Error while releasing an invoice for accounting.

Hi Experts,
I am encountering an error while releasing an invoice for accounting. The error displayed is 'error in transaction currency'. Please help me out with this.
Regards,
Sunita

Hi Rish,
Simply go to FS00 and click on edit cost element and for CElm Category give some input based on the G/L account type.
You might have to seek help of an FI consultant to do so.
Also in KA01 create this G/L account as a cost element against your controlling area assigned to your Chart of Accounts, you can do so by clicking on Extra's tab in transaction KA01.
Just let me know if it works.
Reward if helpful.
Regards
Ravi

Block release of invoices to accounting in VFX3

Dear All,
Our client wants to restrict some invoices getting released to accounting in VFX3 based on some criteria. A related requirement was that based on the same criteria, account posting should be blocked during invoice creation as well. For this purpose, we used user exit USEREXIT_FILL_VBRK_VBRP to set VBRK-RFBSK to 'A' which acts as a posting block when the invoice is created.
However the same document if released manually in VF02 or VFX3, it gets released to accounting. Here, we need a user exit to block / allow accounting document creation based on some business criteria.
Regards,
KC

Hello Krishna,
There are couple of way to do the same.
1. Goto transaction "VOFA" and tick the box of posting block, in case you want that the document should not be proccessed manually.
2. Make the changes to the user-exit, 'RV60AFZC'. Just assign VBRK-FRBSK to 'A' in the function, userexit_fill_vbrk_vbrp, main program SAPLV60A, include RV60AFZC.
The statement, vbrk-rfbsk = 'A'. will suppress automatic posting
Refer to SAP ERP Sales and Distribution (SAP SD)
Regards,
Gauravjit.
Reward Points if the solution is helpful

Profitability Segment while releasing invoice to Accounting

Hi,
I am configuring a scenario in which a debit memo request and a corresponding debit memo will be created. Users want to put in a WBS element at the line item level of the debit memo request (which is fine). Business gave me a GL account in which the profitability segment is a required entry. Now, when I try to release the invoice to accounting, I get an error saying "Field Prof.Segmt is a required field for G/L account" (Msg Number F5808). I know that by changing the field status group on the GL account, i can make it post, but that is not the point. I want to know
a. Why system is unable to determine the profitability segment (i entered GL account in OKB9 and checked auto determination of profitability segment)
b. Is it because I am using the WBS element and trying to post to both FI and CO (because, when i use WBS in sales order, during account determination, system looks for KOFK condition type to determine the GL account) and i am not supposed to do that? If i do not use a WBS, then, the posting happens (using KOFI) and the profitability segment is also determined.)
Please let me know if you need more information.
Your help is most appreciated.
Regards,
Mukund S

We closed this issue by changing the field status group for the GL account. Though this is not the perfect answer, we had to do it for the business need.

Need authorization object for relaese of Invoice to accounting

Dear Folks,
Could you please let me know the authorization object which is available in standard SAP which restricts users from release of invoice to accounting and should have authorization to change the invoice....Pls don't forward generic reply's...tried with available authorization objects using tcode SU24...for tcode VF02.
Regards,
Kishore

Hi,
See the program :   MV60AF0V_VBRK_BEARBEITEN
Freigabe für Buchhaltung ( Accounting for release)
ENHANCEMENT 65 OIC_SDP_SAPMV60A.    "active version
*Coding for Invoice Approval Process.             "SDP-BILLING
    IF TVFK-OIINVAPP EQ CHARX.
      PERFORM RELE_AUTH_CHECK.
    ENDIF.
ENDENHANCEMENT.
Here incorporate your Z authorisation object or you can use any of the standard one.
So that it will check the authorisation object before posting the same.
Hope this will resolve your problem.
regards,

VF02 error in Release Billing document to Accounting document

Hello SAP Folks,
A sales order (VA01) and corresponding billing document has been posted (in VF01). When I try to release the billing document to Accounting, an error "Incorrect document no. XXXXXXXX. Select the document number between yyyyyyyyy and zzzzzzzzzzzzzz " shows up. When I tried to find error through VFX3, it says, Release incomplete due to "FI/CO interface" Can anyone suggest the missing configuration.
PS: I checked the doc. type RV (Billing doc. transfer) and Billing type F2. They are in different number ranges. and RV is marked external. The number range settings are similar as that of another Company code (where we are able to release billing document to accounting document).
Thanks in advance,
Narayanan

Hi,
Thanks for your suggestions. The issue is resolved by changing the number range for RV document type (though it is still external). I guess this is made external since the Billing document number is passed to FI document number when it is released to Accounting documet.
After the release, both Invoice and Accounting document have the same no.

Error in billing invoices to accounting

Dear All,
We are Facing Problem in Releasing Billing invoices to Accounting
Let me explain a bit
Surcharge GL Account there in SD/FI Act Determination with SOrg,AAgr,AAgr,Material combination and Defined Act in Chart of Account level.
while doing billing invoices releasing to Accounting we are getting error GL Act does not exist in Cocode.
when there is no net value in pricing, there is no error, if Net value is there in pricing then only we are getting the above error
make me clear that is there any need to assign that surcharge act to SD pricing?
Thanks in advance.
Regards
Madhu

Was you GL defined at Company Code level , TCODE FS00 and table SKB1 ?

