Automatic clearing for Credit Memos

Hi Experts,
When Credit Memos are Created with Reference to Billing document, we would like to have the Credit memos Cleared Automatically.
How can we set that, So that Credit Memos(with Reference) are Automatically Cleared?
Thanks
Montee

More of FI related thing,
Need to do some work around in FI clearing items only. This required lit bit coding or batch job has to execute to do the same whenver credit memo is created. To restrict to other billing types better to have seperate accounting doc types or restrict with Billing type or Billing no ranges.
Regards,
ReazuddinMD

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Automatic generation for credit memo

Hi Experts ,
I have 2-main scenarios for vendor returns process :
1- Regular Scenario:
a-Replacement the rejected goods after sending these goods back to the vendor(in this case the fresh goods will be received against the same P.O)
b- creation of credit memo , that means the vendor won't be able to replace the rejected goods (in this case , my client wants to generate credit memo in the system automatically or some alert to be triggered to the responsible person to create the credit memo in the system ?????)
2-Scrap Scenario:
a- vendor will tell my client to scrap the rejected goods and he will send fresh goods instead of these rejected (i this case my client will receive the fresh goods by movment type "501" to avoid affecting the moving average price of material, so how the warhouse person will come to know that fresh goods will be against these goods which has been scrapped?????)
b-vendor will tell my client to scrap the rejected goods and he will ask my client to place debit note for him (in this case , my client wants to generate credit memo automatically or some alert to be triggered to the responsible person to create credit memo in the system????)
Regards

check this link. it has given how to set output type for pdf/smart form, I think same output type need to be used but for Idoc type GSVERF
http://help.sap.com/bp_bblibrary/500/Documentation/G93_BB_ConfigGuide_EN_US.doc
In this step you define a Output Determination Procedere for the Billing Documents (Credit Memos) creating on Sales return Process.

Accounting doucment not get created for Credit Memo

Hi
When creating a cancellation doucment(vf11) for credit memo accounting document not get created.While I go for analysis then it is determining the G/L account.But not getting created the accounting doucment.
When i select "Release to accounting" then it is giving a message like this:
"Automatic clearing of billing document 951
and canc. doc. 90000572 not poss." as informatiion first
and then later it is throwing an error message that "maintain correct number range"
While for the same material or earlier cancellation happened and accounting doucment get created.
Please help me out;How would i get this solved?
Thanks in advance

Hi,
You may also check for Number Range - Maintainance & Assignment.
T. Code: SNRO
Table/ View: RV_BELEG
Here, Mantain Number Range.
To Assign,
T. Code: SM30
T.Code: Bill_Num (or select if different in your case)
Assign No. range to your combination of Sales OrgDist.ChannelBill Type i.e. for Cancelled Billing Doc. Type
To Maintain Number Range for Accounting Documents,
T. Code: FBN1
Best Regards,
Amit

AP-Credit Memo-Clear Vendor/Credit Memo

Hi all, I am facing Problem during Vendor Credit memo, Clear it (F-44), and Manual Check using F-58
Can I have different Due date For Vendor Credit memo , as I can see we have different Payment terms in Master data but whenever I post it gives the Due date as Immediate but if I see Open item report it says not Due and shows the Payment terms and the net due dates. Is this Normal?
I would like to clear the credit memo using the F-44 with reference to another open line item but system says Difference is too large for clearing.
The third thing I am trying to issue manual check I gave details, as per "J03_AP_CreditMemo_BPP_EN_US", when I hit Process open Items "system is not allowing to post document getting error "Select a valid function"".
Any Ideas How to deal with the above 3 situations?
Sandhya.

Hi,
To answer few queries,
Data can be entered in the field for the terms of payment key in various ways as you enter a business transaction:
In most business transactions, the system defaults the key specified in the master record of the customer/vendor in question.
In some transactions (for example, credit memos), however, the system does not default the key from the master record. Despite this, you can use the key from the customer/vendor master record by entering "*" in the field.
Regardless of whether or not a key is defaulted from the master record, you can manually enter a key during document entry at:
item level in sales orders header level in purchase orders and invoices
F-44--clearing problem
If the amount of open item is not equal to clearing amount you enter and the difference is not with in the tolerance limit you specify in the configuration, you will face this error. If the whole amount of open item need not be cleared, then try partial payment/residual payment options.
The third situation I am not clear.
Thanks
Aravind

Asset value for Credit memo

Hi Experts,
I'm new to this forum, Need some help on how the Ordinary depreciation calculated for credit memo.
It is Valuated Goods receipt, asset capitalized before the IR. However, there was a difference in value between GR/IR and the different value automatically got adjusted in APC transaction and also credit memo passed for the difference.
My question here is credit memo value is 2.46 but corresponding depreciation value is 22.14.
Note: It's a Low value asset, useful life is 1 Month. Entire depreciation already posted for GR Value which means more than APC value.
GR value           : 1192.20 -----
APC value         : 1189.74------
Ordinary dep     :   1192.20---
(posted value)
Thanks,

