Change Vendor Number on Invoice

We are seeking ways to better control changes to vendor numbers when inputting an invoice based on 3 way match. We are especially concerned about situation where the PO has already had a receipt, and the vendor number is changed.
Does anyone have a solution that they like? Does anyone use alerts, reason codes, limiting of the functionality or monitoring reports?
Thanks for the information.

hi,
If the PO has already had a reciept,this is case of a ratification.To avoid this situation you can set the PO in the GR "Mandatory";so the ratification is current with the transaction.Here the ratified PO should be released immedietely-thus enabling the three way match.
Changing the vendor number is a very serious thing.By suitable authorisations this should be prevented.You can achieve this using T/code:PFCG.Work with the basis consultant for effecting security settings.
Hope this helps.
Regards,
Ramesh.

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Changing vendor number in BE PO

Hi all,
As you know, if you need to change the material code when the PO is being transfered to the R/3 BE system, you can use the B31I_MATERIAL_READ driver to adjust/change the material code number.
Now, we need to change also the vendor number when the PO is being transfered to the back end...
Do you know how can i achieve that? Is it possible to use a driver or BADI (like the material driver) to change the vendor number while its being transfered to the BE?
Thnx in advaced...
BR,
Gerardo.

Thank you guys for your helpful answers, i have reviewed those BADI's and it seems that they will be very useful for me...
Yann, There's no problem with follow-on documents cuz we are homologating materials and vendors with MDM, so SRM will work with MDM codes and R/3 will work with old code numbers (before MDM were implemented).
Scenario:
R/3 (PO Reqs) -> (BADI's*) SRM (SC's)
SRM (PO's) (BADI's*) -> R/3 (PO's)
SRM <- MDM/XI -> R/3
Vendors/Materials
*Those BADI's will be switching codes between SRM and R/3 therefore for both systems will be transparent cuz follow-on documents will have always their own master catalog codes by each side.
BR,
Gerardo.

Mass changes in PO's - Change vendor number

Dear Expert,
I would like to know your advice.
I have one clinet requiremnet , they want to do some mass changes in a PO's - they want to change the vendor code in a purchase orders.
these purchase order just created and not any inventory or financial posting has been done.
Some PO's are released completely and some are not released completely.
They want to change the vendor , the new vendor which they want to incoroporate is having different payment terms and also the partner function may vary.
The new vendor is from same location and country.
I tried in MASS but it is giving some error messages like PO is still faulty and not allowing to make a changes.
My Question is :
1.If we want to do the chages then is it possible?
2.If yes then what are the min things needs to be consider while doing the changes ( which data or fields of vendor master from old to new vendor)
3.is there any other way to do changes other then MASS.
4.Is it a advisable to change a vendor ( if possible) or shall i write to the client that cancel the all existing PO and create new PO with ref to old PO for new vendor.
Kindly advise on above.
Thanks

Hi ,
Thanks for your response.
I would like to add on my existing things,
The PO's those are partial release , I can cancel those partial release and can able to bring to the original status( w/o any released)
Is it possible if the PO is not at all released then we can make a changes.
Appreciates your earnest response.
Thanks

Change of vendor number in quotation

Dear fellows,
I have a query regarding with RFQ process.
Suppose a quotation is created for a project. In terms of this quotation several vendors could bid with their price. If there is not a valid vendor master record, i.e., has not yet created in SAP, we use a unique one time vendor (vendor number starts with 90*) while creating quotation. If one time vendoru2019s quotation is approved among other bids we create a valid vendor master record through XK01 (vendor number starts with 20*).
Once quotation is created vendor number field becomes grey, not changeable, is there any possibility where we can change vendor number in quotation from unique one time vendor to actual vendor number; i.e. 90* => 20*
Regards
Metin

Hi,
Why you want to chnage vendor number in quotation?
RFQ sends to vendor and vendor send quotation and you maintaion the quotation with vendor number. After mainationing quotation, why you want to chnage vendor number in quotation.Ok. If somehow system allow you to change vendor name in quotation, Is your business process allow you to do so OR how your business owner will react! No business process /owner will allow,rt*
If process allow, then go for concept creation of quotation and maintaning of quoation without vendor and then go for creation of PO.
Regards,
Biju K

How we can change Vendor details in ME21n/ME22n

Hi Friends,
How we can change Vendor details in ME21n.
I need to change mail id of vendor based on some conditions.
E.g Based on some Purchase grps.
Can any body help.
If any particular user exit ple let me know.
I have all list of user exits of ME package.
Thanks,
Kumar.

