Cash sale account detrmination error

Hi all,
I am getitng the error as account determination error while saving the cash sale invoice.
I manitained the configuration EVV account key to the billing document type and maintianed the G/L account for accountkey in VKOA in spro.
May I know is there anything missing here?
Kindly do the needful
Thanks and Regards
Sri

Dear Vetukuri Srinivas,
You please check all the account determination process pertinent to cash sales.
Apart from that in cash sales billing document(VOFA) you have to maintain either account assignment key(EVV) or account determination procedure for cash settlement.
Check the GL account descriptions.
Hope it will work
Please revert
Thanks&Regards
Raghu.k

Similar Messages

Cash sales account assignment

Dear All,
The cash sale account key is EVV but my client is selling the goods from the diffrent sales offices now every sales office has it own GL account for Cash sales.....now what i have done is that i make the a new table in Account assignment with the combination of Sales org, sales office and account key....and assign to the KOFI access sequence. for the normal sales its goin fine but for the cash sales i have diffrent GL account to EVV and it giving me an error.but when i mention EVV in standard table ACCt key which is no 5 so its working properly....So please can any one help me on this procedure.
Regards,
Mohsin

Now I think you have problem with determination, as you said you have assigned your access sequence KOFI, but KOFI is an access sequence which is supposed to be used for normal sales. For cash sales we have deferent determination elements and we use CASH as the standard access sequence.
Solution-In access sequence CASH you should assign your table (005) which contains new field sales office or VKBUR. For determination you go as IMG>>sales and dist>> basic function>> account assignment>> cash account determination>> access sequence

Cash sale account determinnation

Hi All,
where we can Create new account key for cash sale account determination proc. KOFIAC.??.
in cash sale account determination we dont have option to create new account key then how we will make accounting document without assigning cash g/l.
can u guys suggest me how we will create accounting document for cash sale or is there any other option to do for cash sale settelement.
Regards
sunil

sunil savita ,
The configuration is carried out at IMG --> SD --> BF --> Account Assignment/Costing --> CAsh Account Determination. --> Assign Account Determination Procedure.
Here we assign CAsh Acount dtermination procedue to Billing type
Here the Account Determination is happening at Billing document level. The moment the billing document is saved all the data are transfered to FI and corresponding accounting document is created.
In IMG --> SD --> BF --> Account Assignment/Costing --> CAsh Account Determination. --> Assign G/l Accounts
We have sales organization and sales area based on which the G/L account is assigned. The system automatically posts the amount in G/L accounts beacuse procedure is assigned to Billing type.
In short Account determination happens only at billing level. you can check by clicking analysis button.
Regards
Sathya

Account Determination in CASH SALES.

Hi All,
A) I have configured cash sales scenario, but I am not able to post the cash received to FI. Are their any different settings for cash sales account determination compared to regular sale sceanrio.
B) Do we need different pricing procedure for intercompany sales? If yes what is the difference between standard and intercompany sales if we can accomodate the intercomany sales in standard.
Regards,
Danny.
Kindly guide.
Regards,
Danny.

Hi,
please find answers below,
A) I have configured cash sales scenario, but I am not able to post the cash received to FI. Are their any different settings for cash sales account determination compared to regular sale sceanrio.
Ans:In cash sales accounty determinations will be posted to cash clearing account and the account key is EVV,but g/l account sholud be assigned to this key in VKOA.
B) Do we need different pricing procedure for intercompany sales? If yes what is the difference between standard and intercompany sales if we can accomodate the intercomany sales in standard.
Ans:Do not required,because in our std. pricing procedure we have two condition types PI01 and PI02 and these conditions are used in intercompany and these condition types are statistical,so no posting in accounting.
If you need further assistance get back to me...
Regards,
Chandra

About account determination in cash sales

there are five standard criterias in account determination: chart of accounts, sales org, payer, material, and account key;
my question is when i process cash sales, the five criterias maybe the same as the standard sales, how can i differentiate the account that i want to post. Do i have to add another criteria when i configure account determination. and any suggestion? thanks a lot.

HI,
why do u want to post cash sales account to different acciunt,..........?
G

Deletion of cash sale order

Hello Experts,
There is a cash sale order which has to be deleted for the user to recreate the process again. They have cancelled invoice, delted delivery ,but cannot delete cash sale order.the error message says "invoice already exists for this sale order" what to do. In the doc type for the cash sale it is mentioned as both order related and delivery related.
Any ideas please?
Regards,
Raj

Hello Friend,
Please check whether accounting document is generated for the billing document or not.If yes then please reverse the same through T.code FB08. Then try to delete the cash order.

Cash Sale - Cash Balance Update.

Hi,
While doing the Cash Sale, Cash Balance is not getting updated.
Before posting this I have gone thru the forum and made some changes accordingly(in OV77).But even then Cash Acct in not getting updated.
In one of the answers it is mentioned to give the Acct Key as EVV.where this to be done,in Pr.Procedure or any other setting.
Please guide.
Regards
Vijay.

