Check Business Processes In/Out

Hi Experts
I want to know how to Check Business Processes In/Out.
REgards
Nitin

Hi Nitin,
You can only check documents in and out using the button in the documentation tabs.
However, the closest answer to your requirement is to put the business process folder in and out of scope.
Use SOLAR01 transaction and ensure your project structure is not locked. In change mode you can use the tick box against the folder nodes to put the process in and out of scope.
If it is ticked, it will be visible in SOLAR02, if not then it won't be available and you can modify it.
Regards,
-Rohan

Similar Messages

Business process check-in/check-out - who has checked out and when?

We have been using the business process check-in/check-out functionality for 18 months and there are an increasing number of process's that have been checked out to the maintenance project and never checked in again. Is there a straight forward way in the system to see who had checked out a business process and when? When using the SOLMAN_DIRECTORY transaction it is easy to see which process's are checked out as they are marked the red OUT symbol and have check-out status = checked out - but no other information about the check-out seems to be available either in this transaction or on a separate report.

Hello Steve,
What Peter neglected to tell you is once you enable history on the Solution a history log will begin to populate.
It will show as the standard "Log" icon for HISTORY. Every change will be logged at each level of the structure.
Here is an example of a History log line....while it is not a check-in.out change it will give you an idea
Name Date Time Change Object Old Value New Value
I809573 24.01.2011 22:33:32 Process Availability Material Management 7 x 24 h
What you can do is filter the report on the values that will give you the check-in/check out against the objects you want to track.
This is how you can use the "Enable History" to get the information you are interested it.
Just two things to be aware of : 1) The history will not be retro active (unless it was already enabled), so it will start from the day you enable logging (history), and logs take up space, which at some point maintenance will likely be required, however I don't see these logs having high disk usuage.
If it were documents that you wanted a report on check-in/check-out for, you likely could use the transaction Solar_Eval under Documents, but there are no standard reports for this...and filtering the History log file accordingly is about the best reporting
that would give a result. This log file can be printed, or you could capture the printoutput to a file and there is your Electronic version of the report.
I hope this has helped.
Regards,
Paul

Solution Directory--Business process --Check in /Out option

Dear Friends,
I am working in Solution directory (t.code: DSWP). I have created one maintenance project. In this maintenance project i have maintained the following business process.
1. Sale Order Processing
2. Production Order Processing.
These two business processes are currently running in my R/3 production process.
In SOLAR01 , "admin" tab i have assigned project team member as "ZSRAGHU" for business process 'Sale Order Processing"
Like the same way, for business process "Production order Processing" i have assigned the project team member as "ZSRAO".
In SOLAR_PROJECT_ADMIN t.code, i have checked in the box "Restrict changes to nodes in project to assigned team members" so that only assigned team member can edit the business process.
Now i have assigned this maintenance project to my Solution. (The name of my Solution is "TEST")
As per the help.sap.com document, if the business process has been "checked Out" from Solution directory by the project lead, then only the team mmeber can edit the process in SOLR01.
Am i right?
But in my system, the team members are possible to edit the business process (In SOLAR01..."Structure" tab) before the business process are being "Checked Out" from Solution directory.
I want to restrict this option to my team members.
My requirement is:
If the Business process been "Checked out" in Solution, then only the team member can able to edit the business process in SOLAR01 otherwise i can not preserve my production business process....
Please guide me to achive this & will be very much rewarded.
Note:
In "SOLAR_PROJECT_ADMIN" under "Scope" tab, check in the box "Edit structures" will NOT help to map this requirement as all aware.
Regards
Senthil

Dear Senthil,
By Business Process 'Check Out', I hope you are talking of the 'Document' attached at Process level and not the Process itself, as in the structure.
I can understand your frustration about the indicator "Restrict changes to nodes in project to assigned team members" not working.
As mentioned in the online help, did you try to work your way through Authorisation Object "AI_SA_TAB" ?
Is it due to some other authorisation that users have, which 'supersedes' this authorisation object ? Did you check any SAP Note for this object ?
If nothing else works, can you try to introduce a 'Custom Status' and use the following IMG setting to restrict it by users:
SAP Solution Manager -> Configuration -> Scenario-Specific Settings -> Cross-scenario Settings -> Document Management -> Status for Documents -> Assign Status Values for Read Authorisation
This may be a workaround !
Regards,
Srini

