Automatic Clearing with Special G/L transactions

Hi experts
I'm trying to run F.13 with Special G/L transactions "D" and the system shows me this response
"Only accounts with debit and credit postings are included"
Can anybody explain to me what is wrong?
Thkz in advance!

Hi
This program for F.13 clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically. It selects all accounts specified in the value sets that have debit and credit postings.
The following items are **not** cleared:
- Noted items
- Statistical postings and special G/L transactions of the type bill of
exchange
- Items with withholding tax postings
- Down payments can only be cleared if down payment clearing for the same amount has been posted. (this one holds good for you)
Please check the same.
Thanks and Regards

Similar Messages

Automatic clearing with special G/L transaction

Hi,
Does anyone know to clear in mass customers that have line items with special G/L indicators?
Regards,
Ronan

Hi,
We are trying to clear customer accounts using F.13. The customer line items consist of Special GL entries and this is listed seperately by the program. Is there a tolerance that we need to setup to allow these entries to be included in teh clearing process?

Automatic Clearing with Differences

Dear Friends,
We have defined the tolerances for Clearing Differences and also assigned the GL Codes for posting of differences in the debit and credit items. However, when we do the clearing, we notice that the system is not clearing the line items that have the difference, but clears the line items which do not have difference. We notice in the additional log, the message appears, Account blocked - No clearing. When we check the GL in FS00, it indiactes "GL Account temporarily blocked" Message No. FH042.
Could anyone help what needs to be checked. Thanks!
Regards

Hi Arjun,
For your information and benefit there were two issues involved which were preventing the automatic clearing -
a. The first was a very minor issue, the automatic clearing in the same GL Account was being carried out by another user and therefore the system was giving the error message - The Account is blocked.
b. Secondly the issue was that the clearing differences GL Account had a Feild Status Group which had the 'Text Maintenance" as a mandatory requirement. Once we made it optional in the FS Group, the users were able to proceed with the Automatic Clearing with the differences.
Regards

Automatic Clearing with Small Difference

Hi all,
I want to one GL Account to Automatic Clearing (f.13) with Small Difference consider with another GL account.
Manual Clearing Working is fine.
Regards,
Spradip
Edited by: spradip on Dec 20, 2011 1:24 PM

you will have to setup the open item clearing config
GL based tolerances
tolerance grp
assigning tolerance grp to users
have a clearing GL to clear the difference amount.
If these are setup correctly, the clearing is possible.
once this config is setup, try manual clearing once and then use the same GL as part of F.13.
if you have problems and If you are an ABAP savvy, try debugging and catch hold of what is it looking for....usually the above setting should help you clear.

Cannot make an automatic clearing with F.13

Hi,
I'm trying to make an automatic clearing using F.13, but there's a document that cannot be cleared - after performing the transaction, this document appears in the section "no clearing" inside Update run" Additional Log. On Update run" Error Log the message is "KI 222 Cost center xxx does not exist on 01.04.2011. I'm performing the step in the production run.
If anyone could help me, it would be great.
Thanks in advance.

Hi Juli-
I think cost centers are coming into picture because of exchange rate gain or loss accounts that are maintained in transaction OB09. In OB09 you would maintain GL Accounts for exchange rate loss or gain for the clearing accounts. Check the P&L Accounts maintained here for the account you are trying to clear first. Then look at KA03 and see if there is any cost center maintained. If there is no cost center there, you can check in transaction OKB9 if there is any automatic account assignment maintained. If there is a cost center here, you can go and check the validity periods in KS02 or KS03 and maintain the correct validity periods.
Hope this helps.
Shail

Customer automatic clearing with down payment

Dears,
kindly help me regarding the following;
we have the following case;
customers come to store, choose a product, pay part of the price and the rest at home after delivery.
I want to make automatic clearing for invoices, down payments, and payments. How to configure it ???
Thanks in advance.