Hi,
Maintain account key EVV both in pricing procedure and Billing document type and then see the results.
Can you just check with FI colleagues the G/L account you maintained in VKOA for EVV account key is cash sales account or not?
Reward if it helpful.
Regards,
Chandra

Cash sale

if a customer purchasing few products on cash sale and few products purchasing on credit base, then how we track adv payments for cash sale order for particular product.

You will be creating two GL accounts for that...Income from cash sales will go to the Cash sale account and income from other to the revenue account..Naturally both will be two diff business scenarios. One carried out with doc type OR and other with doc type CS
Cheers
Vishal

Cash Sales - Acc.Seq - Acct Key error

Hi!
I'm doing the Cash Acct Detmn, where the acc.seq. is having only to table 004 & 009. I reqd a Acctkey table in that acc.seq. So, used table 005 which has Sal Org and acct key. But when activating the fields, the Acct key is showing error as the field is not getting determined. A red square error is coming.
Why I'm determing this is, I want to post Invoice for Cash Sales Order.
Suggest me why I'm geting that error and also how to do a complete cycle of Cash Sales. mainly the Billing part where I'm getting error because of acct.key EVV.
Regards

hi Sreesa,
cash sales is order related billing whereas RO is delivery related.
cash sales is not relevant for availability check as u will be picking the goods whereas RO is relevant for availability check.
cash sales is also not relevant for credit management whereas RO is relevant credit management.
cash sales uses RD03 as output which immediately prints the invoice whereas RO uses standard output RD00.
cash sales has one time customer account group where as RO normally doesn't.
for cash sales order type is BV or CS and for RO it is RO
cash sales triggers petty cash a/c where as in RO customers account is debited.
delivery and settlement will be done immediately in cash sales where as in RO only delivery will be done immediatrly
Regds,
Rupali

Item Interface error - "The Cost of Sales Account specified is not a valid"

A week back we migrated from 11.5.10 to 12.1.3
Since then, many items are failing in Item Interface with the error "The Cost of Sales Account specified is not a valid account or has expired in organization ITEM MASTER INV."
Item Master being the 'Inventory master organization'. I checked the cost of sales account & sales account. and they are Valid also their corresponding segments are valid in their respective value sets.
Log message for 'Item Import'
Import Items
Argument 1 (ORG_ID) = 167
Argument 2 (ALL_ORG) = 1
Argument 3 (VAL_ITEM_FLAG) = 1
Argument 4 (PRO_ITEM_FLAG) = 1
Argument 5 (DEL_REC_FLAG) = 1
Argument 6 (PROCESS_SET) = 77
Argument 7 (MODE) = 2
Argument 8 (Gather Stats) = 1
TRANSACTION ID : 42878726
ORGANIZATION ID : 174
TABLE NAME : MTL_SYSTEM_ITEMS_INTERFACE
COLUMN NAME : COST_OF_SALES_ACCOUNT
MESSAGE NAME : INV_IOI_ERR
ERROR MESSAGE : The Cost of Sales Account specified is not a valid account or has expired in organization ITEM MASTER INV.
TRANSACTION ID : 42878726
ORGANIZATION ID : 174
TABLE NAME : MTL_SYSTEM_ITEMS_INTERFACE
COLUMN NAME : SALES_ACCOUNT
MESSAGE NAME : INV_IOI_ERR
ERROR MESSAGE : The Sales Account specified is not valid or has expired for the organization ITEM MASTER INV.
Please help.

The Cost_of_sales_account & Sales_account as defined in the MTL_PARAMETERS are different from those in MTL_SYSTEM_ITEMS_B for the corresponding item. The values for these accounts in the interface tables are same as that in the MTL_SYSTEM_ITEMS_B table and hence not same as those defined in MTL_PARAMETERS.
Actually we have a Custom trigger on the MTL_SYSTEM_ITEMS_B table which updates these accounts, once the item is created in the Master Organization.
To verify this issue, I updated the accounts on the MTL_SYSTEM_ITEMS_INTERFACE table to match with that of MTL_PARAMETERS. Ran the 'Item Import', now those records are processed.
Does this means that, the Interface is validating the cost_of_sales_account & sales_account to match with that of the 'Organization' ??.
But we never had this issue in 11i. Is this a part of R12??

Error Linking primary Purchase and Sales Account has not been completed

Hi Everyone,
I am maintaing GL account by Item Group and and also made an item group and the item.
Now when trying to post GRN / AP Invoice / Delivery / AR invoice and an error is coming as Linking primary Purchase in GRN / AP Invoice time and Linking primary Sales Account has not been completed in Delivery / AR invoice.
Please tell me what is gone wrong
Regards,
Kawish

Dear Suda,
Thanks fr a quick response. Infact I have given accounts in GL determination but I am not able to understand which account is missing. Can you please help me in this GL determination by letting me know such errors come when if the field or gl account is not defined.
Please note that I have given in the item groups all the accounts which you have said.
Waiting for an early response from your side.
Thanks and Regards
Kawish

Error: Linking primary sales accounts has not been completed

Happy New Year to all!
Pardon for the early request for your assistance guys but I really need your advice on this error message that appears whenever we try to open the A/R invoice, Delivery Receipt, or Incoming Payment.
"Linking primary sales accounts has not been completed"
Thanks in advance.
Luche

It is right that there are missing G/L accounts in the g/l account determination. From SAP Note Number: 871509, what happened to our system was some g/l accounts were removed when we created a new posting period.
Domestic Accounts Receivable
Foreign Accounts Receivable
Revenue Account
Sales Credit Account
We tried entering the g/l accounts used in the previous calendar year but the system will not update. So we created new g/l accounts under sales and accounts receivable. The system updated when we added the new sales g/l account. however, the new a/r account is not included in the list when we press the tab button.
What could be the reason why we cannot select the g/l accounts previously used in our old posting periods?
Thanks!

