Can my need be solved with a group calendar or any other function in Exchange/Outlook?
I will try to express our need for our "Project Office" and is interested in how this can be solved using Outlook/Exchange.
Our Project Office is in charge of several Projects and the Project Office Manager is interested to have a single calendar view with all activities for the different Projects.
The Project leaders and the Project Office Manager also have other activities that they don't want to show up in the Project Office calendar. They do not want to register activities
two times, one in the personal calendar and one in the Project Office calendar.
A possible scenario could be to handle the Project Office calendar as a resource or a
addressee that can be included in those activities that should be included in the Project Office calendar (with the difference that double bookings should be allowed).
Scenario:
Project Manager 1 invites to a steering group meeting for project A. She invites all participants,
a room and the "Project Office calendar"
Project manager 2 invites to a sprint demo for project B. He invites all participants, a room and also the "Project Office calendar"
The Project Office manager (and others) can see all activities in the Project Office calendar. They can also use the calendar for planning so that important activities will not
collide.
Thanks for ideas in how to realize this scenario.
Hi,
I think we can consider to create a shared mailbox for the Project Managers. Then share the shared mailbox calendar for other users. To do it, we can try the following steps:
1. Create a shared mailbox:
New-Mailbox -Shared -Name "Projects" -DisplayName "Projects" -Alias Projects
2. Assign Full access permission for project managers:
Add-MailboxPermission -Identity Projects -User Manager1 -AccessRights FullAccess
Add-MailboxPermission -Identity Projects -User Manager2 -AccessRights FullAccess
3. If the “project Office Calendar” can be viewed by all users in your domain, we can change the default permission to Reviewer:
Set-MailboxFolderPermission -Identity Projects:\Calendar -User Default -AccessRights Reviewer
If you just want some specific users to view this calendar, please leave the default permission to None or AvailabilityOnly. We can create a distribution Group (security group) for these users and set permission to it:
Add-MailboxFolderPermission -Identity Projects:\Calendar -User GroupUsers -AccessRights Reviewer
Then Project managers can send all activities to this calendar and it is visible for all users.
Regards,
Winnie Liang
TechNet Community Support
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