Check duplicate invoice and amount

Hi All,
Can anyone help me with this issue.
In T.code FB60 (invoice input field), I want the system to check the duplicate invoice and amount (If invoice number and amount are same) and it should not allow the user to proceed further.
Please help..
Regards,
Vinay

Thank you...
But this is not an automatic posting. Using FB60 manual posting. Also in the vendor master if we check the double invoice field it will give a warning and proceed further and allows user to post entries.
But my concern is "If the amount and invoice number matches the system shouldn't allow user to proceed further" hope i am clear now.....
Regards,
Vinay

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Check for duplicate invoices and trigger a workflow

Hello All,
I have a requirement to check for duplicate invoices in AP(Accounts payable) and trigger a workflow when duplicate invoices are found. I a not sure how to do any of the above. Please let me know if you have any information on:
1) Checking for duplicate invoices in AP
2) Trigger a workflow
Are there any standard workflows that checks duplicate invoices?
Thanks.
--Mithun

Hi MD,
I doubt if system gives an error on FI side when a duplicate invoice is posted.
I feel you would require a BAdi for it, where you can call your WF using FM SAP_WAPI_START_WORKFLOW.
Hope it helps.
Aditya
P.S also ask your Func Consultants, if there are any settings in the Customization, where you could capture Inv Dt, Inv Amt, Vendor, Company code.
Edited by: Aditya Varrier on Oct 15, 2008 9:38 AM

Check Duplicate Invoice in FB60 and F-43

Dear Experts,
I want to check duplicate invoice in FB60 and F-43. Normally, system only check if company code, vendor, currency, reference no. and invoice date are match. If I only want to check for company code, vendor, currency, reference no. are match except invoice date.
Anybody can help?

Unfortunately, standard SAP only allows a fixed duplicate invoice check in F-43/FB60. Unlike LIV, you cannot configure which fields get checked.
Use BTE 00001110 (process module) and build a function that reads the MM LIV duplicate invoice configuration (table t169p). The BTE will be called appropriately for F-43/FB60. I developed and implemented this a while ago and it works great.
I hope this is useful.

Check Duplicate invoice

Hi everyone,
Generally the system currently uses the keys to check for duplicate invoice in FB60 ( vendor number, invoice date, invoice number and invoice amount. MIRO only checks for three keys (vendor number, invoice number, and invoice date).
Is there anyway where i can change the config for the MIRO to also check the invoice amount.
Thanks in advance
Genie

Hi
In FI module,for checking duplicate invoice is differ with MM module.When you ticked the flag for refence no. in Tcode OMRDC,system will not check the amount in MM.Otherwise,system will check it.
Only the Company code, Document date, and Reference fields are configurable in transaction OMRDC If none are checked, then the system only looks at the Currency, Vendor,and Amount.
Please also read the following online documentation,
If you activate the reference document number in IMG,
Depending on the reference document number entry,the system checks
as follows:
1.If you have entered a reference document number,the system checks
whether the invoice matches in the following attributes:
 Company code *
 Vendor *
 Currency * >no amount check.
 Invoice date *
 Reference document number *
2. If you have "not" entered a reference document number, the system
checks whether the invoice matches in the following attributes:
 Company code *
 Vendor *
 Currency *
 Invoice date *
 Amount in document currency < *!!!
Depending on the system settings, a warning message or an error message appears if the system finds an invoice that matches all attributes.
Please also keep in mind:The field Chk double inv(Check for duplicate invoice) must be flagged on the Accounting view in the vendor master record.
I hope it useful.
Regards
Ravinagh Boni
Rewards me If it useful.