Cash sales in DBM with a cash account

Dear Experts,
My client requires that in case of cash sales in DBM, the amount gets posted to a cash account instead of customer account. This process is akin to "Cash Sales" in SAP "Sales and Distribution". It is managed in SD with the billing type BV and by setting up cash account determination.
In order to achieve this in DBM, we have done following in customizing.
Copy a new order type from 1000 - Parts order and assign bill type BV instead of F2. We have maintained cash account determination in SD customizing and ensured that the required cash account is posted when a bill with type BV is treggered by DBM Billing Create event.
With this the process appears to be going well. On creating the invoice for new order type, the cash account is posted instead of customer account. And on cancellation of invoice the accounting entries are reversed. Also, the users dont have to settle the cash in 'DBM cash desk' as the amount is posted directly to cash account instead of customer account.
I request members to share their experience/opinion on following points,
1) Will there be any unforeseen impact on the other DBM functions because of this new set up ?
2) Has anyone already used such setup and what has been the experience ?
Thanks and Regards,
Dhairyasheel

HI Dhairyasheel,
This is a client specific requirement and so no such process was delivered by SAP.
The way you have handled it almost the same way I would ahve done had I been asked to do so.
To answer your first point - as long as your account postings are happening fine (both forward and reversals), then I dont think there should be any issues.
As this new, pl do keep this thread updated if possible.
Thank you.
Best regards,
Harsha

OV77 Assign g/l account for cash sale only

Dear FI Experts very good mng
i am sd consuultant I know VKOA Account determination Process but OV77 Also Assign G/L Account For cash sales only
i thing For cash sale also we can maintaine Account Determination proceduere we can use VKOA But i want to know any special thing is there For OVKK ?
Thanks a lot
Plz forgive me if it is basic question

Hi,
Please check whether below thread is useful to you
Cash Sales Process & Accounting Entries
Regards,
Tejas

Account determination for cash sale

Hi, sapcons
please can any body can help me by sending step by step notes on account determination for cash sales and rush orders
my mail id is [email protected]
thanks in advance
regards
srinivas

Hi Srinivas,
Account Determination for Cash Sale and Rush Order will be done in VKOA Transaction.
Please find below the Process of Cash Sale and Rush Order
CASH SALE:
Cash sales is an order type for when the customer orders, picks up and pays for the goods immediately. The delivery is processed as soon as the order has been entered. A cash invoice can be printed immediately from the order and billing is related to the order. Receivables do not occur for the customer as they do for rush or standard orders, because the invoice amount is posted directly to a cash account.
Process Flow
In the standard system, sales document type BV is saved for cash sales with immediate delivery type BV.
When the sales employee creates a cash sale, the system automatically proposes the current date as the date for delivery and billing. Once the order has been posted, a delivery with type BV is created immediately in the background and the system prints a document that is used as an invoice for the customer.
The invoice papers are controlled with output type RD03, contained in the output determination procedure for order type BV.
For Cash Sales the necessary Config Settings are,
Copy the BV Standard Order and Copy to ZBV and in the functionality of ZBV check whether the field " Immediate Delivery" has the value "X" or not because that creates the Delivery immediately when the cash sale order saved. Do the same for item category BVN as ZBVN. And check whether credit active unchecked or not in ZBVN.
Do the item category determination for cash sale for which u configured. And at the time of cash sale u will get the invoice. For that u use the output type Rd03.
RUSH ORDERS:
In a rush order transaction, the customer picks up the goods or you deliver the goods on the same day as the order is placed. In the standard system, when you save this sales document type, a delivery is automatically created and billing is related to the delivery.
Process Flow
In the standard system, sales document type SO is saved for rush orders with immediate delivery type LF. Once the goods have been removed from storage, the goods are picked, and goods issue is posted.
Once the billing documents are created (for example, in collective processing), invoice papers are printed and sent to the customer.
For Rush Order the necessary Config Settings are,
Copy the RO Standard Order and Copy to ZRO and in the functionality of ZRO check whether the field " Immediate Delivery" has the value "X" or not because that creates the Delivery immediately when the cash sale order saved. Do the same for item category TAN as ZTAN. Do the item category determination for cash sale for which u configured. And check whether credit active checked or not in ZTAN.
Please Reward If Really Helpful,
Thanks and Regards,
Sateesh.Kandula

Cash sale account detrmination error

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