BPS allocation : assignments

Hi Experts,
I find it very hard to understand the terms used in BPS.
This is especially so when I do not have R/3 background.
In BPS allocation, I am unclear what is the meaning of assessment assignment. The book gives me an example of it as assessment account. But what is assessment account? What is there to assess?
Also, I hope you could help me understand about sender and receiver assignments . Why is there sender and why is there receiver.
And seems that assessment is the similar as distribution. Why so?
Hope you can help me. I have not been able to understand BPS for 1 year now.
regards
Michael.

Hi Michael,
Please refer to the below links for more details
Allocation
http://help.sap.com/saphelp_sem40bw/helpdata/EN/17/9bbf392891711ce10000000a11402f/frameset.htm
Note the Allocation function is Business Planning Function whereas Distribution is a standard planning function, more in the help links that are attached here
Distribution
http://help.sap.com/saphelp_sem40bw/helpdata/EN/09/078a69016311d393850000e8a597a0/frameset.htm
when you read the text in Distribute function you would realise that there are examples also.
I would say that Top Down planning could involve Allocation or Distribute to allocate/distribute higher level figures to lower level entities. Depending upon your requirement you could decide which one to use.
hope it helps

Similar Messages

BPS Allocation (BCS) using Debit/Credit (no balance available)

Hello,
BPS allocation seams to expect a balance instead of debit credit sign.
We are using debit and credit sign in Planning (0DB_CR_IND). This seams to be the reason why allocation can not be used in SAP standard. We would need to program an individual allocation program. Is this correct?
Lets make an example
Cost Center A
Credit: 50 Euro
should be allocated 100% to another cost center B.
Debit: 0 Euro
The allocation function would post the following
Cost Center A
Credit: -50 Euro
which is wrong, because the costs would disappear from Cost Center A
It would be necessary to post
Cost Center A
DEBIT: +50 Euro
Is there any possibility to use SAP standard to allocate with consideration of debit/credit sign?
If not we would create a temporally key figure, calculate the balance and then distribute with allocation. Afterwards we would post the distributed amounts back to the key figure with consideration of debit/credit sign. But this solution seams to be far away from SAP standard.
Does anyone have any comments?
Thanks in advance
Eckhard Lewin

Not all things get charged to store credit.
Even if you lost the cards, iTS can see what you redeemed. Contact them and they can dig around to see what's going on.
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BPS Allocations User Exit

Hi Gurus,
I am new to the world of BPS and as being a developer I need to write User Exit for Allocations.
Is any one of you have developed User Exit for BPS Allocations? if any does, it would be great if you can pass the code, for User Exit BPS Allocations.
Your help is highly appreciated.
Thanks and Regards,

Hi Ravi,
What i have to is, I have to read one ODS table (a rule table ) which has key fields like allocation, start date and segment number and data fields like sequence number, rule, sender percentage,assessment / distribution rule, field group, version, sender cost center, sender cost element low and high, company code, receiver profit center, primary lc, sub lc, sub-region, controlling area and cost element.
Now for each sender cost center in ODS, i have to write BPS User Exit, that will determine net posted values for cost elements listed in ODS, by referencing postings made in BPS cost center planning area(PACCA) and updates is made to PACCA.. The amount field is there in the list of "Fields to be Changed" in the planning level where this Exit will trigger.
On Receiver side, receiver postings is based on referencing ODS sender cost center. Each receiver receives proportion of corresponding sender assessment amount (based on percentage) and this is posted to the specified value field to the specified receiver characteristics like sub-region, profit center, sub LC and/or LC which will be obtained from again ODS. The weighting that each receiver gets is determined by the exit referencing the dta in BPS COPA planning area (PAREVCOG) for specified plan version and value field (as listed in rules stored in ODS) and determining the weighting that each receiver should get. This updates will made to PAREVCOG.
Ravi, This is high level requirement.
Now, it would be great, if you have something similar or you can guide me how exactly I have to proceed step by step. I am really new to BPS so some sample code it would be great help.
Regards,
SKS

BPS Allocation problem

Hi everybody, i'm warking with Netweaver BI 7.0 BPS module, and i have a problem with allocation function. i have to pass the value of a certain ratio between a sereie of charachteristics, and in the BPS 3.5 everithing goes well, but in Version 7.0 it gives me an error "generated data is not included in the selection condiction"
does anyone has an idea on why it does so?
thanx

Hi,
Try to execute the function with trace and see the final generated records for the characteristic value on which it is giving error. If it is out of your selections, then it may be one reason.
Regards,
Bindu

Tracing BPS Allocations in a Sequence ...

