Automated emails

We have quite a few users who do not use the system regularly. I want to send an automated email from the system with a cc to the users reporting supervisor that the said user has not used the system for X days. The X is a variable which can be changed. Can this be done ?

Hi !
It sounds like creating a workflow rule that will send an e-mail. But the event trigger is when a user login and the condition is if the difference between his last login date and today is more than X.
But you can't trigger a workflow on a user login.
I'll suggest to create user lists and if your managers have access to the application, they can consult the user list that will show them the list of their users sorted by Last login date...
The second way is the same, using reports...
But you can imagine to create a specific program that will use the webservices to retrieve datas about users, for example every evening, and send an e-mail to the manager. Then, your X will be in your program so that you can change it when needed...
Hope this will help, feel free to ask more !
Max

Similar Messages

Creating automated email reminders to users every 2 weeks via Workflow 2010 Out of Box approach only

Hi,
I have been asked to automate the email reminders to users (every two weeks) from the SharePoint2010 solution.
I am trying to achieve this via workflow ,but am unable to get the results.
Req :
Twice a month the users should get an automated email reminder for a specific task.
1. On 14th (or last working day in mid month -1) of the month. ( a field "mid month end" captures the date as 15th of the month)
2. On last working day - 1 of the month. ( a field "month end" captures the date as last day of the month)
Please let me know how i can achieve this via Out of box functionality. I donot have exp with workflows so a detailed steps guidlines will be very helpfull.
Regards,
Guru

Although you can start a workflow and then pause it for a number of days, I'd feel uncomfortable with that. If the farm crashes, who guarantees that the paused workflows will pick up where they were left off?
SharePoint does no offer to run a workflow on all items in a list/library -- which I feel is a big draw back.
The good news is that there is a free 3rd party tool that can run a workflow on all (or specific) items in a list or library. It's called the
HarePoint Workflow Scheduler and I love it.
You can create a view that shows the items that you want to run the workflow on.
Or, if you know how to write CAML, you can feed the CAML Query right into the HarePoint Workflow Scheduler task.
At my company we have several sites in production that use the HarePoint Workflow Scheduler with a view.
So, first, create a SharePoint Designer workflow and define it to run manually.
Then use the HarePoint workflow scheduler to define a schedule.
You can define a schedule for the HarePoint tool, like every day, month, week, etc., by just clicking a few boxes.
Since this functionality does not come out of the box with SharePoint 2010, this free tool is a real gem.
cheers, teylyn

Workflow: Automated email when field(date) is updated

Gentlemen,
I am trying to implement a workflow were an automated email is send as soon as a specific date is updated. The update happens via webservice.
While testing the following criteria: [<date>] <> PRE('<date>') I found that it only sends an email when the previous value was not null. Updating from one date to the other works fine.
Since we are always updating the complete account record when a field changes in our ERP app, simply have it trigger on changes doesn't work. The workflow has to make sure the previous value was different from the new value.
I have also tried other combinations using [<date>] IS NOT NULL, however I would again need the previous expression to verify the value actually changed.
Anybody have a good workflow at hand for this type of set up?
Thanks & best regards,
Ben

Hi Ben,
You need to check for both expressions:
" (PRE('<YourField>') = [<YourField>] OR FieldValue('<YourField>') IS NULL) "
You check whether it's changed or was previously empty using the "OR" statement.
Thanks
Oli @ Innoveer

How to send an automated email notification after dataloads complete.

Please search the forums before posting
Hi ,
Hoq can we send an automated email notification once the daily data loads are complete.
All the data loads are done through PC and after these got complete daily we need to send an automated e mail saying the loads are completed.
Request your replies.
Edited by: Arun Varadarajan on Mar 10, 2009 9:22 AM

Hi,
check this threads/links:
http://help.sap.com/saphelp_nw04s/helpdata/en/cf/9bdd42cadf2878e10000000a155106/frameset.htm
Process chains and Email alerts?
process chain Email Notification
E-mailing functionality on a process chain
If you search SDN you will find much more...
Regards
Andreas

Using JSF and JavaMail to send Automated Email

Hi All,
Can any one please suggest I can use JSF and JavaMail to send automated email messages i.e after a person has successfully completed a form , a message is sent to his/her email address confirming that he has succesfully registered or completed a form. I have succesfull implemeted the use of javamail for sending email meassages in a JSF web application but cant seem to figure out how i can achieve automated sending of emails in JSF. Please any ideas, tutorials or source code would be very much appreciated.
Thanks.