Business Process Procedure Customer reservations, Check ins, check outs

Hi Experts
Iam facing a big challenge in trying to process a Customer reservation check in ,check out process for guest houses and Hotel properties for my client using RE-FX functionality.I have already defined a room using the architectural view and used the customer rights of use contract for the process. The challenges are , iam failing to pick up the room from the contract when assigning it in the contract on the object tab page
2 whether also the particular contract i have picked up is the correct one for this business process.
Help to this particular issue is very much appreciated
Regards
David

Hi David,
In order to use any rental object in a contract you have to ensure following;
1. Rental object is created in usage view. Here if you have architectural object then you can assign this with Rental object.
2. Rental object is permitted for your required contract type.
This way you can pick your object from Object tab in contract.
Regards,
Atif

Sharepoint Out of the Box as Business Process Management (BPM) Tool

How Sharepoint out of the box can be used as Business Process Management tool? Like we have K2.

Hi Bharat,
Thanks for posting your query,
All versions of SharePoint support workflows based on windows workflow foundation. SharePoint Server includes some predefined advanced workflows such as Approval, Collect feedback, Collect signatures. WSS 3.0 and SharePoint foundation contains simple "3
steps workflow".
But all versions support custom workflows and custom worflow steps created in SharePoint Designer or Visual Studio.
You can customize forms with SharePoint Designer, Visual Studio or InfoPath.
Also, check out below mentioned URLs to know more on this functionality in SharePoint 2013
https://support.office.com/en-sg/article/Overview-of-workflows-included-with-SharePoint-d74fcceb-3a64-40fb-9904-cc33ca49da56
http://www.actsolution.net/Pages/SharePoint/Business-Process-Management.aspx
http://www.slideshare.net/SPTechConSanFrancisco/using-sharepoint-for-business-process-management-by-eugene-rosenfeld-sptechcon
http://www.slideshare.net/AndreasAschauer/sharepoint-2013-as-a-bpm-workflow-management-system
http://technet.microsoft.com/en-us/library/ee424392(v=office.15).aspx
I hope this is helpful to you, mark it as Helpful.
If this works, Please mark it as Answered.
Regards,
Dharmendra Singh (MCPD-EA | MCTS)
Blog : http://sharepoint-community.net/profile/DharmendraSingh

How to configure Business process to check attachment?

Hi All,
I had created a simple business process.
My requirement is that, application has to check attachment before send to review.
Means before submitting my workflow to review, application has to check whether user had attached report or not?
if report is not attached, application has to disply error message and prevent for submitting to review.
Is any out of box thing is avaliable for this requirement?

There isn't a way to determine if an attachment has been added on a form. What I have done in the past is to add a required checkbox on the form that the user has to check to confirm that they have added the attachment. It's more of a reminder than a way to ensure the attachment is attached.

NOTIF_CREATE has grayed out "Business Process" Field, BP are not selectable

Hello all,
related to another thread (notif_create), I am trying to select Business Processes in the NOTIF_CREATE Dialog. My Solution has Business Processes assigned, and I can see them in the F4 Help List, but I cannot apply them (green check mark is grayed out)
How can I make this field changeable?
Thank you for your help
Kind regards

disregard, this is another issue than what I was thinking.
Edited by: Jason H on Feb 5, 2009 8:07 PM

Timed out waiting for Business process

Hi,
I created a web application using evision in JCAPS 512. It works properly. But some times i am getting an error message as
"Timed out waiting for business process" when i try to access the web page usign url.
But if i invoke page again then application works properly.
I have increased server response timeout value also. But couldn't get
the reason when it will occur.
Please let me know what is the reason for this problem. If this error occurs please let me know is it possible to show some other page instead of displaying error to user.
Regards
Venkatesh.S

Good day.
I have a similar problem and I have managed to pinpoint when it fails but unfortunately I don't know how to fix it yet.
In my scenario, I have 2 separate processes:
the first process reads data from a Seebeyond SRE instance and stores it on a local Java CAPS queue.
The second process is an EVision process that reads the data from this queue and displays it on a page.
Whenever I am not connected to the network linking my Java CAPS instance to the Seebeyond SRE instance (first process cannot connect ) I get this problem on the EVision side every second time I request a page. This means I can view the first message on the queue and then I have to restart the Logical Host
This doesn't make sense to me, since The EVision process is a completely separate process, deployed in it's own WAR file.

