Bookmarks in PDFMaker

Hi All,
I'm using PDFMaker in a macro to create a pdf file. Using AdobePDFMakerForOffice.ISettings I'm able to set the other properties of the pdf but not the bookmarks preferences. I would like to set the bookmarks (like heading1, heading2 etc..) using the script in the macro.
Is there any way to achieve this?
Thanks!

Ok, I have some bad news and some worse news, but it's best to cover it now to save you time.
1. Acrobat development needs the Acrobat SDK, which is mainly documentation. If it isn't documented, it isn't supported. And, the objects for PDFMaker are not documented.
2. And there is no other supported mechanism for using the full power of PDFMaker.
3. Acrobat is not technically suitable for use on a server.
4. Acrobat is not licensed for use on a server (I understand) and no server license can be purchased.
I do have some news that may be good. Adobe's LiveCycle PDF Generator is a server product with Java API which might be what you need.

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Numbered bookmarks w/PDFMaker 9 -- is it possible?

I recently upgraded to Acrobat 9 and now when using Word 2007's PDFMaker, bookmarks have no section numbers darn it.
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You may have an extension that has removed that menu item.
Start Firefox in [[Safe Mode]] to check if one of your add-ons is causing your problem (switch to the DEFAULT theme: Tools > Add-ons > Themes).
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Acrobat 9.4.0 PDFMaker - Bookmarks not formatting correctly

Acrobat PDFMaker – In Word 2007, using the Acrobat tab | Preferences | Bookmarks tab,
we set Heading 2 and Heading 4 to Levels 1 and 2 respectively. We then scroll down and set a custom style (“TitleTOC”) for the TOC as also as Level 1. The Bookmark Options Convert Word Headings to Bookmarks and Convert Word Styles to Bookmarks are automatically marked. On the PDFMaker Settings tab, we check the Create Bookmarks option under Application Settings.
When the PDF is created, it includes ALL headings/styles so that the generated list of Bookmarks is too long (and essentially meaningless).
If we go back to the PDFMaker and unmark Create Bookmarks (since this field overrides the Bookmarks tab parameters), it doesn’t create ANY Bookmarks.
This never happened with previous versions. Is this a bug with version 9.4.0, or is there a new option with the recent update (week of 10/18 or 10/25/10) that requires new settings for Bookmarks to be generated correctly?
Thanks in advance for any insight into this problem.

Damn, nobody replied to you and your problem. I have the same here: Acrobat Pro is updated automatically but now it cannot start up as it asks for a serial number and my CS4 number doesn;t work. It seems it isn't linked with the CS4 serial number or so.
ADOBE please help us out!!!

PDFMaker 9 adding bookmarks to Word index markers

Hi folks,
I recently updated to Acrobat 9.5.1 and am seeing an odd, annoying problem. I use Microsoft Word 2007 to create a document with a non-standard heading style called "Message Bar." When I make my PDF, I ask PDFMaker to create a Level 3 bookmark for this style. This has worked well, without a hitch for several years.
In recent document updates, however, PDFMaker appears to be picking up the index marker that sits next to the Message Bar heading and creating a separate bookmark. Curiously enough, it also adds consecutive numbering at the front of the bookmark, so that the first "index bookmark" is 1b<Message>, the second is 2b<DifferentMessage> and so on, through the document (and there are close to 1000 of these messages). After doing that, the normal bookmarks for this style are also listed. Both bookmarks point to the same (correct) location in the PDF doc.
In the PDF preferences, the only headings/styles checked for bookmarks are Heading 1, Heading 2 and Message Bar.
As a quick workaround, I deleted all the "index bookmarks" in Acrobat Pro and moved the standard bookmarks (with no extraneous numbering) into the proper place. As we update the doc and PDF every couple of months, I hope I won't have to do this forever. Nor am I keen to move my index markers to another line (or style).
Is this a bug? Has anyone else seen something like this? Google didn't turn anything up. Appreciate any advice.