Hi Mukthar,
Thanks for your reply.
However, the credit memo value is only 2.46 USD, depreciation getting reversed each month 2.46 USD and total depreciation reversal value is 22.14 (USD).
Just want to understand the logic behind it.
Thanks,

Clearing customer credit memo

Hi All,
I have an issue regarding customer open item. We have the following documents created.
1) Invoice created to the Customer in one company code
2) Payment has been received by the customer in one company code, and the invoice and the payment got cleared by the lockbox processing in the same company code, so the accounting document for the invoice is in u201CClearedu201D Status.
3) Now later on they came to know that this has to be posted in another company code, so they tried to cancel this using a credit memo against the invoice created in Step 1
But the question here is, the accounting document created for this company code is in u201CNot clearedu201D status. As the invoice is cleared by the payment, how can I clear this credit memo? Because this is an internal mistake, actually customer paid what he has to pay. But here they created the invoice in one company instead of another company code. Please help
Thanks
Uday

Dear Uday,
you just tell to account department to post this credit memo to account. It will resolved.
Sandip

Implement the following scenario for credit memo

Dear experts!
Thank you for your attention!
how to implement the following scenario for credit memo??????
1.Credit memo requests are usually blocked for billing (that is, credit) upon creation until the
employee responsible releases this block.
2.Within our company, we want make the definition of the point at which the check is carried out and
the employee responsible dependent upon the value of the credit memo request.
3.If the value of the credit memo request is below a certain minimum limit, then it can be released
automatically by the system.
4.The workflow within the framework of credit memo processing now guarantees that the employee
responsible is automatically determined and informed when a credit memo request is created,
depending on the value involved.
waiting for your help!!!!!
Best regard!
Tangdark

Hi,
Hope so you know all the setting regarding credit memo customizing.
Otherwise use the standard one.
Regarding authorization go to PFCG and create a new role.
In that you can maintain the authorization regarding the minimum credit limit.
Please check out this setting.
And update me also if I was wrong.
Regards
Raj.

No Accouting doc for credit memo or debit memo

Hi All,
I have created a Credit memo request then >credit memo with ref to Billing doc(F2). But credit memo is not creating Accounting doc unless it is released to accounting. I have checked all the below things *(1 to 5) all have the correct setting.* but is not creating accounting doc automatically once the credit memo is saved.
1-->check the Revenue account determination settings in VKOA transaction.
2->Check the pricing procedure also have maintaining the account keys properly for the condition types or not.
3-->Go to VOFA transaction select your creditmemo document type then go in to detail here you check whether you have assigned your revenue account determination procedure in the account assignment/pricing tab to your document type or not.
4. And also check posting block should not be check
5. All settings are correct then you go to VF02 enter your billing document then go in to that then go to menu >Environment>Acct.determ.analysis-->Click on Reneue accounts now system will take you to the acct determination analysis screen here you can find what is cause.
Quick answer is appreciated.
Thanks in advance!
Parmesh

Hi Parameshwar,
Create a new Billing document of CREDIT MEMO and without releasing to Acconting goto the Environment and select the
DETERMINE ANALYSIS---->REVENUE ACCOUNTING, then it will show information why it is not automatically generating.
There you will get some details, please check and let me know the details
thanks,
santosh

Terms of Payment for credit memo

Dear Friends:
I have created terms of payment (Z12). This has to be used in credit memo in customer - T.code F-27 .But in customer master, there is a different terms of payment.How can i use the newly created terms of payment(Z12) in T.code F-27.
The New Terms of Payment should be in the credit memo by default. Is there configuration settings by which the new terms of payment are selected by default?
Please advise.
Regards
MSReddy

Hi MSReddy,
There should be a field in the customer master/company code data/payment transactions tab to enter the payment terms for credit memos.
If this is not displayed for your customer group check screen layout settings for customers.It might be supressed.
Regards
Nadini

Standard Process for Credit Memo & Debit Memos in CRM

Dear all,
What is the standard process for Credit Memo and Credit Memo Creation within CRM Complaint Transaction?
We can successfully replicate Return Items and Replacement Items in ECC Return Order
But I don't know how to process Credit Memo and Debit Memo in ECC.
What are the Accounting Implications takes place once we create and release the credit memo / Debit memo in CRM Complaint Transaction?
How to see the entire document flow?
I can create Credit Memo for a Returned Line Item in CRM without any errors. But I could not see any follow-up transaction or process either in CRM or ECC.
Kindly educate me in this regard. Your suggestions are highly appreciated
Best regards
Raghu ram
Edited by: Raghu Ram on Jun 23, 2010 6:29 PM
Edited by: Raghu Ram on Jun 25, 2010 8:30 AM