Hi,
Please read the below article
[Clearing|http://wiki.sdn.sap.com/wiki/display/ERPFI/AutomaticClearingofOpenItemsF.13(SAPF124andSAPF124E)]
Rgds
Murali. N

Automatic Clearing with remainder

Hello all
We have a requirement to use automatic clearing to clear down customer accounts that show a credit balance, and leave an AB document on the customers account for the remaining credit balance.
Any thoughts
Warwick

Hi,
Do you mean clearing for incoming payment from customer? you can go to T code F-28 for incoming payment and clearing customer account balance. in F-28 you can change the document type which is you want to clear. I think the document type AB is not for customer posting, But it is for accounting document/general journal. The document type for sales invoice or when you posting customer account, it should be used document type DR and it is generated in standard SAP.

Automatic Clearing with Payment Advice via EDI

I am trying to automate the cash application process via the receipt of the customer inbound 820 (using message type REMADV, type PEXR2002). I can successfully post payment, clear open items, and set up deductions relating to a specific invoice, but I haven't been able to post deductions unrelated to an invoice. Our customers often take deductions not related to a specific invoice at the same time as remitting payment for invoices. Has anyone managed to post 'independent' deductions when posting a payment advice via EDI?
I also have one small problem selecting the customer open item for clearing. Our billing document number does not equal the financial accounting document number. We store our billing document number in the Assignment field, and this is the number the customer will reference when remitting payment. I have not been able to find a way to use the customer's reference number (e.g. Assignment field) to select the open item. Has anyone had any success using the Selection Rule assigned to the payer to select open items by something other than the accounting document number? Or is this functionality only available for manual processing of payment advices.
Any advice would be greatly appreciated!
Thank-you,
Shauna

Hi Kirti,
We are in the process of implementing incoming payments through EDI 820. However we are getting the below error when we generate the IDOC.
Formatting error in the field BKPF-WAERS ; see next message
    Message no. 00298
Diagnosis
    During batch input or when executing CALL TRANSACTION... USING a screen
    field was filled with an invalid input format.
System Response
    Processing was terminated.
Procedure
    The screen field has the technical name BKPF-WAERS . The cause of the
    error is described in the following message.
    Correct the appropriate BDC data."
We tried to debug and but we got below
In the 1st screen, the currency/ rate field comes up as blank. The value u2018USDu2019 was entered manually by me.
The Amount comes as blank as well u2013 hence the transaction shows an warning message that the line will be ignored because of the 0 amount
Lastly the following screen shows up and stops with the error message.
"Different Currencies in payment advice and document header /USD.
Any help is highly appreciated.
Thanks in advance
Krishna

Clearing of Special G/L Transactions

Hi Folks
My scenario is:
Our customers pay a security deposit which is maintained in standard bank account (no special GL Account is opened for the bank in this case).
Sometimes, customer open items are to be cleared against the security deposit.
The security deposit stands reduced by the cleared amount and needs to be communicated to the customer.
I have tried F-37, F-29 and F-39 respectively to make DP Request with SGL Indicator H, DP receipt and DP clearing. In F-39, i input the customer invoice to be cleared against the security deposit (an A/R open item).
On checking FBL5N, the clearing does not seem to have happened.
Can anyone please help URGENTLY?
Regards
Mandar

Hi,
Please make Down Payment request and then make Down Payment then make Invoice and then clear the Down Payment. If any balance is left over make incoming payment through F-28 and here u need to select the downpayment document also.
If no incoming payment is there u use F-03 and clear the documents manually.
Regards
balaji

Invoice documents are automatically clearing with clearing no"ALE-EXTERN"

Hi,
Whenever we post any invoice documents, those documents are clearing automatically with clg doc no "ALE-EXTERN". The thing is it is happening only in Quality system. There are no probs in DEV & PRD systems.
Thanks in advance.
Regards,
Dharani

Hi Jan,
Thank you for your valuable reply. Message type FIDCC1 is activated in a distribution model (TC BD64).
Could you guide how can we de-activate the same.
Regards,
Dharani