Thanks Bill, yes I've created an index in Word but the links don't convert as they do for a table of contents.
In PDFmaker, enabling Create Bookmarks, Add Links, Convert cross-references, Convert footnotes, Enable advanced tagging, and all options on the Bookmarks tab doesn't have any effect.
Word doesn't build an index in quite the same way as a ToC (in Word itself the index entries aren't bookmarked) so I'm a bit pessimistic about this feature being in PDFMaker but it'd be nice if someone could confirm this. I've only tested in Word 2003 but I doubt 2007 works differently.

Issues with PDFMaker Bookmarks Tab

When I create a PDF from a MS Word document, I mark certain Heading and Style checkboxes in the Bookmarks tab of the Acrobat PDFMaker dialog. However, when the PDF is created, all of the Headings appear in the Bookmarks pane, even though I marked only the Heading 1 and/or Heading 2 checkboxes. This does not seem to happen with Styles, only headings. When I mark a Heading checkbox, Acrobat automatically marks the "Convert Word Headings to Bookmarks" checkbox at the top of the Acrobat PDFMaker dialog. How can I create a PDF with only the Heading and Style bookmarks I want in the Bookmarks pane?

Yes, I installed all updates of Acrobat and have been checking for updates periodically. Thanks.
Lynn DeGrande
Technical Writer
Professional Software & Services
Thomson Reuters
Phone: (800) 607-5100 x6293
[email protected]
thomsonreuters.com
CS.ThomsonReuters.com | ES.ThomsonReuters.com

PDFMaker bookmarks broken or extra characters

My configuration:
Windows XP SP2
Acrobat 8 Pro
Word 2000
When I attempt to create bookmarks automatically using the options in PDFMaker, the resulting bookmarks are broken and the bookmarked headings have extra characters in front of them.
By broken, I mean that the bookmarks all point to the same, incorrect page.
The headings (and StyleRef fields in the headers) include extra characters of the form 0B, 1B, 2B, etc.
This happens when I start Word without any other add-ins, and when I try to process a completely new, small, clean document with just a few headings.
This happens when I use built-in headings and when I use custom designed headings.
Any suggestions for fixes or workarounds will be appreciated!
Bear

Bill: Thanks for your suggestion. AFAIK we are using the last available update to Word 2000. And remember, it's not a problem in the DOC file -- it's only in the PDF when created with bookmarks.
Here's my most precise formulation of the problem to date. I'll call the unwanted characters in the headers the "1B" problem.
When you create a PDF with bookmarks from a document that uses a StyleRef to populate the headings, IF the StyleRef is for a built-in heading style, the "1B" problem appears. In our problem template, the headings are filled by StyleRef to Heading 1, a built-in heading style.
If I create a custom style named H1 that is identical in all aspects to Heading 1 and use that for the topic title paras (paras that used to be Heading 1) the "1B" problem disappears.
To recap, in the "fixed" version:
H1 (used for the level 1 PDF bookmark) is a custom para style used for topic titles. Headers are populated via StyleRef to H1.
Heading 2 is used for the level 2 PDF bookmark. (I expect any other built-in headings will work fine as well. It's just a conflict between built-in headings and StyleRef fields.)
This leaves three solutions:
1. Revise the style definitions in the template to use a custom style for topic title paras.
2. Remove the header from the template design
3. Create bookmarks manually.
I'm inclined to remove the headers, as this is a medium-sized manual that isn't divided into chapters, and it's of marginal value to the reader to put the topic titles in the page headers when there are so few topics, and they are each only few pages long.
I don't expect a solution in the form of an upgrade or patch for either Word 2000 or Acrobat 8. Word users on the Word-PC site experimented for me, and we were able to reproduce the problem in Word 2007 and Acrobat 8. I suspect it's there with Word 2003 as well.
Bear

Using Acrobat PDFMaker Bookmark Options

I am using Windows (7 64-bit) and Word 2007 (SP2 MSO). I am using Acrobat 9 Pro (9.4.1) to convert a Word document to PDF. The bookmarks created in the PDF document are for all Word Heading styles (H1, H2, H3, H4, H5). However, on the Bookmarks tab of the Adobe PDF Maker, I only selected 3 heading styles (H1, H2, H3) for bookmarks. The Convert Word Bookmarks check box is NOT selected.
This is a very basic PDF feature, so I am puzzled as to why it is not working for me. Any suggestions for settings I should review in Adobe Acrobat? Microsoft Word 2007? Windows 7? Are there certain features I should have selected when I installed Adobe Acrobat after my system was upgraded to Windows 7/Office 2007?
Over the past 6+ months, I have researched a lot of sources and I have been unable to find a solution to my problem. (I do not want to make any manual changes to my Word styles (i.e., changing the Outline Level of styles - which I can't do because I am having issues with default Word heading styles.))
Thanks for your help!