First off, I'd like to thank you for your contributions, and let you know that I found the discussions on this forum very informative.
I appreciate your taking the time to share your experiences
I'm working with a client who has been running allocations in R/3. Because of what they've seen in the ability to capture 'Detail Lists' in R/3, they expect 'similar' functionality in BPS
Hence, they expect to see the Sender, Receiver, Amount & Distribition basis for EVERY allocation stored in a way that they can literally step thru' every allocation step after the entire sequence is run ...
I'm aware of Trace in BPS, but I have seen that it only works when a single param gp is executed, & not in a sequence ... is that correct?
Is there any 'reasonable' way of recreating what is avlbl in standard SAP R/3 allocation (On TCOD KSU5 in R/3, there is a field that can be checked on the cycle execution screen that will create a 'Detail List' of each of the segments in the cycle and each of the senders/receivers within each segment. From this list, we are able to select the segment show how the senders or receivers performed)
FYI, I'm using the standard allocation function in 'distribution' mode.
I've considered introducing a GUID-like char into the Cube so that it carries a unique ID for the records changed in each Parameter Gp.
I'm not entirely clear if this is the best way, and what this means for the amt of FOX I'll have to write (currently, I'm using std functions, & I'd like to stick to it as far as possible) ... there are approx 600+ separate allocations, so it'll probably be a bit of a nightmare ;0), for me, to codify the rules, and for the client due to increased run-times ...
Is there any 'elegant' way of recreating the trace from the Basis Application Log (BAL* tables)? or is that not suggested?
Am I thinking straight? Are there other avenues within BPS that I shd consider?? Etc etc ...
Pls advise your thoughts.
Guidance greatly appreciated.
Best rgds
Anand

Anand,
You have to communicate to the client that the allocation function in BPS is NOT the same as the allocation functionality in R/3. Allocation functionality in R/3 is auditable and traceable and very detailed and you can see what had happened a long time later. Allocation planning function in BPS is just some standard function and the % and accounts are actually configureation.
If they want to have that functionality in BPS, someone has to configure it and that takes time (and money). When I explained that to my client, they decided to retract BPS planned primary costs back to R/3 and do the allocation run there. For SOX compliance, clients usually want the audit trail and to configure the audit trace in BPS is a lot of work...
If they insist in doing it in BPS with all the time and cost implications, you might want to look into an allocation driver cube - and the data modelling excercise or maybe use the distribution function in order to keep the original amount in a separate key figure but then you have to be very careful you do not mistakeningly left something double counted by incorrect configuration.
Hope this helps. Feel free to award points if this has proved helpful.
Mary

Product allocation assignments with rejection code and delivery block

Hi,
During the allocation of AFS material, system is rejecting the schedule line with a rejection code (J0 - ATP). However the stock is sufficiently available. Hence the line item is getting unconfirmed.
Kindly suggest.

I never worked in AFS.
Try the following;
-Check whether the sales order is credit blocked or not -t.code VKM1
- Check the stock in MD04/CO09. May be the quantities are allocated to other orders/deliveries.
-Also check OSS Note 1101699 - Schedule lines are rejected when the checking rule is KP - I am not sure whether this applies to your scenario.
Regards,

SEM-BPS: Transporting allocations

Hi,
I have used UPC_TRANSPORT_BPS_ALL to transport a planning function (Allocation) that contains several parameter groups. When going to target system I see the transported parameter groups but cannot process these. I get error message about missing consolidation methods. When I take a look at table e.g. ucf001c I see these parameter groups in source system but not in target system. This table is one of the consolidation methods. Does someone know is there any specific trick to transport planning functions for allocations?
Thanks!
Br
J

Hello,
I use for transport BPS0 instead or the report you have used.
I have developed Allocations (e. g. yesterday) and have transported it also. I had no problems, can execute it and I also had never these kind of error message.
One thing: Allocation is a BCS-Function and consolidation groups are BCS groups. I guess there must be something wrong in your system, because BPS allocation wants to check BCS customising, which does not make any sense here.
regards
Eckhard Lewin

SEM Allocations - How do you make the Distribution work by Period not ***?

