Bulk vs. Itemized Bank statement

Hello,
I have a question regarding the Bluk vs itemnized Bank statements. We are trying to implement the EBS and one of the promblems we are having is with EBS inbound on one of the Bank accounts which gets information as bulk. When you do the payment run F110 there is an FI document created and this is used as a reference number to identify when EBS comes in and clears the CIT account. Due to the bulk statement the information comes back as a bulk and SAP cannot identify which ones to clear.
Any suggestions??

Look if you can get in the house bank this information in the field Alternative Bank Acct Number
If you have house bank accounts with identical account numbers and use the electronic account statement for these accounts, then you enter the internal key used by your house bank here (usually the account number with attached currency encryption). If you use the manual account statement, then you can freely assign the alternative account number. Using bank account number + currency code is, however, recommended

Similar Messages

Unable to clear sub-ledger items on uploading electronic bank statement

Hi All,
The client is in Belgium & uses format BE for bank statements. in postprocessing of EBS (FEBA), there are a few items with a posting rule 0002 (for Eg) that need to be posted manually. The posting rule is as below:
0002 1 40 BE INTERIM 50 BE BANK ZR 1
0002 2 BE OUTGOING BE 50 BE INTERIM ZV 4
As you can see the posting type is 1 & 4. The user's contention is that this should knock off items in sub-ledger i.e., vendor & customer open items but the system is posting to the GL accounts that are assigned to the account symbols shown above.
My question is... Is it possible with such a posting rule to clear items in sub-ledger? If yes, is there any setting that needs to done to ensire that in FEBA, on manually trying to post the system should direct to the screen where you can enter the customer or vendor number & select open item?
Thanks,
Lakshmi

I found the answer in Customizing new G/L. thanks anyway.
Heiidi

Table to see the link between line items on bank statement to customer invo

table to see the link between line items on bank statement to customer invoices

Hi,
There is no link from VBRP to BSEG directly.
This is because the data in BSEG is posted to various accounts and the VBRP is usually for a Sales Order or Delivery.
However there is a link from BKPF to VBRK and VBRK is linked to VBRP.
BKPF-AWKEY has the the Invoice number VBRK-VBELN
Hope this helps.
regards,
Advait

Manual Bank Statement - Upload of line items

Hi,
We are trying to implement Manual Bank Statement for a specific client. We are not going for electronic bank statement, taking into consideration fewer number of transactions in the month.
The bank statement for the month has approx 40-50 transactions/line items.
The format for entering data in manual bank statement is - Transaction type, Value date, Amount, Document no.
My client intends to create this format in Excel, and upload all the 50 line items at one stretch. But only 21 line items are getting uploaded at single instance.
Also, after inserting row, only one row is inserted at a time. This process would be time consuming.
Is there a solution whereby the entire 50 line items are entered at one stretch in manual bank statement
Thanks in advance
Regards
Vishwanath.B

Hi,
The copy paste does not work in FF67. Only first column gets copied and then you have to copy paste column wise. This is limitation is SAP standard transaction and is not modifiable.
LSMW will not help much as the records to be uploaded in the same statement and paage down can not be handled in LSMW.
Your ABAPer need to record the transaction in SHDB and the can create a custom program to upload the excel using that recording. This is easy for programming point of view.
Regards,
Gaurav

Already Cleared Customer Items on Incoming Bank Statement

Please advise on how to treat the below:
1. A Customer Invoice is Cleared by a Cash Payment at the Cash desk.
This CR- Customer and DR- Bank Clearing Account.
2. The money comes in on the Electronic Bank Statement on a Business
Transaction Code (BTC) that is used for all incoming Cash payments and
that is set up to post to Posting Area 1 (GL Accounting) and also to FI-CA (Subledger Accounting).
This is because the BTC can be used also for cash payments at the Bank
counter and which needs to clear Open Items on the Customer when it
comes in on the Bank Statement.
This will correctly post DR- Bank Cleared Cash and CR- Bank Clearing
Account
Question: How do I treat the sub-ledger posting for the BTC FI-CA. This
is because there will be no open item to clear on the customer as it
has been cleared in a previous step at the cash desk and even though
the posting will go into Clarification, it will post CR- Clarification,
DR- Bank Clearing Account which means a doubled DR to the Bank Clearing
Account in addition to the earlier Dr from the Cash desk posting.
Look forward to your urgent reply.
Regards,