Solar01 - Business Scenarios/Process/Process steps out of alignment

Hello Folks,
We have a situation where the business process that are now in BPH in Solar01 in Solman should have been business scenario
and same with process step should be process.... Is there any quick way to fix that like going into tables and fixing the
data? If so, Can you please let me know what are the tables in which the Business scenarios, processes and steps or the hierarchy is stored?
Or is there any other way to fix this?
Appreciate your kind response.
Cheers,
Venky

Hi Venky,
Unfortunately, there is no way to do it, because the nodes have different types, and it would be like trying to transform one thing in other totally different. You can only recreate the hierarchy manually.
kind regards,
Fabricius

Effective Language for Business Process Modelling in a Web Community

It's a very exciting idea of having business process definition/innovation a community driven process.
Just Imagine a stituation where somebody can innovate a process on a theoritical level which is then perfected by business community opinion/examples for benchmarking, effectiveness, relevance etc.
The ultimate business community dream would be Finding their process in the community. Finding merits and demerits of their process. Explore for a refinement to the process. Getting a copy of their newly created process and
droping it into their IT system and the wonderful IT system upgrading itself to the new process and executing it.
The Impact of simplification would be enormous:
Just check out the possibilities
Every businessman would be an IT user to get ideas for business and business execution
The IT Guy would be recognized as process maker
For a business entity Presentation during AGM could be extra transparent :-).
A very concrete step in this direction would be to have a language or tool which is very easy to understand and drives people for exploration.
My Wish would be a Visual web tool which defines a specific business process in the most simple form, and from there somebody can explore the enhancements to the process.
For example a simple selling process done in medicine shop is
listening the order verbally , delivering it immediately, getting cash immediately and [typing the Invoice on XL or Word or POS machines], printing it and then giving to Customer.
after selecting this business process on the tool one should be able to explore the possible process
enhancements with known business benefits
like
a) offer credit facility to customer--> just a worklist to collect pending money
b) take order now and supply later for non available medicines
c)Start home delivery
The businessman should be able to select (1) or (2) which then becomes his new process.
This can be sent to his IT landscape which should be able to interprete it and then grow itself Ah....
dreaming
[or atleast the model should tell the IT guy what to do!!].
The generic business Process enhancements Options are not too many and can be defined and classified
See the Options in the above mentioned business process context
1)Automation[Create Purchase order from ]
2)Increasing depth [The above example a,b,c are for increasing depth]
3)Step simplification[In the above example instead of word using the POS Machine is simple]
4)Resource utilization[If you have a PC and don't want to buy POS Machine then type the invoice on a Word :-)]
5)Delegation
5)Workforce optimization {any examples :-)community driven}
7)Process optimization (How to deliver the medicine route wise)
8)Colloboration (Using courier to send medicine)
9)Knowledge provision (giving sales/payment trends,)
The idea is so simple but making this tool highiely context(business) sensitive and intuitive is challenge.
But anyway it's not impossible to have a business process language which is effective and an IT systems for which starting point is a business process. The IT system which takes your business process and executes them
wonderfully.
looking forward for this future
Anand
Message was edited by: Anand Rai
Message was edited by: Anand Rai

Hi Dilip,
Thanks a lot for your reply.
I'm also interested to know from community what are different tools used by them for process modelling?
What are their merits?
1)are they easily understandabale
2) do they come with business context
3)whether they can be used in a web comunity? Like somebody can give feedback or business case for a particular business process/step.
4)Does it drive the IT automation
5)Are there any appservers which take business model and generate/grow applications
6)How the different modelling applications should communicate?
7)Common standards
For example
I have used rational rose and RAD like VB they are complicated/simple enough to generate model based applications but the business representation and business context is totally missing. I would seek something with more business context or knowledgebase.
Regards Anand

How to downloadin Business Process Repository in Solution Manager?

Hello,
Does anybody know how to download whole Business Process Repository from solution manager?
I know how to download BPR, that are related to project, to excel file, but I want to download all the scenarios,processes are inbuilt to the Solution Manager business blueprint.
Can anybody help me?
Thanks,
Mahantesh

Hello Mahantesh,
I suppose that your idea behind this question is that you would like to browse the contents of the BPR. For this specific pupose, SAP will deliver a new web dynpro application with SAP Solution Manager 4.0 SP 12 and the respective stack coming out mid June 2007 which allows you to browse all BPR contents in your SAP Solution Manager system. So you no longer have to create a seperate project and select the contents via F4 value help in SOLAR01 in order to access the contents.
For further updates, please check the news mid June:
<a href="http://service.sap.com/solutionmanager">http://service.sap.com/solutionmanager</a>
Media Library -> Technical Papers. It will probably be called: "4.0 Support Package Stack <latest stack> [probably stack 12]"
However, please note that an individual download of the entire or partial BPR structures into MS Excel will not be possible.
Best regards,
Doreen Baseler

How to map business process and enterprise service?