Hi,
Changing Vendor on Purchase Order
One PO can not have different vendors. Its logical as one PO goes to one vendor with address.
You cannot change the Vendor once you have saved the Purchase Order. SAP treats the Purchase Order as a legal document. Therefore, once the Purchase Order is saved, it will not let you change the vendor.
You have to delete all the line items and then create another Purchase Order. However, if you are using Enjoy Purchase Order, you can "Hold" the Purchase Order rather than save it after you have create it, then you can change the vendor.
Of course, this means that you don't have any output yet. Therefore, you are not bounds by a legal document as you have not given it to a specific supplier yet.
Logically, you cannot change an important field after creating a document. It defeats the RDBMS principle, but you can change vendor while doing Invoice Verification.
No, you cannot change vendor in released PO, because vendor registration carries some vital configuration information which decides pricing procedure for the items of the PO, logically due to this reasons system doen't allow to change vendor name once PO is released.
Normal practise to come out for this routine problem in purchasing is solved by, simply delete this PO (By changing delivery as completed in PO) and make a new PO for these items.
Eventually, you have only two options:
1. You can do the entire transaction with that wrong vendor number and after MIRO you can transfer post the vendor liability to correct vendor through FI route. BUT THIS IS A WRONG PRACTICE.
2. You need to cancel the PO which has wrong vendor number and create it again with correct vendor code.
Thanks
Balaji

Get vendor number BAPI or functional module

Hi,
I recently found one standard functional module(or BAPI) to get vendor number if i pass user ID and i forgotten to make a note of it.
I couldn't able find this functional module(or BAPI) again SRM system. can anyone help in finding this functional module(or BAPI).
any help is appreciated.
Thanks,
Murali.

Hi
What's your detailed requirement ? Which SRM and R/3 versions are you using ?
Incase you want SRM local Vendor details use the Function module BBP_PARTNER_GETDETAIL
Otherwise, go for META function modules to fetch R/3 data from SRM System.
Meta functions (similar to BAPIs) are generic call to external system. Depending on system kind and release, the function to call is different. The bapi that the Meta will effectly call in a backend is defined in table bbp_function_map.
Other related links ->
Function Module to send Vendor Master Data from SRM to ECC
Partner GUID and partner function
Changing vendor number in BE PO
Re: BAPI before sending PO to R3 and Vendor
Hope this will definitely help.
Regards
- Atul

Report for Number of invoice per vendor with amount

Hi All,
is there any standard SAP report we have which provide us number of invoices and amounts invoiced per vendor for a given time period.
Amit.

Hi amit
I have the same requirement
"The requirement is to view POs related to invoices per vendor""
Can you suggest me a solution
Please help
Regards
Shanker

Restriction on number of invoices to be paid through APP for each vendor

Hi,
We configured APP and print cheques through APP.
The output contains invoice wise details ( Payment advice) and the cheque.
In case the Number of invoices are more than 10 for a single vendor, it is printing one cheque -- This is OK.
But the problem is with the Payment advice. The details of the invoices could not be accommodated in the place meant for the Payment advice.
What i am looking at :
Can we restrict the numbe of invoices which can be paid thorugh APP to 10 only for a single vendor ?
Example : A vendor has say 13 invoices, iWhen i execute APP , it should create one payment document for 10 invoices and another payment document for 3 invoices. Is this possible ? if so how ?
Thanks
Siva

Hi,
I think you can use the variant of the tab printout/data medium to restrict the number of the line in payment advice note.
Check in 'output control' the 'no.of items in payments summary' eq 10.
I don´t know if it´s require to config the FBZP -> Pmnt.methods in company code ->Pyt adv.ctrl -> restrited to XXX and Pymt adv. after... lines.
Best regards,
H.Marques

Duplicate check invoice-vendor number

If we select the duplicate invoice check ,will it check only if it is for same vendor.Doesnt it check for other vendors with same invoice number.

Hi
It is not possible to have invoice having same number but 2 different vendors as per SAP standard. As invoice is a unique document created with respect to vendor.
Hope it helps.
Edited by: ppkk on Oct 29, 2008 10:54 AM

FV60 - validate duplicate invoices by reference and vendor number

Hi,
How to configure the system to validate duplicated invoice by REFERENCE AND VENDOR NUMBER irrespective of dates? This validation need in FV60.

