Checking register, categories, subcategories

I am trying to use the Check Register to keep up with our monthly finances. I want to use categories and subcategories to keep track of expense accounts. How do I get the "category" on the Account Categories to read the "category" on the Transactions?
Here's how I want the categories set up:
Automobile
- Gas
- Insurance
- Taxes
Does it have to look like this in the Accounts Categories:
Automobile
- Automobile: Gas
- Automobile: Insurance
- Automobile: Taxes
And do I have to type these same long categories in the Transactions to get it to work?
Maybe I should just get an accounting program for the Mac! Arg!
Amy

Hi Amy,
Welcome to the discussions.
I may not be the best one to comment on the Categories feature in Numbers because I think it's rather gimmicky. It's fine for what it is, but if you want to change anything about it you may become frustrated. First though, see if anyone else comes along with a simple solution within the constraints of Categories. Then consider other options.
If you don't like how Categories treats your data, you can just avoid it and produce the types of reports you want by using normal Numbers features. Numbers is very good for giving the user data layout flexibility. To me, that would be easier than trying to learn to use an accounting program for what sounds like a fairly simple need.
A good starting point would be to dummy-up some tables that portray your data as you would like it to be and then work on how to automatically get it to automatically compute in that format. You can get a lot of help with that here.
Jerry

Similar Messages

Using the checking register template I've made multiple months and I want to total the data, is there a way I can link the sums?

Same as topic.

Hi Sandra,
The Checking register's design assumes all transactions will be recorded on the single Transactions table.
With a single Transactions table, it's relatively easy to pull a summary by month into separate Accounts Categories tables for each month and to use a separate calculation for the overall totals rather than linking the separate sums together.
More detail about "I've made multiple months" might be useful to recommending a solution.
Regards,
Barry

Link tables and chart in checking register

So I've watched the tutorials, read the guide and looked online and I still connot do the following, it's about a year and a half of trying. I have used the checking register to keep track of monthly expenses. Here's what I want:
More categories on the pop up menu - I can do this
Link the smaller categories table to a achart - I can do this
Link the categories from the pop up menu on the big table to the categories on the small table and then to the chart - Nope
Anyone?

Allen? Devin?,
It's not automatic, but not difficult either.
Add a new row to the little Account Categories table. Click the Add Row button.
Typ3 in your new category name and then you'll have this:
Next Copy the new category name text. Select the Pop-Up cells and go to the Cells Inspector. Click the plus sign to add an entry to the list and Paste your new category into the list.
Click on the Pie Chart to highlight the Chart range in the Account Categories table. Drag the lower right corner down to include the row of the new category.
That's it.
Jerry

Checking register in numbers '09 - amounts not showing

I have a new checking register for each month. January and February no problem. Now I am in March and although all the categories are correctly set both in the table and on the categories list, and the pie chart is ready and linked to the categories, no amounts are showing. Can anyone explain to me how I make the link please? J

Hi Julia,
The supplied formula is the one from the original template,
=SUMIF(Transactions :: $D,A2,Transactions :: E)
Transactions :: $D
is the Category column on the Transactions table.
A2
is the cell containing the category name of the category to be summed (on the Account Categories table). The 2 changes to match the row containing the formula.
Transactions :: E
is the Amount column on the Transactions table.
If you've added any columns to Transactions, one or both of the columns references will have changed. For example, some people have inserted a column between D and E, then used this new column E to record deposits the existing column (now F) to record payments, Since the Account Categories table is tracking only expenses, the formula should be changed to reference column F instead of column E.
=SUMIF(Transactions :: $D,A2,Transactions :: F)
Your plan—to pick up the formula from an earlier month—should work well. When you copy the formula, follow these steps:
Select cell B2 in Account Catagories
In the Formula entry bar, select the formula and copy.
Click Accept to reconfirm the cormula in that cell.
Go to this month's document, select B2 and Paste.
Regards,
Barry

Help with check register template

I am using the check register template to track my business income and expenses. I edited the catagories sucessfully, added some sucessfully. My issue is that I added a Income category and it is totallng correctly. What I am trying to do in the total cell is subtract the total Expenses from the Income total. When I input the Total Income minus one of the expenses it adds it instead of subtracting it. I am trying to create a profit and loss cell. Thanks for your help.

