Better way of Sending E-Mail Notifications -- Workflow or Function Module ?

Hi All,
I have an implicit enhancement written in a t-code and based on some conditions I am creating event which inturn will trigger the workflow which inturn send e-mail notification via send mail step.
My question is:
Which one of the ways is better in terms of performance or overhead to send an e-mail notification. (There are no Approval processes in the workflow.. Just One Step E-mail Notification).
1) In the Implicit Enhancement, Trigger an event which inturn will trigger the workflow and e-mail is sent via send mail step.
2) In the Implicit Enhancement, Send the e-mail notification via standard function modules available... such as
"SO_OBJECT_SEND", "SO_DOCUMENT_SEND_API1".........
Would be grateful if someone can post the Advantages and Disadvantages in the above 2 ways of sending e-mail notifications..
Regards,
PR.

Just to throw in some additional factors, consider exception handling:
An event-based send mail step is decoupled and thus independent of your application. This means your exception handling is separate. It means you do not need to hold up the transaction if there is a failure. All this depends on how important the mail is. You could of course add validation code to ensure the mail address is valid and send it elsewhere if not.
Regarding performance, consider how often this happens. If it's an infrequent occurrence then I wouldn't worry about performance. Hundreds or thousands a day is a different story.
So the answer is:
Workflow for low-volume scenarios (low performance impact) that are important (better error handling in WF),
Direct mail for high volume and noncritical
In between these, use whatever you like
One more thing to perhaps consider the future. What are the chances of the mail being replaced by a work item in furture? Sometimes it's only by observing a process after go live that you can identify the best solution. e.g. you may decide to replace the mail with a "Please go fix this" work item because you need deadline monitoring

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How to send E-Mail Notification executing through workflow?

hi All
I want to send E-Mail Notification executing through workflow in MDM Data Manager?
I have tried it, But still i am unable to send E-Mail Notification?
i will explain, how i have tried?
1) I have created the simple workflow with the following components
they are in sequence
start--> process-> notify--->stop
2) owner of the workflow is Admin and launcher of the workflow is Admin and i have given email id to the Default Admin user in the console.
3) i have created another user (i.e. User2) with default roles as like as Admin and i have assigned User2 to the process component in workflow and I have created e-mail address for the User2 in the console.
4) i have created another user(i.e.User1) with default roles as like as Admin. and give e-mail address,under the notify component User1 is selected in To Field.
5) stop component as usual
coming to configuration part about the SMPT server in MDS.ini file
1) in mds.ini file for the MailServer=, I have given SMTP Server name once and restarted the server and executed the workflow, but not worked
2)in mds.ini file for the MailServer=, i have given SMTP Server IP Address and checked the port,and we have configured the host file also and restarted the server and executed the worflow , but not worked
In all the ways i have executed and tried to send E-Mail Notifications through workflow, But I didn't
can any one help where i have went wrong, so i can rectify it
what actually we have to give in mds.ini file? is any other cofiguration required for it?
if any one have any solution for it , can you please explain me in step by step
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bharat.chinthapatla

Hi Bharat,
your steps seems to be correct. Just try to ping your mail server, to verify if your mail server is running up, besides note that mdm go throw port 25 for sending emails, so please check if you are able to send emails using port 25 in your network.
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Send Custom Mail Notifications to Author/Creator when workflow ends

Hello All,
I am working on workflows and I want to send a mail notification to the "Author/Creator" when the workflow finishes.
Currently, UCM workflows do not provide this functionality Out-Of-The-Box.
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Problem encountered while sending a mail notification from BPEL process

Hi All,
I am fresher in BPEL world, I am trying to send a notification mail to user using BPEL process. I had done all the configuration needed for mail notification process given in the developer guide.
I am able send a notification mail to intended recipent and also able to receive response activity from the BPEL process.
but, I am getting the following error in the server console.
<2006-10-10 16:58:00,642> <ERROR> <default.collaxa.cube.services> <TaskNotificationsForXPath::getActionableLink> Check the error stack and fix the cause of theerror. Contact oracle support if error is not fixable.
<2006-10-10 17:02:03,144> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Email account does not exist.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Email Account atikam@localhost does not exist.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Actionable links could not be added to task notification.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Actionable links could not be added to task notification for task 4506.
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a208d3:-7fdc, identified by SimpleVacReqEscBPELProcess
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Check the error stack and fix the cause of the error. Contact oracle support if error is not fixable.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <TaskNotificationsForXPath::getActionableLink> Actionable links could not be added to task notification.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <TaskNotificationsForXPath::getActionableLink> Actionable links could not be added to task notification for task 4506. The email account that will receive this actionable message is atikam@localhost. This task is associated with the business process c0c81fee36462bc5:c2b2f6:10e31a208d3:-7fdc, identified by SimpleVacReqEscBPELProcess
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <TaskNotificationsForXPath::getActionableLink> Check the error stack and fix the cause of theerror. Contact oracle support if error is not fixable.
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Thanks in advance.
Sagar.