Customize Alert messages for checking duplicate value and Success alert

Hi All,
I want to show two alert against the same "Submit" button to--
1. Alert messages for checking duplicate value and show the Duplicate value found alert and
2. Success Alert if the form is success to commit and no duplicate value found.
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Which i can do in this issue? Have there anyone to help me!
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Hi Manu,
I have placed the following code
1. against the Submit button--
if error_code=40508 then
     commit_form;
elsif :USERDELETION.CANCELLATION_USERID is not null then
do_key('COMMIT_FORM');
else null;
end if;
2. Code against the key-commit trigger in the form level--
commit_form;
DECLARE
vAlert NUMBER;
BEGIN
set_alert_property('ALERT_TO_VERIFY',ALERT_MESSAGE_TEXT, 'Your Form has successfully submitted and your Reference id is '||:USERDELETION.REF_NO);
vAlert:=SHOW_ALERT('ALERT_TO_VERIFY');
END;
3. Code against the on-error trigger in the form level--
DECLARE
vAlert NUMBER;
BEGIN
     if ERROR_CODE = 40508 then
set_alert_property('ERROR_ALERT',ALERT_MESSAGE_TEXT, 'This user deletion request has already submitted of the user named '||'"'||:USERDELETION.FULLNAME||'"');
vAlert:=SHOW_ALERT('ERROR_ALERT');
elsif
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set_alert_property('ERROR_ALERT',ALERT_MESSAGE_TEXT, 'Existing userid must be filled-up !');
vAlert:=SHOW_ALERT('ERROR_ALERT');
else
               message(error_type||to_char(error_text)||': '||error_text);
end if;
END;
If there have any confusion, please ask me.
Arif

Special GL - F-65 Check duplicate invoice

Dear All,
I have a requirement, we use F-65 and apply BTE Process "00001110" DOCUMENT POSTING: Check on invoice duplication
to check against duplicate invoice for Reference + Currency + Vendor Code. That is OK.
But now, user would like to check special GL posting too. But it seems cannot check it. Trace the program, it will not
call Process 00001110.
Can anyone help on this ?
Thanks.

Unfortunately, standard SAP only allows a fixed duplicate invoice check in F-43/FB60. Unlike LIV, you cannot configure which fields get checked.
Use BTE 00001110 (process module) and build a function that reads the MM LIV duplicate invoice configuration (table t169p). The BTE will be called appropriately for F-43/FB60. I developed and implemented this a while ago and it works great.
I hope this is useful.

ERS does not check duplicate invoice check

Hi there,
We have all the vendors in the vendor master set up with duplicate invoice check on. However this does not work during MRRL process.
Any sugegstions, information is greatly appreciated.
Thanks,
Gajanan

Hello Gajanan,
If you create an invoice with transaction MRRL (ERS) then this invoice
will be created automatically in the background (not online).
Unfortunately I have to inform you that the function 'Duplicate
invoice check' is not implemented for ERS. This check was primarily
written for the online transactions, like MIRO.
A possible solution to this issue is contained in note
48121 which describes how you can create your own validation user exits
in the FI interface (function module ckmv_ac_document_create). In such
an user exit you can implement your own coding, for example the double
check for the invoices:
the following
CALL FUNCTION 'MRM_FI_DOCUMENT_CHECK'
    EXPORTING
      i_bukrs                = i_bukrs
      i_lifnr                = i_lifnr
      i_waers                = i_waers
      i_xblnr                = i_xblnr
      i_bldat                = i_bldat
      i_wrbtr                = i_rmwwr
      i_blart                = i_blart
    EXCEPTIONS
      invoice_already_exists = 1
      OTHERS                 = 2.
will be called in the validation user exit and if the sy-subrc = 1
(invoice already exists) then your own error message will be proceeded
and the invoice won't be posted.
Hope this helps
Ray

Tcode FV60 with ECC 6.02 does not check duplicate invoices

Hi,
We use FV60 top enter all invoices. We have config (under MM) for duplicate invoice check against company code and "ref field" only. When we enter an invoice with the same ref field value, it gives error message as expected. However, when we change the date, the error message is gone and we are allowed to create the invoice and post the invoice. This is not desireable and behaves very differently than tcode MIRO.
Is there any solution to have tcode FV60 perform the same checks, look to the same config for duplicate invoices in SPRO as MIRO and not allow for invoice creation if the "ref field" is identical?

Hi all,
Any solution on this.. Even we have the same kind of issue in our organization. I am also trying various ways. Plz help me if anyone has found the solution for this. If I get something, i will update.
Regards

Finding AP duplicate invoices and triggering workflow

Hello everyone,
I need a way to find duplicate AP invoices and trigger a workflow in case there are duplicate invoices. Is there a standard workflow in AP that would achieve this? I did research on SDN but did not find the information I am looking for. Please give me any information you have.
Thanks.
Mithun

Hi Dha,
can u give some lighs on what is duplicate AP invoices ?, how do u define them ?
regards
prabhu

How to check duplicate invoice

Hi
How to check the duplicate invoice postings?
Is there is any tcode to check the duplicate invoice postings?
Kindly need your inputs?
-Prabu

Hi
you can download the List of Invoices from RBKP table usiong SE16 whcih stores the Reference invoice number , if two invoice have similar refernce number then this is aduplaicate invoice. Check the Purchase order to Verify the Same
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Kishore

New Payment display Closed invoices and amount error ?