I don't see why you'd need a new formula for each entry if your expenses are negative and your income is positive. But if your two-table solution works, stick with it.
In the spreadsheet I created, all numbers (expense and income) are positive. The sheet totals all figures by categories. Then all expense categories are subtracted from all income categories for profit/loss. That's a bit different from Number's template approach.
I'm reluctant to slide the speadsheet publicly. I did charge for it and it seems kind of unfair to him to now roll it out to free to the world. Besides, it's more of an accounting ledger .... there's no running balance as there would be for, say, a checkbook. The basic premise is, though, to create an intro sheet listing all income categories and all expense categories. Then make a sheet like a general ledger listing date, item, category (pulled dynamicly from the first sheet), and amount. Then a final sheet showing totals of each category for each month, in groups of 3 for quarters, and a final year-long summary.
There are several threads here on how to create a dynamic list. (That means that the items on the list, instead of being set at creation with the Inspector, are created and changed from elsewhere in your document; you change that list and all your lists are automatically changed as well.) Search on "dynamic lists" here and you should find them without any problem.
Have fun and good luck (both with Numbers and your business).
Vince

Checking Register

How do I get the Account Categories listed into the "Transaction drop down box" in Numbers Checking Register?

If you have added a new category to the Account Category list, you will need to edit the popups for column D (categories) in the register.
I have not used that template so I don't know how extra rows are created in the Transactions table when you import an OFX file. If you are editing a fresh template or adding rows to a filled register by dragging it longer (or adding rows), it's pretty easy.
FIRST: Backup your file.
If you are starting with a fresh template (no user data in it):
Click on cell D3. Open the cell inspector. You will see the list of items that are in the pop-up. Click on the + and add the new category exactly as you named it in the Account Category list. I, personally, would add a "Misc" category while I was there. Then you can copy/paste or fill down that cell to the rest of the column. The copy/paste or fill will make all the entries the same as what is in D3 so don't do this to an already filled in Transaction register.
If you are working with a document with your data already in it, instead of changing cell D3, change the D-cell in the first unused row. Then copy/paste or fill down to the last row of the table. I would set the category to "Misc" before doing the copy/paste. All new rows you add in the future will have the new category. The old rows will not.
I hope I covered the bases and did so correctly. It's easier to do these things than write about it.
Message was edited by: Badunit

Is there a way to print the check register with the Text field

Hi,
Is there a way to print the check register with the Text field and also each item's Text field?"
When we enter a invoice we enter a generic text on the Basic Data tab then enter a "+" on each individual line item which in turns defaults to the generic text. Just wanted to know if the check register could draw in the individual line item detail where we can enter text that relates to just that line item. Sort of like the MIR7 draws in the detail for each item.
Kindly help me in full fill the above requirement.
Thanks
Sunitha

Hi,
Can any one help me on this issue?
Thanks
Sunitha

Anyone know how I could print out a blank checking register from numbers. Seems like it could be simple but my templates all have numbers in them.

Just looking for a way to print off a blank checking account register page or two.
I've never used numbers before and all I have seen is a register with numbers filled in.
Thanks.

Sure. Create a fresh document by choosing the Checking Register template. Select all the cells you want cleared of data/formulas. Press Delete. You can also delete the chart and its accompanying table. Print it. Close it without saving (or save it if you want to have it around to print again later).

Check register report

Anyone know of a good check register query, report, XL report etc...out there for B1. The report they have is horrible and does not give a ton of details...
I am not an SQL wiz so I was hoping to find a XL report or query out there I can learn from
Thanks

Sorry I beg to differ on the "super" check register report that B1 offers. The only decent report I have seen come from the payment wizard where you can see exactly what you paid and to whom. Ya maybe you get the summary of the checks, but I have come across many who want more details....this would be for both outgoing and incoming and this is not as easy to get or add to the standard report.
If you have a query and would love to share it....I will take it and see if it will help with what we are looking for. Thanks in advance!