Try updating to 10.1.3.

How Can I Print 2 Pages per Sheet with Bookmarks in Word 2007?

Is there any workaround to print 2 pages per sheet (in MS Word) with bookmarks?
I always get the following message:
Acrobat PDFMaker has detected that 'Multiple Pages option in Page Setup' has been selected. It will not be able to create tags, links, bookmarks with this option selected...
--Roborabbit

The Word 2007 pdf export (the one MS has here: http://www.microsoft.com/downloads/details.aspx?FamilyID=f1fc413c-6d89-4f15-991b-63b07ba5f 2e5&displaylang=en) supports bookmarks right?

How to print an excel file (2010 version) with multiple tabs into a pdf file with bookmarks (acrobat 9). I was able to do this easily using excel (2007 version).

Recently I got a new laptop, with excel 2010 version and acrobat 9 standard.
I could no longer print (save as) an excel file with multiple tabs into a pdf file with bookmarks.
My old computer has excel 2007 version and acrobat 9 standard.
Print an excel file into pdf with bookmarks was a piece of cake.
Both machine has the same add-in -- Acrobat PDFMaker Office COM addin
Thanks if anyone could help me with this.
Tom

You need to upgrade Acrobat to a newer version.
On Thu, Oct 30, 2014 at 4:12 PM, excel-pdf-bookmarks <

Batch creation of bookmarks (Windows)

There is another thread on this for Apple users, one year old, but without an asnwer (except for something in the line of "not possible"), so:
I have got several hundred pages in tree structure, from a 2-pane "outliner"; technically, I'm able to have coded the items in the "tree" (= titles) by their respective "indentation", so if there is item1 with 0 tree indentation, I could automate putting some "$0" before that line, and similar for any other titles, "$1", "$2" and so on, or any other coding.
Also, I am able to export the whole formatted text body, from the outliner to various formats, e.g. in html coding, and then it would be possible to import them into InDesign, and then, from InDesin into Acrobat: Here, the tree structure would not be just a text file with several hundred lines, but there would be a structure like
title line or $3title line
then many lines of text body
$2title line
and again many lines of text body
and so on
which means it would be possible to "code" these title lines, separating the multiple "pages" (= items which then are bound to become pages within Acrobat/Pdf), in order to process them.
Do you have any "tips and tricks" to facilitate this, sparing me 15 hours of trial-and-error?
Is it necessary to include InDesign in this workflow, or are there scripts available that would enable Acrobat to "fetch" such coding from the text file?
Or then, in MS Word, what would to be done there in order for Acrobat to be able to process the Word file in a way that it (Acrobat) automatically rebuilt the tree structure?
I suppose my outliner codes could be transposed into respective headings within Word, but afterwards, Acrobat does NOT recognize those Word headings of different levels as Pdf "bookmarks"? So there would be the need to put "bookmarks" behind all Word title lines, by some Word macro?
And then, in Acrobat, those bookmarks would NOT be of multiple indentation levels (= no tree structure yet), but I would have a FLAT LIST there, to begin with, and from which then I would have to indent those bookmarks manually, one by one?
Alternative question: From my outliner, I am able to export the whole stuff into multiple other outliners; so the question arises if there is one outliner format, or one special export format from one outliner, that could be (more) easily processed further?
In the end, I have a tree structure within the outliner (and which, as said, could be exported separately, too, in order to be processed by macros/scripts), AND I want the same tree structure in the Pdf again, so there should be some way to straigthen this out?
Is there any documentation about Acrobat "scripting" or such, in order to prepare the necessary codes which then would be "readable" by Acrobat?
In the end, it seems to me that technically, Acrobat does NOT build up a real tree structure but for the navigation, but all those pages (all referenced by bookmarks) are processed as a flat list there. So the only "remaining" problem seems to be, how to "import" / replicate the outliner tree structure, and only that (= several hundred lines, without the text body), into the respective Acrobat navigation pane, and to have "outgoing" bookmarks there which reference the respective "incoming" bookmarks in those several hundred respective "pages" - this should be possible to automate in an earlier stage, by inserting the respective codes, in the tree file, and in the text body file.
For an example, the freeware TreePad-to-Pdf is able to create, from your TreePad tree, a respective Pdf tree, so, in theory, if you get your stuff into TreePad (which is very often possible and even easy, since the TreePad format is a common "exchange" format in the outliner "world"), you'll get it into pdf, as was your original tree.
Unfortunately, this freeware does loose any pictures (if you don't have many pictures in your brochure, you could re-insert them after building the Pdf tree, of course), and does loose any text formatting, which of course is totally unacceptable (and there is not any paid version of this tool that would not) - but this tool "proves", if such proof was necessary, that it's perfectly possible to replace the "tree coding" of your outliner with an according, automatic bookmarks creation for Acrobat/Pdf (note that in this example, Acrobat was not even necessary, I just opened the file then within Acrobat in order to see which way I could then process it further).
Thus my question, how are these "codes for creating pdf bookmarks, both ways (outgoing from tree, ingoing into the "pages")" available, in order to try to make Acrobat then import e.g. a html file in which these codes would have been put beforehand (and in which text formatting would be coded by html codes, that then hopefully would properly be processed by Acrobat on import)?
Perhaps an export of the outline to MS Word is necessary, then Acrobat PDFMaker will translate the different heading levels in Word into a respective tree structure within Acrobat; this is technically feasible. But I am looking out for a less cumbersome solution, something more straightforward.