Hi experts,
Help, I have a serious stupidity after data migration, I changed the invoices by SQL and at a new payment document it display the invoices already closed and their amounts not corresponding with the real invoices amounts or or retrieves the amount of other invoices.
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Invoice and Invoice amount in FI/CO When enter check number

Hi All,
I have a requirement like this. We have custom t-code ZF04 ( FAST CASH ) to post payments to customer accounts. In this t-code, we have one field for Check#. When they enter Check# number and click on 'SEARCH' icon i need to display list of invoices and amounts with in a check.
I have no idea about tables,. Where to look? What tables do i need to look when enter check number, which returns invoice details.
Please let me know ASAP....
I appreciate your help!
Thanks,
Suneetha

Hi,
One question - Are you getting customer payment trrough LOCKBOX? If yes, then following are the tables
Check tables FEBKO and FEBEP. The field is FEBEP-CHECT for check number. For this check number take FEBEP-KUKEY. With this KUKEY read table FEBRE. FEBRE-VWEZW is the invoice number.
So, sequence is
1. Put Check# --> FEBEP-CHECT and get FEBEP-KUKEY
2. Put FEBEP-KUKEY into --> FEBRE-KUKEY
3. FEBRE-VWEZW is invoice no.
If you are not using LOCKBOX, How are you getting customer payment? Let me know so i can give you exact answer.
Regards,
RS

Duplicate invoices check criteria

Hello Gurus,
I have a quick question,
We have set the duplicate invoice checkbox in Vendor master records to check for duplicate invoices and the reference field in FB60 is a mandatory field, now as per the documentations, If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Reference number
How can I add Amount as a criterion to check for Duplicate invoice check??

In case of FI document , duplicate vendor invoice check is available for :-
Company code
Vendor
Currency
Document date
Reference number
You need not to restrict to amount for example
a vendor gives you duplicate invoice with different amount. system will block the entry or give warning message depending upon message control maintained.
in case you have scenario for restriction you have to maintain user-exit. check user-exit for fb60.
thanks
S AP
Edited by: S AP on Aug 11, 2008 3:34 PM

Duplicate Invoice Check -Vendor

Hi everyone,
I found out that I posted an invoice(FB60) for the same vendor with same, amount, reference,invoice date,same company code.one invoice was posted on 3rd march and other was posted on 25th march,I checked in the vendor master record indicator" chk double inv" is checked.Why system didn't give any error or warning message.Please guide.
Regards
Shaun

Hi,
Good Day,
Please follow the below steps ( taken from another post and its working fine for me)
The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
and also It will check duplicate invoice check in vendor master data
and in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65.
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
Best Regards,
KSK

Duplicate invoice check in park invoice

hello gurus
what are the settings for duplicate invoice check at the time of invoice parking.
Thanks
Venkat

HI Venkat,
Let me explain how the check for duplicate invoices work in FI:
In FI,when checking for duplicated invoices,the system compares the following
Note 305201 clarifies this in a more detail.
The following fields must be identical for Duplicate invoice check
     Company code                             (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                      (WAERS)
     Reference number                         (XBLNR)
     Amount in document currency        (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the system does not consider it as a duplicate invoice.
and also It will check duplicate invoice check in vendor master data and in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics Invoice Verification->Incoming Invoice ->Set Check for Duplicate Invoices is only valid for MM and not FI invoices posted via FB60/FB65.
You should check the F1 help on field "Chk double inv." (LFB1-REPRF) in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the IMG using this path:
Financial Accounting -> Financial Accounting Global Settings -> Document -> Default Values for Document Processing -> Change Message Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales related in transaction OB41. You have to flag this field if the duplicate invoice check should work.
Please assign points if it useful.
Regards
Ravinagh Boni

Check duplicate invoice and amount

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