I have configured an SEM BPS Allocation function.
The function appears to work as expected except for the distribution values that are being used in the calculation. The distribution values being used are the cumulative total and not the period values.
E.G...........................................P1.............P2........Total
Sender
Sender Value............................100............200..........300
Distribution Ratio's
Receiver 1...................................1...............7............8
Receiver 2...................................2...............2............4
Receiver 3...................................7...............1............8
Expected Results
Receiver 1.................................10.............140........150
Receiver 2.................................20...............40..........60
Receiver 3.................................70...............20..........90
Actual Results
Receiver 1.................................40...............80........120
Receiver 2.................................20...............40..........60
Receiver 3.................................40...............80........120
Can anybody tell me what setting I am missing to tell the distribution to use period results rather than cumulative results?
Many thanks

In the planning level I am using fiscal year and posting period. The posting period was set to be periods 1 to 12.
In the setup of an assessment function there are 4 input areas:
Sender - where I am choosing a sender cost center and identifying a secondary cost element.
Receiver - where I am identifying the cost centers to receive the assessment and the same secondary cost element (to be the same as R/3 assessments).
Trigger - identifying the range of cost elements where the original costs are held on the sender.
Distribution - where I identify the statistical key figures where the values are held to calculate distribution ratios over the receiving cost centers.
I have attempted to insert posting period into the assessment structure, but have been getting a message that posting period is included in a higher method, which did not appear to be the case.
In reviewing this while answering your initial questions, posting period is now able to be input into the structure, and the assessment appears to be working.
Thank you for trying to help.
This appears to be one of those strange items where some previous configuration had not cleared in the relevant tables.

BPS User exit Allocations

Hi Experts,
I am brand new to BPS and I have to write code for BPS user exit for allocations.
i have to read the ods to obtain the rule for sender cost center. for each sender cost center exit needs to determine net posted values for cost elements by referencing postings made in BPS cost center planning area. and this updates needs to made in cost center planning area.
the same thing i have to do for receiver side. each of receiver's receives proportion of corresponding sender assessment amount and this should be posted against specified characteristic like sub-region, profit center etc which are obtained from ODS.
is any one of you have any sample code ? please guide me.
thanks in advance

Hi Ravi,
What i have to is, I have to read one ODS table (a rule table ) which has key fields like allocation, start date and segment number and data fields like sequence number, rule, sender percentage,assessment / distribution rule, field group, version, sender cost center, sender cost element low and high, company code, receiver profit center, primary lc, sub lc, sub-region, controlling area and cost element.
Now for each sender cost center in ODS, i have to write BPS User Exit, that will determine net posted values for cost elements listed in ODS, by referencing postings made in BPS cost center planning area(PACCA) and updates is made to PACCA.. The amount field is there in the list of "Fields to be Changed" in the planning level where this Exit will trigger.
On Receiver side, receiver postings is based on referencing ODS sender cost center. Each receiver receives proportion of corresponding sender assessment amount (based on percentage) and this is posted to the specified value field to the specified receiver characteristics like sub-region, profit center, sub LC and/or LC which will be obtained from again ODS. The weighting that each receiver gets is determined by the exit referencing the dta in BPS COPA planning area (PAREVCOG) for specified plan version and value field (as listed in rules stored in ODS) and determining the weighting that each receiver should get. This updates will made to PAREVCOG.
Ravi, This is high level requirement.
Now, it would be great, if you have something similar or you can guide me how exactly I have to proceed step by step. I am really new to BPS so some sample code it would be great help.
Regards,
SKS

Allocations in BPS

Hi Gurus,
I have a requirement to use the Allocation function in BPS for our Budget process. I have never used this function before.
What I need to do is allocate from Sender Cost Center to Receiver Cost Center based on a Secondary cost elements .
For example:
Sender Cost Center: CC1000
Receiver Cost Center: CC2000, CC3000, CC4000
Secondary Cost elements: 700100
Allocation is 100% of the costs in the following proportions: CC2000: 25%
CC3000: 20% and CC4000: 55%
For this what do I need to do in the work bench? What are the settings I need to make when using the Allocation functio in BPS.(not in BCS)
Plelease let me know.
Any help is deeply appreciated.
Regards
Sri