Accounts Payable Check Register

Hello,
Does anyone have any advice they can share with regard to creating an InfoProvider that would contain check register information for Accounts Payable? I have looked through Business Content for Financials but have not been able to find anything even close to this type of design. Our Financial functional analysts cannot believe that a check register InfoProvider is not included as part of BC.
Thanks in advance,
Sonya

As an accountant for 35 years, I could not believe that there is no check register in SAP. The document journal report hardly suffices. The company I am with now did create a query that is below. See how this works for you.
SELECT T0.CreateDate AS 'Creation Date', T0.CheckNum AS 'Check No.', T0.VendorCode AS 'Vendor Code', T0.VendorName AS 'Vendor Name', T0.CheckSum AS 'Check Amount', T1.JrnlMemo AS 'Journal Remarks', T1.TransId AS 'Transaction Number', T0.Canceled AS 'Cancelled' FROM [dbo].[OVPM] T1 INNER JOIN [dbo].[OCHO] T0 ON T1.DocEntry = T0.PmntNum INNER JOIN [dbo].[VPM1] T2 ON T2.DocNum = T1.DocNum WHERE T1.DocDate >= CONVERT(DATETIME, '[%0]', 112) AND T1.DocDate <= CONVERT(DATETIME, '[%1]', 112)

APP(f110) : Alternative Payee not handled in check register

Hi,
Request expert advice for the below situation -
Vendor 1 is maintained as an alternative payee for Vendor 2.
Now there exist 2 invoice say,
Against Vendor 1 - $100
Against Vendor 2 - $200
Now, I create a auotmatic payment program (F110) and include both the vendors in the same proposal and execute -
Ideally, there should be a single check against Vendor 1 for $300, but there will be 2 payment doc numbers generated against each vendor. --> This step is working fine.
Issue: When i check in the check register (FCHN), only the payment docuument number against Vendor 2 for $ 200 is available.
Where am i missing? Is it config related? or is it variant releated?
Regards,
Sridevi
Edited by: Sridevi on Sep 30, 2008 1:44 AM

Hi Sridevi
Please check the table PAYR and see what is the check number in the table for the other payment document. The current check details should be there in the table. This means that in FCHN there is some selection parameter that you need to change. Just give the details of the paying company code, account id and house bank. Just give the check number and nothing else in the selection. I am sure the amount will show up. Let me know what was the result.
Karthik

Display the Customer/Vendor Name in the Check Register Report

Just would like to ask if its possible to display the Customer/Vendor Name in the Check Register Report? The format simply have the Customer/Vendor Code on the said report. Is there a work around on this?
Thanks...

Llowen,
You may develop a Query like this
SELECT T0.CheckNum, T0.PmntNum, T0.VendorCode, T0.VendorName, T0.TaxDate, T0.CreateDate, T0.PrnConfrm, T0.CHECKSUM FROM OCHO T0
WHERE T0.Canceled = 'N' AND (T0.CheckDate BETWEEN '[[%0]]' AND '[[%1]]') OR (T0.CheckNum BETWEEN '[[%2]]' AND '[[%3]]')
Suda

APP - Clearing open item, but not display in check register

Hi Experts,
In ECC6 APP..........when i run, it clearing open items, but the same amount in check register not display...
FCH5 showing no list generated?
how to resolve.
Regards

Hi Anil,
Use T-code : FCHN for check display,
the T-code FCH5 which you are looking is for manual check creation.
Thanks,
Ratnam

S_P99_41000101 - Check Register Modification to include new fields

Dear Friends,
We are working in 4.7V.
The user wants to include new fields in Check Register.
Special G/L ind.
Demand Draft No
GL Code
Material Code
How to include the new fields and how to match Material code to check no or payment or vendor.
Please advice.
Regards
Sridhar

Zreport to be done

Check register for partially paid invoices

Dear SAP gurus,
I have paid a vendor for 4 invoices fully and 1 invoice partly. In check register, the system is showing payment value correctly but when i goto accompanying document tab, it gives the list of invoices which are settled fully. It does not give invoice number which has been paid partially.As a result user can never have the list of invoices which have been settled against the payment document.
Is this standard way SAP behaves. Can you please guide me.
Thanks a ton!

Hi Tammy.
Actually I am paying vendor F-58.
Is it possible via check register to have the details of partially paid invoices.
Thanks !!

Checking register, categories, subcategories

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