Bank reconciliation question

I was told that SAP B! has no bank reconciliation report. This is a report required by Auditors at the year end and shows all the unreconciled transactions. In essence this should be an easy report because there must be a reconciliation date field so we need to filter out all entries that have no Reconciliation date against them. Has anybody found a solution? Perhaps using PLD or Excel Reporter or something else?
Thank you
Robert

Dear Robert,
Which SBO version do you use?
At Financial rep/ General ledger report is not a solution for you? Here you can display fully reconciled and not fully reconciled transaction filter on the posting/ due to date.
I know it is not the best solution, but based on this report we can create reports for the auditors.
Rgd: Vera

Similar Messages

FF67-Manual Bank Reconciliation....question regarding automatic clearing

Hi
Dear experts,
I have a question regarding manual bank reconciliation, everything is working fine as far as FF67 is concerned but I am having a problem with auto clearing for cheques received in, I know that an algorithm decides which field should be taken into account for deciding the clearing items as the cheques issued out is working fine by the cheque number, for cheques received in what algorithm should be used and in what field should I enter that in Tcode F-28 so that it clears the document automatically. OR will I have to create a algorithm, if so from where?
Thanks to all who reply
regards

You can use an algorithm like bank reference, document search, etc. 021 or 020. While making the entries for cheque receipt (customer) you have to put the cheque number in the reference field and at the time of clearing the transactions from the statement, please ensure that the same cheque number is i put in the clearing data.

Deriving the profit center / segment during Bank Reconciliation

Hi SDN,
One of our requirements is to generate a Financial Statement by Segments.
For this reason, we also need to derive / tag our Bank Reconciliation documents (Manual and Electronic) to the corresponding profit centers or segments. The problem though is that during FF67 or FF_5, there's no way we can enter these data.
At the same time, we can't set a default profit center via FAGL3KEH since these bank accounts may be used for multiple profit centers and not defaulted to one only.
My question now is, can we use the document splitting functionality so that we can "inherit" the profit center / segment from the payment document during bank recon?
To give you an idea here's a sample flow of what we wanted.
Customer Invoice (GL view)      - OK in the system
Dr Accounts Receivable (profit center 1) *inherited
Cr Revenue Account (profit center 1)
Incoming Payment (GL view)     - OK in the system
Dr Incoming Clearing (profit center 1)
Cr Accounts Receivable (profit center 1)
Bank Reconciliation
Dr Main Bank             (profit center 1)
Cr Incoming Clearing (profit center 1)
Currently, system does not inherit the bank reconciliation document to the right profit center. Is there any way we can do this in the system?
Thanks

Dear,
During bank Reco system inherit the Profit Center from the document which it is clearing. There is no need to maintain Default the same in FAGL3KEH.
Please activate splitting at Profit Center level.
Hope this helps!!
Br,Vivek

Bank Reconciliation Report

Dear Members,
A bank reconciliation report is the report showing all the transactions reconciled in the period. In accounting the bank statement is regarded as the bible of the company's monthly transactions and the bank reconciliation report is the only prove that all transactions on the bank statement has been reconciled in the SAP Bydesign or any system.
This report must be signed by the chief financial controller for listed companies and filed at the end of every period or month. We need to have a tab on the bank statement creation/reconciliation window for printable bank statement report which should have the cheque numbers, payment references, receipts references, customer/supplier name, amount in credit/debit, date etc all in rows. There should be an option to print a detailed or summary or total report. There should also be a reminding pop up at the end of every bank statement creation or reconciliation to print this report.
I believe we need this facility on Bydesign ASAP, as it does not look good for a wonderful system like bydesign with complete mobility to be downgraded due to a simple tab or an essential like bank reconciliation report. I am an accountant and the first DOCUMENT I will request for on an audit is the bank reconciliation report( please ask any accountant or auditor to confirm this). Currently my CFO is questioning the selection of Bydesign due to the lack of this report and soon our auditors will request that we migrate to another accounting system due to SOX 404( Listed companies reporting requirements).
Sincerely,
Emeka Ikwukeme, CPA

Hello Emeka,
I landed on this thread when I tried searching for a similar requirement. I'm curious to know if something came out of this discussion.
Have you been able to pull something out of the system using any workaround, or creating a new report,...?
Thanks,
Mohan

Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Manual Bank reconciliation Statement

hi experts,
In my client site I am configuring Manual bank reconciliation statement where I found the bank main account was cofigured as a clearing account(open item management activated) and manually data are posted .
My question If I upload a bank statement in transaction code FF67 and post it, will the system throw an error because the main bank account was configured as a clearing account?
plz help me out.
With regards,
Sudipto