Thank you all so much for your kind and highly constructive help, which is extremely useful for me!
Sabian, the term "Windows" is in the title, and under the title, I mentioned "System: Windows". But it has been with utmost interest that I followed your link; in the meantime, I had search for "InDesign add-on/add-in", but it didn't occur to me that for Acrobat, searching for add-ins/ons would also bring some results! Even on that very same page, there are lots of (paid) add-ins/ons, but if you recurrently have a standard problem some 200$ software can resolve, that might not be too expensive. So I'm very thankful for this new and brilliant idea to trial out Acrobat add-ins.
Bill and Gilad D, thank you very much for the info and the link (I'll look further for other links, too, now) - of course, it's a little bit frightening that the SDK API reference has got almost 800 pages, but that only shows how much is possible (when in fact with "naked" Acrobat Prof. I got the impression that "almost nothing" is possible!). I don't know JavaScript up to now, but I know some other scripting languages, and JS is so important today that this is a very good "occasion" to finally "learn" at least some of JS, and I will do this... which will probably lessen my need for paid add-ins... ;-) So I'm very thankful for this info how to "script" Acrobat. (Please excuse my "laziness" (or in fact, not having got the idea, to begin with!) to not google for "Acrobat scripting" before stupidly asking!)
LoriAUC, you said, "you might try first tagging your PDF file". From what I see, and from help/web, it seems this automatic tagging of the whole document will not only tag pages, but many other elements, too, which means that afterwards, I'll have to eliminate, by hand, hundreds if unwanted tags, since I just want the several hundred pages to be tagged (= bookmarked, then), but not paragraphs, sub-titles and so on. But as I said, I always have the idea in my head to insert special characters into the outliner output file, which then would appear in the pdf, and then tagging just these special characters (and then deleting them) would be an idea for scripting at least; as said, what Acrobat can do "on its own", from the controls it offers to the user, is not that much. But thank you so much for your idea! (Of course, if after automatic tagging, there was a command available to "delete all tags except for the page tags", this idea would become highly useful in real life, too!)
In fact, I have got that problem that from my outliner, html export (and text export) is flawless, but rtf export is unreliable (it leaves out text passages and doubles others, which it does neither in text nor in html export, I checked several times (and several such files) with a text compare tool), which means that the usual workflow Word (or in my case, import into Word), then do some tweaking there, then have things already done (or facilitated in Acrobat) when the file gets into Acrobat, would not be that smart in my case, since html import in Word is not that reliable either, and there are some paid "translation" tools for this task which perhaps don't preserve the formatting in any instance, or such things, and I simply cannot check visually every some weeks, for the same text body of several hundred pages, with just some pages added or altered or placed in other positions within that text body.
I also must say that the non-display of the item that is selected in the tree, and the necessary pressing of "Enter" to do this, as well as the absence of a keyboard shortkey for switching between tree and content, and vice versa, are both BIG FLAWS in pdf for screen use, and I think it's unacceptable that Adobe never did anything to overcome these flaws - we're speaking of version 11 of some ubiquitous software here!
So at this time, I'm also looking out for html possibilities (which also permit 2-column text, as pdf does), and especially for so-called "treeview controls", which are available free and paid, and as I see, here I have similar problem with "Enter" (or the mouse) needed to display content, but here at least, I suppose I could program (after finding and learning the respective commands that is) that "wait for 0.3 sec if user further navigates, but when he stops navigating, show content of current item" command, since within html, and especially with JS, many such things are possible from what I know.
Similarly for the switching between tree and content: JS must be running anyway, for the tree control, so it's possible to assign, in JS, key commands for things that on regular websites necessitate the mouse.
Btw, I briefly considered this for pdf, after reading Acrobat scripting was done by JS - but then, it seems that there is no way to have a JS script running on a pdf, IN RUNTIME - or then, most users' system would warn "there is a JS script launched by this pdf, do you want it really to run?" And of course, people would negate this question, and problably close down the pdf immediately - whilst some JS in html code is widely accepted, right?
So I'm evaluating pdf against its "competitors" here, and I conclude pdf for SCREEN use is far from being as good as it could be - or do I overlook tweaking possibilies?
Then, from html (with css and JS), I would prefer to have exported that into Flash, in order to have some protection at least for my content - on the other hand, good screen "rendering", good screen "visuals", are more important to me than is text protection (so here again, pdf "looses" in comparison even to html).
So at this point in time, I don't know yet what I will do, but I'll begin with learning JS basics, and then will check this 800-pages document for what would really be possible with Acrobat, before taking a possible decision against it.
This being said, any additional info, hint, idea, consideration would be more than welcome, but as said, I'm very thankful to all of you for your kind help and interest in this matter!