Hi suchi,
The following would be very useful to you.
To reduce implementation time for print forms development, SAP has created a set of the most commonly used forms - Preconfigured Smart Forms:
SD: Invoice, Quotation, Contract, Delivery Note, Order Confirmation, Scheduling Agreement, Inquiry, Cash Sales, Picking List
MM: Purchase Order, Request for Quotation, Contract, Delivery Schedule, Good Issue (3 scenarios), Good Receipt (3 scenarios)
FI: Dunning Notice
All can easily adapt these forms to their requirements, saving time and money.
Hope this information has been useful to you.
if you would like to have a smartform of your own i.e a Z or a Y then there is an option to get a sap script copied onto a smartform.
the sap script for the same is -> F140_DOCU_EXC_01
Go to Txn SMARTFORMS and just put the required smart form name in FORM field and then go to the menu bar: Utilities-> Migrate SAPScriptForm and juts type in the Script name which is given above(i.e F140_DOCU_EXC_01 )
I hope this will be an amicable solution.
if helpful pls reward.
Thanks
Venugopal

GR/IR Automatic Clearing for Different Business areas items

Hello All,
we have different business areas, and some times we create a PO for all business areas and invoice it in a specific business area
in F.13 automatic clearing:
for GR/IR account
Documents with different business area cannot be cleared.
any idea to solve this issue is appreciated,

Thanks for your reply,
I've tried such a solution with more parameters ( EBELN, XREF3 and EBELP)
but in F.13 :
- the document cannot be cleared when >>> selecting GR/IR account special process.
if we treat GR account as a normal GL account, I mean without selecting GR/IR account special process.
the document can be clear
i want to be able to clear the document with selecting GR/IR field ( is it possible )
and if it is not allowed, do we will face a problem by clearing GR account without selecting GR/IR parameter ??
Many Thanks

I am having problem while doing vf01 for credit memo

I have done va01 for credit memo.
but when i m doing vf01 for credit memo it is showing account detemination error.
pls help me.

Hi suchinder
Go to t.code VKOA and check wheather for the credit memo billing document type your account determination procedure KOFI00 has been assigned or not. If not assigned assign it and then save the billing document again then it will be forwarded to FI .
Regards
Srinath

Problem while doing invoice for Credit memo request

Hi all
I very well known that Out boud Delivery is not needed for Credit memo request but after saving the CMR and when i raise the Credit Memo (VF01) system is showing a error message saying "PGI not done for Outbound Delivery 30047402"
In CMR document type i have set the order related billing and i have removed the billing block also
I have raised the CMR based on Invoice
Kindly help me in this regard
Regards
BMS

Hi Raj Aryan Malhotra, Thanks for ur reply
The setting which u said are already there
The second one that is, change the copying requirement of header to 11. i did this but this time the message was different "The document is not relevant for billing" . After checking the log i could the follwoing info
Client                                                   240
Group Number
Sales Document Number
Item Number of the SD Document         000000
Schedule Line Number                         0016
Counter in Control Tables                     00
Message Identification                         VF
System Message Number                    016
Output Type                                        I
Message Variable 01
Message Variable 02
Message Variable 03
Message Variable 04
Group Type                                         F
Kindly help me to resolve this also
Regards
BMS

Regarding rate, sales tax and discounts for credit memo request and returns

Dear ALL,
Rate column is not displaying for credit memo request. suppose credit memo should be given due price diifererence
with referance to billing documnet credit memo request to rised. but if i want to edit rate column is not available.
how vat and discount has to be captured in case of rate diifferance for credit memo.
In case of returns will taxes applicable for returns credit memo
Gl accounts for credit memo same as billing or different GL accounts to be maintained or not
client has the scenario that if credit memo request has been rised for with referance to billing due to rate differance.
If customer returns materilas belongs to same billing. so based on the returns order returns credit memo to be rised .
But how the sap captures exact price of the materila during returns. ie; price modified during credit memo request.
Thanks & Regards
ramesh

HI,
Remove all the other condition types from the procedure and keep only those which you need.
Regards
Abhilash

Tables for credit Memo and Purchase order

Hi all,
I need to develop a report to dispaly all the credit memos for the open qty,
My issue that is there any table where we can have information for credit memos and purchase order,
like the input fields is company code,customer number,fiscal year,
hope you understnad,
Please let me know if you need any more information,
Thanks&Regards,
Cghand

Hi
Invoice Verific. table:
RBKP - Document Header: Invoice Receipt
RSEG - Document Item: Incoming Invoice
Regards
Prasanna

Automatic clearing for Credit Memos

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