Automatic clearing for bills of exchange

HI,
We are looking at ways to make a automatic clearing with special G/L indicator for bill of exchange.
Does anyone who knows the way to make this recording from f.13 or similar tcode?
Thanks
Best Regards

Dear Emanuele,
In reference to your question about f.13 and automatic clearing with special G/L indicator for bill of exchange please note the following
The clearing of special G/L processes e.g. BOE, requires a more complex treatment as you can find in the following description. Please also review the documentation of SAPF124.
The following items are not cleared by SAPF124
o   Noted items
o   Statistical postings and certain special G/L transactions (down
    payments and bills of exchange)
o   Items containing withholding tax postings (country-specific).
BoE is special transaction and should be handled only using mentioned below transactions:
1) invoice (p. ex. TA: F-22)
2) payment run (TA: F110 / F-36 / FBW2)
3) presentation of BoE (TA: FBWE / F-33 - Discounting
                                   F-34 - Collection
4) clearing of document (TA: FBW4 / F-20)
5) customer does not pay (TA: FBZG)
Hope this information is helpful to you. I could not find any program for automatic clearing, you can check FBWD which is a manual process to clear bill of exchange.
Kind Regards
Soumya

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Electronic Bank Statement - automatic clearing via Assignment number

Dear all,
when posting our outgoing cheques, the cheque number is copied to the assignment field (via an automatic job). Our cheque numbers have 6 digits.
When we are getting in the bank statement file the cheque number is populated in the 'Note to payee' (same number in "Reference" field), but instead of 6 digits, the bank adds additional 6 digits / zeros infront of the cheque number. Meaning that instead of 005217 we get 000000005217.
We want to use the automatic clearing with the link between 'Note to payee' and 'Assignment field'.
The following settings were done in the system:
1. Posting rules: "4 Clear debit G/L acct"
2. Search string definition:
1. 0 > ' ', 2. 0 > ' ', 3. 0 > ' ', 4. 0 > ' ', 5. 0 > ' ', 6. 0 > ' ', 7. # > #, 8. # > #, 9. # > #, 10. # > #, 11. # > #, 12. # > #
3. Search string use:
- Algorithm 015: Clearing Transaction: Selection Using Assignment
- Target field: Payment Notes
With those settings the system does not find the items to clear.
Does anybody know what is missing?
Thanks!
R, Katharina

We have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
Dr Main bank account ( 190220) 500 INR
Cr. Bank Sub Control Account (190228) 500 INR
The entry which is their is sub control bank account posted on
Dr. Bank Sub control Account (190228) 500 INR
Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are.

Automatic clearing without Definition of Clearing currency-F.13

Hi SAP Guru,
I have a problem with Automatic clearing , when i execute the transaction -F.13 with GL Accounts its showing "NO GL Account docuemnts Selected " in Additional log but in Error Log "No Error Occurred during Clearing"
and i checked the GL Accounts but still open items are available.
Then I checked the transaction -OB74 configuration like Account type -S ,Account,Criterion-1=ZUONR, it seems fine.
but why that above message occurred and why the open items are not cleared ?
Please help me on this issue
Thank you
Viru

Dear Viru,
I believe that your GL account was not created with open item management.
Please check with FBL3N report, whether open item symbol is showing or POSTED symbol there.
OPENITEM POSTED
If your line items are open items, then your OB74 settings will work correctly.
Regards,
Srinu

No automatic clearing after cancel invoice VF11

Dear All
i have problem with SAP system, when i cancel billing VF11, accounting doc is created but no automatic clearing with the billing document, so status is still not cleared either the billing canceled.
can anyone help me?
Regards
Aditya

Hi,
Please check the original document that needs to be cleared has already some clearing lines., i.e might have cleared partially.
Also check the below notes;
please see OSS notes 1259505 - FAQ: New cancellation procedure in SD
and Note 400000 - FAQ: Transaction VF11: Cancellation of SD billing documents
Regards,
Amanullah

Automatic Clearing with Special G/L transactions

Similar Messages

Maybe you are looking for