Mac: no PDFMaker, so printing from Word to PDF has inactive links

I have written a fabulous document in Microsoft Word, which has paragraph numbering, and many ‘Insert > Cross-reference…’ links to paragraphs. And it contains lots of ‘Insert > Hyperlink…’ links to external documents. It’s fabulous.
If I saved this to PDF using a Windows machine, those links would work in the PDF. Clicking on a cross-reference would jump there; clicking on an external link would command the default browser to do the obvious thing. Hurray!
But on the Mac, the external links aren’t there. Not if I do “Save as PDF…”, nor if I do it via Adobe Acrobat XI with “Save as Adobe PDF”.
If the link text is there “http://…” then the PDF reader guesses it is a link, and it works. But if ordinary words have been made into a link, it is formatted as a link but is inactive.
Please, how can Adobe be persuaded to release PDFMaker for the Mac? Or otherwise make this work? (Adobe Acrobat XI: Help and tutorials (September 2013), on page 46: “PDFMaker is not available for Mac OS. However, you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Save AsAdobe PDF from the PDF menu.”)
FYI, I also asked this question on the Microsoft side, but other than discovering that PDFMaker would solve my problem if it existed for the Mac, that didn’t help.
Versions:
Mac: OS X Mavericks 10.9.5
Word: Word for Mac 2011 Version 14.4.3 (140616)
Adobe Acrobat XI: 11.0.09

Actually PDF Maker has never been available on the MAC as I understand it. At Buying guide | Adobe Acrobat XI Pro it is indicated that PDF Maker is available on on Windows (has a little dagger that indicates this and is probably hard to catch). I can understand that it may be related to the way that OFFICE is written for the MAC. One of the members drops by to help folks with MAC issues like this at times. He apparently has some work-arounds. If the MS PDF plugin will create the links on the MAC, then an alternative is to print the document to an temp file and create the base file with the plugin, then use replace pages to get the printed version included, or just live with the MS produced version. I don't remember if the MS plugin creates the bookmarks and such.