Recently, I read some documents about ESA. I'm confusing about the relationship between business process and enterprise service. In other word, how to map the business process to enterprise service after the business process is analyzed? Is there any methodology/rule to define business process and wrap them into service in ESA?

Hi Sherry,
I like to add some of my thoughts about that discussion. From my point of view ESA is much more than just another BPM or Enterprise BPM. ESA is adresses six key areas and I think all of them are really needed:
- People Productivity as the word itself describes...it's about portals and productivity.
- Embedded Analytics has to integrate transactional and analytical content.
- Service Composition is used for model-driven service composition and services orchestration.
- Service Enablement is about a Enterprise Services Repository filled with business meaningful Enterprise Services and service patterns for enabled objects. Excactly this is where SAP has years of experiences.
- Business Process Platform is about service enablement of all application platform objects and engines. This is the place where "BPM" for core business processes resits.
- Life-Cycle Management has to cover the deployment, configuration, operation and change management for ESA based processes.
Therefore the term "BPM" is located in serveral layers of an ESA approach. On the level of Business Process Platform BPM is providing the choreography for core business preocesses.
At Service Enablement BPM needs to compose out of granular services (I would say "atomic" services)
buiness meaningful services (here we have "molecular" services).
The third level where BPM could be used is Service Composition because exactly this is the place
where serveral Enterprise Services could be combined to a process representation.
To come back to the discussion:
1. The question should be how to indentify business meaningful services which could represent single process steps. ATP check, Credit card check, ... could be examples. In theory this service could be out-tasked, defined more flexible etc. This means that processes needs to be evaluated for Enterprise Service candidates. Afterwards you can check against SAP's Enterprise Services Repository for already existing Enterprise Services. The evalution for enterprise services candidates will be supported by the metodology mentioned by Kaj and David.
2. I think domains in this context should be motivated by business and/or functional areas. Depending on the granularity. For example Order Fulfilment Services, Master Data Services, Search Services... These kind of serices can be combined again to services such as "Search of Master Data" (Search Service + Read Master Data Service) etc. or can be used to generate UI to be used in a ESA application.
Your thoughts?
Very best regards
Wulff

Down payment process for Poland, new business process or not ?

Hello,
I'm a little bit confused about implementation down payment process for Poland.
The OSS-notes 818079 and 1007635 describe a solution for this.
How do I have to implement the correct down payment process for Poland ? Do I have to create an extra business process with new sales order type, new billing type, separate calculation procedure, new output type and so on ?
Or is it possible to use existing business processes in sales and distribution for down payment processes ?
Thanks in advance
Holger

hi,
Check the process for down payment processing
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
chandu

RED the flag of the Business Process Engine

Hello!:
If we access "http://srvprubpoem:50200/rwb",
Component Monitoring-Components- the option Business Process Engine is in RED. There is an "JCO request failed".
Otherwise, if we execute transaction SWF_XI_CUSTOMIZING (to see the problems), there is one DUMP with the text "CHECK_FAILED".
The transaction SWF_XI_CUSTOMIZING calls the transaction SWFC using the variable SWF_XI_BPM, and here is the other problem.
Do you know the problem?
Thanks.

Hi Alfredo,
Check out SAP note 1052604 - RAISE_EXCEPTION in CHECK_FAILED exception. It seems to give the solution (either a correction or installation of SP13).
Regards,
Thorsten

Business Process Engine in yellow status

Hi all,
I visit the site http://<hostname>:<port>/rep/start/index.jsp and visit the runtime workbench link. Displaying all in the component monitoring, i saw that the business process engine under Integration Server is in yellow status. I checked the details and found out there are three background jobs that weren't schedule. But i dont know the specifics of these background jobs. It says in the details
-schedule background job for missed deadlines
-schedule background job for worked items with errors and
-schedule background job for deadline monitoring
I hope you can give me a detailed procedure in scheduling these jobs.
Warm Regards,
Charm

Hi,
these jobs are to run to ensure that the approvers of the documents are informed about thier pending workitems which need to be approved.
you can use the transaction 'SM36' for scheduling the jobs, you can find number of jobs which might already be scheduled in your system .
for example
jobs for 1 ) CLEAN_REQREQ_UP
2) BBP_GET_STATUS_2

Check Business Processes In/Out

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