I don't understand your problem:
You have already been able to send e-mails from a JSF webapplication, but you are not capable of sending e-mails from a JSF webapplication?!
Automated sending of e-mails will be exactly the same as non-automated.

How do we send automated emails

I am creating a program which needs to send an automated email to a user along with his/her password.
Is there an example code i can have a look at to help me create this sort of program that generated an automated email?

Firefox doesn't do email, it's a web browser.
If you are using Firefox to access your mail, you are using "web-mail". You need to seek support from your service provider or a forum for that service.
If your problem is with Mozilla Thunderbird, see this forum for support.
[http://www.mozillamessaging.com/en-US/support/] <br />
or this one <br />
[http://forums.mozillazine.org/viewforum.php?f=39]

How to send the ALV report output by automated email.

Hi All,
Can any one advice how to send ALV report output by automated email.
Thanks in advance.
Vikram.
Edited by: vikram mallavaram. on Oct 13, 2011 3:26 PM
Moderator message: FAQ, please search for previous discussions of this topic.
Edited by: Thomas Zloch on Oct 13, 2011 3:27 PM

Hi Ramya,
Check the links below :
http://wiki.sdn.sap.com/wiki/display/Snippets/Sending+Mail
http://wiki.sdn.sap.com/wiki/display/Snippets/AbapEMAILProgram
http://wiki.sdn.sap.com/wiki/display/ABAP/SendMessagetoExternalemailidandSAPUseridvia+ABAP
They will explain you to send an email.
Regards,
Kittu

Automated email campaign

Hello all,
We are attempting to setup a simple automated email campaign (CRM 4.0), but we seem to be missing a step.
We have a campaign with a campaign element that has a target group assigned and a channel of Email. We can test the channel successfully from within the Marketing Planner (the email gets sent). So we know the email infrastructure is working.
When we transfer the target group to the channel (either manually or via workflow), an email list is created (as checked by crmd_email_list), but no emails are sent. Is there another job that needs to be run to actually send the emails?
Thanks!

Hi Kori,
please check the TRX SCOT , to see if Mails are sent out correctly.
Over there you have to customize your mail server for the mails you send out.
Particularly check in options "default domain".
Hope this solves the problem. Please reward with points if helps.
AndreA

Automated email shipped notifications

I am not receiving Paypal automated emails shipped notifications. I don't receive them with the tracking numbers from sellers. Is there an option somewhere I need to enable?

Hi Kori,
please check the TRX SCOT , to see if Mails are sent out correctly.
Over there you have to customize your mail server for the mails you send out.
Particularly check in options "default domain".
Hope this solves the problem. Please reward with points if helps.
AndreA

Send automated email notification when record update

Dear all,
I have a requirement where system able to send automated email/SMS alert to customers to update their status of the Service Request. Can we using current workflow for the notification to customer whenever the status being update? Please advice.
Thanks in advance.

yes, you can achieve this by using on demand, create a workflow with When a modified record trigger event and in the action select send email.
If at all you want to send email when a status update, write a function like PRE('<Status>') <> [Status]. try it and good luck.
Cheers
Subbu

How can I allow automated emails

I'm having trouble receiving automated emails that I want. I have added the sites to my safe list and my cookies are set to allow third party but I still don't seem to be receiving the emails I want. Any suggestions?

Firefox doesn't do email, it's a web browser.
If you are using Firefox to access your mail, you are using "web-mail". You need to seek support from your service provider or a forum for that service.
If your problem is with Mozilla Thunderbird, see this forum for support.
[http://www.mozillamessaging.com/en-US/support/] <br />
or this one <br />
[http://forums.mozillazine.org/viewforum.php?f=39]

Automated email possible?

I have an admin page that displays data from a MySQL table
called tbl_data. It also has a "delete" and "edit" link for each
row that is displayed. One of the columns in this table is called
"user". I need to edit a row by adding a user name to the "user"
column. I have another table called tbl_user, and it contains user
name, email, etc for about a dozen users. The user added to
tbl_data comes from tbl_user.
When I add (edit) a user to tbl_data, I would like to send an
automated email to that user. Is this possible? I am using DWCS3,
PHP5, & MySQL5.