Why post to the clearing account? You can directly post to the customer account.
Debit Bank
Credit customer
For this you have to create a posting rule which will be linked to the external code (BAI code if you are getting the bank statement in BAI format) and the posting rule should have 'standard algorithm' assigned to it.
Then while uploading the bank statement you have to give the range of customer invoice numbers against BELNR or XBELNR. The system will automatically identify the customer based on the invoice number on Record type 16 appearing in Bank statement and clear the open item and generate the above accounting entry.
For a detailed description of how the EBS works, please see the thread titled EBS posted by Sheena Mehta and answered by me.

Electronic Bank Statement Search Strings Customer Item Clearing

I have configured EBS and I am trying to clear open items from customer accounts using Search Strings.
I have mapped the customer account on the bank statement to the SAP customer account. For example, Victor Osagie is mapped to account 1400036.
When I process transactions with exactly the same note to payee as above, open items in the customer account clear. However, when the note to payee field changes for example to Victor Osagie 110000000. The customer is recognised but the item is not cleared from the customer account.
The statement format is BAI and we are using the BAI processor.
How can I manipulate the search strings to allow the clearing of items like this?
Victor

Problem solved. Applied note 1085596
Anil

Number of items on IHC bank statement

Hi,
I am facing the following problem: when I have created an internal bank statement in transaction F9N7, the FINSTA IDOC contains 2 items but I have expected only one item. Can you confirm 2 items are correct or what should be checked in customizing to suppress one of those items.
Details:
two company codes S (subsidiary) and H (headquarter, IHC centre), both in the same SAP system ERP 6.04.
Company code S has an open vendor invoice, 100 EUR.
Company code S runs F110, house bank in IHC centre is used, PAYEXT IDOC is generated. Accounting: vendor (clearing) debit, waiting account credit.
In the IHC centre, IHC payment order is generated, status flagged for posting.
In transaction IHC0, the payment order is posted.
F9N7 generates the FINSTA IDOC, but it contains two items, 100 EUR debit, and another item 100 EUR credit. If I post the bank statement in company code S, I would expect only one item with accounting: waiting account from step 1 (clearing) debit, IHC liabilities credit. With 2 items in the statement, I could trick it out by posting:
a) waiting account from step 1 (clearing) debit / adjustment acct. credit
b) adjustment acct. (from a) debit, IHC liabliities credit.
After a) + b) I have the same situation, but I have posted 2 unneccesary items to "adjustment account".
My feeling is that I should not have 2 items in the statement, only one..
Actually, when I post the payment order in transaction IHC0, I can realize that 2 new records are inserted into table BKKIT.
The only difference between these 2 records are the following:
Amount (+100 EUR vs., -100 EUR) (fields T_AMOUNT and A_AMOUNT)
PAYMETHOD (0001 vs. blank)
TRNSTYPE (0150 Bank Transfer vs 5110 Credit Transfer)
ITEMTYPE (01 Ordering party vs.,02 Recipient)
REF_ACEXT (bank account no. of external vendor vs. virtual bank account number of subsidiary S with IHC) (similarly REF_BANKS, REF_BANKL, REF_NAME)
I am wondering if it is possible to suppress one of these records from being generated in table BKKIT.
Thanks in advance for any advice.

Just noticed this is sill marked as unanswered.
The problem was that the wrong settlement account has been assigned, that's why company code S has received a statement for both items (outgoing and incoming).

Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Manual Bank Statement

Hi,
I have processed the manual bank statement, I could see in the stament overview that Manual posting is done and There are 2 transactions under FB01 with Debiting the amount. But nothing is shown under credit amount. When I check the concerned bank account and customer open and cleared items, no posting is made. What could be the error? Later I have done manual post processing (FEBA), still the same result. What could be the problem?
Thanks

Hi,
1. Check in Bank config.. Create and assign Business Transactions and Define Posting Keys and Posting Rules for Manual Bank Statement.
2. Check GL accounts are attached to the bank accounts under House bank node.
3.In FF67 Verify the specifications Memo record entry -- Start variant, customer and vendor match codes and Further processing -- 'Processing Type' -- 2.
4.Check other account assignment in FF67: Tran type, Value date, Amount, Bank ref.,Cost Center and Profit center..
4.If the processing type is '2' Run the session by using SM35.
Regards,
Padmaja N.
Edited by: NUKALA PADMAJA on Apr 29, 2008 5:04 AM

Electronic Bank Statement Determining Incorrect Business Partners

Have an issue with some electronic bank statements we import into SAP. Several of the line items we get from the bank identify the incorrect business partner when creating the payment advice. We are using intepretation algorirthm 001 to interpret the Note to Payee field in the statment.
We do have 5 search strings in place which do successfully replace the text in the Note to Payee and replace with the vendor #. These work just fine.
What is weird to me is that when I repeat the issue in another environment and simulate using FEBSTS, it is finding "document numbers" that are text strings and somehow determining the vendor from that. I cannot figure out what logic it is using to do this and why it thinks that when it sees ABCDEGF in the Note to Payee it should be for vendor 1234555, for example.
These are files from Citibank and the Note to Payee field is in German if that make any difference. The easy solution is to setup search strings that correspond to the text found in there like we do for the other 5 instances which would solve it but we probably won't catch all instances upfront and this issue will still be present;
Thanks in advance for any assistance.

Anyone?

FEBA :Banking: Red Cross on bank statement upload

Hello Gurus,
I am facing a strange behaviour in electronic bank statement uploads.
The file is uploaded in the system and its shown as Red cross. There are no transactions in the bank statement and the opening and closing balances are same.
There is no activity in the bank account and still on loading the satement it shows a Red Cross for file loaded on June 20th.
The file coming on June23rd is loaded successfully and has a green checkbox where again there were no transactions and opening and closing balances are tallied.
I dont see any value or sign difference. I checked other threads but couldnt get solution and had to open a new discussion
Any thoughts on how we can change the red cross to Green Tick. SAP instance is on ECC 6.0.
Any utility to be developed?
Regards
Rutvij

Hello Rutvij,
FEBAN - give Co.code, house bank, account id, statement date and statement nubmer.
If it is outgoing payment then go to statement items i con in top side of that screen. Then click post option.
In the next screen click on payment order because if you want to clear invoices based on payment orders or click either reference or document number in additional selections tab. And then give your co.code and account type. If required, put additional selection like amount, reference, etc in additonal selections tab.
Press enter and then select open items to be cleared and then save.
Now SAP will display all open invoices against the customers. Activate the invoices that must be cleared. Simulate document. Now enter the payment amount and press enter.
Enter once again in the next screen then press save. Now you will get a message saying that document got posted with no.xxxx in co.code
I hope it will resolve your issue else revert us with your query.
Thanks & Regards,
Lakshmi S

Manaul Bank Statement - ff67

Dear Experts,
Please help me, I did Manual Bank Statement (FF67) cheque received and issued enteries are posted to main bank a/c but still that line items are still open item status, i checked in fbl3n cheque received and cheque issued a/c and main bank a/c. In statement overview also i observed status it is displaing posted.
how to check, where is the problem in my case
Regards
Chandu

Dear Ravi,
Thanks for your reply, please calify me ,
onece if we do manual BRS in FF67 after that we need to do manual cleaing in f.13.
automatically it will not come as a cleared (green clolour) Item ?
Regards
Chandu

Bank Statement Accounting Document Reversal

Dear All
I had entered entered manual bank statement through FF67. In FEBA there were some documents unposted so I posted them by selecting relevant items. However I selected wrong items which had similar amount. So actually cleared item is showing as open item and actual open item is shown as cleared in the bank account (FBL3N).
How to rectify this? Is it possible to reverse accounting documents for bank reconciliation? I know that I can do this by directly making FI entry. But is it possible through standard procedure?
Thanks & Regards
Shripal Bhavsar