Problem with Bookmarks in Adobe Professional 9.3.2

I recently upgraded to Word 2007 and Adobe Acrobat Professional 9.3.2. From the Bookmarks tab on the Acrobat PDFMaker dialog box, I need to select both headings and styles to create the bookmark hierarchy required for the PDF files. However, when the PDFs are generated, the section titles in the Bookmarks panel don't reflect the hierarchy I established on the dialog box in Word, and many of the section titles are missing. This functionality had worked correctly with Word 2003 and Acrobat Professional 7.1.
The only workaround I found was to select all three check boxes at the top of the Bookmarks tab and then delete the Word Bookmarks "chapter" that is added automatically at the bottom of the Bookmarks panel when the PDF is corrected. Also, this solution only works if the Word document has at least one manual bookmark inserted. Does anyone now how to correct this problem? Thanks!

You can download Microsoft Installer Cleanup tool from
http://majorgeeks.com/download.php?det=4459
regards,
Rohit

Bookmarks from Microsoft Word 2008

I am slowing converting a lot of my old technical material into PDF's. Most of it has to be scanned because of its age, I recently found an old book I had written in its original Word file. This book has number of headings and subeadings. I got the most recent version of word to recognize it.
There is only one problem. I cannot get the file to generate bookmarks!
Right now I can see two alternatives: (1) do the conversion myself and hire someone to put in the bookmarks or (2) find someone who has PDFMaker for windows and have him/her do the conversion.
Any other suggestions?
Thanks
DD

The Mac version cannot make bookmarks. You need to make the manually or do it from Windows.

Updated from Lotus Notes 7 to 8, PDFMaker is now gone, how do I get it back?

My company moved from Lotusnotes 7 to Lotusnotes 8, when I upgraded to 8 the PDFMaker that allowed me to convert emails into PDF files was gone. I went to File, Preferences, Toolbar preferences, Toolbar and you can not make PDFMaker visable because it is not there. While reading the help in Acrobat it says that a toolbar is added to Lotusnotes when installed (which it did when I bought it while using Lotusnotes 7), but when I upgraded to Lotusnotes 8 it is gone. Adobe Acrobat can be opened and used, I just lost the ability to convert email in Lotusnotes to a pdf file. How do I get it back? Do I have to uninstall Acrobat and then reinstall it all over again or ??????????

Make sure that the Location Bar is not set to "Nothing":
*Tools > Options > Privacy > Location Bar: When using the location bar, suggest: History, Bookmarks, History and Bookmarks
See [[Smart Location Bar]]

Acrobat X Pro: No PDFMaker tools in Word 2003

Hi all,
Although Adobe says that Acrobat X is compatible with Word 2003, PDFMaker did not install (in Word or any other of my Office apps) when I installed the Acrobat X Pro package today. No ribbon, no add-in menus, nothing.
I have tried manually adding the .DLL COM add-ins, but all I get is Word saying that it's not a valid add-in. Acrobat is not on the disabled list (no apps are), but it just will not install.
I am running Windows Vista Home Premium 64-bit, Office 2003, CS4 Design Standard and newly-installed Acrobat X Professional (and yes, I uninstalled Acrobat 9 Pro prior to installing X).
Any help would be appreciated. I know I can just print to the PDF printer, but that will not include the in-document bookmarks I need to generate.
Thanks.

They do indeed indicate it should be compatible. When you say it did not install, I assume you simply mean there is no Adobe menu in WORD. You will have to go to place in WORD where you permit other macros. Typically what happens is that it does not show because WORD has not allowed it in their system. That is an option you must activate.

Bookmarks in PDFMaker

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