Hi Bindu,
Sorry for delayed reply.
Here is our exact requirement
Costs are planned in cost centre SEND1000X010 and they are to be allocated 40% to CC--> REC1000X020 and 60% to CC --> REC1000X030 on cost element 500200 (I am only giving 1 sender to 2 receivers)
The data that will need to be entered into the system i.e the percentages will be entered manually and we will need to match the partner profit centres cost centres and trading partners in the data entry screen of the allocation function. It is also required that the percentages can be applied differently in different periods and also that we can use different rates for different cost elements if required. In practice however the percentages used will be the same for all periods and all cost elements in any one cost centre.
Original entries - (sender)
(Have no values in the partner fields)
0COMP_CODE...........0PCOMPANY........     0COSTCENTE...........0PART_CCTR...........     0COSTELMNT
1000 ...........................no value................SEND1000X010...............No value.................. 500200
0PROFIT_CT..............PART_PRCT...........0FISCPER...........0VTDETAIL.................. 0SALES*
P6050...........................No Value...............008.2008................00.............................1000.00
Allocation from Sender Cost Centres
(Generated by the allocation planning function: Partner Profit Centre, Trading Partner and Partner Cost Centre are all populated with the values of the sender)
0COMP_CODE......     0PCOMPANY.......0COSTCENTE........0PART_CCTR.........0COSTELMNT
2000............................5102................SEND1000X010.........REC1000X020.........500200
2000.............................5401...............SEND1000X010.........REC1000X030..........500200
*0PROFIT_CT.............0PART_PRCT.......0FISCPER3...........0VTDETAIL....................0SALES
P6050........................P6078....................008.2008.................03..............................-400.00
P6050........................P6082....................008.2008.................03.............................. -600.00
Allocation in to receiving Cost centres
(Generated by the allocation planning function: Partner Profit Centre, Trading Partner and Partner Cost Centre are all populated with the values of the receiver)
0COMP_CODE......     0PCOMPANY.......0COSTCENTE........0PART_CCTR.........0COSTELMNT
5102.........................2000..................REC1000X020..........SEND1000X010............500200
5401.........................2000..................REC1000X030..........SEND1000X010.............500200
0PROFIT_CT.............0PART_PRCT.......0FISCPER3...........0VTDETAIL....................0SALES
P6078.........................P6050....................008.2008.................03..............................400.00
P6082.........................P6050....................008.2008.................03..............................600.00
Can you please suggest me whether this will work with the standard functionality provided by BPS?
Please let me know if you need any more details.
Thanks for your time
Sri

Message no. KD503 - Complete allocation structure K1 for Internal Order

Hi,
During Internal order settlement through KO88 I am getting this error as :
Message no. KD503 - Complete allocation structure K1
Diagnosis :
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters). Cost element 430500 cannot be assigned to a settlement cost assignment in allocation structure K1, and therefore it cannot be assigned to a settlement cost element.
Procedure :
    Possible solutions are as follows:
    o   If the posting under cost element 430500 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
    o   If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose
    "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure. If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
-   You can update allocation structure K1
The same configuration in Development Server there is no error but problem occurs in Quality server. Here the process is Internal Order creation - Creation of Reservation through MB21- Goods Issue against reservation through MB1A and finally settlement through KO88. During settlement this error occur. In configuration setting of allocation structure under Internal Order I have mentioned only revenue settlement (as per business) against assignments. Under source mentioned cost element group and under settlement cost elment Receiver Cat is "CTR" and tick "By Cost Element".
During MB1A i.e, goods issue accounting entry is generated as
81(Dr). 430500 Constimptuion Saprae and Stores
99(Cr). 310411 Inventory Machinery and Spare.
During settlement this debit figure should credit. But not allowiing to credit. Even in configuration under settlement cost element if I remove the tick of "By cost element" and mention secondary gl account whose cost element category is 21, still showing the same error in QA server. What may be the probabale solution ? Even if i remove allocation structure K1 from settlement profile 20 still same error exist. How this link gets during settlment inspite of removing allocation structure from settlement profile...
NB.. COPA is not implemented in our company. So PA structure should not arrise here....
Thanks & regards,
Samrat
Edited by: Samrat Roy on Aug 30, 2010 7:28 PM

Hi Samrat,
The issue is very simple.. Cost element 430500 is posted in your IO...
While settling you have 2 options... Either you can credit the original GL account 430500.. This happens when you tick "By Cost element".. This you have done already...
2nd option is not to tick "By Cost element" and assign a secondary cost ele category 21...
But for any of these options to work, you have to include GL 430500 in the "source"... The above 2 options apply only to those GL accounts which are mentioned in the "Source".... for rest of the GL accounts, system gives this error
Include 430500 in your "source" cost ele group.. Error will be resolved
Regards
Ajay M