If you reset and reverse the clearing documents, you won't be able to reprocess the clearings through FEBA - and you won't be able to tie the new clearing document to the bank statement. For audit purposes, you want the tie between the document and the bank statement.
Instead of resetting and reversing, I would suggest using the "Only resetting" option in FBRA. The will re-open the items that were cleared incorrectly. You will then have an open item from the bank statement document that you can clear against the correct open items - (for example, with transaction F-03).
Regards,
Shannon

Bank Statement Error

I am having a peculiar error in bank statement processing (Manual).
I had to block a Cheq clearing GL account for some reasons and I created a new clearing GL account. I assigned this GL number in the FI12 (bank account directory) by deleting the old GL number and also the house bank updated in the new GL account number. I posted the open item in this clearing account also. However, while processing the Bank Statement, system is picking the same old clearing GL account number and says there is no open item available. It is not picking the new clearing GL account.
Why this is happening ? All the bank statement processing settings were reviewed and changes made. I am using the masking setting for GL account search. That is also done fine.

Hi,
Please check this also
Electronic Bank Reconciliation
The primary configuration steps necessary to set up Electronic Bank Statements (EBS) Processing in SAP.
1. Create House Bank and Account ID (FI12)
2. Setup EDI Partner Profile for FINSTA Message Type (WE20)
3. Configure Global Settings for EBS (IMG)
Create Account Symbols
Assign Accounts to Account Symbols
Create Keys for Posting Rules
Define Posting Rules
Create Transaction Types
Assign External Transaction Types to Posting Rules
Assign Bank Accounts to Transaction Types
Also check out this very useful link which shows how to configure in detail
[http://www.sap-topjobs.com/sapFI/bankreco4/index.htm]
Thanks

Bank Statement Clearing - Multicash

Hi FI Gurus,
This is in regard with Automatic Clearing of Incoming payments from
customers while uploading Electronic Bank Statement (Format Multicash)
for Germany.
We have setup the system to clear the Customer open items while
uploading the bank statement on the basis of document number. Bank
Statement comes with the Customer invoice document number and the same
gets cleared automatically after uploading the statement.
Customer Invoice Document number comes at field 18 in the bank
statement. An eg is herebelow where 100000034 is the Document number:-
"20320500";"4989127861";1727;17.03.08;84223600;"Gutschrift";"Gutschrift";0;"051";"2703";9850,00;0;33;14.03.08;"";"";"KD.NR.";"RE.100000034 VOM
28.02.08 E";"URO 9850,00 ./. 160,41
SK";"";"";"";"";"";"";"";"";"";"";"MAX
JENNE";"";"21050000";"0053004559";"051";27031981
Now, the issue is to achieve the automatic clearing for the Cutover
open items. Since the cutover open items will be uploaded with the new
SAP Invoice Document numbers and Bank Statements will be coming with
old customer inovice document numbers, there will not be any automatic
clearing of these items.
Kindly suggest a wayout to clear these cutover open items while
uploading the bank statement. Would it be possible to clear the items
on the basis of Reference no. where old document number will be given
while posting the document in SAP and hence the Reference no in SAP and
document no in bank statement file at field 18 can be matched.
I hope I am clear in the question.
Thanks!
Vikash

The Posting date is not defined in the BAI file. The program should pick up the statement date in the BAI file and populate the posting date with the same value. In reading through the documentation for the program RFEBKA00 which is run via FF.5, I discovered that the include program RFEKA700 deals with BAI format. The file that is downloaded from the bank, contains multiple accounts and their respective activity for that respective day. When we import the file, all the other accounts are handled correctly. That is to say that the posting date that gets populated in the clearing document is set to the statement date from the file. The issue that we are facing has to deal with the last account being sent in the file. On this account, the activity is missing the posting date so the system sets the posting date to the current date. When I review the line items from the file in FEBA, the last activity item in the file has the correct posting date, the rest of the activity items do not have the correct posting date. I can review this information by looking at table FEBEP. On the last records for the Bank Statement Date's file, associated with the last account in the file, field BUDAT does not have anything populated in the field.
I am at a total loss as to why this would work for all the other accounts and only the last activity item on the last account when I process the file.
Suggestions?
Wayne

Bulk vs. Itemized Bank statement

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