Error message from delivery release to sales invoice drawing of data

cannot post parent item with child item from delivery receipt to sales invoice
error message is ar invoice rows- warehouse code lino:0 ],'no matching records found "inventory log message"]
any suggestions on the remedy for this?

the Bom is sales and i've changed the warehouse code so that the parent item together with the child items would be posted from delivery note/release towards the sales invoice,i've tested it at their test database and works just fine without any errors popping out.
ive changed specifically where they draw the child items--instead of DIY001,Ive changed it to warehouse Diy005 warehouse, while i did not changed the warehouse assigned for the parent which is coded as DIY001
Thank you Nat for spending time to answer my query. ive got to test some more data if ever the changed of business partner name would have an effect with the transactions. the reason why i am testing it is that they have a same Bp partner code for two persons.

Error in Account Assignment from Material Master to Sale Invoice.

Dear Gurus,
Pls guide me to resolve this problem:
When i am generating Sales Invoice through vf01, system taking Material Assignment Group as 04, but in material Master assignment Group is 03. Due to this system unable to post accounting document.
Every time user changing that material assignment group through VF02 and saving to post account document ( after changing system posting FI doc).
How system take Material Assignment Group in Sale Invoice. Till now i am checking only Material master. Wht are the other parameters to define Material Assignment group in Sales invoice. <b>This is happending to particular one material only</b>
Pls guide me.
Regards,
Venkat

Hi
While you define account assignment in TCode VKOA, you have a provision for defining the gl accounts in the combination of the following:
1. Cust.Grp/MaterialGrp/AcctKey
2. Cust.Grp/Account Key
3. Material Grp/Acct Key
4. General
5. Acct Key
When you save an invoice it searches in the above order to find a GL account.
May be your setting would have been done only in 1st or 3rd ie., assining the GL account in the combination of Cust.Grp/MaterialGrp/AcctKey and GL Account. Hence if the combination doesn't, it would not generate the accounting document.
If your business process agrees you can define gl account in Account key (4) or General (5) also, by which it would generate an accounting document even if it finds a wrong material group.
Regards,
Suraj

Sales invoice posting on an expence account (purchase account)

Hi all,
I have to set up the account determination for a sales invoice that have to post on a purchase expence accounts intead of a sales revenue account. This is because with this document type we have to re-sell scraps to our vendors, so this document have to reduce puchase costs intead of increase sales revenue.
How can I set up the accounts determination in T. VKOA? For example: should I use an account key different from ERL? Hould I "play" with Customer Acc. Goup?
Obviously I cannot change Material Accounting Group.
Thanks in advance,
Flavio

hello, friend.
your approach seems perfectly logical. you could assign an account assignment group, say, '01' for regular customers and '02' for vendors buying scrap. we have done something similar with our clients but, yes, you need to test it with your FI just to be sure.
you can do a similar alternative, which we also tried. instead of the account group, which is simpler, you can assign a pricing procedure to your special sales document type. your pricing condition type can be copied from PR00, for example ZR00. you can define and assign an account key ZRL for ZR00 in the pricing procedure. in VKOA, you can assign this key to your purchase account.
regards.

Accounting document creation for sales invoice with IDOC INVOIC02 ?

Hi All,
Our sales invoice are managed in a external system and those Invoice are going to be send in FI with IDOC interface.
is it possible to use the IDOC INVOIC02 to do this operation ?
if yes, what are the customizing points I have to implement ?
if not, what kind of IDOC can I use ?
Thank you in advance for your help
Franck

Hi Thenna
The accounting document status in the document flow is determined dynamically when you display the document flow,
it's not saved in a specific table.
Here is the relevant logic:
LV05CF01 -> form BUCHHALTUNGSBELEG
IF vbrk-vbeln <> vbfa_tab-vbeln.
   PERFORM vbrk_ermitteln USING vbfa_tab-vbeln.
   REFRESH xbkpf.
   CALL FUNCTION 'FI_DOCUMENT_READ'
    LOOP AT xbseg WHERE bukrs EQ xbkpf-bukrs
                  AND   belnr EQ xbkpf-belnr
                  AND   gjahr EQ xbkpf-gjahr
                  AND   ( koart EQ 'D' OR koart EQ 'K' ).
    ENDLOOP.
            IF NOT sy-subrc IS INITIAL.
SET STATUS TO 'No items are cleared'
              l_xdoc_num-status = 'A'. <<<
            ELSE.
              LOOP AT xbseg WHERE augbl IS initial
                            AND   umskz NE 'A'
                            AND   vorgn NE 'AZUM'
                            AND   ( koart EQ 'D' OR koart EQ 'K' ).
              ENDLOOP.
              IF NOT sy-subrc IS INITIAL.
Set status to 'All items are cleared'
                l_xdoc_num-status = 'C'. <<<
              ENDIF.
            ENDIF.
Regards,
Alex

Error:-Release Billing document to accounting

Hi Guru's,
While i am trying to Release Billing document to accounting i am getting following Error"Insufficient authorization for sales document"
What could be the issue ..Also in Billing document Header Posting Status is K Accounting document not created (No Authorization).
Can anyone help PLEASE?
Regards
Vikrant M Kelkar

Hi VIkrant
As you were getting error so kindly check in VOFA of your billing document type .Check the accounting document feild and also check wheather any statistics has been changed
Go to VA02 and check wheather order is blocked or not
check wheather you have maintained Credit management for that customer or not .If you have maintained then check in FD32 wheather you have assigned any authorization or not
Regards
Srinath

Some Sales invoice is not cleared

Hi Gurus
While we tried to clear the sales invoice (release to account) in T-code VFX3 we are facing the below error, any one can help me.
2288161 Account 2991000 requires an assignment to a CO object
Regards,
Pavi

The reason maid be some billing document not getting released to accounting due to the Business Location xxxx in Sold to party xxxx is not extended to business type xxx.
Please Check, If no, pl extend to business type.
Regards,
John

Authorization to release sales invoices to accounting.

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