Hi!
Configuration Document in Development 200 for Automatic Bank Reconciliation Process.
1. Define Posting Rules :
Path : SPRO u2013 Financial Accounting (New) u2013 Bank Accounting u2013 Business Transactions u2013 Payment Transactions u2013 Manual Bank Statement u2013 Define Posting Keys and Posting Rules for Manual Bank Statement u2013 Define Posting Rules.
In this Posting Rules need to be changed to 1-Post to G/L account from u20185-Clear credit G/L actu2019 and u20184-Clear debit G/L acctu2019.
2. Maintain Variants for Bank Statements :
In this we define variants for Manual Bank Statements as required and then this variant is attached in FF67.
Path : SPRO u2013 Financial Accounting (New) u2013 Bank Accounting u2013 Business Transactions u2013 Payment Transactions u2013 Manual Bank Statement u2013 Define Variants for Manual Bank Statements.
3. Additional Rules for Automatic Clearing :
For clearing bank accounts we need to maintain clearing rules.
Path: SPRO u2013 Financial Accounting (New) u2013 General Ledger Accounting (New) u2013 Business Transactions u2013 Open Item Clearing u2013 Prepare Automatic clearing.
regards,
Rup

Automatic clearing in Electronic Bank Reconciliation

Hi All,
I have a scenario here where my client is using an Electronic Bank Statement to do bank reconciliation. The format used is MultiCash. Our setting for Bank GL account are using one Uncleared account - all payment or transfer will be posted here, and one cleared account - after bank reconciliation has been done, it will clear the line item in Uncleared account and post it in Cleared Account.
And one of the conifg we do for bank reconciliation is to automatically clear the Payment Document in Uncleared Account and post it to Cleared Account by searching and matching the Document number. So in the bank statement files given by the bank (DB), it will provide the document number in "Note to payees"
But we have a problem here with few market in Korea and Taiwan. They have limits for every transaction. For example, for Taiwan, each transaction is limit to TWD 20,000,000 only. Thus, if I got a payment paid out to vendor amounted 61,000,000 TWD, when the payment order is sent to the DB bank, the bank will automatically split it into 4 different payments transactions. Three transaction with amount TWD 20,000,000 and one transaction with amount 1,000,000.
So when the bank provide us with the bank statement file, the system will fail to do the clearing as its impossible to clear 20,000,000 TWD with the payment document TWD 61,000,000 in SAP. Currently they are using FEBAN to manually post partially and clear it off.
So my question will be, is it possible for SAP to detect all this 4 documents (20,000,000, 20,000,000, 20,000,000, 1,000,000) and clear it off with my payment document in the Uncleared Account amounted 61,000,000? The bank provided same SAP document number in every transaction for the Notes to payee field.
Please advice. Thanks.

Please check the algorithm you have mentioned against the posting rule for the transaction that is not getting cleared. Please use the criteria (like document number or cheque number or bank key etc.) in the reference field in the posting transaction to help the system to find out the matching item from the uncleared items for enabling to clear it off automatically.
Regards

Need to clear openitems for Bank Reconciliation without useing Algorithms

Dear All,
As per configuration of Manual Bank Reconciliation, for clearing cheque deposit & cheque issue we are useing Algorithms 15 & 13 respectively. while uploading Bank statement we used to give SIX digit cheque number as a reference to clear the open items (i.e the same cheque Number is used to enter by the user in Allocation field of GL Account)
But as a special case the user has entered more than SIX digit cheque Number in Gl Account. Now am unable to clear those open items, since bank statement is having six digit cheque Numbers only.
My question is if i want to clear the open items of cheque deposit, cheque issue, others without useing Algorithms... let me know the configuration with various specification parameters.
Regards,
Swathi

HI
My Requirement is only one..... can we clear without useing Algorithms..... let me know the process.... on what parameters/specifications can do
Rgds,
Swathi
Edited by: swathi fico on Aug 27, 2009 10:08 AM
Edited by: swathi fico on Aug 27, 2009 12:55 PM

Bank reconciliation incoming payment

Hi All,
I am in the blue print designing phase of one of my client. Below is the client requirement for incoming bank reconciliation.
We have suggested them, the moment they received cheque of check from client, the entry should be posted in incoming payment account like this:
Debit Incoming Clearing Account
Credit Customer Account
When actually payment will appear in the main account entry should be posted like this:
Debit Main Bank Account
Credit Incoming clearing Account
Now the question from client is when any cheque or check would be deposited in my bank account there would one entry in our bank statement stating cheque or check deposited but subject to clearing and main account balance should be increased but actually cheque or check has not been enchased yet.
How to handle the scenario for bank reconciliation for incoming payment.

Hi Ashutosh,
Please try to use Payment Order Functionality. This option is available in the Payment Methods in Country in FBZP.
Regards,
Kiron Kumar T.

