Automatic clearing of accounting documents

We are having an issue with accounting documents for our credit card orders getting cleared automatically as the billing documents are created. This looks
like a standard SAP functionality. The orders are created with credit card number and it gets authorized. When the billing document is created, it posts the document to accounting and it clears automatically. Is there any user exit that I can use to not make the document clear automatically? Which function module does this use to do the automatic clearing of the accounting document? We also create Repair orders with credit card number in it, but not authorizing the credit card while order creation. Because it does not authorize the credit card, the accounting document for Repair order does not get cleared automatically which is what we are trying to accomplish for our regular authorized credit card orders also.
Thanks!

Thanks Rafael. But we want it to post to accounting, it is just the clearing part we are trying to avoid.

Similar Messages

Automatic clearing of accounting document

Hi,
When I reverse a bill thru VF11, the accounting document which gets generated is not getting cleared with the previous accounting document., the document type is showing RV instead of DA(Bill Reversal) and posting key 11 instead of 12.
Kindly provide inputs in which situations system picks up wrong document type and posting key.
Regards,
aman

Hi All,
When I reverse a billing document [normal invoice], the accounting document which gets generated is not getting cleared with the previous accounting document. The accounting document type in both original and reversal is u2018DDu2019. I have also checked the reversing document type settings in OBA7.
The above scenario is working fine with one company code [ABC], but with other company code [XYZ] the auto-clearing of accounting documents is not happening. The sales document types in both the cases are same.
On further analysis, I found that the reversal accounting document is having posting key 11(credit memo) instead of 12(Reverse invoice), but in other company code[ABC] the posting key is appearing correctly in the reversal accounting document i.e. posting key as 12.
Can you please confirm if this happening due to incorrect posting key? Also kindly suggest how this can be corrected?
Thanks in advance.
Dheeraj

Automatic clearing of billing document error

Hi All,
When user try to cancel/reverse the billing document following error occurred.
"no accounting document created". but when user try to release to accounting in VF02. it gives following message.
"Automatic Clearing of Billing document 900000034 and cancel document 1000000070 not possible."
Message no.VF208
Diagnosis
The system cannot clear billing documents and cancellation documents beacuse, for example individual item updating is deactivated.
System Response.
The Billing Document can be created.
Precedure
The FI Documents are cleared manually.
Please help me
Thanks
Sap Guru

Dear Friend,
IMG - SD - Billing - Define Billing Types.
Go to your BIlling Document Definition (T-Code - VOFA) & remove the Tick mark (Check) In POsting BLock Check box.
This check box is located in General Control.
Hope this helps...
Reward if useful...
Thanks,
Jignesh Mehta
98700 10230

Automatic reversal of accounting document

Hi all,
I had a problem with automatic reversal of accounting document . In the Tcode FBS1 whenever a document is posted automatically it should be reversed using F.81. I tried using enhancement spot and Submitted that transaction F.81 and passed the values to it. But the problem is whever i am using the code in the enhancement spot. i am not even able to get the generated document in FB03. and in the report i am getting the message 'No list Generated'. can any one help me out how to reverse the document automatically.
Thanks & Regards
sreehari p

closed

Configure the automatic creation of accounting document while billing

Hi,
Could you telme where to find the customization where you configure such that
triggering of automatic creation of accounting document takes place during billing itself.
Regards
anil.

Hi Anil,
In VOFA Document type in General contrlo is related to Accounting Document.If it is blank the system Automatically pics RV as accounting Document.
If posting Block is Ticked then Automatic posting will not happens.
You need to pass to Accounting in VF02 and release for accounting(Green Flag)
Regards,
Reddyy

Automatic clearing of FI documents

When I reversed a MIRO invoice through MR8M, the invoice was successfully reversed, but the corresponding FI documents were not reversed. Is that normal, shouldnt the FI document be reversed automatically. We are using ECC 6.0.
The system gave me the following message:
Document reversed with no. 5200000218: Please manually clear FI documents
Message no. M8282
Diagnosis
The invoice was successfully reversed. The FI follow-on documents cannot be cleared automatically in the present release.
Procedure
You must clear the open vendor items manually.
Please help me asap.
Thanks
RF

ratheeshfico,
You can use F.13 to clear them on a daily basis.
To do so, go to "Prepare Automatic Clearing" in SPRO.
The matching criteria should be something like:
Acctype: K
Acct Range: 1 - 999999999
Criteria: XBLNR, BLDAT, EBELN etc