Error in account coding allocation Message no. SE508 in creation of SES

Hello guys, merry christmas.
We are creating a Service Entry Sheet (SES) from the transaction ML81N in reference to a Purchase Order. After selecting the service position 1 through the button Serv. Selection system gives the following message error: u201CError in account coding llocation - Message no. SE508u201D
The error happened last December 2008 and March 2009 and opened an OSS note, SAP have answered that there is an inconsistency in the table ESKL, for it sent me a program that detects the inconsistency in the table and whitens the "LOEKZ" generated by the inconsistency and the program corrects the inconsistency.
Were checked SAP OSS notes: 666314, 611563, 1087090 and 809317 and all are referring to that error occurs when the user exit has activated EXIT_SAPLMLSK_001, but not our case since we do not have activated.
I have OSS and open many messages like can not see the inconsistency of the table. I even made the same steps of the users and do not generate the error. We are seeing the error is random. These are the steps involving the process:
1. Go to ML81N
2. PO = 470000XXXX, item 1.
3. Posting XX.XX.2009
4. Push the botom Serv. Selection
5. Select line 1
6. Push botom Services
Appers the error "Error in account coding allocation"
Error Message Number: SE508
Transaction: ML81N
Tables: EKPO, ESLL, ESKL
I wonder if anyone has had this error on your system.
Our SAP version is 4.7 Enteprise ext. 200 Win / Ora.
I appreciate any help I can guide
Desirée C.
Happy New Year 2010 !

Please read the FUNCTIONALITY written by SAP on EXIT_SAPLMLSK_001,especially one marked in BOLD letter,By applying the NOTES corrections ,definately if it's EXIT is not active it will not impact your existing system,if it's active it may rectify the error you are getting
FU EXIT_SAPLMLSK_001
Text
Set Account Assignment in Service Line
Functionality
The function module EXIT_SAPLMLSK_001 allows you to predefine the account assignment distribution in new service lines that are created. Beforehand, you must specify the account assignments and the percentages or quantities allocated to each account assignment in table T_ESKN. The function module is invoked in all purchasing documents with account assignment.
Parameters
I_ESLL
T_ESKN
Exceptions
Function Group
XMLU
Edited by: veer koraddi on Feb 24, 2010 8:36 AM

Error : complete allocation structure while doing Ko88 settlement.

Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element S10100 cannot be assigned to a settlement cost assignment in allocation structure A2, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element S10100 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure A2

Dear,
Please refer my reply in this thread,
Error in Rework order settlement
Regards,
R.Brahmankar

While Doing Production Order Settlement "Complete Allocation structure" :

Dear Experts
I am Getting This Problem ,
please give me A suitable Solution.
I am created Another Allocation Structure And Assigned to Settllement Profile . But it is not trigering. Not Capturing That allocation
Complete allocation structure Z1
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 40512006 cannot be assigned to a settlement cost assignment in allocation structure Z1, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
u2022 If the posting under cost element 40512006 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
Edited by: rajamallu on Jul 2, 2010 10:41 AM

Hi,
within allocation structure customizing you create assignments for allocation structure Z1.
Each assignment has a source (cost element, cost element range, cost element group).
The cost element 40512006 is not included in the source definition of allocation structure Z1 but there are values to be settled available on your sender.
Thus they cannot be settled and thats why the message occurs. So maintain alloc. structure Z1 completely.
Best regards, Christian

Retraction between BW (BPS) - R/3 (EA-PS)

Hi all,
Im trying to do retraction between BW -> R/3 systems. I define field assignments for every BW objects defined as filter and it works fine if FM Area, Version and Fiscal Year correspond to the value entered on the selection screen. But the system does not transfer any records for plan data if FM Area, Version and Fiscal Year do not correspond whit the values that were entered on the selection screen (Example: FISC_YEAR (FM Field) = 2007 and 0FISCYEAR (BW object) = 2006.
I already implement 632641 SAP Note, but nothing change. How can I transfer plan data of a specific year in BW to a different year (next year) in R/3 Budget Control System (BCS)?
Thanks in advance
Ilda

Hello Sundar,
you can't really compare the two. BPS complements IM and does not replace it. Please check the following two links.
Documentation for IM content:
http://help.sap.com/saphelp_sem40bw/helpdata/en/f2/bcd303a65c11d4b3230050dadfb23f/frameset.htm
http://help.sap.com/saphelp_sem40bw/helpdata/en/66/21573bd81c4a16e10000000a11402f/frameset.htm
Regards
Marc
SAP NetWeaver RIG

BPS allocation : assignments

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