Hi Paul,
if you want a duplicate invoice check from the FI side, then you may have to activate BTE 1110 by creating your own Z function module (by copying FM SAMPLE_PROCESS_00001110).
In FI,when checking for duplicated invoices, the system compares the following : Vendor, currency, company code, gross amount of the invoice,reference document number and Invoice document date.
Also refer to SAP Note 305201. It clarifies this in more details.The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the system does not consider it as a duplicate invoice.
In OB41, also check whether the Posting Key is defined as Sales-related. You have to flag this field if the duplicate invoice check is to work.
Regards,
SAPFICO

Re: Vendor number or code at Invoice level

Hi all,
Could some one tell me is there any possibility of maintaining the vendor number or code at the invoice (outgoing invoice) level?
Thanks in advance,
Chandu

It has been observed that you were closing all your o...l....d threads without proper explanation as to how you had resolved. Was it because of the suggestions given by the members or on your own ?? If it was on your own, you were suppose to update the forum as to how you had solved on your own so that it will help others to take the inputs.
Just for posting a new thread, please dont close without any proper explanation
thanks
G. Lakshmipathi

Possible to change vendor in invoice level

Is it possible to change vendor in invoice level if yes how

Hi,
Go to MIRO, in Details Tab change the Invoicing Party.
Or use partner function for that Vender and Document Type. It will direct flow from PO.
Regards,
Pardeep Malik

Change Vendor (XK02) in Tax Number 1 field

HI
When we try to modify field Tax Number 1 (Tax information) in XK02, system show a message " Tax code 1 is not valid". We were checking any enhancement but not success. The point is, we are un Venezuela and we need to change Tax Number 1 value from V-NNNNNNNN-R to VNNNNNNNNR but no posibbe. Is there something we missing for checking and put this customizing?
Thanks in advance

Hello,
Are you really sure about this change?
If you check documentation of SAP you'll see:
Venezuela
Tax code 1 (registro identificación fiscal - RIF) is 12 characters long
and contains two hyphens at character 2 and 11. The first character of
the tax number contains a letter, only J, I, V, G or E are permitted.
Example: V-12345678-9, make a corresponding entry.
Tax code 2 (Número de identificación fiscal - NIT) is numerical, has no
gaps and a maximum length of 11 characters.
Is it a legal change in venezuela?
REgards,
REnan

Change the Agreement details using the vendor number

Hello All,
My requirement is to get the Agreement number and line item details corresponding to a vendor from a Z table.
I am able to read the vendor number using BADI ME_PROCESS_REQ_CUST and method GET_DATA
Now i want to set the agreement details. I have fetched the details from the table, but i am not ablt to set these details in PR.
I tried using method SET_TEXT but nothing works.
Please suggest.
Thanks & Regards,
Tarun

Hi,
what exactly do you mean by setting agreements details? Is it one of the long texts on item level? If yes then you should be able to update long text on time level using method using method IF_LONGTEXTS_MM~SET_TEXT. I've done this before but for PO and I did not have any problems. I assume that PR and PO are really similar. Which BADI method do you use to update items?
Cheers

Any function module or bapi to get sales order number and invoice number?

hi all,
with delivery order number provided, do we have any function module or bapi to get sales order number
and invoice number?
thanks.

Hi,
Check
BAPI_SALESORDER_CREATEFROMDAT1
BAPI_REMUREQSLISTA_CREATEMULT Agency Business: BAPI Create Invoice Lists from Vendor Billing Documents
BAPI_REMUREQSLISTB_CREATEMULT Agency Business: BAPI Create Invoice Lists from Payment Documents
BAPI_REMUREQSLISTC_CREATEMULT Agency Business: BAPI Create Invoice Lists from Posting Lists
BAPI_REMUREQSLIST_CHANGEMULT   Agency Business: Change Invoice List Documents BAPI
BAPI_REMUREQSLIST_GETLIST      Agency Business: BAPI Determine Detailed Data for Invoice List Documents
BAPI_REMUREQSLIST_RELEASE      Agency Business: BAPI Release Invoice List Documents to FI
Edited by: Neenu Jose on Nov 26, 2008 8:53 AM

Change Vendor Number on Invoice

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