Automatic clearing by Account ID (HKTID)

Hello,
I want to clear several invoices with one unic payment, the way I choose to clear is by account id (as in the assignment field I have the invoice number informed when the case is one invice one payment clearing).
I already have created at OBA7 the following condition:
D 1 9999999999 ZUONR
If I want also to clear these specific invoices that should clear just with one payment with hotel id, should I add the following conditon??
D 1 9999999999 HKTID
I guess something is missing because the system obviously doesnt allow me to add the same condition for clearing customers...
Thanks for your help
REgards

Notice, thera are no automatic clearing in SAP without manual execution start. You must use F.13 and define rules for clearing as I said.
Answering your question If you want define automatic clearing for customers you have to maintain following rules in OB74:
1 - Account type: D
2 - From Acc: 0; To Acc: 9999999999
3 - Criterion 1: HKTID
The system will select item Type D, for all customers, and clear according Account ID. Example:
Entries:
D - 10000 - ACC001
S - 10000 -
K - 10000 - ACC001
D - 10001 - ACC001
D - 10000 - ACC002
D - 10000 - ACC001
Cleared Items:
D - 10000 - ACC001
D - 10000 - ACC001

Automatic Clearing - Customer Account

Hi All,
is there a way in SAP to clear the customer open items automatically for the below scenario
Invoice : 3750
Credit Meo - 500
I want the system to clear the above mentioned line items based on certain pre-defined parameter and for the difference i.e., 3250 create a residual item.
Please suggest if you have solution other than manual clearing F-32
Best regards
Abishay

Hi,
For automatic clearing the basic condition in SAP is that the total of the items to be cleared should be zero, which is not in your case. So the automatic clearing can not be done.
However you can create your custom program to clear of the credit items againest debit items by calling F-32 in batch mode. This program can then be run in periodic batch job mode.
Regards,
SDNer

GR/IR automatic clearing raised account balances

Hello experts,
could you be so kind and help me with nex scenario:
we have done two goods receipt , then we have done miro and posted vendor invoice
lline items :
migo: goods 100 /grir 100
migo: goods 100 /grir 100
miro: grir 200 / vendor 200
now when we do f.13 in local currency and check GR/IR Account Special Processing button we get next clearing documents :
cler.doc 1
without no line items this is ok
clear.doc 2
grir 200/grir 200
it rase account balance in local currency
MM configuration is :goods-receipt based invoice verification
Please help me

Miro is in local currency. Invoice is in local currency. Our CC use three currency local, group and hard. So all posted documents are posted in three currencies.
Let me give you posted line items.
GR/IR account balance :
before clearing we have open items
200 invoice/ 100 good receipt+100 good receipt = balance 200
after clearing :
sap post one document without line items and another
dr GRIR 200 / cr GRIR 200
so now balance is :
200 invoice/100 good receipt x 2 = balance 200
200 clear / 200 clear = balance 400
200/200 before clearing after clearing 400/400 so SAP has doubled account turnover.
Edited by: Dusan Stojanovic on Feb 17, 2008 10:32 PM

Rerturns (RE) order Accounting document not cleared

When you do a cash sale (BV) the accounting document that is generated by the billing document is cleared automatically, but when you do a return on the same item, the accounting doculent is not cleared automatically. What do i have to do, and how will i do it, to clear the accounting document that is generated by the billing document for a return (RE) order.

Hi,
you can clear this document against original invoice by FB05,then it will show status as clear
Kapil

Accounting Document not Cleared using BAPI_ACC_DOCUMENT_POST

Dear Experts,
I am Using BAPI_ACC_DOCUMENT_POST to post the GL'S , Accounting document is getting created successfully . My Doubt is whether this bapi will clear the Accounting document automatically or we have to use any other function module to clear the Document?
Please let me know how to clear the document.
Thanks & Regards,
Hemant Gulati(A1)

Documents are not cleared; their line items are.
Rob

Accounting document cleared upon cancellation of billing document

Hi Guru,
When I cancel a billing document, the corresponding accounting document in AR should be cleared automatically.
I have some cases that when I cancel the billing document, the system responds with msg. " Automatic clearing of the billing document and cancellation is not possible because line item updating has been deactivated, for example"
Where do I find this setting to activate??
Thanks
Linda