Hi All,
I am fresher in BPEL world, I am trying to send a notification mail to user using BPEL process. I had done all the configuration needed for mail notification process given in the developer guide.
I am able send a notification mail to intended recipent and also able to receive response activity from the BPEL process.
but, I am getting the following error in the server console.
<2006-10-10 16:58:00,642> <ERROR> <default.collaxa.cube.services> <TaskNotificationsForXPath::getActionableLink> Check the error stack and fix the cause of theerror. Contact oracle support if error is not fixable.
<2006-10-10 17:02:03,144> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Email account does not exist.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Email Account atikam@localhost does not exist.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Actionable links could not be added to task notification.
<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Actionable links could not be added to task notification for task 4506.
The email account that will receive this actionable message is atikam@localhost.
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<2006-10-10 17:02:03,160> <ERROR> <default.collaxa.cube.services> <PCException::<init>> Check the error stack and fix the cause of the error. Contact oracle support if error is not fixable.
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Error while sending E-Mail Notification

hi,
when i tried to send mail from BPEL i faced error, where i configured the outlook with gmail server its working fine,here i paste the ns-emails.xml and the error code is server.
ns_emails.xml
<EmailAccounts xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService"
EmailMimeCharset=""
NotificationMode="ALL">
<EmailAccount>
<Name>Default</Name>
<GeneralSettings>
<FromName>my name</FromName>
<FromAddress>my email address</FromAddress>
</GeneralSettings>
<OutgoingServerSettings>
<SMTPHost>smtp.gmail.com</SMTPHost>
<SMTPPort>587</SMTPPort>
<AuthenticationRequired>true</AuthenticationRequired>
<UseTLS>true</UseTLS>
</OutgoingServerSettings>
<IncomingServerSettings>
<Server>pop.gmail.com</Server>
<Port>995</Port>
<Protocol>pop3</Protocol>
<UserName>my email address</UserName>
<Password ns0:encrypted="false" xmlns:ns0="http://xmlns.oracle.com/ias/pcbpel/NotificationService">my password</Password>
<UseSSL>true</UseSSL>
<Folder>Inbox</Folder>
<PollingFrequency>1</PollingFrequency>
<PostReadOperation>
<MarkAsRead/>
</PostReadOperation>
</IncomingServerSettings>
</EmailAccount>
</EmailAccounts>
Error in server:
javax.mail.MessagingException: 530 5.7.0 Must issue a STARTTLS
command first. a4sm326251tib.11
at com.sun.mail.smtp.SMTPTransport.issueCommand(SMTPTran
sport.java:1020)
at com.sun.mail.smtp.SMTPTransport.mailFrom(SMTPTranspor
t.java:716)
at com.sun.mail.smtp.SMTPTransport.sendMessage(SMTPTrans
port.java:388)
at oracle.tip.pc.services.notification.email.EmailDriver
.sendMessage(EmailDriver.java:215)
at oracle.tip.pc.services.notification.email.EmailDriver
.send(EmailDriver.java:185)
at oracle.tip.pc.services.notification.DefaultNotificati
onServiceImpl.sendEmailNotification(DefaultNotificationServiceImpl.java:251)
at oracle.tip.pc.services.notification.NotificationServi
ceImpl.sendEmailNotification(NotificationServiceImpl.java:271)
at oracle.bpel.services.notification.queue.sender.MDBCon
sumer.deliverNotification(MDBConsumer.java:256)
at oracle.bpel.services.notification.queue.sender.MDBCon
sumer.onMessage(MDBConsumer.java:137)
at sun.reflect.NativeMethodAccessorImpl.invoke0(Native M
ethod)
at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMet
hodAccessorImpl.java:39)
at sun.reflect.DelegatingMethodAccessorImpl.invoke(Deleg
atingMethodAccessorImpl.java:25)
at java.lang.reflect.Method.invoke(Method.java:585)
at com.evermind.server.ejb.interceptor.joinpoint.EJBJoin
PointImpl.invoke(EJBJoinPointImpl.java:35)
at com.evermind.server.ejb.interceptor.InvocationContext
Impl.proceed(InvocationContextImpl.java:119)
at com.evermind.server.ejb.interceptor.system.DMSInterce
ptor.invoke(DMSInterceptor.java:52)
at com.evermind.server.ejb.interceptor.InvocationContext
Impl.proceed(InvocationContextImpl.java:119)
at com.evermind.server.ejb.interceptor.system.SetContext
ActionInterceptor.invoke(SetContextActionInterceptor.java:44)
at com.evermind.server.ejb.interceptor.InvocationContext
Impl.proceed(InvocationContextImpl.java:119)
at com.evermind.server.ejb.InvocationContextPool.invoke(
InvocationContextPool.java:55)
at com.evermind.server.ejb.MessageDrivenConsumer.onMessa
ge(MessageDrivenConsumer.java:347)
at com.evermind.server.ejb.MessageDrivenConsumer.process
Messages(MessageDrivenConsumer.java:233)
at com.evermind.server.ejb.MessageDrivenConsumer.run(Mes
sageDrivenConsumer.java:169)
at com.evermind.util.ReleasableResourcePooledExecutor$My
Worker.run(ReleasableResourcePooledExecutor.java:298)
at java.lang.Thread.run(Thread.java:595)
please help me out to resolve the issue.
thanks in Advance
Aswath Thaniga

hello Anirudh Pucha,
thanks for your message,
i'm downloading all the files you advised and one more doubt regarding SOA installation,
i'm using BPEL Process manager 10.1.3.1.0 installed on my machine and not installed SOA Suite (problem in installing AS Middle tier), i send voice,sms through BPEL PM which works fine, and faced problem in e-mail notification only, according to me with out installing SOA suite we can use BPEL PM or please let me know the procedure to install the downloading files.
if possible please send me a details in word documents to my mail "[email protected]".
Thanks again

Better way of Sending E-Mail Notifications -- Workflow or Function Module ?

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