"Mr. Brownie" <[email protected]> wrote in
message
news:fp9ubj$5lo$[email protected]..
>I have an admin page that displays data from a MySQL
table called tbl_data.
>It
> also has a "delete" and "edit" link for each row that is
displayed. One
> of the
> columns in this table is called "user". I need to edit a
row by adding a
> user
> name to the "user" column. I have another table called
tbl_user, and it
> contains user name, email, etc for about a dozen users.
The user added to
> tbl_data comes from tbl_user.
>
> When I add (edit) a user to tbl_data, I would like to
send an automated
> email
> to that user. Is this possible? I am using DWCS3, PHP5,
& MySQL5.
I'm not sure what kind of server you are using, but a Windows
server will
have CDO and/or CDONTS components installed that will provide
this
functionality.
http://msdn2.microsoft.com/en-us/library/ms526914.aspx

Automated Email to Users when profile changes

Is there any way to turn off and on the automated email that is sent to users when their user profile changes? We are going to be doing a seris of automated updates to all users and do not want the automated emails sent out.

Is there any way to turn off and on the automated email that is sent to users when their user profile changes? We are going to be doing a seris of automated updates to all users and do not want the automated emails sent out.

Automated email using blobs in the database

hi,
I am wanting to have the facility for my db to send emails with attachments(with the file stored in the db)
in an automated fashion.
the things I have working at the moment.
1. I have got a DBMS_JOB working to handle the automated part.
2. I have got a java class that sends emails. (no attachments)
3. I have loaded the java class into the database using LOADJAVA
4. A DBMS_JOB sends emails.
Now what I want to know, is
1. With attaching a file into a Java class, (remembering the program is going to be working from the database)
I assume that a BLOB is the best option? as opposed to long Raw???
2. possible specifics for the java class in attaching the BLOB to the message??
3. in Oracle Forms, how do I get a file into the database as a BLOB. using DBMS_LOB???? what sort of Item
do I declare them??
Any Ideas/help would be greatly appreciated
Greg

Greg,
Which database release do you plan to use? Here are the answers to your questions,
1. We recommend our customers to use CLOB/BLOBs instead of LONG/LONG RAW since Oracle8. CLOB/BLOBs are much more flexible than LONG/LONG RAW.
2. You can use JDBC to read BLOB/CLOBs from the database and format them to the desired mail protocol, say MIME. You can learn more about JDBC access of LOBs at http://otn.oracle.com/docs/products/oracle9i/doc_library/release2/appdev.920/a96591/adl03prg.htm#283613
3. You can find an example of using DBMS_LOB.LOADFROMFILE at http://tahiti.oracle.com/pls/db92/db92.tabbed?section=25021
Is there a way for me to contact you for further discussion offline?
Regards,
Geoff
hi,
I am wanting to have the facility for my db to send emails with attachments(with the file stored in the db)
in an automated fashion.
the things I have working at the moment.
1. I have got a DBMS_JOB working to handle the automated part.
2. I have got a java class that sends emails. (no attachments)
3. I have loaded the java class into the database using LOADJAVA
4. A DBMS_JOB sends emails.
Now what I want to know, is
1. With attaching a file into a Java class, (remembering the program is going to be working from the database)
I assume that a BLOB is the best option? as opposed to long Raw???
2. possible specifics for the java class in attaching the BLOB to the message??
3. in Oracle Forms, how do I get a file into the database as a BLOB. using DBMS_LOB???? what sort of Item
do I declare them??
Any Ideas/help would be greatly appreciated
Greg

HT2488 Automator email action

Is there a way to send an email in an automator workflow without sendingthe previous actions content? I'd like to notify some people in my group that I've added a file to a folder, but not send them the file, I don't want to fill up their inbox with atachements.
Rich

This isn't the sweet spot for email.
Consider switching tactics, and serve the file-change information via RSS (that's a little more work) or (depending on the need for longevity of the notifications) maybe via (networked) Growl.
A content-management system can generate these XML-based notifications, as can the (retiring) iWeb stuff.
Basically, this is something that detects and runs when the containing directory is modified (probably via a Folder Action), and that then either dynamically generates the RSS when the change is made, or that serves up the current data when the RSS query arrives.
This looks fairly close to what you'd want for creating an RSS feed.
And there are ways to generate XML in AppleScript.

Automated emails

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