Hi, Linda,
I've just send a message to SAP on issue related with yours.
And now I've received SAP's answer as following:
As of Release 4.6, there is a new cancellation function in R/3, by meansof which the system automatically clears (among other things) the
accounting documents for the original document and the cancellation
document in FI. If the new procedure does not work, the system uses the
old cancellation as a default, automatic clearing is not carried out.
In such cases, please clear the accounting document manually.
In your cases, I think the new cancellation procedure sometimes cannot
be performed somehow.
Here are some known reasons from SD side:
1. the cancellation is an item cancellation (see note 400000).
2. the billing document has one or more items relevant for revenue
recognition (field VBRP-RRREL not blank)
3. the billing document is a down payment request
4. the field RULE_NEW_CANCEL is set to 'A' (see note 339928).
If at least one these conditions occurs, the system performs the old
cancellation procedure (in this case it does not give message VF208 as
the new cancellation procedure will not be tried at all).
Besides, the note 309208 contains a list of other possible causes from
FI/CO side.
Please check the notes for detailed information, I hope they
may help you.
Hope it may help you.

F.13 automatic clearing question and F-03 generate document question

Hi Experts,
I have two questions below.
1. What's difference between F.13 and F-03?
Due to when I use F.13 to automatic clearing GL account, we found out that the system generates docuemnt has content.
(use Fb03, check the document number and found out the Dr and Cr account)
But when I use F-03 to manual clearing GL account, but we found out the system generate document has not any content.
(Use FB03 to check the document number, but I cannot found out the Dr and Cr account)
2.I intend to use F.13 to automatice clearing one GL account. My question is that whether the system could use FIFO to automatice clear document under matching condition.
Regards,
H.J.

Hi,
I follow up your suggestion to set rule of automatic clearin on OB74.
Criteria 1 : ZUONR (Assignment field)
Criteria 2 : GSBER (Business Area)
Criteria : VBUND (Trading Partner)
I had to set up the above criteria.
how to add up (0.00) for setting?
Regards,
H.J.

How to clear accounting document for returns

Hi Experts,
We processed a sales return and now we need to clear the accounting document generated by the Credit memo, how can I do that?
Also, how can I close the Returns document?

Hi
For accounting document its better to ask your FI guy but in my opinion I guess it is cleared with original invoice or with any other AR amount in F-32 but as I am not FI guy so I am not so sure about it and for return document you didn't have PGR that document. Just open that in VL02N and click on Post Goods Receipt. If this is not a delivery document then share what document is it.
Thank$

Auto clearing of Accounting entries posted via MIRO & MR8M

Hi Gurus,
Currently we are doing the development relating to u201CDuplicate Invoice checku201D.
In one of the scenario system is referring the Accounting document of the cancelled MIRO.
Subject accounting document is there in the open items (FBL1N) and the corresponding reversal accounting document (Generated via MR8M) is also reflecting in the Open items (FBL1N).
MIRO documents get cancelled via T-code u2013 MR8M & the Material documents shows the cancelled / relevant document reference against each other.
Since both of our accounting document (generated via MIRO & MR8M) are appearing in Open items system is referring that in our Duplicate Invoice check development which we want to avoid.
If I am not wrong, in case of SD Billing document if we reversed, system automatically cancelled the relevant accounting document against each other.
Does anybody have an idea as how to clear these 2 accounting documents (MIRO & MR8M) against each other ?
Regards,
Shridhar

Hi Prasad,
Thanks for the option but we had aready given a though about clearing the Vendor line items.
In stead of F-44, we can set the F.13, background scheduling with daily execution and can clear the documents. Background execution in the night will occupy our space hence need instant result if possible. As well as background execution will happend in the timing after office hours so could be the case that before doing auto clearing someone may get the concern cancelled accounting document pertaining to the cancelled MIRO (Vendor Invoice - Line item) in the open items.
While doing the MR8M (Logistic Inv Reversal) alongwith Material Document reversal can we clear the accounting documents instantly on its own against each other ?
Regards,
Shridhar

Automatic clearing of accounting documents

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