Bank Reconciliation Statements

Hi,
I want to know how to get the previous month and current month Bank Reconciliation Statements?
Business One Implementation Version is 2005.
Please give me suggetions.
Thanks
Satya

Satya,
Are you referring to the Printed copy of Reconciliation on the Bank Account.
choose Banking > Bank Statements and Reconciliations > Reconciliation. Choose the Automatic tab and enter the required parameters. Choose Print Settings.
Select to print reconciliations. After you select this option, the following fields appear:
· New Reconciliations Only select to print only the reconciliation that the system is about to perform.
· New and Old Reconciliations select to print reconciliations that were created in the past and the ones the system is about to perform. After you select this option, additional fields appear that enable you to define the reconcilation number range.
Note: These are from SBO help files. Please try to first look into them as there is a lot of information that could answer most of your questions:
Suda

External Bank Reconciliation

Hello
I am trying to use the external Bank reconciliation in SAP Business One 2007.
I want to import the bank statement from my bank to the: Process External Bank Statement window. I will develop a special add-on.
But the question is, i have around 1000 records per account daily, is there any limitation in this window???
Or how i can clean everything from that window, after it has been reconciled??
Thanks
Jacobo

Hello Gordon
We dont have any problem with the SDK. The question is just about the quantity of records in the screen.
Does any one had any problems, with many records??
Thanks
Jacobo

FI:BANK RECONCILIATION

I m making z development for bank reconciliation.
wherein i have designed a screen similar to f-03 now user selects some of the documents that are dispayed on screen.i want to pass an accounting entry for these selected entries and at the same time pass clearing document no in
table bseg in front of these selected document nos
ne idea????????
plz help......

Question not answered, but closing it so that I can post other questions.

External Bank Setup and Bank Reconciliation Issue

Hello Friends!
I have a question regarding external bank setup in the Banking module of PeopleSoft. Peoplebooks say that you have to define your external bank accounts so that there are no duplicate general ledger business unit and general ledger account combinations. This will cause issues during Bank Reconciliation. Does anyone know what knid of issues are faced? We are actually planning to use one cash account for all banks for a GLBU. But along with every account there is another chartfield so even if the cash account is the same for a GLBU, the combination of account and the other chartfield will be unique. Will this work for bank to book reconciliation?
Thank you in advance!

You can go to Administration> System Initialisation>Company details> basic initialisation> (check) Bank Processing.
Also, you need to do a few set ups before you start using the bank statement facility. You can find this in SET Up> Banking> Bank Statement Processing.
When you check this, you would be able to see the Bank Statement Processing Form in the banking module.
all the information that you might need for the Bank Statement Processing for versions A and B can be found in the Portal under the following path:
SAP Portal -> Support -> Documentation Resource Center -> Modules and Features -> Bank Statement Processing (BSP)
Hope the documentation helps you.

Document Number Not Generate In FEBA ( Bank Reconciliation)

Dear All,
We have configured all the required details for Manual Bank Statement for Bank Reconciliation .
Steps :
1 ) Take converted file from Bank
2 ) Upload that file in Text format into System then system automatically update FF67.
3) Go into FEBA , then we got cleared items but we are not able to get Accounting Document Number .
How we can get Accounting Document Number in FEBA ??
Regards,
Kaushal Shah

Hi,
Sorry, just today I checked your message.
Instead of processing BDC, you have to post through FEBA.
ie. Download the statement with the option Do not post or post online.
Then process the error lines or all documents through FEBA. Then you can able to see the document number.
If the posting is done at the background through batch jobs, then there will not be any document number visible through FEBA.
Let me know if you need any more information.
Regards,
Prabha

Bank Reconciliation report missing transtype=57

Hi
we are using SAP B1 version 8.81(8.81.313) PL 05
We have a cyrstal report for Bank Reconciliation which is missing all transactions with transtype=57 (Checks for Payment).
1. Is this a standard report for SAP B1 or has this been developed for us? I have not been here long and while some reports were developed by the reseller, I am not sure which ones they were.
2. The Show SQL Query code includes the following which I have not been able to find anywhere in the report.I have looked in all the reports both main and sub-reports under report->selection formula->record selection as well as in all formula fields and section experts.
AND ("JDT1"."TransType"=N'30'
      OR "JDT1"."TransType"=N'-4'
      OR "JDT1"."TransType"=N'46'
      OR "JDT1"."TransType"=N'24'
      OR "JDT1"."TransType"=N'25')
I understand that this is the piece of code I need to add " OR "JDT1"."TransType"=N'57' "
3.Can anyone help where else I might find the above code?
4. Does anyone know what TransType=-4 in table JDT1 represents?
Thanks Chris

Hello Friend,
It is use for Opening Balance for stock.
Item Stock as opning balance use '310000001'
BP master Opening Balance use '-2'
G/L Opening Balance use '-2'
Thanks
Manvendra Singh Niranjan
Edited by: Manvendra Singh Niranjan on Jan 15, 2012 10:29 AM

Bank reconciliation question

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